IECITI 1,1111.
TOONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Pl� G-VE D BY FROM: •OFFICE •OF THE CITY MANAGER GER
BY: DELFINO R. CONSUNJI, P.E., DIRECTOR OF PUBLIC WM
ljl]Q-tI41000001fln�, �'
SUBJECT: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH UNITEX PACIFIC SERVICES, INC. FOR CITYWIDE TREE TRIMMING MAINTENANCE
SERVICES
. __11 I I _* 0
. - - - 7-
111111111111111F.ruTs7RIne i&rM1 0 is is 0• 11, 1 — 1, 1 - I 1EM=Qi11::1 111 INW: zmg���
3. Authorize City Manager to execute any and all amendments to the agreement in a form acceptable by the City Attorney.
On June 9, 2015, the City Council approved a professional services agreement with United Pacific Services, Inc. (UPS) in the amount not to exceed $500,000 for Citywide tree trimming maintenance services. The agreement commenced on July 1, 2015 and expired on July 1, 2019. Subsequently, on May 28, 2019, the City Council approved Amendment No. 1 extending the contract from July 1, 2019 to June 30, 2022.
UPS' scope of services includes trimming approximately 20,000 trees on a 2-year cycle. In addition, UPS' scope of work includes tree removals, stump grinding, tree planting, application of tree pesticides, inspecting and preparing arborist reports and responding to emergency treiz related services on an as -needed basis.
I
On March 23, 2022, Public Works staff advertised a Request for Proposals (RFP) for Citywide tree trimming maintenance services on Planet Bids. A total of 250 prospective proposers received the notification. Of these prospective proposers, 26 firms downloaded the RFP. A mandatory pre -proposal meeting was held on March 31, 2022 and seven firms attended the meeting. On April 21, 2022, five proposals were received from the following firms:
$1,113,100
Irwindale
$1,032,700
North Star Land Care
bowney_
$872.,400
United Pacific Services
South ate
$7351, 1 0Q1
West Coast Arborists
$1.030,60CM
Award of Contract for Citywide Tree Trimming Services
June 28, 2022
r '1111 1
INEURM
I
serTICeS prOTIOUI-1, I IF•I I F I)TI111118 tlallty Llee 1111111TIMS dillf-Ilf-cffiffiet-rcOlud services to municipalities and commercial clients throughout Southern California. As such, the proposals were reviewed and evaluated by three representatives from the Public Works Department based on relevant experience, expertise, qualifications, staffing levels, understanding of the City's tree care service needs and expectations, proven performance, completeness of proposal, references and cost-effectiveness. fell re M.
Total Annual FeIIIi-_•
United Pacific Services
$735,100
West Coast Arborists
$1,030,600
North Star
Maris,•
1 of
Great Sctt Tree Care
o........ . .. ....
MIN
r , 0
M
UPS was ranked No 1. UPS submitted the most comprehensive and cost-effective proposal, demonstrated a good understanding of the City's tree trimming and tree care service needs, proposed the most effective scope of services and approach, assembled the most qualified and appropriate staffing levels and successfully provided similar services to the Cities of Lake Forest, Los Angeles, Pasadena, Rancho Cucamonga and Simi Valley and Counties of Los Angeles and Riverside. In addition, UPS is the current tree trimming and maintenance services provider for the City of Downey. UPS has provided satisfactory service and have been responsive to the City's tree care and maintenance needs.
Staff is recommending that the City Council approve a professional services agreement with UPS in the amount of $731,100 annually for Citywide tree trimming and maintenance services.
The initial term of the agreement is four years commencing on August 1, 2022 with an option to renew for two additional one-year periods.
FISCAL IMPACT
The annual cost for Citywide tree trimming and maintenance services is $735,100. There are sufficient funds budgeted in the Fiscal Year 2022-2023 Public Works operating budget and Citywide Lighting and Landscaping Assessment District to cover these costs.
ATTACHMENTS-
IIIIISIN VII IIII! !I IIII
K
CITY OF DOTIiIET
PROFESSIONAL SERVICES AGREEMENT
WITH UNITED PACIFIC SERVICES, INC.
FOR CITYWIDE TREE TRIMMING MAINTENANCE SERVICEI
1. PARTIES AND DATE.
This Agreement is made and entered into this 28th day of June, 2022 by and between the City of Downey, a California municipal corporation and charter city with its principal place of business at 11111 Brookshire Avenue, Downey California 90241 ("City") and United Pacific Services, Inc. a California corporation, with its principal place of business at 5529 Leeds Street, South Gate, CA 90280 ("Service Provider"). City and "Service Provider" are sometimes individually referred to as "Party" and collectively as "Parties."
2. RECITALS.
Service Provider desires to perform and assume responsibility for the provision of certain professional Citywide Tree Trimming Maintenance services required by City on the terms and conditions set forth in this Agreement. Service Provider represents that it has demonstrated competence and experience in providing Citywide Tree Trimming Maintenan services to public clients, is licensed in the State of California, and is familiar with the plans City. I
F*iEE2711=
City desires to engage Service Provider to render such services for the Citywide Tree Trimming Maintenance which includes but is not limited to, trimming, tree stump removal and planting project ("Project") as set forth in this Agreement.
3. TERMS.
3.1.1 General Scope of Services. Service Provider promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the Citywide Tree Trimming Maintenance services necessary for the Project ("Services"). The Services are more particularly describei in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from July 11, 2022 to June 30, 2026, unless earlier terminated as provided herein. Service Provider shall complete the 65186.00213\40147445.1
3.2.10.7 'Deductibles and Self4nsurance R�etentions. Any ieductibles or self -insured retentions must be declared to and approved by the C ty. ty may require Service Provider to provide proof of ability to pay losses and related investigations, claim administration and defense expenses and costs within the retention. The policy language shall provide or be endorsed to provide that the self -insured retention may be q-,atisfied by either the named insured or City.
3.2.10.8 AgggpLabifiti�Lf jpsurem. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIl, authorized to do business in California, and satisfactory to the City.
3.2.10.9 V6rjfiqgM of!��e. Service Provider shall furnish City with original certificates of insurance, including all required amendatory endorsements (or copies of the applicable policy language effective coverage required by this provision) and a copy of the Declarations and Endorsement Page of the Commercial General Liability policy listing all policy endorsements to the City before the commencement of work under this Agreement. However, failure to obtain the required documents prior to the commencement of work under this Agreement shall not waive the Service Provider's obligation to provide them to the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, at any time.
3.2.10.10 ClaimsWade Policies, If any of the policies provide coverage on a claims -made basis:
(A) The retroactive date must be shown and must be before the date of this Agreement or the date work commences under this Agreement, whichever is earliest; (B) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Services provided under this Agreement; (C) If coverage is canceled, non -renewed, and not replaced with another claims -made policy form with a retroactive date prior to the effective date of this Agreement or the date work commences under this Agreement, whichever is earliest, the Service Provider must purchase extended reporting coverage for a minimum of five (5) years after completion of the Services under this Agreement.
A. Service provider shall furnish and maintain throughout the term of the contract, the following bonds:
1. Faithful P rformance Rpnq in an amount equal to One Hundre percent (100%) of the Contract price in the form shown in Exhibit B attached hereto.
2. Payrneat�Bohd (Labor and Material) in an amount equal to One Hundred ...... ......
'M111— some
65186.00213\40147445.1
N
executed outside the State of California, A California representative if the surety must countersign all copies of the bonds. The signature of the person executing the bond shall be acknowledged by a Notary Public as the signature of the person designated in the power of attorney.
C. The surety or sureties on all bonds furnished must be satisfactory to the City. City will reject surety bonds obtained from any company which is not an admitted surety insurer under the laws of the State of California and which does not hold a Certificate of Authority from the U.S. Secretary of the Treasury under 31 U.S.C. as an acceptable surety on Federal bonds.
The surety must also be listed in the latest edition of U.S. Department of Treasury Circular 570, and the bonds provided must not exceed the surety's bonding limitations as set forth in Circular 570.
93 O"WIMMSIXIII)EMIES112
be registered at all times with the Department of Industrial Relations under the Public Works Contractor Registration Program for Labor Compliance.
3.4.1 Maintenance and Insvection. Service Provider shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement.
All such records shall be clearly idenable. Service Provider shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Service Provider shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
- I --- M • 0
Grouhds for Term I nation. City may, by written notice to Service Provider, terminate the whole or any part of this Agreement at any time either for cause or for the City's convenience and without cause by giving written notice to Service Provider of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Service Provider may only terminate this Agreement for cause upon giving the City not less than seven (7) calendar days'written notice.
Upon termination, Service Provider shall be compensated only for those services which have been adequately rendered to City, and Service Provider shall be entitled to no further compensation. The City shall within fifteen (15) calendar days following termination pay the Service Provider for all services adequately rendered and all reimbursable costs incurred by Service Provider up to the date of termination, in accordance with the payment provisions of this Agreement.
The following reasons shall constitute "cause" for which either party may terminate this Agreement as provided herein:
Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party; BE
65 1 86.00213\40147445. 1
Suspension of the Project or the Service Provider's Services by the City for more than ninety (90) calendar days, consecutive or in the aggregate, without good cause;
N I va
into, the Scope of Services or the nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes.
3.5.1.2 'Effect of Termination. If this Agreement is terminated as provided herein, City may require Service Provider to provide all finished or unfinished Documents and Data and other information of any kind prepared by Service Provider in connection with the performance of Services under this Agreement. Service Provider shall be required to provide such Documents and Data and other information within fifteen (15) iays of the City's request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Dgli�Lerypf Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Service Provider:
United Pacific Services, Inc.
