Mayor Steven C. Bird —<= 600 East A Street
Vice Mayor Thom Bogue Dixon, CA 95620-3697
Council Member Jim Ernest (707) 678-7000
Council Member Don Hendershot Fax: (707) 678-1489Council Member Kevin Johnson ‘ Website: www.cityofdixonca.gov Elected City Clerk Kristin M. Janisch 2 ; E-mail: [email protected] City Treasurer Simon A. LeBleu .
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Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
APPROVED MINUTES
Date Time Location
Meeting of October 21, 2025 7:00 pm Council Chambers
600 East A Street
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Dixon,California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us0O2web.zoom.us/j/988621 1137 27pwd=R2dxZ3RkbUISQXdlUVIIRkcOQIQwZz09 &omn=86748609944 AND VIA TELECONFERENCE BY CALLING (669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON “RAISE HAND”, VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Thom Bogue
Absent: Mayor Steve Bird
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)Vice Mayor Thom Bogue opened public comment on Closed Session agenda items. There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki, Rachel Ancheta, Douglas L. White, Jack Hughes
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management UnitDixon Mid-Manager’s and Supervisor's Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
October 21, 2025
The City Council adjourned into Closed Session at 6:00 p.m.
The City Council reconvened from Closed Session at 6:32 p.m.
CALL TO ORDER
The Regular Meeting of the Dixon City Councit was called to order at 7:00 p.m. by Vice Mayor Bogue.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Ernest.
ROLL CALLPresent: Councilmembers Jim Ernest, Don Hendershot, Kevin Johnson Vice Mayor Thom Bogue
Absent: Mayor Steve Bird
Staff Present: Jim Lindley, City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue
NOES: None
ABSTAIN: NoneABSENT:
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Bird
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
None.PUBLIC COMMENT (NON-AGENDA ITEMS)
Robert Thompson, Chief of Police, recognized and introduced the Dixon PoliceDepartment volunteers: Jim Ward, Curt Fargo, Anthony Stewart, Paul Anderson, and Suppna Godkin. Chief Thompson answered questions regarding the volunteer program.
The City Council thanked and welcomed the volunteers.
Clay Merrill, Government Relations Representative for PG&E, introduced himself.
Michael Ceremello requested ADA accommodation for additional speaking time.
October 21, 2025
Douglas L. White, City Attorney, recommended that the request be granted for the meeting.
Michael Ceremello commented on code enforcement and answered questions from the Council.
John Schrader provided information on Chromium 6.
ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot attended and provided feedback from the followingevents: Fire Department Prawn Feed, National Night Out, Meet & Greet with the Northern Solano Association of Realtors, and Historical Society mixer.
Councilmember Johnson attended the same events as Councilmember Hendershot, thanked the Fire and Police Department for National Night Out, and commented on the Fire Department Prawn Feed and Open House.
Councilmember Ernest attended and provided feedback from National Night Out, the League of California Cities Annual Conference and Expo, and Fire Department Prawn Feed.
CONSENT CALENDAR
Jim Lindley, City Manager, asked for a correction to Item 12.3. The item required the removal of 12.3.2.
A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to remove number two on Item 12.3.
Vice Mayor Bogue opened public comment on Item 12.3.2. There was no public comment.Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue
NOES: None
ABSTAIN: | NoneABSENT:
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Bird
Vice Mayor Bogue opened public comment on Consent Calendar items. Therewas no public comment.A motion was made by Councilmember Ernest, seconded by CouncitmemberJohnson, to approve the Consent Calendar as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue
NOES: None
ABSTAIN: NoneABSENT:
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Bird
October 21, 2025
Approve the Minutes from the September 22, 2025 Special Meeting of the Dixon City Council.{tem Initiated By: Jim Lindley, City Manager Authorized By: Jim Lindley, City Manager
Prepared By: Lupe Ruiz, Administrative City Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance Director
Resolution 25-147
Adopt a Resolution authorizing the suspension of formal bidding procedures and authorizing the City Manager to execute a Professional Service Agreement (“PSA”) with Vestis, for an annual amount not to exceed $35,000.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Resolution 25-148
Adopt a Resolution authorizing the City Manager or designee to submit adeed restriction per Title 27 requirements for the former landfill located inthe Hall Park area.
