Mayor Steven C. Bird 600 East A Street
Vice Mayor Thom Bogue N Dixon, CA 95620-3697
Council Member Jim Ernest (707) 678-7000
Council Member Don Hendershot Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixonca.gov Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer Simon A. LeBleu
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Jim Lindley, City Manager
Douglas White, City Attorney
SPECIAL MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of September 22, 2025 6:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/9886211137?pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q/QwZz09 &omn=82308942501 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 5:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Don Hendershot, Kevin Johnson
Mayor Steve Bird
Absent: Councilmember Jim Ernest, Vice Mayor Thom Bogue
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session agenda items. There was no public comment.
0.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9(d)(2):
One (1) potential matter
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Jim Lindley, City Manager
0.3 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki, Rachel Ancheta, Douglas L. White, Jack Hughes
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
September 22, 2025 1
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
The City Council adjourned into Closed Session at 5:01 p.m.
The City Council reconvened from Closed Session at 5:51 p.m.
Mayor Bird stated that no reportable action was taken.
CALL TO ORDER
The Special Meeting of the Dixon City Council was called to order at 6:00 p.m. by Mayor Bird
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Johnson.
ROLL CALL
Present: Councilmembers Don Hendershot, Kevin Johnson
Mayor Steve Bird
Absent: Councilmember Jim Ernest, Vice Mayor Thom Bogue Staff Present: Jim Lindley, City Manager
Christina Pritchard, Deputy City Attorney
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
5. APPROVAL OF AGENDA
A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
6. PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Proclamation designating October 7, 2025, as National Night Out.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
September 22, 2025 2
Councilmember Johnson presented the proclamation designating October 7, 2025, as National Night Out.
Mayor Bird opened public comment on the item. There was no public comment.
6.2 Proclamation Honoring Sheriff Thomas A. Ferrara Upon His Retirement.
Item Initiated By: Robert Thompson, Chief of Police
Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
Mayor Bird presented the proclamation honoring Sheriff Thomas A. Ferrara upon his retirement.
Mayor Bird opened public comment on the item.
Public by James Ward was received.
Mayor Bird closed public comment on the item.
6.3 Proclamation designating October 5-11, 2025, as Fire Prevention Week.
Item Initiated By: Randy Shafer, Acting Fire Chief
Authorized By: Jim Lindley, City Manager
Presented By: Mayor Steve Bird
Councilmember Hendershot presented the proclamation designating October 5-11, 2025 as Fire Prevention Week.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello and Acting Fire Chief Randy Shafer were received.
Mayor Bird closed public comment on the item.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello requested the meeting be dedicated in memory of Ardeth Sievers Riedel and Charlie Kirk.
James Schneider commented on Solano County zoning.
James Ward requested the meeting be dedicated in memory of Denny Eugene Kidwell.
Mayor Bird commented on recent events across our city and nation.
Councilmember Johnson was supportive of dedicating the meeting in the memory of Ardeth Sievers Riedel, Charlie Kirk and Denny Eugene Kidwell.
September 22, 2025 3
ITEM HEARD OUT OF ORDER
8. ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot participated and provided feedback from the California coastal cleanup day event on September 20, 2025.
Mayor Bird missed various appearances and meetings due to being ill, however, he attended two Solano Transportation Authority (STA) meetings, Solano County Water Authority (SCWA) meeting, and a Solano City-County Coordinating Council (CCCCs) meeting.
9. CONSENT CALENDAR
Mayor Bird opened public comment on Consent Calendar items. There was no public comment.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the Consent Calendar as presented.
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
9.1 Approve the Minutes from the September 2, 2025 Regular Meeting of the Dixon City Council.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 25-134
9.3 Adopt a resolution approving the Fiscal Year 2025-26 Pavement Preservation Project List to be funded by SB-1: the Road Repair and Accountability Act of 2017.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 25-135
9.4 Adopt a resolution:
1. Authorizing City staff to execute Amendment No. 5 for PSA 22-051 with Cartwright Nor Cal, Inc. (CNC) for a two-year contract extension, for September 22, 2025 4
Project Management services for the Police Station 2nd Story Expansion and Fire Station 82 projects through July 31, 2027 as well as for additional Project Management, Peer Review, and Plan Checking for the Fire Station 82 design project for an amount not to exceed $30,000.
Approve a budget adjustment in an amount not to exceed $30,000 for account 410-41002-521100-00000, project account 100117-41002- 521100.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Randy Shafer, Acting Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Itzie Serrano, Administrative Assistant
Action: Resolution 25-136
9.5 Adopt a Resolution authorizing City Staff to execute Task Order No. 23 of the City's Professional Services Agreement (PSA) No. 20-051 with Civil Pacific, Inc. (Civil Pacific) for storm drain inlet repair and renewal for an amount not to exceed $48,733.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Construction Project Manager Action: Resolution 25-137
9.6 Adopt the following resolutions:
1. Accepting public improvements, including landscape improvements, and real property dedications from JEN California 6 LLC for Phase 2A Backbone of the Homestead Project, granting a one (1) year warranty, and authorizing the City Clerk to file a Notice of Completion and Certificate of Acceptance.