M
Phone: (562) 691-4600
Fax: (562) 691-8839
Aftn: Gus K. Franklin, President
City of Downey
11111 Brookshire Avenue
Downey, California 90241
Phone: (562) 904-7286
Fax: (562) 904-7296
Aftn: Delfino R. Consunji, Director of Public Works/City Engineer wap• �srel
NMZ•��
L9fiUffAJJr OT T Il
M
3.5.7 E!Itir reemel)l. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.
Gqyernln-q Lg�y. This Agreement shall be governed by the laws of the State of California. Venue shall be the courts in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.10 Cit�� MOM Lo Employ Other Service Providers. City reserves right to employ other Service Providers in connection with this Project.
3.5.11 Successors and Assign . This Agreement shall be binding on the successors and assigns of the parties.
3.5.12 Assignment or TransferNeither party shall assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the other party. Any attempt to do so shall be null and void, and M
65186.00213\40147445.1
Lei KIQ i A
awl
["r-ImIlKe
3.5.19 Egual Opportunity ErnploymMnt. Service Provider represents that it is an equal opportunity employer and it shall not • against any subcontractor, employee •; ••I for employment because • race, religion, color, • origin, handicap, 15 65186.00213\40147445.1
ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Service Provider shall also comply with all relevant provisions of any City Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Qedification. By its signature hereunder, Service Provider certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.21 Atith )rity to Enter AgLeem6ft Service Provider has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.
Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. - This Agreement may be executed in counterparts, each of which shall constitute one and the same instrument.
In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, any of its exhibits, attachments, purchase order, or notice to proceed, the provisions of this Agreement will govern and control.
3.6.1 Prior ApprovaLB9gA![9_d- Service Provider shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Service Provider shall require and verify that all subcontractors maintain insurance meeting all of the requirements set forth in this Agreement. Service Provider shall ensure that City is an additional insured as required in Section 3.2.10.4.
Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
CITY OF DOWNEY,
?-California municipal corporati
I
Pan•charter city d
M
65186.00213\40147445.1
By: I
G K. Frankli , President
M
City Clerk
IIIE WERT-WI,
m
65186.00213\40147445.1
i� i � • � i • r
65186.00213\40147445.1
65186.00213\40147445.1
Apm� M
UTARMT
RMI
i"
Section- General Requirements ................................................................. ........ ...... - • •
w
r. r
;ter +� � � � � - •
•
r,
r.
r � •
Request for Proposal
Tree Trimming Maintenance Services specifications
P401 Koll, E 1 0 A 0 0
Tenim flu
The Contractor will furnish all transportation, materials, equipment, time, labor and supplies for the improvements, together with the appurtenant Work necessary or inddehtal to complete, in a workmanlike manner, I* imprMments as contempUed and as� intended by this coirttrkt, A. Tree Inventory
completed inventory to the City ft int � Monthri 6hhd�l AwArd selow js antsti coi ihi, (if C trees and respective sizes.
0-6" — 1,680 trees 7-12" — 6,078 trees 13-18" — 4,594 trees 19-24" — 2,323 trees 25-30" — 585 trees 31 +" — 278 trees 1 fatafirmAt tX-e Qity'5 exiitiAg tree ixveAt#V 1901-9se, to justoW tWe sajIP14; noted in the Special Conditions, Section 2 ("Definition") and include but not be limited to the following LOt;? fields:
linafmaummo
The City has a current weMOSed tree maintenance inventory that is provided by the current tree contractor. This Information Wit be provided to the successful bidder. However, if the bidder would like to see the inventory list prior to bid submission, contact the Superintendent to request an electronic coiy.
system for all parks and open space ontractor shall be required to create an EGRI ArdV1OWWcGIS compatible pe file" Wth latest ArcGIS 10.3 version format.
The inventory shall be capable of showing the location of every existing tree site and vacancies on the etc,, and shall also
include address, tree species and Jreeiize, as included in sampleAetoribdd under Scope of Work.
N Iree inventory shall be conducted by visiting each tree !Ite or vacant planting site and plot the poskm The dab shall be compatible Wt4 the 16k version of ESIRI ArcGIS 10.3 or above, The m1orprum acquracy shall be within We (11)9 it.
Request for Proposal
Tree Trimming MalWorence, Services
2, Measurement of Canopy Spread
As a part of the data collection process, the canopy spread will be measured using either a laser rangefinder or a Roll -a -Tape, to the nearestfoot, using a pre- established uniform protocol. This data shall be included in the inventory database in a format suitable for use by the City.
3. Tree Condition
a. General condition of individual trees
b. Pruning requirements (i.e., recommended pruning cycle) c. Condition of surrounding hardscape (i.e. displaced or recent repairs)
4. Incorporate Tree Pruning Information
The City has accumulated records of tree pruning over the last 10 years, This historical information will need to be included as pad of the updated inventory, r V.1-6 Fe-tTre-1 Ii rf111 . -
a thorough and professional manner, and to provide all labor, tools, equipment, materials and supplies necessary to complete all the work in a timely manner that will meet the City's requirements.
B, Annual Maintenance Program
1, Upon contract award, Contractor shall be required to submit a work plan to include work schedules, personnel and vehicles that would be required to complete the annual maintenance trimming program.
Depending on the City's current and future program needs, the scheduled work may require multiple crM to perform concurrefitly within the same time constraints.
2. The Contractor shall have competent working supervisors at each jobsite at all times when work is being performed, Each supervisor must bd capable of coMmunica0g of*tively both in written and oral English and hol6hg the necessary c64fidations or crederitials as described !or that position herein, AJI supervisors must possess adequate technical background to ensure that N1 Work is accomplishod in accordance with this contract,
Contractor is required to have a Project Manager available by telephone on a 24- hour basis that is service requests.
Request for Propo"
Tree Trim- MoIntenance SaMoss spedfications
Failure to meet these requirements by the contract firm shall result in a $500 penalty for each Occurrence,
4, Contractor shall employ sufficient personnel qualified by reason of education, training and experience to discharge the services agreed to be performed by Contractor. Contractor shall provide service of the highest quality at all times, and personnel retained to perform this service shall be temperate, competent and otherwise fully qualified to fulfill the Contractor's obligations under thecontract.
5. All employees of Contractor performing services shall be dressed in clean, unaltered uniforms with suitable company identification. Nop i of the uniform may be removed while working, Employees not in uniform shall be immediately removed from the work area. The Contractor shall provide a standard uniAli rm consisting of at least a collared shirt with buttons, complimenting pants, a belt and boots appropriate to the work. All shirts, jackets or safety vests shall be clearly marked with company identification and the name of the employee wearing the uniform in the field. Contractor employees shall appear neat and well-groomed at all times, Coft"Otor employees shall wear orange safety vests When operating machinery w1dr while working within five biundfod (500) W of moving traffic or such other distance required by any applicable laws.
The Contractor's employees shall be subject to the following minimum requirements, skills, abilities and knowledge:
a. The proper license to operate equipment.
b. Ability to operate and maintain equipment in accordance with the manufacturer's recommendations.
c. Mechanical ability to make required operator adjustments to the equipment being used. is Knowledgeable of safety regulations as they relate to tree care and traffic control. e, American Red Cross Standard First Aid Certification (minimum of one member of eachcrew). f. Ability to communicate orally and in writing in English. g. Demonstrated knowledge of tree care and related operations.
S-3
Request for Proposal Specifications
Tree Trimming Maintenance Services
12, Contractor shall cooperate fully with the City in the investigation of any accident, injury or death occurring on City property including a complete written report submitted to the City's Superintendent within 24 hours following the occurrence.
a condition similarorequai fo mat exismVilleyore sivi talflaye'lir uply, til in a manner acceptable to the City,
# . . .1 • 1 ' , I I I 1 0 . I
li 011111WINN11111 AN W
.............
Avq
have access to the work and shall be furnished with every reasonable facility for acquiring full knowledge with respect to the progress, workmanship and characters of materlats used and employed in the work.
Wheinever the Contradlor vad6s the period during which work is carried out they Shall give advance notice to the Superintendent, Any inspection of work shall not relieve the�Contractor 6fahy obligations U, fulfill the contract as prescribed, Any and all questions regarding the performance of the work shall be directed to the Superintendent.
-6 - , -1mr mpmw -it
MM7,tTP.W7
by this contract, the Contractor shall apply to the Supeftendot for such fur(herexplanation as may be necessary and shall conform to such okpilanation or interpretation as part dhhe contract so far as may be consistent with the intent of the original scope of work.
15. All work shall be completed to the satisfaction of and under the supervision of the Superintendent or designated representative. Failure to comply with any requirement contained herein may result in suspension of VOrk without time extension. lnsp%Uon ofwork will be done by the City Arborist and staff, during the pe6fmance of Work of Who deemed mossary.
If any portion of the work done under the contract proves defective or not in accordance with the removed and replaced by the Contractor in an acceptable manner at its own expense.
I 1410110 WE Ill
96 W, 011-MU
non-compliance with the specified contract.
7 f7n7el' 1117 raU 57 3 Ze,
to maintain and repair their facilities, The Contractor �hall exercise due and proper care to S-4
TrimmingRequest for Proposal Sped on$
Tree Maintenance Services
prevent damage to utility facilities and to adjust schedulesOpetatIMS Pr0001h6iContractor from performing maintenance during a specified firne frame. No additional compensation will be�allowed for complyingwith these requirements. t: rnotify• i r
qy�ufilq that is
disturbed or damaged.
the work site r i all grounds ht to the Work:. i and equipment.
