Mayor Steven C. Bird 600 East A Street
Dixon, CA 95620-3697
ouncil Member Jim Ernes (707) 678-7000
ouncil Member Don Hendersho Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixonca.gov Elected City Clerk Kristin M. Janisch E-mail: [email protected] ****
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of August 5, 2025 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 8omn=83783604635 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Thom Bogue, Mayor Steve Bird
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session agenda items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki, Rachel Ancheta, Douglas L. White, Jack Hughes
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
August 5, 2025 1
0.3 LIABILITY CLAIMS (Gov. Code, § 54956.95)
Claimant: Cynthia Salter
Agency claimed against: City of Dixon
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Rachel Ancheta, Human Resources Director
0.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2):
One (1) potential matter
Item Initiated By: Christopher Fong, P.E. City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
0.5 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov. Code, § 54956.9)
Name of Case: City of Dixon, a California municipal corporation, as Successor Agency of the Redevelopment Agency of the City of Dixon, a dissolved public body v. Dixon Fire Station, LLC et al., Solano County Superior Court Case No. CU25-02649
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council adjourned from Closed Session at 6:59 p.m.
Mayor Bird stated that no reportable action was taken.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ernest.
ROLL CALL
Present: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Thom Bogue, Mayor Steve Bird
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Ernest, seconded by Councilmember Hendershot, to approve the agenda as presented.
August 5, 2025 2
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
None.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Caitlin O'Halloran Hellar, Keep Dixon Green, commented on proposed development.
Michael Ceremello inquired about a nuisance ordinance.
Tom Ruppel commented on the street light located on Almond at West B Street.
James Ward commented on AB 130 and SB 131.
Ken Odom, Happy Paws Kennel, commented on proposed development and traffic.
Valerie Miner commented on Keep Dixon Green.
Douglas L. White, City Attorney, provided clarification on agendizing a nuisance ordinance and provided information on development applications.
8. ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot attended and provided feedback from a Community Action Partnership (CAP) Solano meeting.
Mayor Bird attended a Community Action Partnership (CAP) Solano and League of California Cities meetings.
9. CONSENT CALENDAR
Councilmember Ernest commented on Items 9.4 and 9.5, and requested Item 9.13 to be pulled and heard separately.
Councilmember Johnson requested Items 9.4, 9.9, 9.10, 9.11, 9.12 and 9.13 to be pulled and heard separately.
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve Items 9.1, 9.2, 9.3, 9.5, 9.6, 9.7, and 9.8 as presented.
Roll call was taken as follows:
August 5, 2025 3
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the July 15, 2025 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 25-107
9.3 Minute Action approving the Mayor's appointment of Terry Stenz to the Solano Transportation Authority (STA) Bicycle Advisory Committee (BAC).
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minute action approving the appointment of Terry Stenz to the Solano Transportation Authority Bicycle Advisory Committee.
ITEM PULLED AND HEARD SEPARATELY
9.4 Adopt a resolution:
1. Accepting the California Water Service Grant, and
2. Amending the FY 2025-2026 General Fund Budget for grant revenues and expenditures for the purchase of URVI safety equipment.
Item Initiated By: Randy Shafer, Acting Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ramsey, Administrative Assistant
Councilmember Johnson spoke on the item.
Randy Shafer, Acting Fire Chief, provided information on the item.
Shannon McGovern, California Water Service, provided information on the item and congratulated the Dixon Fire Department.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the item as presented.
August 5, 2025 4
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 25-115
9.5 Adopt a resolution authorizing the City Manager to execute a ten (10) year agreement between the City of Dixon and the Dixon Fire Protection District for the City of Dixon to provide the Dixon Fire Protection District with fire protection services in exchange for annual payments to the City.
