09. Apprv PSA w Allied Universal Janitorial Svcs for Janitorial Svcs at City Owned Buildings & Facilities

APPROVED BY

CITY MANAGER
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO UN;CIL
L
FROM: OFFICE OF THE CITY MANAGER
BY: DELFINO R. CONSUNJI, P.E., DIRECTOR OF PUBLIC WO S/C, NEER S*I
DATE: MAY 24, 2022
SUBJECT: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ALLIED

UNIVERSAL JANITORIAL SERVICES FOR JANITORIAL SERVICES AT CITY -

OWNED BUILDINGS AND FACILITIES
Approve a professional services agreement with Allied Universal Janitorial Services in the amount of $548,805.96 for janitorial services at City -owned buildings and facilities;
Mmif!
=", TIZIBITER1=6

3. Authorize City Manager to execute any and all amendments to the agreement in form acceptable by the City Attorney.

The City of Downey has utilized outside firms to provide janitorial services to all City -owned buildings and facilities over the last 25 years. This includes providing janitorial services at 21 facilities in accordance with prescribed maintenance schedules. Generally, the work includes cleaning restrooms, restocking supplies, mopping and sweeping hard floors, vacuuming carpets, dusting, cleaning glass windows and doors, polishing furniture, emptying trash cans and cleaning counter tops.

More recently, from July 2017 to October 2020, janitorial services to City -owned facilities were provided by ABM Industry Group, LLC. ABM Industry Group's agreement initially expired on June 30, 2020, but was extended on a month -to -month basis until the end of October 2020.

Simultaneously, in June 2020, Public Works staff sent out a Request for Proposals (RFP) for Citywide janitorial services. In July 2020, nine proposals were received, reviewed evaluated. The top 3 firms, namely: Allied Universal Janitorial Services, J316 Builders ani Omni Clean Enterprise were invited to interviews. The results of the interviews and evaluations were as follows:

May 24, 2022
Miami
Subsequently, on November 10, 2020, the City Council approved a professional services agreement with J316 Builders in the amount of $345,463.92 annually. The initial term of th4 agreement was two years with an option to renew for an additional three one-year periods.

Almost two years of COVID-19 protocols have had a significant impact and financial strain on small businesses such as J316 Builders. With continually rising costs in labor, materials and supplies, in November 2021, J316 Builders approached Public Works staff and requested a $149,057 increase for a total annual contract amount of $494,520. At about the same time, staff has noticed a decrease in janitorial staffing levels and a noticeable drop in level of service. For these reasons, Public Works staff denied the request. Consequently, in February 2022, J316 Builders notified staff that the owners of the company have relocated out of state and J316 Builders will cease operations effective end of June 2022.

In order to continue providing uninterrupted janitorial services to all City facilities, staff reached out to the other two top ranked firms and requested revised proposals. Below are the results of the revised proposals.

Allied Universal Janitorial Services
Omni �Clean Enterprise
FEE I
I
M-1.0we 11 I
Staff is recommending that the City Council approve a one-year agreement with Allied Universal Janitorial Services in the amount of $548,805.96 to provide janitorial services to all City facilities.

This will allow Public Works staff some time to develop and send out an RFP for janitorial services in the next few months in order to solicit more competitive bids.

MEOMM
K

May 24, 2022
3111 11111"1 1:851
5ineea TO OF incivaea in Lnu r T ZIrZZ--ZI,'Z37PTffaU'I1`1, 90 as noted below:

Account Number
R94q9
10-4-3122-0360
$58,283.19
65-4-3121-0360
$239,663.56
10-4-3120-0360
$6,750.31
10-4-3123-0360
$40,447.00
51-4-3550-0360
$7,408.88
24-4-3125-0360
41,599.49
10-4-3130-0360
ii§4MM
Total:
$548,805.96

ATTACHMENTS
K

CITY OF DOWNEY

PROFESSIONAL SERVICES AGREEMENT
111ITY ALLIED UNIVERSAL JANITORIAL SERVICES FOR JANITORIAL SERVICES

1. PARTIES AND DATE.

This Agreement is made and entered into this 24 th day of May, 2022 by and between the City of Downey, a California municipal corporation and charter city with its principal place of business at 11111 Brookshire Avenue, Downey California 90241 ("City") and Universal Building Maintenance, LLC DBA Allied Universal Janitorial Services, a California corporation, with its principal place of business at 300 Pasadena Avenue, South Pasadena, California 91030 ("Service Provider"). City and Service Provider are sometimes individually referred to as "Party" and collectively as "Parties."
Service Provider desires to perform and assume responsibility for the provision of certain professional janitorial services required by City on the terms and conditions set forth in this Agreement. Service Provider represents that it has demonstrated competence and experience in providing janitorial services to public clients, is licensed in the State of California, and is familiar with the plans of City.

City desires to engage Service Provider to render such janitorial services ("Services"', as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scopg of Services. Service Provider promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional janitorial services necessary for the Services. The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The Term of this Agreement shall be from July 1, 2022 to June 30, 2023, unless earlier terminated as provided herein. Service Provider shall complete the Services within the term of this Agreement, and shall meet any other established schedules 2nd deadlines.

Provider employee the Downey Police Department determines to be a threat to City faciliti or the safety or persons or property in any city facilities. I

3.3.3 At no time shall Service Provider allow or assign an employee to enter any city facilities without first obtaining and providing evidence to the Downey Police Department of each employee's security clearance to enter any city facility, including the Downey Police Department.

3.4.1 The Service Provider shall obtain, pay for, and maintain throughout the life of this Agreement a Faithful Performance Bond in an amount equal to 100% of the annual contract price. The Performance Bond shall be renewed annually. City may, at its discretion, hold up payment to Service Provider or extend the Agreement until the renewed Performance Bond is received from Service provider by January 11st of each year.

Said bond shall be in the form attached hereto (see Exhibit "E") and incorporated herein by reference, accompanied by a power of attorney from the surety company authorizing the person executing the bond to sign on behalf of the company. If the bond is executed outside the State of California, a California representative of the surety must countersign all copies of the bond. The signature of the person executing the bond shall be acknowledged by a Notary Public as the signature of the person designated in the power of attorney.

3.4.3 The surety or sureties on all bonds furnished must be satisfactory to the City. City will reject surety bond obtained from any company which is not an admitted surety insurer under the laws of the State of California and which does not hold a Certificate of Authority from the U.S. Secretary of the Treasury under 31 U.S.C. as an acceptable surety on Federal bonds. The surety must also be listed in the latest edition of U.S. Department of Treasury Circular 570, and the bond provided must not exceed the surety's bonding limitations as set forth in Circular 570.

3.4.4 If, during the continuance of the Agreement, anyo'f the sureties, in the opinion of the City, are or become non -responsible or otherwise unacceptable to City, City may require other new or additional sureties, which the Service Provider shall furnish to the satisfaction of CROY within ten T1 0�_dai�As after pi_
be suspended and the work completed by City staff or another Service Provider selected by the City as provided in Section 3.9. 10 of this Agreement.

3.4.5 No modifications or alterations made in the work to be performed under the Agreement or the time of performance shall operate to release any surety from liability on any bond required to be given herein. The surety shall waive notice of such events.

3.4.6 The Notice to Proceed will not be issued until theaforesaid bond have been received and approved by City. City's decision as to the acceptability of all sureties and

bond is final. No substitution of the form of the documents will be permitted without the pri written consent of City. i

3.4.7 Service Provider's failure to obtain, pay for, or maintain any required insurance or bonds shall constitute a material breach upon which City may immediately terminate or suspend this Agreement.

3.5.3 Reimbursemehtfbr Exponses. Service Provider shall not be reimburset-- for any expenses unless authorized in writing by City.