Item Initiated By: Louren Kotow, Public Works Director
Authorized By: Jim Lindley, City Manager
Prepared By: Louren Kotow, Public Works Director
Action: Resolution 25-149
9.5 Adopt a Resolution:
1. Authorizing the City Manager to execute Amendment #3 to the Professional Services Agreement (PSA) with Land Logistics, Inc for continuation of contract planner services associated with The Campus/Dixon 257 project to a) Increase the time and materials budgetby $85,000, for a new a not-to-exceed amount of $200,800; b) Extend the term of the agreement to December 31, 2026, and
2. Acorresponding budget amendment with no net fiscal impact.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Jim Lindley, City Manager
Prepared By: Raffi Boloyan, Community Development Director Action: Resolution 25-150
October 21, 2025
Adopt a resolution authorizing City staff to:
1. Execute two Program Supplement Agreements with the California Department of Transportation for the Preliminary Engineering phase of the Highway Safety Improvement Program Cycle 12 grant program; and .
Execute two Professional Services Agreements with DKS AssociatesforPlans, Specifications, and Estimates for the two HSIP Cycle 12 grants awarded to the City; and
3. Acorresponding Fiscal Year 2025-2026 budget amendment with no net fiscal impact.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindiey, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 25-151
9.7 Adopt resolutions authorizing:
1. City staff to execute Task Order (“TO”) No. 16 to Professional Service Agreement (“PSA") 18-037 for Sousa Land Surveys, Inc. (“Sousa”) to provide City surveyor map review of the Campus Development Opportunity Center Tentative Map for an amount not to exceed $1,910;and . City staff to execute TO No. 17 to PSA 18-037 for Sousa to provide City surveyor map review of the Dixon 89 Development Tentative Map for anamount not to exceed $1,910;
3. Corresponding budget amendments with no net fiscal impact.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Construction Project Manager Action: Resolution 25-152, 25-153
9.8 Adopt a resolution authorizing City Staff to execute Amendment No. 01 for a one-year no-cost extension to Cartwright Nor Cal, Inc., Professional Services Agreement No. 24-072 for construction management and inspection services for theHomestead Project.Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Construction Project Manager Resolution 25-154
Adopt a resolution authorizing City Staff to execute Amendment No. 01 for a one-year no-cost extension to Coastland Civil Engineering, LLP Professional Services Agreement No. 24-069 to update the City of DixonEngineering Standards and Specifications.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Leland Markusen, Construction Project Manager Action: Resolution 25-155
October 21, 2025
9.10 Adopt the following resolutions authorizing City Staff to:
1. Execute Amendment No. 1 for Professional Services Agreement (PSA) 24-078 with DKS Associates (“DKS”) to extend the term two years and provide additional work related to the transportation impact analysis and peer review for an amount not to exceed $75,185; and .
Process a corresponding budget amendment; and
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Execute Amendment No. 1 for Professional Services Agreement (PSA) 24-073 with Dokken Engineering (“Dokken”) to extend the term twoyears. .
Execute Amendment No. 1 for Professional Services Agreement (PSA) 24-083 with Luhdorff & Scalmanini Consulting Engineers (“LSCE") toextend the term two years, and .