Item Initiated By: Randy Shafer, Acting Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Attorney
Action: Resolution 25-108
9.6 Adopt a Resolution Authorizing:
1) City staff to execute the Subdivision Improvement Agreement for the Homestead Phase 3 Village 12 Subdivision; and
2) City staff to execute the Subdivision Improvement Agreement for the Homestead Phase 4 Village 14 Subdivision; and
3) City staff to execute the Subdivision Improvement Agreement for the Homestead Phase 4 Village 15 Subdivision; and
4) Corresponding budget amendments.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Junior Engineer
Action: Resolutions 25-109, 25-110, 25-111
9.7 Adopt a resolution authorizing the City Manager to execute Amendment 1 to the professional services agreement ("PSA") No. 25-007 with Coastland Civil Engineering, LLP to provide engineering plan check services for the Campus at Dixon project for an additional $45,000; and approving a corresponding budget amendment with no net fiscal impact.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 25-112
9.8 Adopt a Resolution authorizing City Council to;
1. Designate Aqua Metric Sales Company as the sole source vendor for water metering equipment and;
2. Univar Solutions as sole source vendors for sodium hypochlorite.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
August 5, 2025 5
Action: Resolution 25-113, 25-114
ITEM PULLED AND HEARD SEPARATELY
9.9 Adopt a Resolution addressing the need to engage a single, specialized laboratory testing firm, California Laboratory Services in Rancho Cordova, CA., for the laboratory testing services and needs, for the City's Water Operations and Wastewater Treatment Facility and seeks the council's approval for this sole source justification.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Sandy Jones, Chief Plant Operator
Councilmember Johnson requested additional information on the item.
Christopher Fong, P.E., City Engineer/Director of Utilities, answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to approve the item for the next calendar year, with a review at year-end.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 25-116
ITEM PULLED AND HEARD SEPARATELY
9.10 Adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement ("PSA") with 4Leaf, Inc ("4Leaf") to provide on-call Building Division services (3rd party Building Permit plan review and other associated Building Permit/ Inspection services, with a not-to-exceed budget of $255,000 and term thru July 31, 2026.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Councilmember Johnson requested additional information on the item.
Raffi Boloyan, Community Development Director, answered questions from the Council.
August 5, 2025 6
Mayor Bird opened public comment on the item. There was no public comment.
Mayor Bird opened public comment on Items 9.11 and 9.12. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve Items 9.10, 9.11, and 9.12.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 25-117
ITEM PULLED AND HEARD SEPARATELY
9.11 Adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement ("PSA") with Bureau Veritas ("BV") to provide on-call Building Division services (3rd party Building Permit plan review and other associated Building Permit/ Inspection services, with a not-to-exceed budget of $255,000 and term thru July 31, 2026.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Action: Resolution 25-118
ITEM PULLED AND HEARD SEPARATELY
9.12 Adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement ("PSA") with Development Compliance Solutions ("DevCom") to provide on-call Building Division services (3rd party Building Permit plan review and other associated Building Permit/ Inspection services, with a not-to-exceed budget of $255,000 and term thru July 31, 2026.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Action: Resolution 25-119
ITEM PULLED AND HEARD SEPARATELY
9.13 Adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement with HdL Companies for Cannabis Revenue Audit Services and approve the related budget amendment.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
August 5, 2025 7
Councilmember Ernest spoke on the item.
Douglas L. White, City Attorney, provided information on the item and answered questions from the Council.
Kate Zawadzki, Finance Director, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Haley Andrews was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to continue the item to an undetermined date.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Item continued to an undetermined date.
10. PUBLIC HEARINGS
10.1 Adopt a Resolution approving the Five-Year Capital Improvement Program ('CIP") for Fiscal Years 2025/26 through 2029/30.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Presented By: Jordan Santos, Junior Engineer
Jordan Santos, Junior Engineer, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by John Schrader, Valerie Miner, and Jewel Fink were received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, provided information on the item.
Jim Lindley, City Manager, provided updates on the Parkway Boulevard Overpass and second fire station.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
August 5, 2025 8
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 25-120
11. UNFINISHED BUSINESS
11.1 Discuss and provide direction on options for left turn lanes on West A Street.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Christopher Fong, P.E., City Engineer/Director of Utilities Presented By: Christopher Fong, P.E., City Engineer/Director of Utilities Christopher Fong, P.E., City Engineer/Director of Utilities, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
Action: Informational item. Direction was provided to staff.