2. Accepting prior dedications from JEN California 6 LLC related to Homestead Village 1 and Village 3C for a fire station site, neighborhood park site, and the Evans Road roadway extension, and authorizing the City Clerk to file a Certificate of Acceptance.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Construction Project Manager Action: Resolutions 25-138, 25-139
9.7 Adopt a resolution authorizing the execution of:
1. Task Order #24 for PSA 20-108 with Civil Pacific, Inc. in the amount of $76,756.21 to install a new 2" water line to connect the Ag well to the wastewater process, and
2. Amendment #3 for PSA 23-024 with Bartley Pump PM LLC in the amount of $41,601.98 for cleaning, patching, and rehab of the Ag well at the Wastewater Treatment Facility.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
September 22, 2025 5
Action: Resolution 25-140
Adopt a resolution authorizing City Staff to execute a two-year no-cost extension, Amendment No. 5 for PSA 22-052 with Lionakis for the Police Station Second Story Expansion Project through July 2027.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Itzie Serrano, Administrative Assistant
Action: Resolution 25-141
10. PUBLIC HEARINGS
None.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Adopt a Resolution Approving an Event Co-Sponsorship Policy.
Item initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Madeline Graf, Economic Development Manager/Public Information Officer
Louren Kotow, Public Works Director
Presented By: Madeline Graf, Economic Development Manager/Public Information Officer
Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, provided a presentation on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
Action: Resolution 25-142
September 22, 2025 6
12.2 Adopt a Resolution Approving a Pardi Plaza Use Policy.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Madeline Graf, Economic Development Manager/Public Information Officer
Louren Kotow, Public Works Director
Presented By: Madeline Graf, Economic Development Manager/Public Information Officer
Louren Kotow, Public Works Director
Louren Kotow, Public Works Director, provided a presentation on the item and answered questions from the Council.
Madeline Graf, Economic Development Manager/Public Information Officer, provided information on the item and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment by James Ward was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
Action: Resolution 25-143
12.3 Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Macias Gini & O'Connell LLP (MGO) for Cannabis Regulatory Compliance Assessment services and approve the related budget amendment.
Item Initiated By: Councilmember Jim Ernest
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, presented the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to approve the item as presented.
September 22, 2025 7
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
Action: Resolution 25-144
12.4 Adopt a resolution:
1. Authorizing the City Manager to execute a Professional Services Agreement with Vestra in an amount not to exceed $22,063 for "phase 2" services related to development of an ESRI Geographic Information System Enterprise environment, and;
Authorizing the City Manager to execute a three-year software licensing agreement with ESRI for a Small Government Enterprise Agreement for an annual amount not to exceed $30,200 and;
3. Approve corresponding budget adjustment.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Presented By: Jordan Santos, Junior Engineer
Jordan Santos, Junior Engineer, presented the item and answered questions from the Council.
Christopher Fong, P.E., City Engineer/Director of Utilities, provided information on the item and answered questions from the Council.
Jim Lindley, City Manager, provided information on the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
Action: Resolution 25-145
12.5 Adopt a Resolution of the Dixon City Council Authorizing the City Manager • Execute the Second Amendment to the Public Private Partnershi areement for Advanced Life Support First Responder Emergenc Services by the Cities of Dixon, Benicia, Fairfield, Vallejo, Suisun, and Medic Ambulance Service, Inc.
September 22, 2025 8
Item Initiated By: Randy Shafer, Acting Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ramsey, Administrative Assistant
Presented By: Randy Shafer, Acting Fire Chief
Randy Shafer, Acting Fire Chief, provided a presentation on the item.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES:
NOES: Hendershot, Johnson, Bird
ABSTAIN: None
ABSENT: Bogue, Ernest
Action: Resolution 25-146
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
James Ward thanked Shauna Manina for her years of service at the Dixon Chamber of Commerce, and shared Sara Echarte as the new chamber manager.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Johnson thanked James Ward for mentioning Shauna Manina.
Mayor Bird dedicated the meeting in memory of Ardeth Sievers Riedel, Charlie Kirk, and Denny Eugene Kidwell.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 09/23/2025 7:00 p.m. Parks & Recreation Commission
CANCELED 10/07/2025 7:00 p.m. City Council
10/08/2025 5:30 p.m. Vacaville Dixon Greenbelt Authority 10/14/2025 7:00 p.m. Planning Commission
10/15/2025 7:00 p.m. Transportation Advisory Commission 10/21/2025 7:00 p.m. City Council
Mayor Bird stated that he will not be present at the October 21, 2025, City Council meeting.
September 22, 2025 9
18. ADJOURNMENT
The Special Meeting of the Dixon City Council adjourned at 7:11 p.m.
Kistin Me anisch
Steven C. Bird
Elected City Clark of the City of Dixon Mayor of the City of Dixon September 22, 2025 10