3.6.1 Ohanws Reguestedby 8ervi � Provider. If the Se.rvice Provider, on account of conditions developing during the progress of the work, finds it impractical to comply strictly with the provision(s) of this Agreement or the Scope of Work and requests in writing for a modification of requirements or of methods of work, such change may be authorized by the City Representative, so long as such change is not detrimental to the public health, safety or welfare. Such change shall be performed by Service Provider without additional cost to the City.

3.6.2 Changes lnitigtq�!k�Gity. The City reserves the right to make such changes in the Scope of Work or to add Extra Work as are determined by the City Representative to be necessary or in the City's best interests. Changes may include alterations, deviations, addition of Extra Work to or deletions from the Scope of Work. The or to omit any item or portion of the Scope of Work.
�**T* =o- sMIMYRaTTIFT-15 It'"I
0 specific written scope of services, cost and schedule agreed upon by City and Service Provider, prior to any Authorization to Proceed. The work shall be completed as described following Service Provider's receipt of the Authorization to Proceed, exclusive of any review periods required by City. The Service Provider shall have no claim for compensation for any services or work that has not been authorized by City's Authorization to Proceed. •

3.6.2.2 Chalapvegi�toScove df Servigea. Changes to the Scope of Services shall include specific additions to or deletions from the Scope of Work set forth in Exhibit "A" or an increase or decrease in the frequency of any item or portion of the Scope of Services.
(A) Added or Dedugtej,��s. The cbst per month for
added or deducted work locations shall be negotiated between the City and Service Provid Said contract unit (monthly) prices shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals necessary to the completed work, including the Service Provider's costs involved with bonding, insurance, worker's compensation, overhea financing, permit fees, mobilization, public convenience and safety, protective barricading, storage of equipment and materials, security against theft and vandalism, project site maintenance, dust control, clean-up and all other items incidental to the work. I Service Piovider shall be responsible to dedicate additional labor and equipment resources as necessary to ensure added work areas receive the same level of care as original work areas in accordance with the requirements of this Agreement. (B) IngMased or Decreased Frequencies, The cost change per month, if any, for increased or decreased frequencies of recurring maintenance activity shall be as mutually agreed upon by both parties through negotiation.

3.7.1 The City will assess penalties against the Service Provider for unsatisfactory performance. This section outlines the parameters for implementing penalties.

A description of actions that will result in penalties and the monetary amount of penalties is provided herein.

3.7.2 The required response times provided below are applicable for complaints and service requests received by the City and forwarded to'the Service Provide The required response times listed below will always be based on the time the complaint o request is forwarded to the Service Provider by the City. I Format. The City may assess penalties against Service Provider in thz form of deductions withheld from the Service Provider's compensation.,

3.7.4 Nqfifl�Lahon, The City will provide Service Provider with five days written notice of any proposed penalty. Service Provider will have the right to appeal the City's penalty in accordance with the administrative review of disputes procedures of the Agreement. Written notification shall be in the form of email, FAX or letter addressed to the Service Provider.

3.7.6 Verification, Complaints and requests received by'the City will be forwarded to the Service Provider as soon as possible. The Service Provider will maintain a computer record of all complaints and requests received from the City. This record will include the date and time when all complaints and requests are received as well as the date and time the complaint or request has been resolved. All complaints and requests should be recorded in the computer record as soon as they are received. Responses to complaints ani service requests must be recorded in the computer record within 24 hours after resolution of the complaint or completion of the service request. A copy of this computer record by address shall be available for inspection upon request by the Director of Public Works or designated representative.

3.7.7.1 Failure to correct deficiencv(s . (requested service not satisfactorily cleaned/provided) within twenty-four (24) hours of notice of the deficiency(s) - penalty of $25.00 will be assessed any time a deficiency is not corrected within 24 hours fro the receipt of the complaint. Service Provider is responsible for correcting any deficiency within 24 hours. An additional $25.00 will be assessed for each additional 24-hour period th- deficiency is not corrected. 11

3.7.7.2 Failure to
Provider or Service Provider's tUbodnIttogtors. A penalty of $100-00 will be assess for failure to process a claim for damages within (30) days from the date submitted to the Service Provider, I

3.7.7.3 Failure to PrWd penalty of $25.00 per day will
be assessed for each day after the due date specified in the Agreement each report required of the Service Provider is not provided to the City.

Excessive QPMk!4jq!�L A penalty of $500.00 will be
assessed when more than ten (10) complaints per month regarding Service Provider's service are noted.

3.7.7.5 Ooeratiho Du no Unautho6ged Hours. A penalty of $100.00 will be assessed for any occurrence of the Service Provider operating during inauthorized hours, except when approved in writing by the City. br_j Lei a rd to 6 -
KITIJ IN PID44[ols]

3.7.7.7 Failure A penalty of $25.00 will be
assessed for any occasion when Service Provider's equipment does not meet the standards required by this Agreement.
iawrMa= M-171111 A fill$

3.7.7.9 Excessive Violatj g gf Service Reauirornetft. The penalty will increase by 25% for any of the above indicators when the City has had to assess a penalty more than 15 times per year for that particular Unsatisfactory Service Indicator unless specified otherwise in the Agreement. After the Service Provider has received 15 penalties for any Unsatisfactory Service Indicator the penalty will increase by 25% after each five penalties assessed for that requirement unless specified otherwise in the Agreement.

3.7.7.10 Failure to Respond to Emergency DurihqWo• •
A penalty in the amount of three (3) times the cost incurred by the City to respond to an Emergency during Working Hours due to the Service Provider's failure to perform shall be assessed.

3.7.7.11 Failure to Rjpspond to Emergency Wring OfWN_.or,k Hours A penalty in the amount of three (3) times the cost incurred by the City to respond to an Emergency during Off -Work Hours due to the Service Provider's failure to perform shall be assessed.

3.8 Accounting Records.

3.9.1.1 Grounds • City may, • written notice to
Service Provider, terminate the whole or any part of this Agreement at any time either for cause or for the City's convenience and without cause by giving written notice to Service Provider of such termination, and specifying the effective date thereof, at least seven (7) days before the effective •. • such termination. Service Provider may • terminate this Agreement for cause upon giving the City not less than seven (7) calendar •. •'
Upon termination, Service Provider shall be compensated only for those services which have •- adequately rendered to City, and Service Provider shall be -• to no further compensation. The City shall within fifteen (115) calendar days following termination pay the Service Provider for all services adequately rendered and all reimbursable costs incurred by Service Provider up to the date of termination, in accordance with the payment A,rovisions of this Agreement.

The following reasons shall constitute "cause" for which either party may terminate this Agreement as provided herein:
0 Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party; 0 Assignment of this Agreement or transfer of the Services by either party to any other entity without the prior written consent of the • •. 0 Suspension of the Services or the Service Provider's Services by the City for • than ninety (90) • days, • • in the aggregate, •
good cause;
0 Material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Services, ' and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated • such changes.

3.9.1.2 Effect of Torminafion. If this Agreement is terminated as provided herein, City may require Service Provider to provide all finished or unfinished Documents and Data and other information of any kind prepared by Service Provider in connection with the performance of Services under this Agreement. Service Provider shaL be required to provide such Documents and Data and other information within fifteen (15) days • the City's request.

3.9.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.9.2 Dehvery & Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Service Provider:

Allied Universal Janitorial Services
300 Pasadena Avenue
Pasadena, CA 91030
Phone: (626) 310-8008
Fax: (714) 923-3725
Attn: Mark Olivas, President
M
City of Downey
11111 Brookshire Avenue
Downey, California 90241
Phone: (562) 904-7286
Fax: (562) 904-7102
City of Downey
City Attorney's Office
r. oil
MMMEM
Such notice shall be deemed made when personally delivered or when mailed, forty- eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. i VWAU7� 1 = . 12M

3.9.3.1 Documents & DAW. Lot I hpina of Inte Ilact, ---I 0--ft. Thi Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodi in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical ,irawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Service Provider under this Agreement ("Documents Data"). Service Provider shall require all subcontractors to agree in writing that City is ir,

3.10.1 Service Provider shall not subcontract any
portion of the work required by this Agreement, except as expressly stated herein, without • •: written approvalof
Subcontracts, • prov,ision
subject to all provisions stipulated in this Agreement.