All secr of the workbe present"deaft 4m Cefe�shoddbatbkentt prmnt spillageon over or r is done and any i age or debris deposited on street 1 to Con"OWOJ)0001118shall. tiately cleaned up, Y Oventht parking of equipment,Y t•F s a agingi t
not be, permitted, *690 bins shall be removed from individual stOW segments once the work bas been completed.
identification, equipment f• M0111101100 111 id ilff ^t a place.r equipment thall leaki, or 1 No equipment shall presentpotential danger ti the
'" i :.r t it tl: 1-: �; '1 1. ',. f '1 ! - •'.1
'i t i t t. i `i'.. 1 i t i 1- •
. 1 t- • . � t i i f i
m
!i* t i r' i • .i i i • t�l t ii
` i i.... i.1. if` i. 1 iIN
1• i ".... .ii 1 �; •�i
3. NUMBER OF TRAVEL LANES -
Lane
closuresbe limited betweent. from 9:00 a.m. to j': p.m. during working 1.ys only, unless otherwise authorized by the Superintendent. During these times the stroet may be reduced to one travel lane in each diredtionI At all other times, the C�Wt�actorshall keep: all travel lanes open forAra& The Contractor sha'' be responsible for all temporarypaving, removallreconstructionof 1 ' g improvements,1 1.traffic, control,adjustmentstconstruction. and logistics, to provide said travel lane(s),
S-5
Request for Proposal
TWO TrimmIn M"tansnoe Servim,Specifications
CON%STRUCTIONIORDEROF WOs
• • i `" i - r f •• • a r e • i
-• r • a i i a • � • i' d1" • •
schedule• Superintendent.
� • 1 •. ;r •.:::. •.'.. • 1- ..1 «i i� i i f:- 1.' 11` 'i • • i r • . i; •
� 1: 1 • r � . �r • is • 1 it r •
in g by Superintendent,
O O°ON Wl T--H CITY OF DOWNEY M k. ANDUTILMES
i�I r: ir:. i• f •rii♦ 1 •f • r '.r .r.' i
�t •
•. i .::. • '. i .. ` . 11 f ', i � r 1 :' i f i �'
a 1 r+ i'... 1 •:. a r r!* i i •: • i .. is
i
• 1 •' `1 `i • •r 1' 1 r i • ti
1,' • C
2) The Contractor shall coordinatea i i to plan and to
accommodate bus routes and passengers at lworking days prior tocommencemen of rrk which will involve any of their facilities. Temporarybus stops:shallbe maintained '1 accommodate bus passengers and buses.
3) The Contractor shall coordinate With the Los Artgeles County Metropolitan Transportation working days prior tocommencementof r
Contact Mr. Don Baumgartner, Metro Stops and Zones at (213) 922-4632. Temporary bus stops shallbe maintained oaccommodatebus passengers and buses, Full compensation for satisfying the requirements of coordination with other agencies and utilities shall be • 1::+ `i 1`i .:•1 •f i f 1. • .fi :• 1 i` .:I•jill r^ . • :1 `:a:
Request for Proposal
Tree TtknmN Malatenwe Services Specificarms
3001
precedence over the Manual of Traffic Controls, and the Manual of Traffic Controls shall take precedence over the SSPWC,
A •
1 . The Contractor shall have exclusive control and responsibility for the ongoing work, all traffic control and safety devices, signage, roadway markings, equipment and materials at all times, Z The Contractor shall conduct his operations so as to offer the least possible obstruction and inconvenience to the public, and shall have no greater length or amount of work than can be prosecuted properly with due regard to the rights of the public, The Contractor's operations will cause no unnecessary inconvenience, The access rights of the public will be considered at all times.
3. The Contractor shall furnish and maintain all signs, channelizing devices, barricades, temporary traffic striping and pavement markings, lighting devices, etc., to safely guide the traffic through t project limits, as described herein, and as directed by the City Engineer ("Engineer").
4. Should the Contractor be neglectful, negligent or refuse, fail or otherwise be unavailable to promptly, satisfactorily and fully comply with the provisions specified and referred to hereinabove, the City reserves the right to correct and/or mitigate any situation, which in the sole opinion of the Superintendent constitutes a serious deficiency and/or serious case or noncompliance, by any means at its disposal at the Contractor expense, to deduct the cost therefor from the Contractor's progress and/or final payments. Such corrective action taken the City shall not reduce or abrogate the Contractor's legal obligations and liability for proper traffic control and safety measures and shall not serve to transfer said obligations and liabilit from the Contractor to the City or the City's agent.
5. Violations of any of the above provisions and/or provisions of the referenced publications, unless promptly and completely corrected to the satisfaction of the Superintendent, shall, at sole discretion of the City, be grounds for termination of the Contract or shut down or partial shutdown of the work without compensation to the Contractor or liability to the City, all as prescribed by contractual obligations or State law, whichever is applicable.
B.
A minimum walkway of 48 inches in width must be maintained at all times for safe pedestrian passa I
through all parkway work areas. Crosswalks shall remain unobstructed at all times. Obstructions wit the walkway areas shall be illuminated during the hours of darkness and marked with Type barricades with flashing warning lights.
1 , The Contractor shall keep the areas adjacent to the project site clear of any objects that may be hazardous to pedestrians and motorists. Conditions to reroute pedestrians, including the disabled, around the.work area must be clearly delineated and maintained. If the Contractor's operations require the closure of a walkWay, then another walkway shall be provided nearby, off the traveled roadway, along the general path of travel.
C. _Dd—ve—w-gay—S
Vehicular access to driveways shall be maintained at all times, except when necessary construction precludes such access for temporary periods, as follows:
S-7
Request for Proposal
Tree Tdmm4V Maintonance Senims spedficatims
RM- King=!=
E jgqqj2��
The Contractor shall comply with the following general lane closure requirements:
1 . Lane closures shall be limited to 9:00 a,m. to 4:00 p,m. Monday through Friday, unless otherwise authorized by the Engineer.
2. The Contractor shall plan and prosecute the work such that all lanes of traffic are open during non -working hours. No lane closures will be permitted between the hours of 4:00 p.m, and 9:00 a.m. unless authorized by the Engineer.
3. Flashing Arrow Signs (sequential arrow boards) shall be utilized for all closures of through all travel lanes and all signalized cross streets, as designated by the Engineer.
4. Left turns shall be maintained at all times to the fullest extent possible, When permitted by the Engineer, left turn lanes may be closed Mh R3-18, "NO LEFT or U-TURN," signs placed both at the beginning and end of each left turn lane closed,
5. Right turns shall be maintained at all times to the fullest extent possible. When permitted by the Engineer, right turn lanes may be closed with R3-1, "NO RIGHT TURN," signs placed both at the beginning and end of each right turn lane closed.
6. To allow for equipment movement and cleanup during various construction operations, momentary stoppage of traffic and turn movements will be permitted, using flagging procedures.
P ggggLLq�
Road closures shall be prohibited, unless otherwise directed by the Engineer, G.
The Contractor shall be responsible for ascertaining the nature and extent of any simultaneous, collateral, and essential work by others. The City, its workers and contractors and others, shall have the right to operate within or adjacent to the work site during the performance of such work. The City, the Contractor, and each of such workers, contractors and others, shall coordinate their operations and cooperate to minimize interference. The Contractor will not be entitled to additional compensation from the City for damages resulting from such simultaneous, collateral and essential work, If necessary to avoid or minimize such damage or delay, the Contractor shall re -deploy its work force to otherparts of the Work.
&A"fatiie
r96 1=4 VIT. 11TIMS =MM #T-MMRr#r;r1F1111Jf ,1oil 0,
I I1 1961611MIZ111*01M,
Contractor shall properly safeguard all equipment, material, and work against loss. damage, malicious rnls�.hief7tr tam1,eri?ilg 1-,,LYA,?.YtXtrize-1. Aep.#As-util 2cce1t2xce1f tX-e vi*rk 1y Ae City. Lo6ef a,.(d covered storage, or continuous surveillance by a watchman, shall be provided by the Contractor, if required to accomplish this purpose. All costs for safeguarding equipment, material, and work shall be considered incidental to the cost of the work, and no additional compensation will be allowed or paid for.
Request for Proposal
Two Trhm�ng MahenmIces; SpodAcallons,
$VRM WATI59394M
National Pollutant Discharge Elimination System (NPDES) for Storm Water Discharges Associated with Construction and Land Disturbance Activities Water Quality Order No, 2009-0009-DWQ lon Septemner #4V61Y
DWQ (Waste Discharge Requirements for Discharges of Storm Water Runoff Associated With Construction Activities and Land Disturbance Activities). Effective July 1, 2010, all discharges (construction sites where calculated soil disturbance totals 1 acre or more) are required to obtain coverage and comply with this Construction General Permit (CGP).
A copy of this permit and related documents/attachments may be found on the internet at, to this project,
9. FAILURE TQ CCIM&Y�
If the Contractor should refuse or neglect to comply with the provisions of the Contract or the orders of the Superintendent, the City may have such provision or orders carried out by others at the expense of the Contractor.
The Superintendent or his (ppreseritWive, testing agencies, and government agencies with jurisdictional iriforests shall be allowed accesito the work at all times for their observation, inspection, and testing. The Contractor will provide proper and safe conditions for such access.
12. SAFETT
All work will be performed in compliance with the standards as established by OSHA and in accordance with the appropriate State of California regulationsi It will be the Contractors responsibility to acquaint them and abide by these regulations d�uring all phases of conStructlom The Contractor Wil hold harmless and indemnify the City and its agonts for 4" damages caused by fallu4to abide by said regulations, 13, FAA�Mj REMMQLN
The Contractor shall restore parkway areas as well as private/City properties that were disturbed due to the Contractor's operation. Parkway restoration shall be done in accordance with and shall include all work specified in Subsection 300-1, "Clearing and Grubbing," and Subsection T9, "Protection and Restoration oi Existing Improvements," of the SSPWC, except as modified below or specifically covered elsewhere in this contract.
