Mayor Steven C. Bird 600 East A Street
/ice Mayor Jim Ernes ON Dixon, CA 95620-3697
Council Member Thom Bogue (707) 678-7000
Council Member Don Hendershot Fax: (707) 678-1489
Council Member Kevin Johnson Website: www.cityofdixonca.gov Elected City Clerk Kristin M. Janisch E-mail: [email protected] City Treasurer Simon A. LeBle
**** IFOR
Jim Lindley, City Manager
Douglas White, City Attorney
REGULAR MEETING OF THE DIXON CITY COUNCIL
UNAPPROVED MINUTES
Date Time Location
Meeting of May 5, 2026 7:00 pm Council Chambers
600 East A Street
Dixon, California
THIS MEETING WILL BE PHYSICALLY OPEN TO THE PUBLIC. ALL MEMBERS OF THE
PUBLIC MAY ALSO PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT https://us02web.zoom.us/j/98862111372pwd=R2dxZ3RkbU9SQXdIUVIIRkc0Q1QwZ 209&omn=89802762108 AND VIA TELECONFERENCE BY CALLING 669) 900-9128, MEETING ID: 988 621 1137, PASSCODE: 604754 AND WILL BE GIVEN THE OPPORTUNITY TO PROVIDE PUBLIC COMMENT. TO SPEAK DURING PUBLIC COMMENT VIA VIDEO CONFERENCING CLICK ON "RAISE HAND", VIA TELECONFERENCE PRESS *9.
0. CLOSED SESSION AT 6:00 P.M.
0.0 ROLL CALL
Present: Councilmembers Don Hendershot, Kevin Johnson
Mayor Steve Bird
Absent: Councilmember Thom Bogue, Vice Mayor Jim Ernest
0.1 PUBLIC COMMENT (CLOSED SESSION AGENDA ITEMS ONLY)
Mayor Bird opened public comment on Closed Session agenda items.
There was no public comment.
0.2 CONFERENCE WITH LABOR NEGOTIATORS:
Pursuant to Government Code § 54957.6
City Negotiators: Jim Lindley, Kate Zawadzki, Melissa Eads, Rachel Ancheta, Douglas L. White, Jack Hughes
Employee Organizations: Dixon Professional Firefighters Association Dixon Police Officers Association
Public Employees Union, Local One
Non-Represented Management Unit
Non-Represented Non-Management Unit
Dixon Mid-Manager's and Supervisor's
Association
Dixon Public Safety Mid-Manager's Association
Item Initiated By: Jim Lindley, City Manager
Authorized By: Jim Lindley, City Manager
May 5, 2026 1
0.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Gov. Code, § 54956.9(d): One Case Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Kate Zawadzki, Finance Director
0.4 THREAT TO PUBLIC SERVICES OR FACILITIES (Gov. Code, § 54957) Consultation with: Randy Shafer, Fire Chief
Item Initiated By: Douglas L. White, City Attorney
Authorized By: Douglas L. White, City Attorney
The City Council adjourned into Closed Session at 6:01 p.m.
The City Council reconvened from Closed Session at 7:02 p.m.
Mayor Bird stated that no reportable action was taken and direction was provided to staff.
CALL TO ORDER
The Regular Meeting of the Dixon City Council was called to order at 7:03 p.m. by Mayor Bird.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Johnson.
3. ROLL CALL
Present: Councilmembers Don Hendershot, Kevin Johnson
Mayor Steve Bird
Absent: Councilmember Thom Bogue, Vice Mayor Jim Ernest Staff Present: Jim Lindley, City Manager
Melissa Eads, Assistant City Manager
Douglas L. White, City Attorney
Lupe Ruiz, Administrative City Clerk
4. CONFLICT OF INTEREST
None.
APPROVAL OF AGENDA
A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to approve the agenda as presented.
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
May 5, 2026 2
PRESENTATIONS/PROCLAMATIONS/RECOGNITION
6.1 Presentation of the 2025 Fire Department Annual Report.
Item Initiated By; Randy Shafer, Fire Chief
Authorized By: Melissa Eads, Assistant City Manager
Presented By: Randy Shafer, Fire Chief
Randy Shafer, Fire Chief, provided a presentation on the 2025 Fire Department Annual Report and answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment from Michael Ceremello was received.
Mayor Bird closed public comment on the item.
Randy Shafer, Fire Chief, responded to public comments.
6.2 Proclamation designating May 17-24, 2026 as National Public Works Week.
Item Initiated By: Bruce Barrette, Interim Public Works Director Authorized By: Melissa Eads, Assistant City Manager
Presented By: Bruce Barrette, Interim Public Works Director Bruce Barrette, Interim Public Works Director, presented the proclamation designating May 17-24, 2026 as National Public Works Week.
Mayor Bird opened public comment on the item. There was no public comment.
PUBLIC COMMENT (NON-AGENDA ITEMS)
Michael Ceremello commented on Item 6.1, addressing the citizens, voting districts, and the Dixon Grown Workshop held on April 25, 2026.
ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot thanked the volunteers and staff who attended the Dixon Day Clean Up event on May 3, 2026, and provided information on the Dixon May Fair Parade and Dixon Rotary Club Pancake Breakfast.
Councilmember Johnson provided information on the Dixon May Fair Parade, and commented on the May 5, 2026 California Highway Patrol (CHP) annual memorial ceremony.
Mayor Bird attended and provided feedback from the following events: League of California Cities 2026 City Leaders Summit, American Red Cross Sound the Alarm event, Dixon Grown Citywide Workshop, 2026 Wings Over Solano airshow at Travis Air Force Base (TAFB), Solano Local Agency Formation Commission (LAFCO) meeting as an ad-hoc member, Solano County City Selection Special Meeting, Community Action Partnership (CAP) Solano meeting, and Solano Transportation Authority (STA) Executive Board Member meeting; has an upcoming appointment with Senator Christopher Cabaldon.
May 5, 2026 3
9. CONSENT CALENDAR
Mayor Bird asked if there was public comment on Consent Calendar items.
Michael Ceremello stated he would like to comment on Item 9.3 A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to approve items 9.1, 9.2, 9.4, 9.5, 9.6, 9.7, 9.8, and 9.9 as presented.
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
9.1 Approve the Minutes from the April 18, 2026, Dixon City Council Goal Setting Workshop.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Brandi Alexander, Deputy Clerk
Action: Minutes approved.
9.2 Adopt a Resolution approving the Enumeration of Claims.
Item Initiated By: Kate Lawadzki, Finance Director
Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Kate Zawadzki, Finance Director
Action: Resolution 26-092
ITEM PULLED AND HEARD SEPARATELY
9.3 Adopt a Resolution amending the City of Dixon Personnel Rules to update and clarity provisions related to administrative leave, definitions, leave usage, holidays, disciplinary records, and other personnel matters.
Item Initiated By: Rachel Ancheta, Human Resources Director Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Rachel Ancheta, Human Resources Director
Public comment from Michael Ceremello was received.
Douglas L. White, City Attorney, responded to public comments.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
May 5, 2026 4
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
Action: Resolution 26-098
9.4 Adopt a Resolution authorizing City Staff to execute Contract Change Urders (CCO) No. 1 and No. Z tor construction agreement No. 25-055 with B&M Civil, LLC; accept the HSIP Cycle 11 Pedestrian Improvements Project (Project) as complete and file a Notice of Completion for the Project; and approve the corresponding budget amendment with no net fiscal impact.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 26-093
9.5 Adopt a Resolution authorizing City Staff to execute a Professional Services Agreement with 1B Consulting to conduct a rate study for the City's Wastewater system rates and to update the City's Wastewater and Water Capacity Fees for an amount not to exceed $95,805.
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Jordan Santos, Junior Engineer
Action: Resolution 26-094
9.6 Adopt a Resolution authorizing City Staff to execute Amendment No. 1 to the Professional Services Agreement (PSA) 24-084 with NEXGEN Utility Management, Inc. (NEXGEN) for a no-cost extension through December 31, 2027, for continued support to City Staff with review of the Wastewater Treatment Facility (WWTF) Master Plan Project (Project).
Item Initiated By: Christopher Fong, P.E., City Engineer/Director of Utilities Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Itzie Serrano, Administrative Assistant
Action: Resolution 26-095
9.7 Authorize the City Manager to execute an amendment to the three-year Professional Services Agreement ("PSA") with Tripepi Smith & Associates, Inc., for the 2026-2027 fiscal year in the amount of $25,000, pending approval of the proposed FY2026-2027 budget.
Item Initiated By: Jim Lindley, City Manager
Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Madeline Graf, Economic Development Manager/PIO Action: Resolution 26-096
May 5, 2026 5
9.8 Adopt a Resolution authorizing the City Manager to execute a State and Local Government Technology Agreement (Application No. 6210056) with Visual Edge IT, Inc. for a 63-month copier fleet lease and maintenance arrangement at a total estimated monthly cost of $2,683.95, inclusive of base payment and usage charges based on actual print volumes.
Item Initiated By: Robert Thompson, Chief of Police/IT Manager Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Robert Thompson, Chief of Police/IT Manager Action: Resolution 26-097
9.9 Authorize the City Manager to release a Request for Proposals (RFP) for an Operational and Organizational Assessment of the Public Works and Engineering Departments.
Item Initiated By: Bruce Barrette, Interim Public Works Director Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Bruce Barrette, Interim Public Works Director Action: By minute action, approve the City Manager to release a Request for Proposals (RFP) for an Operational and Organizational Assessment of the Public Works and Engineering Departments
10. PUBLIC HEARINGS
10.1 Conduct a Public Hearing; Waive first reading and introduce an Ordinance adopting the First amendment to the Development Agreement between the City of Dixon and Dixon Venture, LLC for The Campus Project.
