Mayor Steven C. Bird 600 East A Street
Vice Mayor Thom Bogue Dixon, CA 95620-3697
Council Member Jim Ernest (707) 678-7000
Council Member Don Hendershot Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixonca.gov Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer Simon A. LeBleu
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**** LIFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of August 19, 2025 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/i/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 &omn=85336444753 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Thom Bogue, Mayor Steve Bird.
Absent: None.
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki, Rachel Ancheta, Douglas L. White, Jack Hughes
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
August 19, 2025 1
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council reconvened from Closed Session at 6:45 p.m.
Mayor Bird stated that no reportable action was taken.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:00 p.m. by Mayor Bird.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Hendershot.
ROLL CALL
Present: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Thom Bogue, Mayor Steve Bird.
Absent: None.
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Ernest, seconded by Councilmember Hendershot, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Operational Review of the 4'h of July event.
Item Initiated By: City Council
Authorized By: Jim Lindley, City Manager
Presented By: Louren Kotow, Public Works Director
Randy Shafer, Acting Fire Chief
Robert Thompson, Chief of Police
Christina Garcia, Police Services Analyst, and Randy Shafer, Acting Fire Chief, provided a presentation on the item.
Robert Thompson, Chief of Police, provided additional information on the item and answered questions from the Council.
August 19, 2025 2
Louren Kotow, Public Works Director, provided a presentation on the item.
Mayor Bird opened public comment on the item.
Public comment by an unknown speaker was received.
Mayor Bird closed public on the item.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Douglas L. White, City Attorney, stated that a nuisance ordinance item would be on the next agenda.
James Ward acknowledged the upcoming retirement of Sheriff Thomas Ferrara, and provided information from the Solano County Board of Supervisors meeting on August 12, 2025.
ITEMS FROM THE CITY COUNCIL
Councilmember Ernest attended and provided feedback from the Yolo-Solano Air Quality Management District meeting on August 7, 2025; commented on the audio system being adjusted and corrected, and the cost and time for higher level sports.
CONSENT CALENDAR
Jim Lindley, City Manager, stated that staff recommended Item 9.4 to be pulled for discussion.
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve Items 9.1, 9.2, 9.3, and 9.5.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
9.1 Approve the Minutes from the August 5, 2025 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
August 19, 2025 3
Action: Resolution 25-122
9.3 Adopt a resolution:
1. Awarding the HSIP Cycle 11 Pedestrian Improvements Project ("Project") to B&M Civil LLC., the lowest responsive and responsible bidder, and authorizing City staff to execute a construction agreement with B&M Civil LLC for $122,420.00 for construction of the Project.
2. Authorize a corresponding budget amendment to establish a Construction Contingency of $12,242 (10% of the construction agreement amount).
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 25-123
ITEM PULLED AND HEARD SEPARATELY
9.4 Adopt a resolution authorizing:
1. City Staff to execute a Professional Service Agreement "PSA" with Kimley-Horn and Associates, Inc. ("Kimley-Horn") for staff augmentation services for a period of one year in the amount not to exceed $159,789.
2. A budget amendment for $65,000 to account 100-14300-521100-0000 (Consultants Professional).
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Itzie Serrano, Administrative Assistant
Christopher Fong, P.E., City Engineer/Director of Utilities, made note of a clerical error.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Ernest, seconded by
Councilmember Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Resolution 25-125
9.5 Adopt a resolution authorizing City Staff to utilize the agreement with Bureau Veritas for Fire Plan Review and Inspection Services for a maximum, not-to-exceed budget of $230,000 with a term thru July 31, 2026.
Item Initiated By: Randy Shafer, Acting Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ramsey, Administrative Assistant
August 19, 2025 4
Action: Resolution 25-124
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
None.
12. 12.1 Discussion and direction to staff regarding updates to the City's local cannabis business ordinance and policies.