S-9
Request for Pmposat
Ties Urnnting Msintenance Services
14. FINAL -CLEANUP
Clean-up and dust control shall conform to Subsection 7-8.1 of the SSPWC. During execution of work, the Contractor will daily clean the site, adjacent properties, and public access roads, and dispose of waste materials, debris, and rubbish to assure that all affected properties are maintained free from accumulations of water, materials and rubbish. Watering for dust control shall consist of developing a water supply and furnishing and placing all water required for dust control.
Contractor will provide containers for collection and disposal of waste materials, debris, and rubbish.
Contractor will cover all loads of excavated material leaving the site or of material being imported, to prevent excessive dust from being created.
�2k•
At the end of each day, Contractor shall be responsible for the clean-up of all job sites. All job sites must be left in a safe and orderly condition. The Contractor will perform additional clean-up as directed by the Superintendent, The cost for all clean-up shall be considered incidental to the cost of the work and no additional compensation will be allowed therefor.
15. PERMITS ANQLIC9N$94
The Contractor and all sub -contractors shall be required to obtain a City of Downey Business Licenses (Business License fees shall not be waived). The cost for obtaining business licenses (inclusive of Contractor's and/or subcontractor's time) shall be the Contractor and/or sub- contractor's responsibility, and no additional compensation will be allowed or paid for, Contractor and all subcontractors shall provide a copy of their City of Downey business license to the Superintendent.
Contractor must possess a valid Class "C-27 and 0-49" Contractor's License from the California Contractors State License Board at the time of bid, and must maintain the Class "C-27 and D-49" license in good standing with the California Contractors State License Board throughout the duration of the project.
All Subcontractors utilized by the prime contractor must possess a valid contractor's license from the California Contractors State License Board with respect to their appropdate classcation for the work to be performed. All subcontractors must maintain their License in good standing with the California Contractors State License Board throughout the duration of the project, 15,3. Sb1)±kk* Di.9trict. SOPM
Contractor's operations shall be in accordance with all Current SCAQMD requirements and laws.
The Contractor is responsible for Compliance with Fugitive Dust Regulations issued by the Air Quality Management District (AQMD). The Engineer shall have the authority to shut down the operations of the Contractor in the event of non-compliance with AQMD regulations. No compensation or expenses of the Contractor incidental to obtaining AQMD permits, or for adhering to AQMD requirements, will be allowed or paid for. Any fines or penalties levied by the AQMD shall be the Contractor's sole and complete responsibility.
16. lUANP 99"R19HIA
The Contractor shall indemnify and save harmless the City and its officers, agents, and employees against all claims or liability arising from the use of any patented or copyrighted design, device, material, or process S-10
Request for Proposal
Tree TOT es
by the Contractor or any of his subcontractors in the pelormance of the work.
F ayll] ll
height or IDSH.
11�1111111irp• I 1 1111i 1• - 8 6 1
MMuld be Within 1 (one
=
Develop and provide el6*onic media of relational database of the City's tree inventory In Microsoft:
Acom M 0 and ShapdFile (ESRI Format) in State Pla netbi nates �Mwnev M00with a front-end Graphical User Interface (GUI) applicabon WA41ty, quety tind �erlleral[6 reports 61 tree data with latest ArcGI S 10. 3 version format.
it, Tree inventory system database shall be web -based, and capable of linking to City's existing GIS, anf Include all attributes noted below,
Provide a minimum of two training sessions in the use and manipulation of the street tree database, with City staff to include hands-on demonstrations
satisfied.
S-12
Request for PtoposM
-Tree7WMiQ9 MaWtftflce Ser*ft
Failure to meet and maintain the requirements for the computerized tree inventory system shall be grounds for termination of the agreement. I
003ECTID
110
INVENTORYI
4413183
DISTRICT
7 ADDRESS
10606
SIDE
Front
TREE
2 ONADDRESS
IW6
ONSTREET
LAKEWOOD OL
BUTANICAL
Vacant site
COMMON
VACANT SrTE
DBH
HE1Q-ff
MAINTENANC
Plant
PARKWAY
3 LrTILrrY
Y
SW_PAMAGE
cm
Downey
11mim
with this contract.
regardless of species, h6ght or DSH.
ZIMEM=
am, jamullm sm aim
and all appurtenant work thereto necessary for the satisfactory completion of the required services, in accordance with this contract.
fty,T6FIt ShMA'6 1--fia-118 at tha-Q*ntract Wit Price WSXt (iAcX-1SV) *f truxk and stump actually removed by the Contractor, regardless of species or height.
S-13
Request for Proposal Specifications
-Tree TiServicesming Maintenance Services
NON
M9757i "IMM,
wastes, and watering for ninety (90) calendar days, and all appurtenant work thereto necessary for the satisfactory completion of the required services, in accordance with this contract, Fa
'� Q e P16rit sh 0-&mAt&At thd Cutract V61t ft—�,, m 2 �Alr-X le it i , by the Contractor,
-IMAM
tower), would tall under Crew rental, The �crew and equipment can be modified to complete any type of miscellaneous Wk including special projecttlhat may consist of extraordinary work as approve yt e City.
"I - I ; 111111111 �� I'll JU I
jAAmNefgj
limited to service request tree trimming, tree removal, stump removal, root pruning, root barrier installation, and plantitV of trees, wtth or without root barriers, removal and disposal of waste materials, and all appurtenant work thereW necessary fdr the satisfactory comotl6n of the "uiredseMbes. s1h 1166106 full compeos6fibri'tr all materials, labor, equipmntbols, and Incidentals. The Cohtract Unit Pflces� are those as set forth in this contract.
The Contractor shall transport and dispose of all tree wastes in accordance with all City, County and Federa' requirements.
Emit 1, - , A iffl�lk 11 111 1 MMOMM=
.1 1-. 1 - 4
1 . =1;1&MEZ3M=
-p
of disturbed turf areas, and all appurtenant work thereto necessary for the satisfactory completion of the required services, in accordance with this contract.
�-V
This Item shall consist of root pruning, as directed by City Service Request, regardless of species, at any location throughout the City, on public streets, in City parlks or the Rio Hondo Golf Course, including removal ano disposal of all root pruning wastes, placement and compaction of clean topsoil backfill, and all appurtenant work thereto necessary for the satisWoy completion of the required services, in accordance with this contract.
Request for Proposal
'area Urnainten once Serum , s �Iseattons
# ! r 1 it r ## ►. 1 : '1 1.: `.•
# • r r1. #• . 'a r Yrr
-Vp-MWIWVWIIK WOLN Woo
wastes, and watering for ninety (90) calendar days, and all appurtenant work thereto necessary for the satisfactory completion of the required services, in accordance with this contract. .
Payment shall be made at the Contract Unit Price per each 36-Inch box tree actually furnished and planted by the Contractor.
13. Plant City- urnishe 1 allon Tree .
Contractor.
.' r r • # • r :• 1
by the Contractor.
S-15
Request for Proposal
Tree T(orring Maintenance Setvfoes spacifications
1 11 , 0 21146 a 0 - I a a• 0 1 - . #
Lis=. VAIIII11=1161gMUM f a
—T MITO a ?WA N
1,y the Contractor.
16. Watering of vouna!Lg,�s
N
2. This item shall consist of one watering truck and operator, per day, as directed by City Service Request, for watering of newly planted City trees at any locations among various routes throughow the City, on public streets, in city Parks, or the Rio Hondo Golf Course. Payment shall be made at the Contract Unit Price per each day of watering provided by the Contractor. sqbs"g4M reports, por hour; and not based on a minimum charge. 18-20, General Labor Rates:
a. Grounds person — on houdy basis
b. Equipment Operator —on hourly basiz�
c. Trimmer - on hourly basis
F.TaTs • 6
i.717FEW
section 1.
W
77 acilal 711trK FUJUI IS I 7TWC
equipment, tools, and incidentals, The Contract Unit Price krthOSe EMOtWOY Services shall be stated In t Proposal. I
ELneLgMy_ae_rVices
Request for Proposal
Tree 1*0!1 Maltenen2,861'Vill
all appurtenant work thereto necessary for the satisfactory completion of the required services, in accordance with this 6ontract.
2ssigned tasks.
VI
in accordance with this contract.
Payment shall be made at the Contract Unit Price for the total actual hours required to complete the assigned tasks.
FERA13019E=
1 T ee SMM-
�,IIIIKOI
��e ffiltres UJI(al firmlim 'wWj$I#j 'MIT-c K- 1. 4141K#111 11111r4 %I do' 101 1. 1 AWIAP."
MDR -
70INVIERM
on ra s all meet TuRy Me requimnerlis UT inG C
the City.
C]allj
and employed in the work,
S-17
Request for Proposal
Troo
Inspection of the work shall not relieve the Contractor of any obligations to complete the work as outlined in this document. Defective work shall be made good even if the defective work was not pointed out during the initial inspection and the work was accepted for payment.
ITT) tmiXA� '77F 3 1 M 17611 W i M
Contractor shall make a reasonable effort to correct & deficiencies within five (5) working d.ys, If unacceptable conditions are not corrected within this time period the City shall have the fight to deduct payment or have services performed by others at Contractor's expense. "4
the City electronically at the start of every work day, s! by Tree problems that are clearly visible by inspection, but not con dered hazardous, will be reported t t -iident. or his/her desionee, for direction
e and/or further evaluatiol
Me e p
the City inWritterlibmi, ffndt nsid•dhazaMous.onab�weebasiv,btwRN'n24 hoUrsff deem hazardous.