CITY OF /'
California• _corporation
f charter city
J i • 1f
By: y. �Bran�dt,
lnc Pacheco, yor Tim CF
Maria AliciaCIVICDuarte,City Clerk
Approved as to Form:
is r` i ,
City ye
�--

EXHIBIT ,
PiklawmEmpl",

EXHIBIT "All

SCOPE OF SERVICES AND SPECIFICATIONS
Locations for Janitorial Services Floor Area
(Square Feet)

1. City Hall (1st through 3rd Floors) 54,277
11111 Brookshire Ave. Downey, Ca. 90241

2. Police Department 22,298
10911 Brookshire Ave. Downey, Ca, 90241

3. Downey City Library 27,400
11121 Brookshire Ave. Downey, Ca. 90241

4. Public Works Maintenance Yard 1,650
12324 Bellflower Blvd. Downey, Ca. 90242

5. Public Works Utilities Yard 2,700
9252 Stewart & Gray Rd. Downey, Ca. 90242

6. Columbia Memorial Space Center 18,301
12400 Columbia Way Downey, Ca. 90242

7. Barbara J. Riley Community Center 29,11
7810 Quill Drive Downey, Ca. 90242

2. Apollo Park Breezeway Restrooms 311
7830 Quill Drive Downey, Ca. 90242
Apollo Park — Aspire Office 1, 2 0
7830 Quill Drive Downey, Ca. Si 1

10. Apollo Park Dance Studio 3,001
7840 Quill Drive Downey, Ca. 90242

11. Apollo Park Baseball & Tot Lot Restrooms 63k
12544 Rives Avenue Downey, Ca. 90242

12. Apollo Park McCaughan Gymnasium 12,942 (gym
12544 Rives Ave. Downey, Ca. 90242 floor excluded)
0 13. Apollo Park
12544 Rives Ave. Downey, Ca. 9021-
M

14. Parks and Recreation Administration Offices
12,562
7850 Quill Drive Downey, Ca. 90242

15. Discovery Park Sports Complex
780
12400 Columbia Way Downey, Ca. 90242

16. Furman Park
6,873
10419 Rives Ave Downey, Ca. 90241

17. Dennis the Menace Park
965
9125 Arrington Ave. Downey, Ca. 90240
.I Park
1,260
12334 Beliflower Blvd. Downey, C. 90242

19. Rio San Gabriel Park
9612 Ardine St. Downey, Ca. 9024
M,

20. Wilderness Park 4,137
10999 Little Lake Rd. Downey, Ca. 90240

21. Golden Park 5, 5 0 (#:,
8840 Golden Street Downey, Ca. 90242
A site location map of the City facilities listed above will be provided at the mandatory pre -proposal meeting.

Buff: Remove all marks using floor machine equipment with polishing pad tf maintain floor luster.
rink"
i
Daily: Work to be performed each and every day of the week.

Damp Mop: Remove all surface dirt and stains with mop and warm water containing detergent or floor cleaner as required.

Damp Wipe: Remove surface dirt with damp cloth. I
N

Disinfect: To cleanse in order to destroy disease and germs.

Disinfectant: A germicidal cleaner for germ control.

Dust: Remove all loose dirt and debris. Specially treated cloths shall be used.

Machine Strip: Remove all surface dirt, stains, and wax with warm water, floor cleaner or germicidal disinfectant; dry with vacuum or mop.

Mop: Remove all surface dirt and stains with a mop and warm water containing floor cleaner or germicidal disinfectant.

One Day: 24 clock hours
Polish: Machine polish or rub with dry cloth.

Day Porter Custodian: A person that does cleaning and maintenance work in a building.

Refinish: Apply proper floor coating (wax on polish or sealer) and buff.

Sanitize: To cleanse free from dirt and bacteria.

Scrub: Remove all dirt, stains and marks with an approved cleaner using a floor machine equipped with scrubbing pad.

Strip: Remove all accumulation of old floor finish, all surface dirt, stains and marks. Rinse and dry.

Sweep/Dust Mop: Remove all loose dirt and litter with dustless -type sweeping tools on smooth concrete, tiled, and terrazzo floor; in places difficult to sweep, use hair floor brush or vacuum on other hard floors.

Vacuum: Remove all surface and embedded dirt, dust and debris using a vacuum cleaner.

Wash: Remove all dirt, stains, and marks with approved cleaner; rinse and dry, Wax: Apply appropriate number of coats of approved floor finish.

General Requirements for Janitorial Services
The Service Provider shall provide janitorial services at the various City facilities, as applicable, in accordance with the following descriptions of the various services:

I M
1611 Z.1; I I l'l a as•I I V-747MOMMArs 0 111 (Z] I Is 191-11 1 f: I of:1--gel IV a I r. 1 IVA w 61 K Floors: Except as otherwise noted below, all uncarpeted floors shall be swept, dry mopped, wet mopped, waxed and buffed by the Service Provider as required to achieve a uniform, glossy appearance, free of scuff marks, heel marks, stains and discoloration. Chairs, trash receptacles and easily movable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their proper position when all operations have been completed. Wax q-hall be applied to floor surfaces that have been cleaned, except, as otherwise — -toted terein.

S ep!Dust Mop Floors. All accessible on floor surface areas shall be swept or dust mopped. After the floor has been swept or dust mopped, the entire floor surface, including corners and abutments shall be free of litter, dust, and debris. Any computer CPU located on the floor shall also be dusted.

Mqp floors: All accessible floor areas shall be damp and/or wet mopped. After being mopped, the floor shall have a uniform appearance with no streaks, swirl marks, detergent residue, or any evidence of soil, stains, film debris, or standing water. There shall be no splash marks or,mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area. Do not mop wood floors.

Wax FlooLs: All accessible composition vinyl tile and concrete floor surfacing more often if necessary to maintain a high -luster finish. Ceramic tile brick Rp@yye%Mr&�wood �and, ctncre�teflbo�rin� s�urface�sshall not be waxed. All wax buildup and floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, corners, wall abutments, and baseboards. shall be swept, dry mopped, and wet mopped
using an approved cleaning solutions. In addition, brick pave'rs shall be machine scrubbed using approved brushes designed for this task, and maintained with appropriate cleaning products.
�Nbod f1boft will be cleaned using a floor dust mop and appropriate cleaning products. Wood floors shall be maintained in accordance with the manufacturer's recommendations. No silicon or oily based products shall be used.

Concrete floors shall be maintained in a manner consistent with compositl flooring material. Concrete floors will be mopped daily using appropriate cleaning products.
11 Baseboards and moldim (including rubber top -set cove •. shall • cleaned as needed to remove stains, spots and dust. Special attention shall be paid during •• cleaning and waxing to remove grout stains and to prevent wax from becoming • up at the •. • the fixtures and • baseboards.

Carpets: All carpeted areas, including hallway carpets, area and throw rugs, interior and exterior walk -off mats shall be vacuumed daily by the Service Provider to be free of all visible lint, litter, paper clips, staples, soil and imbedded grit. All tears, I• and raveling shall •^ brought to the attention I; f tWe • Administrator.

The Service Provider shall remove all small spots and stains (areas of 2 square feet or less) as soon as they are noticed, in accordance with carpet manufacturer's approved methods. Comprehensive carpet cleaning (deep cleaning) and removal of carpet stains larger than 2 square feet, shall • considered additional cleaning services, as described in Article •,'
All trash receptacles shall be emptied daily and'returned to their I rashhLpDii�. initial location with plastic liners. Any obviously soiled or torn plastic trash receptacle liners in such receptacles shall be replaced. Boxes, cans, paper plbced near a trash receptacle and marked "TRASH" shall be removed. All debris or liquids remaining in a trash receptacle due to a leaky plastic trash bag shall •' removed. Trash shall be disposed of in a secured • •.• The Service Provider shall pick up any trash that may fall onto the facility or grounds during the removal of such trash collection. All refuse collected shall be disposed • in the nearest trash dumpster outside the building. Unless otherwise indicated, trash shall be emptied from all wastebaskets. Dirty trash receptacles shall be washed inside and out and shall be odor free.