Item Initiated By: Raffi Boloyan, Community Development Director Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Raffi Boloyan, Community Development Director Douglas L. White, City Attorney
Presented By: Raffi Boloyan, Community Development Director Raffi Boloyan, Community Development Director, presented the item and answered questions from the Council.
Douglas L. White, City Attorney, answered questions from the Council.
Mayor Bird opened public comment on the item.
Public comment from Greg Bardini, Michael Ceremello, and Nick Advis were received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
May 5, 2026 6
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
Action: Approval of first reading.
11. UNFINISHED BUSINESS
None.
12. NEW BUSINESS
12.1 Adopt a Resolution authorizing the City Manager to accept four (4) new transit Ford E-450 buses into the City of Dixon's Readi-Ride fleet. The buses will be available on site for a ribbon cutting.
Item Initiated By: Melissa Eads, Assistant City Manager Item Authorized By: Melissa Eads, Assistant City Manager Prepared By: Amber Pratt, Finance Analyst I
Presented By: Bruce Barrette, Interim Public Works Director Bruce Barrette, Interim Public Works Director, presented the item.
To perform the ribbon cutting, Mayor Bird called a recess 7:47 p.m.
The City Council reconvened at 7:54 p.m.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
Action: Resolution 26-099
12.2 Receive an update from the Economic Development Manager/Public Information Officer on the City's economic development efforts. Authorize the reallocation of $65,000 in previously approved Fiscal Year 2025-26 budget funds for economic development marketing analysis to instead support marketing materials and economic development outreach efforts, and approve the carryover of these funds into Fiscal Year 2026-27.
Authorize the City Manager to execute a Professional Services Agreement ("PSA") with Tripepi Smith & Associates, Inc., to provide economic development outreach services for an amount not to exceed $65,000.
May 5, 2026 7
Item Initiated By: Jim Lindley, City Manager
Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Madeline Graf, Economic Development Manager/PIO Presented By: Madeline Graf, Economic Development Manager/PIO Madeline Graf, Economic Manager/PIO, provided a presentation on the item and answered questions from the Council.
Melissa Eads, Assistant City Manager, provided information on the item.
Mayor Bird opened public comment on the item.
Public comment from Michael Ceremello was received.
Mayor Bird closed public comment on the item.
A motion was made by Councilmember Hendershot, seconded by Councilmember Johnson, to approve the item as presented.
Roll call was taken as follows:
AYES: Hendershot, Johnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
Action: Resolution 26-100
12.3 By minute action, set the July 21, 2026 City Council meeting as the time and place for a public hearing regarding past due City of Dixon sewer service accounts.
Item Initiated By: Kate Zawadzki, Finance Director
Authorized By: Melissa Eads, Assistant City Manager
Prepared By: Kate Zawadzki, Finance Director
Presented By: Kate Zawadzki, Finance Director
Kate Zawadzki, Finance Director, presented the item and answered questions from the Council.
Mayor Bird opened public comment on the item. There was no public comment.
A motion was made by Councilmember Johnson, seconded by Councilmember Hendershot, to approve the item as presented.
Roll call was taken as follows:
AYES: Hendershot, Johnnson, Bird
NOES: None
ABSTAIN: None
ABSENT: Bogue, Ernest
May 5, 2026 8
Action: By minute action, setting the July 21, 2026 City Council meeting as the time and place for a public hearing regarding past due City of Dixon sewer service accounts.
13. PUBLIC COMMENT (NON-AGENDA ITEMS)
Mayor Bird opened public comment on non-agenda items. There was no public comment.
14. ITEMS FROM THE CITY COUNCIL
Councilmember Hendershot asked about the barriers for the parade and noted that residents should wait until the day before the parade to set out their chairs.
Bruce Barrette, Interim Public Works Director, provided information on the barriers.
Mayor Bird provided information on Solano LAFCO.
15. ITEMS FROM THE CITY ATTORNEY
16. ITEMS FROM THE CITY MANAGER
Jim Lindley, City Manager, announced that he will be retiring at the end of July, beginning of August.
Mayor Bird dedicated the meeting to Interim Public Works Director Bruce Barrette.
17. INFORMATIONAL ITEMS - Upcoming Meetings (30-day Calendar) 05/11/2026 06:00 p.m. Special City Council - Budget Workshop 05/12/2026 07:00 p.m. Planning Commission
05/13/2026 05:30 p.m. Vacaville Dixon Greenbelt Authority 05/19/2026 07:00 p.m. City Council
05/26/2026 07:00 p.m. Parks & Recreation Commission
06/02/2026 07:00 p.m. City Council
Mayor Bird noted that the May 12, 2026 Planning Commission and May 13, 2026 Vacaville Dixon Greenbelt Authority meetings were cancelled, and that he will not be present at the May 19, 2026 City Council meeting.
18. ADJOURNMENT
The Regular Meeting of the Dixon City Council adjourned at 8:18 p.m.
Steven C. Bird
Elected City Cterk of the City of Dixon Mayor of the City of Dixon May 5, 2026 9