E Public Noticing
The Contractor shall supply and post standard signage on the trunk of the tree at the site work at which work is to be performed, at least forty-eight hours (48) in advance of work with the signage clearly stating what type of work is to be done and what affect the work will have on parking availability at that particular site. Posting shall be aff ixed to the tree trunk using materials that do not cause permanentdamage to the tree, In the event that a tfoe trunk is 66(availoble for posthgj the CbWacWshall 6ft the posting to a standard size safbty cone and place that cone in the center of the parkway where a tree is to be planted or atop a stump that is scheduled forgrinding.
0. Tool Sanitation
On all trees, including palms, known or suspected to be diseased, pruning tools and cut surfaces shall be disinfected with a ten (10) percent chlorine bleach solution after each cut and between trees where there is danger of transmitting the d[Wase on Ws. Fresh solution shall be mixed Oly. Old $010tionsshall be disposed of through PoperAfsposal n4od s. Dumping used or old bleach soldons on tWground or down the storm drain and will result in severe penalties to the Contractor.
S-iB
Prior to the commencement of any work in the vicinity of any tree, each tree shall be visually surveyed, from all sides, for the sole purpose of detecting the presence of bird nests or wildlife of any type. If a nest is found and is determined to be active, there shall be no work of any type in the tree in which the nest is found without the written permission of the Superintendent, or his/her designated representative. At no time shall any nest or wildlife be removed from its location.
In the event that wildlife is accidentally displaced and needs assistance, the Contractor shall notify the City's Animal Control service and/or the nearest appropriate animal rescue facility shall be contacted for assistance, E. Pre -inspection
Prior to the commencement of any work in the vicinity of any tree, the Contractor shall identify the location of utilities, gation components and/or any private property element(s) that could be compromised by any work activity. If identified, the Contractor shall take appropriate action to protectsame, If, duringthecourse of pre- inspection, the Contractor identifies damage that exists before the onset of work, the Contractor shall document the damages with photos and report such damage to the Superintendent or designated representative prior to commencing work in that area, All photo documentation shall have the time and date embedded, Any claim of damage that cannot be refuted by photo -documentation and/or a written report to the Superintendent shall be considered the responsibility of the Contractor.
F. Setup, Operations, Equipment Staging
The Contractor shall setup, operate and stage in a manner that presents the least amount of disruption to residents, businesses, the public and traffic flow. Outside of an emergency situation, at no time will multiple setups or equipment staging be allowed on both sides of a street within the same block. Equipment shall never be stored or left unattended on a public street, City facility or private property.The staging of equipment shall not be exempt from the work hour restrictions defined herein, G. Risk Management
Tree work is a controlled task. At no time should work be performed so as to result in a loss of control incident (e.g. free -falling large limbs or trunk sections, hinge cutting to avoid use of ropes/hoisting equipment, lack of safety apparatus/equipment guards, improper use/loading of equipment). The Contractor shall be responsible to meet equipment inventory requirements described herein. Failure to maintain control at all times shows a lack of planning and judgment, is dangerous, can result in serious injury and will be penalized. No reasoning will be accepted for loss of control 'incidents. In addition to penalties and/or the withholding of contract payments, the Contractor shall be responsible for the mitigation of any damage related to a loss of control dent.
Request for Proposal
Tree Trimming.Maintenance Services
All green waste produced, as a result of the Contractor's operations under this Agreement shall be •1. reused, recycled, and/or transformed by Contractor. Weight slips shall be required as proof of final disposal an must be submitted by Contractor wfth each demand for payment. All brush generated from tree trimmin,' operations shall be recycled where practical.
Reducing shall include but not be limited to chipping, grinding, and/or shredding operations, Disposal is to be a recycling yard for use in a mulching program, and Contractor shall provide proof of such with each demand fis payment.
Reusing will include, but not be limited to using chipped, ground or shredded tree materials as mulch. If th - I Contractor has a location outside the City where such mulch may be applied, Contractor must provide the Cii with documentation (included in each demand for payment) from the property owner indicating location an amount of material to be used at that location.
Recycling will include, but not be limited to firewood that is too large to be chipped, ground or shredded for use as mulch. Transformation will include, but not be limited to firewood that is too large to be chipped, ground or shredded for use as mulch, If wood is to be kept for firewood by Contractor, Contractor must provide to the City proof of such an operation with each demand for payment Wood Chips:
a, Chips generated from trimming operations within the City of Downey may be dumped and spread at a City designated site with written permission from the Superintendent, or his/her designee. b. At the direction of the Superintendent or his/her designee, wood waste generated from tree removals shall be chipped into pure wood chips with an even uniform size. These chips shall be dumped and spread In specified locations in the City as requested.
J, Withholding Payment
The City may withhold payment to such extent as may be necessary to protect the City from loss due to one or more of the following reasons:
1. Defective, unsatisfactory or inadequate work notcorrected.
2. Claims filed or reasonable evidence indicating probable filing of claims.
3. Failure of the Contractor to make proper payments to sub- Contractors or for materials or labor,
4. A reasonable doubt that the contract can be completed for the balance unpaid.
5. Damage that resulted from an incident involving property damage and/or bodily injury.
PART 2 PRODUCTS
11"I GENERAL
All materials furnished by the Contractor shall be new, free from defects and shall match the proprietary specifications cited below, or approved equal. All materials furnished must be satisfactory to the City.
Materials not in accordance with this contract, in the opinion of the City shall be made to conform thereto,
Request for Proposal
Tree Trimming Maintenance services Spedfications
Unsatisfactory materials shall be rejected, and if so ordered by the City, shall, at the Contractor's expense, be immediately removed from the vicinity of the work,
1.2 ORDERING MATERIALS
One copy of each of the Contract&s purchase orders for materials forming a portion of the work must be furnished to the City, if requested. Each such purchase order shall contain a statement thatthe materials included in the order are subject to inspection by the City. Materials purchased locally will be inspected at the point of manufacture or supply, and materials supplied from points outside the Los Angeles area will be inspected upon arrival at the job, except when other inspection requirements are provided for specific materials set forth in this contract.
1.3 MATERIALS TO BE FURNISHED
When specifically requested by the City, the Contractor shall furnish the following materials under this contract:
lqp # Shall conform to Class "A" imported topsoil or select material generated from on -site excavations, in accordance with Section 212-1.1 "Topsoil," of the SSPWC.
Orgarild SNIAW0Wftqtt Shall consist of Kellogg's "Gro-MulctY' or equal, conforming 0 Type 1 organic soil amendmertllJn accordance with S"llon, men men, o T �, _ Shall consist of Northrup -King uFast & Fine" or equal, a blend of perennial toorass, Motucky bluegrass and creeping i�d[ fescue exhibiting germiingon in NA more than 7 days. of
PART 3 EXECUTION
1.1 GENERAL PRUNING STANDARDS
The primary objectives of tree trimming under this contract are to promote health, prevent decay, Improve public safety, prevent branch and foliage interference with requirements of safe public passage, and
Request for Proposal
Tme jkming Maintensrtm Serlke$
imp" theaesthetics of each tree. Complete tree pruning shall consist of the total removal of those dead or living branchos that may thre" the future health, strength and attractiveness of trees, The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed, Consideration shall be given to the growth habits of individual tree species within the local environment.
Grid trimming means routine tree pruning per pre -designated districts/grids on a scheduled cycle to include all trees within that district, regardless of location, species or size. This pruning will include structural pruning, crown raising, clearance prune, and crown cleaning in accordance with the standards set forth by the International Society of Arboriculture (ISA) Pruning Standards (Best Management Practices), the ANSI A300, and as noted below, based on each individual need/condition of the tree and its species.
gtq��n CI[eahik Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low -vigor branches and water sprouts from the entirety of the tree crown.
Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. Thi� practice, known as "lion tailing" disrupts the structural integrity of the tree, making it subject to limb and branch failure, especially during high winds.
MOWIer N IBM I I
T §J 11
c. Contractor shall consult with the Superintendent or her designee, before making any cuts that could result in permanent disfigurement of the structure of anytree. d, When removing a live branch, pruning cuts should be made in branch tissue just outside the branch bark ridge and collar, which are trunk tissue. If no collar is visible, the angle of the cut should approximate the angle formed by the branch bark ridge and thetrunk.
S-22
Request for Proposal
Tree Trimming Maintenance Services lrns
d. When removing a dead branch, the final cut should be made outside the collar of live callus tissue.
If the collar has grown out along the branch stub, only the dead stub should be removed, the live collar should remain intact and uninjured.
e. Whenever pruning involves the removal of limbs that are too large to hold securely in one hand during the cutting operation, the limb shall be cut off first at a point several feet beyond the intended final cut, The final cut shall be made in a manner to prevent unnecessary tearing back of the bark andwood. Cuts that result in tearing of tissue on limbs below cuts shall be corrected. f. All final tree pruning cuts shall be made in such a manner so as to favor the earliest possible covering of the wound by natural callus growth, Excessively deep flush cuts, which produce large wounds or weaken the tree at the Gut, shall not be made. The branch collar should not be removed. i., All dead and dying branches and branch stubs shall be removed. h, All broken or loose branches shall be removed.
i, Branches that are developing in such a manner as to become larger than the limbs they originate from shall be removed.
j. WNb encotoftring limbs that are weighted with more foliage than the limb is likely to support, Wedively prune branches toward tM end of the limb in order to reduce end weight and thus decrease the likelihood of limb failure,
k. Selectively prune branches that create sight line conflicts with traffic control signs and/or devices. [ Selectively prune branches that are within five (6) feet of a structure. m, Clear trees of sprout or sucker growth to a minimum height of ten (10) feet above ground teveL Exceptions are allowed for young trees, which "Old be irreparably damaged by such prurijog action. n. Prune so as to maintain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by the Superintendent, or his/her designee,to it. otherwise,
o. Remove all vines entwined in trees and on tree trunks, Vine tendrils shall be removed without injury to trees.
p. Tree limbs shall be removed and controlled in such a manner as to cause no damage to other parts of the tree, or to other plants or property.
q . All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately beforeand after compl6fing work on such tree, r, All major pest problems shall be promptly reported to the Superintendent, in electronic written form within 24 hours.
s. All Wting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with an un-abrosive wood suAcd 'and secure bark remaining intact.