I
All restrooms shall be cleaned and restocked daily, in accordance with the Frequency -•

Drain IMpg: Service Provider shall maintain water seal in all sink and floor •• water. An odor -control ling enzyme solution may •- used • this purpose at the discretion • the City.

General: All kitchen areas and break rooms, including but not limited to, appliances, stoves, refrigerators, microwave ovens, counter surfaces, sinks, and cabinets, etc. shall be thoroughly cleaned and deodorized in accordance with the Frequency Schedules to remove all food residues, spills, stains, smudges, or marks both on interior and exterior surfaces. Additionally, all surface areas shall be polished as indicated in the Frequency Schedules with an approved appliance polish. Service Provider shall avoid • abrasive or caustic cleansers on acrylic or polyester polymer counter top materials (Corian, Formica, Wilsonart, Avonite), • and stone surfaces. These surfaces shall be cleaned only with an appropriate cleaning product. performed as required, but at least monthly. After descaling, the entire surface shall •' free from streaks, stains, scale, scum, mineral •'p and rust stains.
stocked so that supplies (paper towels, hand soap, etc.) do not run out and that dispensers are in working order.
6 11 IR-7111PI&I OK-7)AC-1 fiola-! It; t:1.2ji ISO FIFF-1011 117471-Mol IWI in oil ills I ills ffi�a
I I IT1611 101 .1
ASA q a 1; 1 W-1 P17403 rn 1 LO 1 rn 0 1 _M M -2-
Mirrors shall be cleaned every day in accordance with the Frequency Schedules.
—1 -• .•Wr 1111, A , NVIFVR�e �011�_
appropriate cleaning product and a soft clean towel free of any abrasives or soapy residues. Paper towels shall not be used for glass cleaning unless approved by the Contract Administrator. High lint paper and worn cotton towels will not be permitted.

No squeegees shall be used for interior glass cleaning. Liquid run-offs from glass cleaning will not be permitted to spill on carpeted floor surfaces or office work surface units.

I I g !I I!, 11111111 1 11
maintenance service.

All building areas shall be thoroughly inspected and checked daily for cobwebs and dust, in accordance with the Frequency Schedules (Exhibit "B"), The Service Provider shall pay special attention to ensure that all cobwebs are removed concurrent with each cleaning.

WWRIMTOM
H.,

shall be performed monthly, in accordance with the Frequency Schedules.

City will be responsible for dusting and cleaning surfaces higher than 15 feet above finished flo;•r.
shall be thoroughly washed using an appropriate
degreasing product. All interior painted surfaces in accordance with the Frequency Schedules will be cleaned regularly with an appropriate cleaning product. Additionally, walls shall be spot cleaned as needed to remove spills, finger marks, ink and pencil marks, and other contaminants. one 0 0 0 - I - a 0 � 6
IIr *IqII6jJMIIr.19' ij6,1ZAIA Rim
Miscellaneous Surfaces: such as window sills, window blinds, hand rails, door frames, exposed piping, light fixtures, covers and diffusers, ceng and walls within 15 feet above finished floor shall be maintained free of marks, finger prints, smudges, and other accumulated soils.
gym equipment surfaces, floors, walls and free weights shal' be free of all grime, soils, perspiration marks, water spots and lotion residue and free of odor (Apollo Park Barbara J. Riley Center and Police Department).

Lai I;rt I I [Zion I I L*j 114 11 VA Cox 03 1- -1 M 'I Kills] 111161afte 6JC�JjJEM JbenerW: Furnishings, counter top surfaces, office unit desks, returns, credenzas, file cabinets and built-in unit surfaces, etc. shall be cleaned on a daily basis to remove smudges, food stains, chemical spills, etc, using an appropriate cleaning product.

I
0 Wood surfaces shall be cleaned with an approved furniture polish. Ro wood oil is permitted as this will result in a sticky surface. Terry cotton towels, which are non-abrasive and • excessively worn, will • be permitted in cleaning such surfaces.

Ally WO,
A 0110,OWN1,1611 10' Iff OR M•I!R61 NO WORN wNR MOIS11 [--I 11=199*111 10, 1, 1.,10, i I - •• 0 1 1 a . •f • - 0. 1 '•'i
anu Mearleu mtninq, ITIT more one JUY-TTfH" Ine TaITW_5 dirt and spot -free manner in accordance with the Frequency Schedules.

Spotted and heavy -soiled upholstered chairs and couches will be cleaned with an appropriate fiber rinse product • an extraction type upholstery cleaning method. Solvents, such as Picrin or acetone, shall not be used.

Additionally, all fabric chairs will be extraction cleaned once a year to insure cleanliness.

The City will furnish all r• supplies, including all restroom supplies, paper products, cleaning chemicals and supplies, including but not limited to soaps, cleansers, degreasers, deodorizers, enzyme treatments, sanitizers, polishes, waxes, strippers, mop heads, toilet brushes, sponges, scouring pads, disposable gloves, trash can liners, etc.

Janitorial closets will be made available for the Service providerat the various City facilities, where provided. The Service Provider may utilize the janitorial closets •[ the storage • the Service provider's materials, equipment, etc. at hi or her discretion. The Service Provider shall maintain and keep clean each chemical and storage closet used by the Service Provider at each facility location. I
The City shall provide electrical power for the Service Provider's equipme during the performance of the janitorial services. i
In

The City designates its Director of Public Works/City Engineer or his or her designee as the City's Contract Administrator, and shall act as City's representative for the performance of the janitorial services. The City's representative shall have the power to act on behalf of the City for all purposes under this Agreement. The Service Provider shall not accept direction or orders from any person other than the City's Representative or his or her designee. � = �-- �-Vllll 71-17*11111-1
e
h Is ean
ebeprofeioct
w
behalf of the Service Provider for all purposes for the janitorial services. The Servi k, Provider's representative shall supervise and direct the Scope of Wor 7 using his hr st ssnal skill and o attention, and shall be responsible fr all mean methods, techniques, sequences and procedures and for the satisfact] coordination of all portions of the Scope of Services.

Service Provider shall be required to designate a Superintendent to represent Service Provider in connection with the janitorial services. The Superintendent must be knowledgeable with all aspects of the janitorial services, and can effectively communicate with the City's Representative regarding the requirements for the janitorial services. Instructions and information given by the City's Representative to the Service Provider's Superintendent pertaining to the obligations under said services shall be considered as having been given to the Service Provider.

A. Superintendent will be the Service Provider's primary contact person for communication with the City. The Superintendent must be available during regular business hours to respond to comments and instructions from the Contract Administrator and shall meet with the City as necessary to effectuate the purposes of the janitorial services, and must be availablZ to respond to inquiries, job walks and inspections of the maintained facilities as required.

I NJ. Superintendent shall not change without prior notification of the City, excluding cases of termination of the employee.

C. Superintendent shall have at least five (5) years experience in the management of recurring janitorial services for municipal governmeril eTtities.

D. Superintendent shall have demonstrated competence in the diligent prosecution of recurring janitorial services, mobilization of labor, materials and equipment resources, scheduling work, training staff.

Superintendent must be able to anticipate, •. and monitor the progress of recurring maintenance activities, oversee the performance of all assigned staff and subcontractors and be responsible for • that all work is completed on schedule in conformity with the Scope of Services • Speccations.

F. Superintendent shall perform a weekly visual • operational inspection • all '• facilities during • working • Following the
inspection, the Superintendent shall prepare a written facility deficiency list and submit to the Contract Administrator, identifying all needed repairs.

