lylyl':) CityofDowney AGENDA MEMO
Item No
TO :
FROM:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIA
g; : 1 : : 1 : L : : : liVY r A N A G E R & 1:\\:: iFI::11 1:p1:/dEIL:% LI SIkE:'T8;'b';’;IINdE & INFORMATION TECHNOLOGY m’ 7 CF+++ DATE :
SUBJECT:
JANUARY 25, 2022
BUDGET CALENDAR FOR 2022-2023 FISCAL YEAR
RECOMMENDATION
That the City Council approve the attached budget calendar for the Fiscal Year 2022-2023 budget
DISCUSSION
Staff is requesting that the City Council review and approve the budget calendar for the Fiscal Year 2022-2023 budget, which covers the fiscal year beginning July 1, 2022 and ends on June 30, 2023.
The calendar establishes various deadlines to ensure the budget process is completed in a timely manner. Pursuant to the Downey Municipal Code, the annual budget must be adopted before June 30th of each fiscal year.
There are a few key dates listed in the Budget Calendar that encompass the City Council. The City Council Budget Goal Setting Workshop is schedule for February 2022. Additionally, staff has tentatively identified the period of April 4 through May 24, 2022 for the City Council to review the Preliminary Budget. During this time, Council may set specific dates and times for staff to present and discuss the budget document.
The Budget Subcommittee is tentatively scheduled to review the Budget in early April, while the Budget Workshop is tentatively scheduled for May 10, 2022. Additionally, a Public Hearing is tentatively scheduled for May 24, 2022. The Final Budget Approval is scheduled for June 14, 2022, where the City Council will adopt the budget for the 2022- 2023 fiscal year.
BUDGET CALENDAR FOR 2022-2023 FISCAL YEAR
JANUARY 25, 2022
PAGE 2
FISCAL IMPACT
None.
CITY COUNCIL PRIORITIES
Fiscal Responsibility
Public Engagement
ATTACHMENTS
Attachment A: Budget Calendar
2022-2023 Budget Calendar
Departmen Due datesTask/Milestone
All Budget Materials will be placed on S:\ drive
Budget Training
Employee list with charge points/cost allocation, Equipment Rental Rates, City Hall Rent and LiabiIIty Insurance Rates Released to Departments
Annual City Council Goal Setting Budget Workshop
Review of City Council Budget Goal with Department Heads and Incorporate into Budget along with last year’s goals
Begin Budget book design and Budget transmittal/Introduction Proposed Position Changes sent to Human Resources
Capital Projects Request Submitted to Public Works Department via //pwgis System Budget Expenditure Input in EDEN by Departments.
Budget Excel Workbook Submitted: Professional Services/Contract Sheet, Grant Sheet, Performance Indicators Sheet and Equipment Requests Sheet and Forms (if applicable).
Determine how much of Capital Projects will be expended by June 30, to establish beginning balance.
Capital Improvement Project (CIP) Budget & Project Description Summary for Budget Document Submitted to Finance
Departments Provided Detailed EDEN Report and budget summary comparing current, actual and proposed budgets after department entries
Preliminary Review of Budget Requests and Expenditure Entries (2 weeks) Begin User Fee CPI Analysis/Changes
Adjustments made to the Budget after Finance Director meets with Department Heads City Manager Budget Review Sessions with Departments Heads and Finance Director Departments notified of final tentative budget and approved requests Reports generated for subcommittee meeting. (1 week to prepare) Finalize Budget Book Pages (Introduction, Summary, Revenue, Expenditures, Appendices, Department Org. Charts)
Department Photos
ADMIN/FINANCE
ADMIN/FINANCE
FINANCE
1/14/2022
1/19&20/2022
1/21/2022
February 2022
February 2022
01/31/2022
02/04/2022
02/04/2022
ADMIN
ADMIN.
ADMIN
DEPTS.
LJ GrID g
DEPTS.02/18/2022
PUBLIC
WORKS/FINANCE
PUBLIC WORKS
FINANCE/ADMIN
FINANCE
ADMIN/FINANCE/D
EPTS.
FINANCE
ADMIN/FINANCE/D
E PTS.
ADMIN/FINANCE
02/18/2022
02/18/2022
BIll\12022
GIjl\Ajl 12022
02/21-3/18/2022
03/7-11/2022
03/14-18/2022
3/21-25/2022
312\-RI\12022
4/1/2022
ADIVlIN
DEPTS
2022-2023 Budget Calendar
Due datesDepartmentTask/Milestone
Department Budget Narrative (explain 5+/- increase of summary), Accomplishments, and FY Goals (any changes from what was entered) sent to the Administration.
Performance Measures – Proposed for new year, tentative actuals for current year Council Budget Sub-Committee Review Session
Department PowerPoint Slides
Finalize items for Budget Workshop
Budget Workshop in City Council Chambers
Finalize Items for Public Hearing
DEPTS./ADMIN
DEPTS.
ADMIN/FINANCE
ADMIN/DEPTS./
FINANCE
FINANCE/ADMIN
DEPTS.
FINANCE/ADMIN/CL
ERK
312\-41\12022
4/1/2021
04/4-8/2022
4/15/2022
412212022
05/10/2022
512412022
0Final Budget Approval 6/14/2022
ATIACHMENT A