S-23
Request for Proposal
Tree Trimming Maintenance Services, Specifications
u, Chain saws will not be permitted to remove any branches two (2) inches or less in diameter. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and/or future disease/decay problems.
v, Any extraneous metal, wire, rubber or other material interfering with tree growth shall be removed when possible.
w. The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, unless specifically directed by the City to aid in the safety of climbers performing the removal of atree. x. Topping shall not be done unless specifically requested by the City.
2. SERVICE REQUEST/AESTHETIC TREE TRIMMING —FULL PRUNE
0 species, size or DSH, This pruning will include full pruning, crown thinning, crown reduction and crown :estoration, in accordance with the standards set forth by the International Society of Afboriculture (ISA) Pruning Standards (Best Management Practices), the ANSI A300, and as noted below, based on each .ndividual need/condition of the tree and its species.
Full Prune Classifications - for Service Request / Aesthetic Trim category A Full Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning Is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight, Trees that are identified for a Full Prune shall have no more than 30% of the live foliage removed. A Full Prune typically consists of one or more of the following pruning treatments:
2 0 0, am Pa. W. als. i_.
W4 1 A .IN N. ..4WINo 4 Z
c. Crown &§Lo pggnn;Qram RestOration is corrective pruning used as a means to restore the form of trowhs that haw beoirpteviously damaged by extenuating circumstances, This treatment is best performed by tree workers who have a good understanding of the effects of pruning for the cultivation of tree canopies,
S-24
Request for Proposal
Tree Tdmo*g is Services Spedlicatines
a. General Trimming and Shaping of Conifers
Two basic classes of conifers can be found in Downey, those with branches radiating out from the trunk in whorls such as Pine trees or Cedar trees and those that sprout branches in a random manner such as Juniper. Conifers shall typically be pruned in late winter orearly spring. Typically, up to30%ofthelive foliage may be removed unless directed6therwise by the Superintendent or his/her designee.
1. Contractor shall avoid damaging the central leader on all conifers. In specific cases tl"-- Superintendent, or his/her designee, may direct the Contractor to remove the central leader an effort to limit the height of specific trees,
2. At the time of pruning, the Superintendent or his/her designee, shall determine which trees sh have the new growth pinched back in an effort to control canopysize. 11
3. To control the growth of large, mature conifers Contractor shall be required to prune the n grovAll of lateral limbs.
4. Typical prunitog of conifers shall consist of removing crossed limbs, deadwood or unwant branches from the interior of the canopy.
General Trimming and Shaping of Broadleaf Trees
Follow the shape indicated by the natural growth habits of each tree species. Trimming and shaping of trees shall be as directed by the Superintendent, or his/her designee, and in accordance with the following:
1 . Cut to laterals to preserve the natural form of the tree, leaving the head open enough for t branching system to show and permitting the dead material to be easily cleaned out and lig] ht
show through the head. Tree foliage shall be reduced by at least twenty-five percent (25%) a up to thirty percent
2. In speclfia cases the Superintendent, or his/her designee, may direct the Contractor to redu the size of the tree crown in an effort to limit the height of specific trees.
3. Trim to remove dead wood or weak, diseased, insect -infested, broken, low, or crossing lim Branches with an extremely narrow angle of attachment should normally be removed.
Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch which they arise.
5. Heading cuts and/or topping will not be allowed under any circumstances.
Heading, rounding over, or stubbing shall not bean accepted practice for reducing the size or the framework of any tree, I
c, Palm Tree Pruning
Pruning of palms consist of maintaining thO Crowns and trunks of palm t(fts including the pruning of spent or declining fronds, seed pods and the Skinning or shaping of spent petiole bases into a ball or nut as applicable by palm'type.
1. The specifications for the pruning of palm trees areas follows:
a. While making an approach to the palm crown for pruning, the Contractor shall inspect the trunk Of the palm tree fbr'�Signs of decay, insect frass, bird nesting or any other condition suggestive of a structural abnormality. Upon finding any condition suggestive of a structural abnormality of the palm stem, the Contractor shall report to the Superintendent, or his/her designee, immediately.
Request for Proposal
Tree Trimming Maintenance Services etarts
ryL-G 2 , 14 D (Pqfqw
24141AMi 12, —2w ,
canariensis) in the City of Downey. The use of chainsaws to prune any frond from any Canary Island Date Palm will result in monetary penalties.
MIU7
-MW1%WP1FVL I favxpAlrafl
react with and can cause staining to hardscape elements, The Contractor shall be responsible for removing palm fruit related stains from private property hardscape elements. fronds, shall be as described by species as follows:
1 . Canary Island Date Palm (Phoenix canariensis): dead petiole bases shall be formed into an ornamental ball Which begins directly below the lowest green fronds and acts to provide a base of support to the palm cro`-'.n, This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (8) feet belowthe lowest live frond in the crown.
Ornamental balls with flattened or "stop sign" sides will not be accepted. The upper portion of the ornamental ball shall not taper in, resulting in a"pineapple" appearance as this treatment defeats the support capacity of the ball, The distal portion of the ball shall begin at a point flush With the periphery of the palm trunk and make a gradual taper upwards until it reaches. the periphery of the shaped ornamental ball. While forbidden to use chainsaws for pruning fronds, fruit and flowers from any palm tree in the City of Downey, the Contractor may use a clean chainsaw in forming and/or shaping the ornamental ball of a Canary Island Date Palm. The use of a sharpened shovels in shaping and maintaining ornamental balls often results In ornamental balls which have flat, untapered bottoms that are likely to relax and collapse into pedestrian and vehicular traffic zones with grave consequences.
The Contractor shall use care not to cut into live trunk tissue while maintaining the ornamental ball. The Contractor shall remove any foreign plant material that has sprouted in an ornamental ball. The Contractor shall verify that the ornamental ball meets the standard described herein each time a Canary Island Date Palm is pruned.
2. Date Palm (Phoenix clactylifera): spent petiole bases are left to form a supportive "base" below the lowest green fronds of the crown, Unlike the ornamental ball of a Canary Island Date Palm (Phoenix canariensis), the base does not require ornate shaping. Instead, spent petiole bases are left uniformly long to form the base of the canopy, which shall extend no less than four (4) and no more than six (6) feet below the lowest live frond in the crown.
3. While forbidden to use chainsaws for pruning fronds, fruit and flowers from any palm tree in the City of Downey, the Contractor may use a chainsaw in forming and/or S-26
Request for Proposal
Tree Trimming Maintenance Services Specifications
WIN M 1011 - t
herein each time a Date Palm is pruned.
4, Queen Palm (Syagrus romanzoffianum): loose petiole bases are to be removed each time A'" crown of a Queen Palm is serviced. Petiole bases that are attached to live trunk tissue shall left undamaged. I
5. King Palm (Archontophoenix cunninghamiana): loose petiole bases are to be removed each tinj the crown of a King Palm is serviced. Petiole bases that are attached to live trunk tissue s be left undamaged.
6. Mexican Fan Palm (Washingtonia robusta): spent petiole bases are left uniformly long to form a base which shall extend no more than four (4) feet below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue, The Contractor shall verify that the base meets the standard described herein each time a Mexican Fan Palm is pruned.
D, Tree Removal
Tree removal consists of the removal of the entirety of a hardwood tree or palm tree and the removal of its root system,
lylgrff����
2, The diameter price given by the Contractor for tree removals shall be inclusive of all staff, materials and equipment necessary to remove trees as described herein,
3. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the removal of a tree and its root system. The Contractor shall notify the Superintendent or designated representative, in writing, of any condition that prevents the removal of a tree and/or the grinding of its root system. The Contractor shall take all responsibility for any damage that occurs once the process of removing a tree and/or associated root grinding begins.
4. The Contractor shall comply with wildlife protection standards described herein whenever removing a tree,
5. The Contractor shall not remove any tree without first confirming that the tree being considered is indeed the tree to be removed. Any confusion should be resolved by contacting the Superintendent, or his/her designee for assistance. The errant removal of trees shall be penalized. 6, During a tree removal, the Contractor shall maintain control of the tree and its parts at all times, which shall include the selection and use of proper techniques and equipment. At no time shall branches, limbs or tree trunks be allowed to freefall and create damage of any type, Loss of control incidents shall be penalized.
8-27
7. Cranes and other rigging equipment shall be properly certified, with evidence of such available f inspection prior to use of said equipment in the City of Downey, Crane operators shall be certified b Commission for the Certification of Crane Operators (NCCCO) and shall be prepared to display currer' certification prior to operating a crane in the City. The use of cranes and certified operators shall n result in additional charges to the City,
8. While loading and handling debris, the Contractor shall maintain control at all times so as not to result in damage to the public rights or way or private property. In addition, the Contractor shall not drop logs or trunks so as to create undue noise or impact shock related damages to public and/or private property.