G. Superintendent shall prepare and submit to the Contract Administrator a weekly •r indicating the • condition • the maintained facilities and shall specifically list any unusual • problem areas • • The report shall also include the action(s) to be taken by the Service Provider to rectify said situation and indicate the anticipated timeframe for compliance.

9. Superintendent shall •- • site • a minimum • eight (8) hours •-, nonth.

Superintendent shall possess the following qualitie&

1. Ability to read and speak English.

2. Knowledge of all aspects of building janitorial services.

3. Knowledge of tools and machines of the trade.

4. Ability to -.• and comprehend equipment and chemical manufacturer's instructions.

I
r-Mune
Mon i M*6 q &TIT =ek F.TTI9 l q LIg I
A responsible Foreman or Leadworker must be able to effectively communicate with the City's Representative regarding the Scope of Services and shall represent the Service Provider's work crew at each location where the Scope of Services is in progress.

M-MI-11MM M-Y-Mrm-IMME M-ITIM-M

A. Janitorial technicians/Day porter custodian shall have at least five (51, years' experience in the building janitorial services field.

1. Janitorial technicians/Day Porter Custodian shall possess the followil qualities:

1. Knowledge of equipment, tools and chemicals used in dai performance of duties. I

2. Ability to read and comprehend equipment and chemical manufacturer's instructions.

I I I 51M0�111111111111111111111111 rill l�illi�l 111 pl 1 111! Jill 1,1�111 111 l; liplill I I OTTION1 I 1-111 (9 Basic Tasks:
1 . li all large equipment in kitchen and sweep and mop under them.

2. Clean the tops of all equipment and fixtures including, Coffee Maker, Refrigerator, Center Island and Range Hood and polish with Stainless Steel Cleaner as needed.

3. Wipe splashes or other marks from walls as needed.

4. Clean drinking fountains with Lime Scale remover and Stainless Steel Cleaner.

5. Check all glass doors for smudges and finger marks and remove as needed.

6. Pour clear water in all floor drains to keep moist.

7. Wipe down all exercise equipment with in workout room with disinfectant wipes or similar product.

8. Clean mirrors.

9. Clean restrooms as needed.

10. Clean refrigerators.

11. Clean elevator/polish as needed.

12. Wipe down counter tops with cleaner/polish as needed.

13. General dusting as needed

14. Sweep hard floors and mop as needed.

15.Vacuum carpets as needed

16. Clean showers with appropriate products including Lime Scale remover.

Lai �!M- E r-IM1 E61-771M 111H M-M

1. Polish all wood surfaces.

2. Polish wood on back of seats.

3. Detail vacuum around base • seats.

A. Vacuum all carpet.

5. Clean restroorn and restock as needed.

6. Polish furniture in meeting room.

7. Clean electrical outlet/switch •

2. Clean windows and polish doors.

If the Service Provider chooses to employ subcontractors, the City shall have direct access to a designated representative from each subcontractor. The Service Provider or subcontractor(s) shall not change this designation without Arior approval of the City.

The City's direct contact with subcontractor(s) in no way eliminates the Service Provider's ultimate responsibility to fulfill every requirement for the janitorial services.

EXHIBIT "B"
L-yoffilp Film
0 Aq 0 14 fill 4•
The Custodial/Janitorial Services contractor is responsible for the cleanliness and sanitation of the building. The description of each service area, below, is to be used as a guideline for the Custodial/Janitorial Services contractor. The description does not attempt to describe every detail or feature of the facility that is to be maintained by the Custodial/Janitorial Services contractor.
141 *1111a ;I �Lpl I 14 k, NW14311:901
1 gl bill I
CITY HALL AREA: First Floor — Lobby, Two Elevators, Men's and Women's restroom, All office work spaces, Council Chambers, Council conference rooms Excluding: UTILITY ROOMS
• Empty waste baskets and carry trash to pick up area, replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed including all entrance mats.
• Completely clean & disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed and mop floors with approved floor cleaner/disinfectant. * Dust mop hard floors with a chemically (city approved) treated dust mop. * Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. * Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel. o Completely clean dust mop & polish bright work in and around elevators. # Spot clean soiled walls and fixtures.
* Clean conference room tables.
* Clean exterior and interior of microwave. Clean exterior of refrigerator. Clean coffee pots and damp wipe counters and sinks in kitchen areas. * Clean and polish drinking fountains.

Service, empty and clean exterior trash receptacles.

Tp.-ifove cobwebs.

Weekly Activities:
* Dust low areas up to six foot in height.
* Damp mop all hard surface floors / clean mop splatter on walls. * Use shampoo system to remove large soil spots and dry carpet areal

Disinfect all ••• handles.
t• clean around wall switch plates, doors, doorframes and • •- •• vinyl and leather furniture.

Vacuum elevator tracks removing all debris, clean and •• exterior •••r Rinse all waterless urinals with small amount • water •«r Friday evenings.

Surface clean •- as needed.
4 Clean and dust of Dias, council chamber podium, conference tables and council chamber public areas on Mondays before City Council meeting'and Tuesday after the meeting.
=M;ZZM=
• Vacuum upholstered seating.
• Dust all vertical • horizontal blinds.
• Dust ledges and window sills.
• Vacuum ceiling vents & air deflectors.
o Dust, •,• and •• clean Fire Stairs, railings and ledges, • Clean interior storefront office ••
• Machine • hard surface floor and •• finish.
• Detail vacuum corners and edges.
• Clean • baseboards.
• Extra clean of • chambers exterior •.•
Clean carpet and hot water extract, using a high-pressure extraction system.

Machine strip hard surface floors/clean grout on floor tile and reapply approved floor finish
Replace waterless urinal cartridges with approved replacement. • Labor • 65
N

CITY HALL AREA: Second • Men's and Women's restrooms, meeting and brea.ki rooms, all offices including maintenance office and workstations.

Excluding: utility and electrical rooms
Empty waste baskets and is trash • pick up area, replace liners if torn or soiled, • soiled areas resulting from leaking liners.

Spot clean interior & exterior entranceway door glass, push plates and handles, Clean both sides of partition glass using an approved window cleaner.

Vacuum carpeted floors, workspaces and all accessible areas, spot • edge as needed including all entrance mats.

Completely clean & disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed and mop floors with approved floor cleaner/disinfectant.

Dust •• • floors with a chemically (city approved) treated dust •E Mop all hard •'• stains and • / clean all mop • from all vertical surfaces, Dust all horizontal top surfaces using a synthetic • or a treated dusting • Completely clean dust mop & polish bright work in and around elevators.

Spot clean soiled walls and fixtures.
a Clean conference room tables.
o Clean exterior and interior of microwave. Clean exterior of refrigerator. Clean coffee pots and damp wipe counters and sinks in kitchen areas. o Clean d• polish drinking fountains.
4 Service, empty and clean exterior trash receptacles.
4� Remove cobwebs.

Weekly Activities:
• Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all ••• handles.
• •a clean around all wall switch plates, doors, s•• frames and counters.

Wipe down vinyl and leather furniture.

Vacuum elevator tracks removing all debris, clean and polish exterior door-1 Rinse all waterless urinals with a small amount • water on Friday evening Surface clean carpets as needed.
a Vacuum upholstered seating.
0 Dust all vertical and horizontal blinds.
0 Dust -••- and f• sills.
* Vacuum • vents and deflectors.
o Dust mop and spot clean Fire Escape Stairs, railings and ledges, * Machine • hard surface floor and a• finish.

* Detail vacuum corners and edges.
* Clean and polish metal elevator threshold plates.
* Clean accessible baseboards.
* Clean interior storefront office windows
• Clean carpet using a high-pressure hot water extraction system. • Machine strip hard surface floors / clean grout in floor tile and reapply approved floor finish.
• Replace waterless urinal cartridges with approved replacements as needed.