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City Manager
Presented By: Douglas L. White, City Attorney
Douglas L. White, City Attorney, provided a presentation on the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment by Haley Andrew, Richard Ferguson, Herb Cross, Kevin Hickerson, Mike Hamilton, Jack Caldwell, Brandi Proffitt, Andreas Huff, James Ward, Karstin Hickerson, Michael Ceremello, Trina Shaw, Deanna Garcia, Crystal Rico, Pam Barringer, and five unknown speakers were received.
Lupe Ruiz, Administrative City Clerk, stated that public comment was received via email.
Mayor Bird closed public comment on the item.
Kate Zawadzki, Finance Director, answered questions from the Council.
Action: Informational item. Direction provided to staff.
12.2 Adopt a resolution authorizing City Staff to execute;
1. Amendment No. 3 for PSA 22-014 with Lionakis for additional design scope associated with construction documents for the Fire Station 82 Project, for an amount not to exceed $16,750.00.
2. A corresponding budget adjustment.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Randy Shafer, Acting Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Andrew MacDonald, P.E., Consultant Project Manager Presented By: Andrew MacDonald, P.E., Consultant Project Manager Andrew MacDonald, P.E., Consultant Project Manager, presented the item and answered questions from the Council.
August 19, 2025 5
The City Council adjourned into recess at 9:40 p.m. The City Council reconvened at 9:45 p.m.
Jim Lindley, City Manager, provided information on the item and answered questions from the Council.
Kate Zawadzki, Finance Director, answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Jonathan Fox and Michael Ceremello were received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, provided information on the item.
A motion was made by Councilmember Ernest, seconded by Mayor Bird, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Bird
NOES: Johnson, Bogue
ABSTAIN: None
ABSENT: None
Action: Resolution 25-126
12.3 Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Probolsky Research to conduct a community survey and approve the related budget amendment.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Jim Lindley, City Manager
Jim Lindley, City Manager, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello and James Ward were received.
Mayor Bird closed public comment on the item.
Douglas L. White, City Attorney, provided information on the item.
A motion was made by Councilmember Bogue to not move forward with the item, until there is a specific purpose.
Motion failed for lack of second.
August 19, 2025 6
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the item with funding from Account 104600.
Kate Zawadzki, Finance Director, provided information on the account.
Councilmember Ernest withdrew his second.
Douglas L. White, City Attorney, answered questions from the Council.
Madeline Graf, Economic Development Manager/Public Information Officer, provided additional information on the account.
Councilmember Johnson withdrew his motion.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the item as presented.
Roil call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bird
NOES: Bogue
ABSTAIN: None
ABSENT: None
Action: Resolution 25-127
12.4 Minute Action designating a voting delegate and alternate delegate for the 2025 League of California Cities Annual Conference and Expo.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Presented By: Jim Lindley, City Manager
Jim Lindley, City Manager, presented the item and answered questions from the Council.
Mayor Bird stated he would be happy to be the voting delegate, with Councilmember Ernest as the alternate delegate.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to designate Mayor Bird as the voting delegate and Councilmember Ernest as the alternate delegate.
August 19, 2025 7
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue, Bird
NOES: None
ABSTAIN: None
ABSENT: None
Action: Minute action designating Mayor Bird as the voting delegate and Councilmember Ernest as the alternate delegate at the 2025 League of California Cities Annual Conference and Expo.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
John Shrader commented on the need for updated information in the Council Chamber.
Michael Ceremello commented on the audio and public comments being available for review.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot wished Chief of Police Robert Thompson to get well.
Councilmember Ernest wished Chief of Police Robert Thompson to get well.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS • Upcoming Meetings (30-day Calendar) 08/20/2025 7:00 p.m. Transportation Advisory Commission 08/26/2025 7:00 p.m. Parks & Recreation Commission
09/02/2025 7:00 p.m. City Council
09/09/2025 7:00 p.m. Planning Commission
09/10/2025 7:00 p.m. Vacaville Dixon Greenbelt Authority 09/16/2025 7:00 p.m. City Council
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 10:23 p.m. 'istin M. Janisch Steven C. Bird
for: Elected City Clerk of the City of Dixon Mayor of the City of Dixon August 19, 2025 8