9. Stumps, including the root flare shall be ground to a depth of no less than eighteen (18) inches. Surface roots shall be traced and ground to a depth of no less than eight (8) inches. Debris generated by stump grinding and root removal shall be removed from the site and replaced with a topsoil mix. Chips and stump grindings shall not be used as a backfill material, system components damaged during a tree removal or stump grinding. Repairs shall be made using components matching those that were damaged,
11. All hazards to pedestrians and vehicles resulting from tree removal shall be safeguarded immediately.
If for some reason this cannot be accomplished, the area shall be adequately barricaded and lighted until the hazard can be eliminated,
12, Residential streets may be temporarily closed to through traffic prior to failing trees in accordance with the Traffic Control provisions in Section 1, subsection 6.
13. Wood chips resulting from the stump grinding operation shall be removed and replaced with clean topsoil matching native Downey soil. The ground surface shall be tamped and raked to remove rocks, clods and other objectionable materials in excess of Y4-inch in diameter, providing a smooth appearance.
14. Grass seed shall be evenly distributed and top -dressed with suitable mulch for all trees removed in lawn areas, unless otherwise directed by the City, or a replacement tree is to be planted in the same location.
E. Tree Planting & Young Tree Care
1 Tree Planting
Tree planting consists of the installation of nursery stock container or palm trees supplied by the Contractor, and/or supplied by the City, as identified in the bid items. a, The Contractor shall comply with all standards described herein, b. As stated previously herein, the Contractor shall identify the location of all utilities and private property landscape irrigation components prior to the planting of any tree, The Contractor shall assume full responsibility for any damage that occurs during the planting of any tree. c. The Contractor shall supply quality nursery stock which is fully rooted and representative of recognized standards for size and quality of the material being planted. cl, Brown trunk height (BTH) for palm trees shall be measured from the top of root ball to the lowest green frond attached to the trunk at an angle of ninety (90) degrees.
S-28
Request for Proposal
Tree Trimming Maintenance Services Specifications
Planting stock shall be well watered prior to shipping and covered for the duration of transpo Trees that are delivered uncovered, with a dry or fractured root ball or with broken scaffold limbs will be rejected. Root bound material will be rejected. Palms that are delivered uncovered, with a dry root ball or with a soilless root ball will be rejected, • k'( • . • / • 1 ` + ♦. i ` 1 : 1 1 + ... 1, is is
1 « is f ` : 1 i 1 • - i :. 1 • ` 1 ': - f " f. r - i '. f. • « • ' ♦ i :
i • 1 ' f + *' 1 i i • : 1 « �I 1 1 '. « e « 1 '. i ' 1 i '. + - 1 ' is root ball of the nursery stock being planted.
g. All nursery containers and box sides shall be removed from tree root balls prior to planting, The Contractor shall notir: bottoms in All r:n - II^1 1 strapping, f♦:. fragments,be removed from the planting pit priori backfilling. h. The Contractor shall install the tree or palm so that the top of i♦ ball is two above top of it so that the trunk flare is completely1• '1 In the event that there is no curb park site), the Contractor shall install the tree or palm so that the top of root ball is two (2) inches above surrounding finish grade. The Contractor shall not resort to cutting or trimming the root ball as a means of meeting grade standards.
L The Contractor shall backfill hardwood tree plantings with an equal mix of excavated soil and topsoil, The topsoil portion of the backfill mix shall contain no more than ten (10) percent well decomposed organic
The Contractor shall backfill palm plantings with one hundred 01 percent washed mortar (plaster) sand,
k. While backfilling, the Contractor shall cease backfilling when the planting pit is one half (112) full and apply water to remove air pockets 1 the backfill. Once the water has drained, Contractor shall maintainedresume backfilling the planting pit, A watering basin shall be constructed in a uniform circle and shall extend from the center of the tree trunk to six (6) inches beyond the edge of the root ball. The top of the watering basin shall be graded and maintained uniformly with the upper edge of the basin at « grade o• above the rootof
i • f i g f f •.: • •'. 1 e..' • 1 1" is 1 1.: ' i • 1 ` 1 '. 1 1-1 - rf1i::.. «: • rl f:, f 1' 1. .e-1 1 +'.• 1
« 1, i • 1 f i'
S-29
Request for Proposal
Tree Trimming Maintenance Services Specifications
the tree.
n, The Contractor shall not use hoses, equipment or water from private properties while installing or • parkway trees.
;1 1 j!!!jj1!!1j 1!11 1111111 !1 1111 11
11111! IM! 1
23 The Contractor shall not use hoses, equipment or water from private properties when watering parkway trees,
24 While performing tree watering, the Contractor shall maintain the tree watering basin to include the removal of weeds and debris and the maintenance of the watering basin to size and grade standar& defined herein.
25 Trees shall be watered in such a manner that does not result in erosion of the tree watering basin, splashing of parked vehicles •' damage to any of the tree's surroundings, Haphazard riggings andlor watering out of the window from the cab of watering equipment will not be tolerated, The Contractor will maintain full responsibility of the new tree care for all new trees planted by the Contractor, for the first 90 day period. The Contractor will replace the tree for any damage or failure of the tree during that timeframe.
11 16 1, , A.: to I -• . . .., f',• 1 1. . I a . • . •• W11 NOW 11M 1. RO& 11 1 1 .
M
8-30
Request for Proposal
Two TfimmN Mohlonanoo Serkes spedficathns
All persons performing tree trimming operations in ffie vicinity of exposed energized overhead conductors and equipment shall be properly trained in line clearance tree trimming operations in accordance with Section 2961 — "Line Clearance Operations," of the CalIOSHA High -Voltage Electrical Safety Orders.
Only qualified line clearance tree trimmers, or trainees under the direct supervision and instruction of qualified line clearance tree trimmers, shall be permitted to perform such work.
Under no circumstances shall the minimum distance specified in Section 2940,2(b), Table 2940.2, of the Cal/OSHA High -Voltage Electrical Safety Orders be violated. high -voltage lines with the operator of the high -voltage lines.
Branches contacting energized conductors or equipment shall be removed only by using non-conductive equipment.
Line clearance tree trimming work shall not be performed when adverse weather conditions in the immediate vicinity make the work hazardous in spite of the work practices required by this section. 8-31
Request for proposal
Tree Trimming Maintenance So ces Specifications
1.2 CLEAN-UP & DISPOSAL
The Contractor shall clean all job sites when work is completed, including the raking/sweeping of leaves, twigs, etc. from the private property, sidewalks, gutters, parkway and streets. All resulting debris shall be removed from the work site daily and properly disposed of at the end of each workday, Under no circumstances shall any brush, leaves, debris or equipment be left on the street overnight.
All tree parts are to be loaded into transport vehicles, The vehicles must have the front and sides solid and the top and rear shall be covered with a tarp, or otherwise tightly enclosed. The transporting of tree parts must be made so that no debris escapes during the transport, Branches, suckers, bark and other tree parts that are chipped are to be tarped and hauled to the disposal site during the workday,
All healthy , tree wood is the property of the Contractor and shall be disposed of. away from the site area (N wood shall be left along public right-of-way unless directed by the City.) The Contractor shall transport and dispose of all tree wastes in accordance with all City, County and Federal requirements. Tree wastes are not to be off-loaded at temporary storage sites on City, State, or Federal properties within the City limits, The City shall be notified which disposal sites(s are used, The Contractor shall be solely responsible for all fees involved in the disposal. The Contractor shall also submit a monthly report, with accompanying documentation/receipts, to the Superintendent or designated representative for the total tonnage of the tree wastes disposed in the preceding month.
1.3 PUBLIC CONVENIENCE & SAFETY
Contractor shall endeavor to maintain good public relations at all times. Work shall be performed by competent employees and supervised by an experienced, English-speaking supervisor in tree maintenance operations,
The Contractor shall conduct his operations so as to offer the least possible obstruction and inconvenience to the public, and the work area shall be of no greater length or amount of work than can be prosecuted properly with due regard to the rights of the public. The Contractor's operations shall cause no unnecessary inconvenience. The access rights of the public will be considered at all times.
The Contractor shall maintain safe and adequate pedestrian and vehicular access to all properties. Access to these facilities shall be continuous and unobstructed, unless otherwise approved by the Superintendent.
The Contractor shall deliver advanced written notification of the intended tree operations at each work location to all affected businesses and residents,
The Contractor shall furnish and maintain construction signs, barricades, temporary fencing, etc., to safeguard the public from the work areas, as described herein, and as directed by the City, R061M�7 On -street parking shall be restricted within the work area limits, during the specified working hours, on weekdays only. Temporary "NO PARKING" signs shall be provided and posted by the Contractor not less than forty-eight (48) hours in advance of the start of work requiring said restriction. Temporary "NO PARKING" signs must clearly state the days, dates, and hours when the parking restrictions are in effect, The Contractor shall not be permitted to staple any signs to trees. Signs shall be tied or taped so as not to damage the trees,
Request for Proposal
Tree Trimming Maintenance services i.
The Contractor shall be responsible to see that private property and vehicles at work locations are not endangered or damaged during the course of work. I
only. Complete closure of major arterial streets shall be prohibited. The Contractor shall comply with the following general lane closure requirements:
1.) %ft��(sequential arrow boards) shall be utilized for all closures of through travel lanes on all major arterial streets.
2.) Not less than one 1 0-foot travel lane shall be provided in each direction atall times, except as specified below.
Residential streets may be temporarily closed to through traffic to accommodate the work. However, the Contractor shall maintain access for residents, local traffic, and emergency vehicles at all times, Prior to implementation of local road closures, the Contractor shall notify th City of Downey Public Works Department at (662) 904-7102.
All employees working within the roadway right-of-way shall wear reflective safety vests. ,V
course is open to public play during the performance of the work and shall remain watchful of go play at all times. All workers shall wear head and eye protection at all times to safeguard agains injury.