Annual Activities- June:

ONE= . • •r i 1=71111
■
0 CITY HALL AREA: Third Floor, ilien's and Women's restrooms, meeting and conference rooms, all • and workstations
Excluding vault, and Mechanical `r•

JYMMMM M-
• • waste baskets and carry trash to pick up area, replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted r• traffic lanes, workspaces and all accessible areas, spot and edge as needed including all entrance mats.
• Completely clean & disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed and mop floors with approved floor cleaner/disinfectant. • Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. • Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel. • Completely clean dust mop & polish bright work in and around elevators. • Spot clean soiled walls and fixtures.

Clean conference room tables.

Clean • and interior • microwave. Clean exterior • refrigerator. Clean coffee pots and damp wipe counters and sinks in kitchen areas.

Clean • polish drinking £•
r. Service, • and clean exterior trash receptacles.

Remove cobwebs.

Weekly Activities:
* Dust • areas 6 •• in height.
* Damp mop all hard surface floors / clean mop splatter on walls. 4 Use shampoo system to remove large soil spots and dry carpet areas. # Disinfect all ••• handles.
* Spot clean around all wall switch plates, doors, door frames and counters. * Wipe down vinyl and leather furniture.
9 Vacuum elevator tracks removing all debris, clean and •• exterior ♦•• * Rinse waterless urinals with a small amount of water on Friday evenings. 0 Surface clean •- as --•-r I

Vacuum upholstered seating.

Dust all vertical and horizontal blinds.

Dust ledges and window sills.

Vacuum • vents and deflectors.
o Dust, mop and clean Fire stairs, railings, and ledges.

Machine •' hard surface floor and apply finish.

Detail vacuum • and edges.

Clean and polish metal elevator threshold plates.

Clean accessible baseboards.

Clean interior storefront office windows
Clean carpet using a • hot water extraction system.

Machine strip hard surface floors / clean grout in floor tile and reapply floor finish, Replace waterless urinal cartridges with approved replacement as needed.

Annual Activities — June:

Monthly Labor Hours 65
P_

Fin i a =I.
* Empty waste baskets and carry trash to pick area. Replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.
* Clean both sides of partition glass using an approved window cleaner. 6 Vacuum carpeted floor traffic lanes, workspaces and all accessible areas, spot and edge as needed
• Completely clean is disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. • Dust horizontal top surfaces using a synthetic duster or a treated towel.

Spot clean soiled wall and fixtures.

Clean conference room tables.

Clean exterior and interior of microwave, clean exterior of refrigerator, clean coffee pots and damp wipe counters and sinks in kitchen areas.

Clean and polish drinking fountains.

Remove cobwebs.

Wipe down vinyl and leather furniture.

Vacuum elevator tracks removing all debris, clean and polish exterior doors.

Rinse all waterless urinals on with a small amount of water Friday evenings.

TIr-rIPIIrjU;N=
Vacuum upholstered seating.

Dust all vertical and horizontal blinds.

Dust ledges and window sills.

Vacuum ceiling vents and deflectors.

Dust, mop and spot clean Fire stairs, railings and ledges, Machine scrub hard surface floor and apply finish.

Detail vacuum corners and edges.

Clean accessible baseboards.
o Clean exterior windows.

Machine strip hard surface floors / clean grout in floor tile and reapply floor finish.

Clean carpet using a high-pressure hot water extraction system-.

Replace waterless urinal cartridges with approved replacement as needed.

H.,

POLICE DEPARTMENT AREAS: Excludes Jail area, Evidence Room, Property Storage, JaTitor Closet.
• Empty waste baskets and carry trash to pick area. Replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.
• Completely clean, disinfect restroom, fixtures and bright work, restock dispensers, refill soap as needed including Men's and Women's locker rooms/showers. • Mop all hard floors stains and spills / clean all mop splatter from.all vertical surfaces. • Dust horizontal top surfaces using a synthetic duster or a treated towel. • Spot clean soiled wall and fixtures.
o Clean conference room tables.
• Clean exterior and interior of microwave and damp wipe counters and sinks in break room. • Clean and polish drinking fountains.

Remove cobwebs.

Clean weight room, wipe down equipment, clean mirrors and sweep floor. iTly M q UZE=
Dust low areas up to six foot in h-
D. • mop all hard surface floors / clean mop splatter on walls.

Use shampoo system to remove large soil spots and dry carpet areas.

Disinfect all door handles.

Spot clean around all wall switch plates, doors, door frames and counters.

Wipe down vinyl and leather furniture.

Rinse all waterless urinals with a small amount of water on Friday evenings.

Surface clean carpets as needed.
•
0 Machine strip hard surface floors / clean grout in floor tile and reapply floor finish. # Clean carpet using a high-pressure hot water extraction system. * Replace waterless urinal cartridges with approved replacement as needed, Monthly Labor Hours 183
0 Wag im-raugg(mgmalm am"_
COLUMBIA MEMORIAL SPACE CENTER AREA: First floor excluding utility and Trechanical closets and/or rooms.

Empty waste baskets and carry trash to pick area. Replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.

Clean both sides of partitions.

Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.

Completely clean, disinfect restrooms, fixtures and bright work, �estock dispensers, refill soap as needed.
e Dust mop hard floors with a chemically (city approved) treated dust mop. o Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. • Dust horizontal top surfaces using a synthetic duster or a treated towel. • Spot clean soiled wall and fixtures.
• Clean conference room tables.
• Dust all display items, tables and exhibits.
• Clean exterior and interior of microwave and damp wipe counters and sinks in break room.
• Clean and polish drinking fountains-
• Remove cobwebs.

Weekly Activities:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls.

Use shampoo system to remove large soil spots and dry carpet areas.

Disinfect all door handles.

Spot clean around all wall switch plates, doors, door frames and counters.

Wipe down vinyl and leather furniture.

Vacuum elevator tracks removing all debris and clean exterior door.

Surface clean carpets as needed.

Disinfect all exhibits and hands-on displays.
=2172m=
* Vacuum upholstered seating.
* Dust all vertical and horizontal blinds.
v. Dust ledges and window sills.
o Vacuum ceiling vents and deflectors.
mop and spot clean fire stairs, railings and ledges.

• Machine scrub hard surface floor and apply finish.
• Detail vacuum corners and edges.
• Clean and polish metal elevator threshold plates.
• Clean accessible baseboards.
• Clean rubber stair treads per manufacture's recommendations. • Replace urinal screens.

A N�=Il= rem
�P-M= rZIR=
a - I I - 6 1 . - 0 0 - - a 0 6 a - . I - _ 4 0
Monthly Labor Hours 91.5
1E

COLUMBIA MEMORIAL SPACE CENTER AREAS: Second floor public areas and staff work areas, public restrooms and staff restrooms. Excluding mechanicaanitorial storage closetsirooms.
s3zzam=
o Empty waste baskets and carry trash to pick area. Replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.
* Clean both sides of parons.
* Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.
v Completely clean, disinfect restrooms, fixtures and bright work, �estock dispensers, refill soap as needed.
* Dust mop hard floors with a chemically (city approved) treated dust mop. 0 Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. e Dust horizontal top surfaces using a synthetic duster or a treated towel. * Spot clean soiled wall and fixtures.

Clean conference room tables.

Dust all display items, tables and exhibits.

Clean exterior and interior of microwave and damp wipe counters and sinks in break room.
o Clean and polish drinking fountains-
* Remove cobwebs.

Weekly Activities:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls. • Use shampoo system to remove large soil spots and dry carpet areas. e Disinfect all door handles.
* Spot clean around all wall switch plates, doors, door frames and counters, e Wipe down vinyl and leather furniture.
# Vacuum elevator tracks removing all debris and clean exterior door. o Surface clean carpets as needed.

Clean carpet using a high-pressure hot water extraction system.

Machine strip hard surface floors / clean grout in floor tile and reapply floor finish.