12. NEW BUSINESS
12.1 City Treasurer Quarterly Investment Report.
Item Initiated By: City Council
Authorized By: Jim Lindley, City Manager
Presented By: City Treasurer Simon LeBleu
Lupe Ruiz, Administrative City Clerk, stated that City Treasurer Simon LeBleu was not in attendance, however, a report was submitted and available for review.
Mayor Bird opened public comment on the item. There was no public comment.
Action: Informational item.
12.2 Adopt a resolution approving the reclassification of the Fire Administrative Manager position to Fire Administrative Analyst and revise the associated salary schedule.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Presented By: Rachel Ancheta, Human Resources Director
Rachel Ancheta, Human Resources Director, presented the item.
Mayor Bird opened public comment on the item. There was no public comment.
August 5, 2025 9
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 25-121
Adopt a resolution authorizing the City Manager to execute an updated Second Joint Facility Use Agreement with the Dixon Unified School District.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Presented By: Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by John Moraes, Michael Ceremello and an unknown speaker were received.
Mayor Bird closed public comment on the item.
A motion was made by Vice Mayor Bogue, seconded by Councilmember Hendershot, to defer finalizing the agreement in order to revise its terms, and re-present to the Dixon Unified School District to determine if mutually acceptable terms can be reached.
Discussion ensued amongst the Council.
Mayor Bird asked Vice Mayor Bogue to restate his motion.
A motion was made by Vice Mayor Bogue to table the item and bring it back for reconsideration at a future meeting, in order to address opportunities for providing relief to local, in-town sports teams within the scope of the contract, and to ensure a more equitable outcome.
Motion failed for lack of a second.
Discussion ensued amongst the Council.
A motion was made by Vice Mayor Bogue, seconded by Councilmember Hendershot, to revisit the item.
August 5, 2025 10
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: Ernest
Action: Direction provided to staff.
12.4 Overview of anticipated discussion topics for the upcoming amendment to the Dixon General Plan 2040 to be considered in the Harvest Master Plan, Southeast Annexation, and General Plan Amendment Project.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Presented By: Raffi Boloyan, Community Development Director Douglas L. White, City Attorney, provided information on the item and answered questions from the Council.
Raffi Boloyan, Community Development Director, provided a presentation on the item and answered questions from the Council.
Rob White, representative for the Harvest at Dixon project, spoke on the item.
David Greenstein, representative for the Lombardo Ranch project, spoke on the item.
Mayor Bird opened public comment on the item.
Public comment by Jeremy Peconom, Andy Twiss, Caitlin O'Halloran Hellar, Ken Odom, Gil Vega, Ruben Galvan, Rebecca Robinson, John Moraes, Liz Fuller, Sheila Barrett McCabe, Jewel Fink, Patricia Perfecto, Amy Boales, Michael Ceremello, Trisha Anderson Seastrom, and four unknown speakers were received.
Mayor Bird closed public comment on the item.
Action: Informational item.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
James Ward requested information regarding the potential use of a city park for a National Night Out event.
Jim Lindley, City Manager, provided information on National Night Out and will explore the possibility of a park celebration.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Johnson shared information from a letter received from a Dixon sixth grader.
August 5, 2025 11
Councilmember Ernest thanked the student for her letter.
Mayor Bird enjoyed the letter and will be stopping by to say hello.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 08/11/2025 7:00 p.m. Harvest Master Plan, Southeast Annexation, and General Plan Amendment Project Draft EIR Scoping
Meeting
08/12/2025 7:00 p.m. Planning Commission
08/13/2025 5:30 p.m. Vacaville Dixon Greenbelt Authority 08/19/2025 7:00 p.m. City Council
08/20/2025 7:00 p.m. Transportation Advisory Commission 08/26/2025 7:00 p.m. Parks & Recreation Commission
09/02/2025 7:00 p.m. City Council
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 10:39 p.m. itin Ml lanich
Kristin M. Janisch Steven C. Bird
Elected City Clerk of the City of Dixon Mayor of the City of Dixon August 5, 2025 12