Execute Amendment No. 1 for Professional Services Agreement (PSA) 24-063 with Stantec Consulting Services (“Stantec") to extend the termtwo years.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Itzie Serrano, Administrative Assistant
Action: Resolution 25-156, 25-157, 25-158, 25-159
9.11 Adopt a resolution authorizing:
1. City Staff to execute a Professional Services Agreement (“PSA’) with GSI Water Solutions, Inc. (“GSI”) for domestic drinking water well designservices at the Fitzgerald Water Operations Site in an amount not toexceed $189,040; and
2. Corresponding budget amendment with no net fiscal impact.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 25-160
9.12 Adopt a Resolution authorization the execution of a two-year Professional Services Agreement ("PSA") with Hydrotogics, as a sole source vendor, toassist the Water Operations Division with patented, industry leading zerodischarge flushing (ZDF) of the City’s Public Water System for an amount not to exceed $298,858.13.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Josh Hudson, Water Operations Supervisor
Action: Resolution 25-161
9.13 Adopt a Resolution authorizing:
1. City Staff to execute Amendment No. 1 for Professional Service Agreement (“PSA”) 25-020 with West Yost Associates (“West Yost”) to provide additional drainage-related engineering services in theNortheast Quadrant Specific Plan (“The Campus”) for an amount not to exceed $20,000; and
2. Acorresponding budget amendment with no net fiscal impact.
October 21, 2025
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Jim Lindley, City Manager
Prepared By: Itzie Serrano, Administrative Assistant
Action: Resolution 25-162
PUBLIC HEARINGS
None.
UNFINISHED BUSINESS
None.NEW BUSINESS12.1. Receive an update of the unaudited results for FY (FY) 2024-25 andfor first quarter of FY 2025-26 budget projections and financial results and;2) Approve the recommended budget adjustments and; 3) Discuss revenues, expenses and financial projections.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Jim Lindley, City Manager
Prepared By: Kate Zawadzki, Finance DirectorPresented By: Kate Zawadzki, Finance DirectorKate Zawadzki, Finance Director, provided a presentation on the item and answered questions from the Council.
Douglas L. White, City Attorney, answered questions from the Council.
Vice Mayor Bogue opened public comment on the item.
Public comment by John Schrader and Michael Ceremello were received.
Vice Mayor Bogue closed public comment on the item.A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue
NOES: None
ABSTAIN: NoneABSENT: Bird
Action: Resolution 25-163
Douglas L. White, City Attorney, clarified that Item 10 and Item 11 did not have any items.
12.2 Adopta resolution 1) amending the FY 2025-26 Final Budget, 2) authorizing the suspension of competitive bidding and 3) authorizing the City Managerto execute an Agreement for the purchase of one new Pierce fire enginethrough cooperative purchase pricing from Golden State Fire Apparatus.
October 21, 2025
Item Initiated By: Randy Shafer, Acting Fire Chief
Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ramsey, Administrative AssistantPresented By: Randy Shafer, Acting Fire ChiefRandy Shafer, Acting Fire Chief, provided a presentation on the item and answered questions from the Council.Vice Mayor Bogue opened public comment on the item.
Public comment by John Schrader was received.
Vice Mayor Bogue closed public comment on the item.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented, paying at the time of order for the total price of $1,060,623.48, and to transfer surplusfunds towards the purchase.
Douglas L. White, City Attorney, provided information on the item.Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue
NOES: None
ABSTAIN: NoneABSENT:
_
Bird
Action: Resolution 25-164
12.3. Adopt a resolution authorizing the City Manager for the following:
1. Establish a new job classification and salary schedule for the Transit Manager.
2. Roclassify—the—Serior Transit Driver to the Transit Manager3. Establish a new job classification for the Assistant City Manager.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ancheta, Human Resources DirectorPresented By: Rachel Ancheta, Human Resources DirectorRachel Ancheta, Human Resources Director, presented the item.
Vice Mayor Bogue opened public comment on the item.
Public comment by Michael Ceremello was received.
Vice Mayor Bogue closed public comment on the item.A motion was made by Councilmember Johnson, seconded by Councilmember Ernest, to approve the item as presented.