Replace waterless urinal cartridges with approved replacement as needed. .Aonthly Labor Hours 91.6
Im

* Empty waste baskets and carry trash to pick area. Replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.
* Clean both sides of partition glass using an approved window cleaner, * Vacuum carpeted •• workspaces and all accessible areas, spot and `i•` as needed.
# Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers as needed, refill soap and mop as needed.
a Dust mop hard floors with a chemically (city approved) treated dust mop. # Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. e Sweep and Wet mop kitchen floor.
a Clean cobwebs.

Weekly activities:
• Dust railings, ledges and spot clean.
• Dust horizontal top surfaces using a synthetic duster or a treated towel. • • clean soiled wall and fixture marks.
• Clean conference room tables.
• Clean and polish drinking fountains.
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls. • Use shampoo system to remove large soil spots and dry carpet area&. * Disinfect all door handles.
• Spot clean around all wall switch plates, doors, door frames and counters. • •' down vinyl and leather furniture.
• Cleai. accessible baseboards.

Dust all vertical and horizontal blinds.

Dust -•• and •• sills.

Biweekly Activities:
l=TiT =- 0 P-7=7 1 IM PI r�j 0 Im
# Vacuum upholstered seating.
# Vacuum ceiling vents and air deflectors.
0 Machine scrub hard surface floor and apply finish.
* Detail vacuum corners and edges.
# Clean accessible baseboards.

.. •' • .. • • ` i. .. i `
Semi-AnnualII 1
11 i •II iMINIM i i i i •• i•
Monthlyr r Hours
m

•Z - Aj Rig
Z g 0 ' 4 1 YIN
PUBLIC WORKS MAINTENANCE YARD AREAS: including 3 front offices, 2 fleet department offices, street department offices, landscapelfacilities i department offices (3 different locations), break/training room, 2 restrooms and one shower. Excludes Vehicle Repair Bays and Mezzanine Storage
FOTTTJ��
• Empty waste baskets and carry trash to pick area. Replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.
• Completely clean, disinfect restrooms, shower, fixtures and bright work, showers, restock dispensers, refill soap as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. • Dust horizontal top surfaces using a synthetic duster or a treated towel. • Spot clean soiled wall and fixtures.
• Clean conference room tables.
• Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen areas.
• Clean and polish drinking fountains.
• Remove cobwebs.

Weekly Activities:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors I clean mop splatter on walls. a; Use shampoo system to remove large soil spots and dry carpet areas. oi Disinfect all door handles.
* Spot clean around all wall switch plates, doors, door frames and counters. * Wipe down vinyl and leather furniture.
* Clean accessible baseboards.

LMnM;7M=
Vacuum upholstered seating.

Dust all vertical and horizontal blinds.
0 Dust ledges and window sills over six feet.
o Vacuum ceiling vents and deflectors.

o Machine scrub hard surface floor and apply finis
4 Detail vacuum corners and edges.
# Clean accessible baseboards I
EPFMMEI��
Semi -Annual Activities:

Monthly Labor Hours 80
I - 111111741 TI iiiiiii�!l MIT EB=
lee

PUBLIC WORKS UTILITIES YARD AREAS. front offices, restrooms, locker room, shower, 3 supervisor's • kitchenette and break/training room. Excludes Storage mezzanine
ymmm=
* Empty waste baskets and carry trash to pick up area. Replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.
* Spot clean interior & exterior entranceway door glass, push plates and handles. o Clean both sides of partition • using an approved •• cleaner. 0 Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.
* Completely clean and disinfect restrooms, showers, fixtures and bright work, restock dispensers, and refill soap as needed.
a Dust mop hard •• except hardwood gym ••
* Mop all hard floors stains and spills / clean all mop splatter • all vertical surfaces. * Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel. o Spot clean soiled walls and fixtures.
e Clean conference room tables.
* Clean exterior and interior of microwave and damp wipe counters and sinks in break room.

Clean and polish drinking fountains.

Remove cobwebs.

Weekly Activities:
• Dust low areas up to six • in height. I
• Damp mop all hard surface floors / clean mop splatter on walls. • Use shampoo system to ♦ large • •':• and dry carpet area • Disinfect all •••' •
• Spot clean around wall switch plates, doors, doorframes and counter� • Wipe down vinyl and leather furniture. 11
• Vacuum upholstered seating and replace furniture in its designated locatio • Dust all vertical • horizontal blinds. I
• Dust ledges and window sills • six feet.
• Vacuum • vents ♦ air deflectors.
6 Machine • hard surface floor and apply finish-
19 •
Quarterly Activities:

Clean carpet using a high-pressure hot water extraction system.

Replace waterless urinal cartridges with approved replacement as needed. o Machine strip hard surface floors / clean grout in floor tile and reapply approved sealer.

L_= N if -ITITITrM F_ITqMI
lI;y!!!Ij ;I�I;I!!IjlljI
,I =. 11171 In T.TZ ■

• Empty waste baskets and carry trash to pick up area. Replace liners if torn or soiled, cleanu-i F-
soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. i Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed including floor mats.

Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.

Dust mop hard floors with a chemically (city approved) treated dust mop.

Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces.

Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel.

Spot clean soiled walls and fixtures.

Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen area.

Clean and polish drinking fountain.
4 Remove cobwebs.

Weekly Activities:
0 Dust low areas up to six foot in height.

Damp mop all hard surface floors / clean mop splatter on walls. EkapROob Use shampoo system to remove large soil spots and dry carpet areas.

Disinfect all door handles.

Spot clean around wall switch plates, doors, door frames and counters.

Wipe down vinyl and leather furniture.

Surface clean carpets as needed. I
FIFJNTIMIIHTI—"��
* Vacuum upholstered seating and replace furniture in its designated locatio o Dust all vertical blinds.

Dust ledges and window sills.

Vacuum ceiling vents & air deflectors.

Machine scrub hard surface floor and apply finish. &ggqgqLq - qyffift_ Detail vacuum corners and edges. I
I 1=6 � � I I IVIIIIVIMIF I I Tijg��
Monthly Labor Hours Apollo Park McCaughan Gymnasium 88
ce

A�
• Empty waste baskets and carry trash to pick up area. Replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners, clean outside of trash receptacle. • Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floor mats and offices.
* Clean mirrors
* Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.
as Dust mop hard floors with a chemically (city approved) treated dust mop. * Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces.

Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel including window ledges.

Spot clean soiled walls and fixtures.

Clean conference room and hallway tables.

Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen areas.

Clean and polish drinking fountains.

Dust low areas up to six foot in height.

Te-fiove cobwebs.

Weekly Activities:
* Damp mop all hard surface floors / clean mop splatter on walls. * Disinfect all door handles.
* Spot clean around wall switch plates, doors, doorframes and counte r-I * Wipe down or vacuum lobby furniture.

LEEZZLE=
• Vacuum upholstered seating and replace furniture in its designated location. • Dust all vertical and horizontal blinds.
o Dust ledges and window sills.
# Vacuum ceiling vents & air deflectors.
# Machine scrub hard surface floor and apply finish.
o Detail vacuum corners and edges.

IWO

Clean carpet using a high-pressure hot water extraction system Replace waterless urinal cartridges with approved replacement as needed .1 - ="-, T77j I M
Machine strip hard surface floors / clean grout in floor tile and reapply approved floor finish.

Total Monthly Labor Hours 140
NE

5no rMT.M. irellrm.

DOWNEY PARK BUILDING AREAS AT: Discovery Sports Complex, Furman Park, Dennis the Menace Park, Independence Park, Rio San Gabriel Park, and Wilderness Park, Golden Park — (to include all restroom facilities, offices, kitchens, activity rooms).
• Empty waste baskets and carry trash to pick up area. Replace liners if torn or soiled, clean soiled areas resulting from leaking liners.
• Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed. • Completely clean, disinfect restroom, fixtures and bright work, restock dispensers, refill soa as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop.

Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces.

