Mayor Steven C. Bird 600 East A Street
Vice Mayor Kevin Johnson Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Jim Ernest Fax: (707) 678-1489
Council Member Don Hendershot Website: www.cityofdixon.us Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer James P. Ward Jr.
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**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of November 19, 2024 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q|QwZz09 &0mn=89927276520 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Don Hendershot Vice Mayor Johnson, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki, Rachel Ancheta, Douglas L. White, Jack Hughes
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
November 19, 2024 1
0.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d):
One case
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council reconvened from Closed Session at 7:04 p.m.
Christina Pritchard, Attorney, White Brenner LLP, reported that the City Council voted unanimously to initiate litigation.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:04 p.m. by Mayor Bird
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ernest.
ROLL CALL
Present: Councilmembers Thom Bogue, Jim Ernest, Don Hendershot Vice Mayor Kevin Johnson, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Christina Pritchard, Attorney, White Brenner LLP
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Ernest, seconded by Vice Mayor Johnson, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Swearing-in of Police Department Personnel.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Robert Thompson, Chief of Police
November 19, 2024 2
Robert Thompson, Chief of Police, administered the oath to Police Officer Kevin Guaraldi.
Mayor Bird opened public comment on the item. There was no public comment.
Police Officer Kevin Guaraldi stated that he looks forward to serving the community and the city.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello commented on the Closed Session report.
Christina Pritchard, Attorney, White Brenner LLP, provided information on the report.
ITEMS FROM THE CITY COUNCIL
Councilmember Bogue requested the public benefit fund be agendized for discussion, asked for an update on the Parkway Boulevard Overpass, and stated that he had previous requests that he will be following.
Vice Mayor Johnson requested research on security systems for all exterior areas at City Hall to be agendized, and asked for an update on Evans Way.
Councilmember Ernest attended and provided feedback from a 2x2 meeting with Dixon Unified School District, Veterans Day celebration at the Dixon High School, and Yolo-Solano Air Quality Management District budget committee meeting.
Mayor Bird attended the Solano Transportation Authority awards on November 13, 2024, and Solano County Water Agency (SCWA) meeting on November 14, 2024.
CONSENT CALENDAR
Councilmember Ernest commented on Item 9.7.
Mayor Bird opened public comment on Consent Calendar items.
Public comment on Item 9.4 was received by Michael Ceremello.
Councilmember Bogue commented on Item 9.4.
Jim Lindley, City Manager, provided information on accounting and engineering firms.
Councilmember Hendershot asked for bidding process procedures to be placed on a future agenda.
Jim Lindley, City Manager, stated bidding process procedures will be on a future agenda.
A motion was made by Councilmember Ernest, seconded by Councilmember Hendershot, to approve the Consent Calendar as presented.
November 19, 2024 3
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the November 5, 2024 Regular Meeting of the Dixon City Council.
teh lnized By: Jim Linie. City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 24-167
9.3 Adopt a resolution authorizing city staff to execute the fourth amendment of the city's professional services agreement (PSA No. 19-051) with Holt of California, Inc. (Holt) for $6,483.12 and approve a corresponding budget transfer in the amount of $800.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 24-168
9.4 Adopt resolutions for matters relating to the proposed Wastewater Treatment Facility (WWTF) Master Plan project:
1. Authorizing the City Manager to execute a professional services agreement with Stantec Consulting Services Inc. (Stantec) to produce a WWTF Master Plan to analyze facility expansion and upgrades needed to serve planned city growth for a time and expense budget, not to exceed $189,600; and approving a corresponding budget amendment; and
2. Authorizing the City Manager to execute a professional services agreement with NEXGEN Utility Management, Inc. (Nexgen) to assist staff in reviewing the WWTF Master Plan technical information generated by Stantec for a time and expense budget, not-to-exceed $30,000; and approving a corresponding budget amendment.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Brandon Rodriguez, P.E., Senior Civil Engineer Action: Resolution 24-169, 24-170
November 19, 2024 4
9.5 Adopt a resolution authorizing:
1. The City Manager to execute Amendment No. 21 of the City's Professional Services Agreement ("PSA") No. 20-051 with Civil Pacific Construction, Inc. ('Civil Pacific") for emergency repairs at the Pitt School Road overcrossing for an amount not to exceed $22,944; and
2. A corresponding budget amendment.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 24-171
9.6 Adopt a resolution authorizing execution of Change Order 1 for the Pat Granucci Aquatic Center Training Pool Re-Plaster Project #100385 ("Project") for an amount of $5,085.00 and approve a corresponding FY 24-25 budget amendment.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 24-172
9.7 Approve a resolution authorizing the City Manager to enter into an agreement with The Consulting Team LLC for leadership assessment and coaching services for the Dixon Police Department, utilizing funds from the Police Grants budget under "Consultants."
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Robert Thompson, Chief of Police
Action: Resolution 24-173
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Receive an update of the preliminary results for Fiscal Year (FY) 2023-24 and for first quarter FY 2024-25 budget projections and financial results and; (2) Approve the recommended budget adjustments and; (3) Discuss revenues, expenses and financial projections.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, provided a presentation on the item and answered questions from the Council.
November 19, 2024 5
Mayor Bird opened public comment on the item. There was no public comment.
A motion made by Councilmember Ernest, seconded by Councilmember Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 24-174
12.2 Authorize the City Manager to approve the addition of two over-hire police officer positions to enhance staffing flexibility and address recruitment and training challenges. A structured review mechanism will ensure the necessity of these positions is evaluated after 24 consecutive months of occupancy.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Prepared By: Robert Thompson, Chief of Police
Presented By: Robert Thompson, Chief of Police
Robert Thompson, Chief of Police, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Hendershot, seconded by Councilmember Bogue, to approve the item as presented.
Roll call was taken as follows:
AYES: Bogue, Ernest, Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 24-175
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public November 19, 2024 6
14. ITEMS FROM THE CITY COUNCIL
Councilmember Bogue restated his earlier comments to request an update on city goals, with a focus on the Parkway Boulevard Overpass, and agendizing the public benefit fund.
Councilmember Hendershot wishes everyone a Happy Thanksgiving.
Mayor Bird stated the city did not receive the Consolidated Rail Infrastructure and Safety Improvements (CRISI) grant but there is still one pending, wishes everyone a happy and safe holiday, and congratulated Police Officer Kevin Guaraldi.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) CANCELED 11/26/2024 7:00 p.m. Parks & Recreation Commission 12/03/2024 7:00 p.m. City Council
12/10/2024 7:00 p.m. Planning Commission
12/11/2024 5:30 p.m. Vacaville Dixon Greenbelt Authority 12/17/2024 7:00 p.m. City Council
12/18/2024 7:00 p.m. Transportation Advisory Commission CANCELED 12/24/2024 7:00 p.m. Parks & Recreation Commission
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 7:44 p.m. ristin M. Janisch Steven C. Bird
gor: Elected City Clerk of the City of Dixon Mayor of the City of Dixon November 19, 2024