October 21, 2025
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue
NOES: None
ABSTAIN: | NoneABSENT:
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Bird
Action: Resolution 25-165, 25-166
12.4 Adopt a Resolution Approving the Memorandum of Understanding between the Dixon Mid-Managers' and Supervisors Association (“DMSA") and the City of Dixon for the Period of July 1, 2025 through June 30, 2028 and Approve a 2025-2026 Budget Amendment.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Presented By: Rachel Ancheta, Human Resources Director
Rachel Ancheta, Human Resources Director, presented the item and answered questions from the Council.
Vice Mayor Bogue opened public comment on the item. There was no public comment.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue
NOES: None
ABSTAIN: | NoneABSENT:
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Bird
Action: Resolution 25-167
12.5 Adopt a Resolution Approving the Compensation Plan for Confidential MidManagement and Professional Employees for the Period of July 1, 2025, through June 30, 2028, and approve a 2025-2026 Budget Amendment.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Presented By: Rachel Ancheta, Human Resources Director
Rachel Ancheta, Human Resources Director, presented the item.
Vice Mayor Bogue opened public comment on the item. There was no public comment.
October 21, 2025
A motion was made by Councilmember Ernest, seconded
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue
NOES: None
ABSTAIN: | NoneABSENT:
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Bird
Action: Resolution 25-168
12.6 Adopt a Resolution Approving the Confidential Senior Management Compensation Plan for the Period of July 1, 2025, through June 30, 2028,and approve a 2025-2026 Budget Amendment. {tem Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Jim Lindley, City Manager
Prepared By: Rachel Ancheta, Human Resources DirectorPresented By: Rachel Ancheta, Human Resources DirectorRachel Ancheta, Human Resources Director, presented the item.
Vice Mayor Bogue opened public comment on the item. There was no public comment.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue
NOES: None
ABSTAIN: NoneABSENT:
_
Bird
Action: Resolution 25-169
12.7 Adopta resolution ratifying the City Manager's appointment of Melissa Eads to the position of Assistant City Manager, approving the corresponding Employment Agreement, and authorizing a Fiscal Year 2025-2026 budget amendment.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
Prepared By: Douglas L. White, City AttorneyPresented By: Douglas L. White, City Attorney Jim Lindley, City Manager, presented the item.
Melissa Eads spoke regarding the opportunity to be appointed as AssistantCity Manager.
October 21, 2025
Vice Mayor Bogue opened public comment on the item.
Public comment by Michael Ceremello was received.
Vice Mayor Bogue closed public comment on the item.
Douglas L. White, City Attorney, responded to public comments.
A motion was made by Councilmember Hendershot, seconded by Councilmember Ernest, to approve the item as presented.
Roll call was taken as follows:
AYES: Ernest, Hendershot, Johnson, Bogue
NOES: None
ABSTAIN: NoneABSENT:
_
Bird
Action: Resolution 25-170
Jim Lindley, City Manager, responded to public comments.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Vice Mayor Bogue opened public comment on non-agenda items. There was no public comment.
ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot wished everyone a safe, fun Halloween.
Vice Mayor Bogue requested information on code enforcement complaint process.
ITEMS FROM THE CITY ATTORNEYDouglas L. White, City Attorney, shared that City Manager Jim Lindley is thelongest serving City Manager in the State of California, with a single city.
ITEMS FROM THE CITY MANAGERJim Lindley, City Manager, thanked the Council for their wisdom and help to prepare the city for his departure.
INFORMATIONAL ITEMS -Upcoming Meetings (30-day Calendar) 10/28/2025 7:00 p.m. Parks & Recreation Commission11/04/2025 = 7:00p.m. City Council11/12/2025 5:30 p.m. Vacaville Dixon Greenbelt Authority 11/12/2025 7:00 p.m. Planning Commission11/18/2025 7:00 p.m. City Council11/25/2025 7:00p.m. Parks & Recreation Commission October 21, 2025
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:27 p.m. ry,
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M. Janisch-~~ Thom Bogue
Elected City Clerk of the City of Dixon Vice Mayor of the City o on October 21, 2025