Dust horizontal top surfaces using a synthetic duster or a treated towel. Ll o Spot clean soiled walls and fixtures.
* Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen areas.
0 Clean and polish drinking fountains.
0 Remove cobwebs.
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls. • Disinfect all door handles.
• Spot clean around wall switch plates, doors, doorframes and counters. • Vacuum upholstered seating.
• Dust all vertical and horizontal blinds.
• Vacuum all ceiling vents and deflectors.
• Machine scrub hard surface floor and apply finish,
• Detail vacuum corners and edges.
• Clean all baseboards.
a Machine strip hard surface floors / clean grout in floor tile and reapply -floor finish. # Replace waterless urinal cartridges with approved replacement as needed. # Clean exterior windows.

UE•�y Labor Hours 400
W

72TUry-MM T-M
0 Empty waste baskets and carry trash to pick up area. Replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.
a Spot clean interior & exterior entranceway door glass, push plates and handles. 4 Clean both sides of partition glass using an approved window cleaner. 0 Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed. o Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.
* Dust mop hard floors with a chemically (city approved) treated dust mop.

Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces.

Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel.

Spot clean soiled walls and fixtures.

Clean conference room tables
Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen areas.
w Clean and polish drinking fountain.
0 Remove cobwebs.

Weekly Activities:

Dust low areas up to six foot in height.

Damp mop all hard surface floors / clean mop splatter on walls.

Use shampoo system to remove large soil spots and dry carpet areas.

Disinfect all door handles.

Spot clean around wall switch plates, doors, doorframes and counters.

Wipe down vinyl and leather furniture.

Surface clean carpets as needed.

J, =1 11OLUMM
o Vacuum upholstered seating and replace furniture in its designated locatio Dust ledges and window sills.

Vacuum ceiling vents & air deflectors.

Machine scrub hard surface floor and apply finish.

Detail vacuum corners and edges. I
• Clean carpet using a high-pressure hot water extraction system. • Machine strip hard surface floors / clean grout in floor tile and reapply approved floor finish, • Clean all exterior windows.

I ME I LM-OPHIT-M-M =,-
W

F§7Mrj2j=
• Empty waste baskets and carry trash to pick up area. Replace liners if torn or soiled, cleanup soiled areas resulting • leaking liners.
• •• clean interior & • entranceway i•':• glass, push • and handles.

Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.

Dust mop hard wood •• with a (city approved) treated dust •• Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces.

Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel.

Spot clean soiled walls and fixtures.

Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchet ?,rea.

Weekly Activities:
• Dust • areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls. Exception - Gym Flo • Disinfect all ••• handles. I
Spot clean around wall switch plates, doors, door frames and counters.

Wipe down vinyl and leather furniture.

Surface clean •' as needed.

Vacuum upholstered seating and replace furniture in its designated locatio Dust all vertical blinds.

Dust -•• and ♦'• sills.

Vacuum ceiling vents & air deflectors.

Machine scrub hard surface floor and apply finish. Exception - Gym Floor Detail vacuum corners and edges. I
77"ITIT401UT;
g1j; Iff ITPjL!TF=
a]

mls��

COMPENSATION SCHEDULE
ITEM]
NDESCRIPTIONm.�. r,q. Nt
"AL COST
City Hall
11111 Brookshire Ave.
$5,412.19
.J-i
Police Department.26
+ J • ,+,
' r J • •
10911 Brookshire Ave,
•wney City-l-lbrary
a e
1 J
J •
11121 Brookshire Ave.

WorksPublic f :
r • •
r , i •
Public Works UtilitiesYard
J i s •
$ 9• • •
9252 Stewart Rd.

Columbia Memorial Space Center
+ 688
444,256.58
Barbara J. Riley Community Center
r3,887.32
r 46,647.82
7810 Quill
Apollo Park Breezeway Restrooms`
J

1. J ■
+ • ia
r • ••.
is
y
7830 �: ■ • M .:: �: J
ApolloParkAspire
7830 Quill Dr,, Downey Ca 90242
Apollo Park Dance Studio
•
•
7840 Quill Dr., Down Ca 90242
12544 Rivas
Apollo Park McCaughanGymnasium
12644 Rivas Ave.

Apollo f:
12644 Rivas Ave,
$819.90
$9,838.80
:10 Quill Dr.

Discovery Park Sports Complex
it Columbia WaV
Furman Park
10419 Rivas Ave,
$1,489.74
$17,876.92
1 Dennis the Monaco Park
Independence
12334 Bellflower Blvd,,_
Rio San Gabriel Park
Wilderness
10999Little Lake •
J • • J
• • •

Golden Park
8840 Golden Downey 902
•
$17,876.92
4,60.3
$548,805.96
• - • • f � f • 'r if -
Proposals must be provided on the above compensation form (Exhibit C above).

Boththe numerical
totalsandwrittentotalsbe filleddiscrepancy
between the numerical total and the written total, the written total shall prevail.

Service Providers who intend to provide alternative services shall submil Wormation on s •any letterhead
• - • - f. f 1 =' 1 f '� • • f : • - it
public convenience and safety, protective barricading, storage of equipment and materials, security against theft and vandalism, and all other items, incidental to the services provided herein.

EXHIBIT ■

SECURITY CLEARANCE FORM

ANWOW-01FE761
As a SERVICE PROVIDER employed by the City of Downey, working within the Downe Pb4ce Station, you may be exposed to or work in the vicinity of confidential criminal record Department of Motor Vehicles records, or other criminal justice information, much of which controlled by statute. All access to California Law Enforcement Telecommunications Syst (CLETS) related information is based on the "need to know" and the "right to know". Misuse such I
information may adversely affect an individual's civil rights, and violates the law and/ CLETS policy.

Penal Code Section 502 prescribes the penalties relating to computer crimes. Penal Code Sections 11105 and 13300 identify who has access to criminal history information and under what circumstances it may be released, Penal Code Sections 11141-11143 and 13302-13304 prescribe penalties for misuse of criminal history information. Goverm-nent Code Section 6200 prescribes the felony penalties for misuse of public record and CLETS information, California Vehicle Code Section 1808.45 prescribes the penalties relating to misuse of Department of Motor Vehicle record information. Penal Code Sections 11142 and 13303 state:
"Any person authorized by law to receive a record or information obtained from a record who knowingly furnishes the record or information to a person not authorized by law to receive the record or information is guilty of z misdemeanor."
Any employee of a SERVICE PROVIDER to the City of Downey who is responsible for CLETS misuse shall be subject to immediate dismissal from employment. Violations of the law may result in criminal and/or civil action.
14, MINIM
Af WAJ a
Signature:

Print Name: AIL
Date:

EXHIBIT "E"

Bond No,
Universal Janitodal Services ( "Principal").

WHEREAS, Principal is required under the terms of the Contract to furnish a bond for the faithful performance of thz Coitract.

NOW, THEREFORE, we, the undersigned Principal, and ("Surety')? dulv adTflted sureV hisurer u-MertIre laws of the State of Califomia. as Surety. are held and firmly bound unto theCitv in tkl-,j "1 11111111611411 is I III 111111411ill ILTIALS] I rl ja. gill - '111111W [IIIIIII IM WTIMINA0161116% ON
severally, firmly by these presents.
]=.M- —MLIM071-T-MIUMMIM
M full force and effect.

Jjjj[Ij;j-T4[-jIftt6A!j6jIL4jfiUI fill] IN (1] 1.14161 11IM111:1VA tell uIzIgn•11;I;U-2; IML&URILLiLl .Lo 'LIjjLZjWVII1 111ru L .L,#nIIL4jIIsI:IIIIIL 1 0, -61111 1
resolution.

FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alterabon, baA- W it nfoes lreQ waive -iotice 4 am wch chan - a extension

I -I A I pro
authority • its governing body.

Date.
-
am
By:

Its
0 Its
Its Its
(Seal) (Seal)
Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney -in -fact must be attached. 061

Downey City CouncilMay 24, 2022

Downey City Council
May 24, 2022