No open excavations or planting pits shall be left unattended unless adequately covered and barricaded, The Contractor shall leave no open excavations beyond working hours. 1A WORKING HOURS
A, Unless otherwise specified in the Contract Special Conditions, work or activity of any kind shall be limited to the hours between 7:00 a,m. to 5:00 p.m. No construction noise shall be permitted between the hours of 10,00 p.m, and 7:00 a.m. of the nextAay, pursuant to the Downey Municipal Code.
B, Work in excess of eight (8) hours per day, on Saturdays, Sundays, or on City holidays requires prior written consent of the Superintendent.
performing any work at said times, except work pertaining to the public safety, the Contractor shall gjg *Mtdq oft to the Superintendent so that proper inspection may be provided, "Night' as used in this paragraph shall be deemed to include the hours from 5:00 P.M. to 7:00 A.M. of the next succeeding day,
W�i
Request for P"t EXHIBIT "B" COMPENSATION Proposal
Tree Trimming WmWtinco Services Page 2
Corporation
Gus R. Franklin, President
Eric L. Franklin, Exec. Vice President I Secretary
V WIWI
Corporation organized under the laws of the State
California
Note: All signatures must be notarized. Corporate seal must be impressed hereon in case of corporaAtion ....... ... .
,?Itemates for
7:12p4TP
DESCRIPTION
0 of -Ian ElIkIllatAJ
UNIT PRICE TOTAL AMOUNT
111 10 111111111' 1
�qdd Tdmp�jb1- Scheduled Tree
Trimming by Grid (based upon 24 j
7,200
month cycle), on streets, parks, or
ti. ' r
estimated
Per Tree
golf course
aLaLagi- completion of GIS
based Tree inventory - within 90
days of award; establish and
NO FEE
maintain a GIS database
system/program
— Service G4uest / Aesthetic Tree�
- - -
Trimming — by Service Request
on Streets, Parks or Golf Course,
800
$ 96,000.00
Includes all species, heights,
etc.
omplete Tree & Stump Removal
Per inch
by Service Request on Streets,
of
Parks or Golf Course. Includes
Diameter
all specie,-;, & heigh s
F-2
Gq:.-st (or Proposal
Inks:.:.
Tree Y Maintenance SepAces
DESCRIPTION
UNIT PRICE
Furnia Plant
by Service Request on Streets,
Per Tree
41,500.00
Parks or Golf Course. Includes
All sDecies
Crew Rental Unit — 3 men (11
- • •_
tr •s • ' •
1f'Hourr
•
rr rlr 11
aerial unit, dump truck and
--Chipper
TOTAL through
735,100.00
Total
Seven Hundred Thirty Five Thousand One
:d Dollars
� 0
by Service Request
treets, Parks or Golf Course. Includes
Per inch of
1ecies
Diameter
1/
ervice Request
Streets, Parks or •Course.�-
Per Lineal
r • 1•
•�'
• r1
. 1 • • •
Per
�1� 1• i.
r 1 ♦ • •'
Per Lineal
L 'Foot
!' • • 1'
•`
• 1 k 1 i'
, g by
N or •l
Service �onParks
Request
Course.1`species
R- -Unit
Price °i$. 650.00
Request for Proposal
Tree Trimming Maintenance Services Proposal
Pang
NOTE:
1 The City shall reserve the right to accept or reject the base fee and/or any alternate fee items. This RFP does not commit the City to award a contract.
Lm r , r wJUN
3, Subject to the rights relating to the RFP reserved herein, the City intends to enter Into a multi -year tree trimming/maintenance services agreement (the OAgreement"). The City intends to award the Contract to the most qualified responsive, responsible bidder based on Total Base Fee Proposal, and who meets all requirements as outlined in this proposal document and Request for Proposals. Successful proposer agrees to hold the fee prices for at least the initial four year contract term.
All If the proposal is made by a sole owner, it shall be signed with his/her name and his/her address shall be given.
If it is made by a partnership, it shall be signed with the partnership name by a member of the firm authorized tt bind the partnership who shall also sign his/her own name, and the name and address of each member shall be given, If it is made by a corporation, the first signature shall be made by a president or vice president and th,- second signature shall be made by a secretary or treasurer or other individual who has the full and proper authorization to it so and their address shall be given, If the proposal is made by a joint venture, it shall be signed
F-3
Request for Proposal Proposal
Tree Trimming Maintenance Services Page 5
IT 'Fel _11 rdrd-1 T#Troj"M� =Jmr
to do so and their address shall be given,
5Proposer's failure to duly and adequately respond to this RFP will render the proposal non -responsive andlim grounds for rejection by the City. I
6. The City of Downey shall not be liable for any pre -contractual expenses incurred by any Proposer or the selected Proposer. Proposer shall not include any such expenses as part of the price fee in response to this RPR The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, or to cancel this RFP in part or in its entirety. 7The quantities listed in the above Fee Schedule -Proposal Form are estimates shown for proposal comparison only. Payment will be made at the Contract Unit Price for the actual quantities serviced, based upon field measurements. The City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work, as may be deemed necessary or advisable by the Director of Public Works or his designee. In case of variation between the unit cost and amount shown by proposer, the unit cost will be considered to be his/her proposal.
8 The price fee shall include all State, Federal, and other taxes applicable to the project, and shall be a firm offers for a period of 120 days after the date of bid opening. 4 owledge receipt of all Addenda, The cover sheet of each addendum issued is signed by the Contractor and attached herewith.
10, The undersigned, under penalty of perjury, acknowledges that they are authorized by the bidding Contractor to submit a bid for said Contractor.
11. All documentation as listed in Appendix'K of the Proposal must be accompanied Wth the PMPOSW submittal. NO EnEPII•NS. Failure to submit coMptdo bid togumen'tation M11 resutt In roWdon 0 ft pmpog
as
Request for Proposal Proposal
Tree Trimming Maintenance Services Pane 5
ResRLctfu!jysty rnitted:
Date: 04120/2022
MEMO
32 Title. —President
Attest`
Eric C. Fran RTin, _ffx_ec. Vice Pres. I Secretary
Contractors
License Number: 790590
Amount of
Certified Check or
Bid Bond: 10% Bid and
'SH B, WALIA
;uwlc - Cajifernia
,,Zranee County
,nussian 0 23974413 f
Nwre- ia'I 15,
P"1111114�
Flkddress- 5529 LeR§jAtLe#t
Phone: .1562)_691-4600 x225
FAX: (562) 691-8839
(Seal — K Proposal is by a Corporation)
9- M-
Explrallom 01131/2023
Name of
Bonding
Company: AIIiantjnqqMnce Services.,
UE
r r =
65186.00213\40147445.1
F^001 BIN
24 11 XTTTVI
WHEREAS the City of Downey, Californiaawarded CIVM& M�M q 'Mginiteriance Sembes ("Contract") to United Pacific Services, Inc. ("Principal"), for. Cl" WHEREAS, Principal is required under the terms of the Contract to furnish a bond for the faithful performance of thA Contract.
NOW, THEREFORE, we, the undersigned Principal, and ("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the M-kw", wfilag dollars 'Ww"Mil WA
and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly an's severally, firmly by these presents,
1 0
1 0 IMIA1 1 MI-1111 I
A
A
06 6 , w,
and in all respects according to their true intent and meaning, and shall indemnify and hold harmless the City, its officers, agents, and others as therein provided, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.
Mg*' UWATMIFI LVJ69"JJ awfil
—QaEj� �?V
led5ullaule dilvillui 5 lees,
included in any resolution.
FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, of fte woif. to be oeYo.wed thereunder. or the SQecifications for thereunder.
0 CONTRACT
CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be -ff6re'(
I
e&j rVjjffl t
to authority of its governing body.
Date:
"Principal" "surety"
By: . ..... --- By:
M,
2 By:
BY'
Its
Its
M
BE
Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of ft- authority of any person signing as aftomey-in-fact must be attached.
=1
PAT41EAT 1300�--
(LABOR AND MATERIAL)
ZI• ,I ft 4. • ..
■ , � •, ,1` .1 1. • ` t f r i1. 1 1 1,
claims of laborer, mechanics, material suppliers, and other persons as provided by law.
NOW, THEREFORE, we, the undersigned Principal, and ("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of seven hundred thirty-five thousand one hundred dollars ($731,100.00), this amount being not less than the total Contract price, in lawful money of the United States of America, for the it assigns,jointly1 severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Principal, or his/her heirs, executors, 1:' •1` •i f'r 1 1' 1i'' if' r' R','1 •"',i•'
!' i 'r :: i' • • '. I 1 "i `F • 1` 11'f '!I ":'.! 1 r. ! • f f r r:
iin an amolni1 `1 !Re penai slin spMieu 11 i f •!'.i. f 1:• null ! void.
This bond shall inure to the benefit of any of the persons named in Section 3181 of the California Civil Code so as to give a right of actionto such persons or brought u! • ": bond, 1 / upon this bond, Surety further agrees to pay all court costs incurred by the City in the suit and aftomeys'fees.
FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, .ff. 44r-riqTat! ftAv i '.; i • . / • f `. i 1` 1: ' • .:• _ :'. 1• /f. ;r• ,. / for obligations un1` bond, and it does hereby• of 1
axtension of time, alteration, addition, or modification to the terms of the Contnact or to the work or to these Specifications thereunder.
CONTRACT
CITYWIDE TREE TRIMMING MAINTENANCE SERVICES
IN WITNESS WHEREOF, two (2) identical counterparts of t6is instrument each of which shall for all purposes be deeup,d a-ir i♦ .,j executed W Princiial and SurQ on the date set forth below, the name of to authority of its governing body.
=0
32 By:
IM,
or
RM
By:
RM
By:
Its
Note: This bond must be executed in duplicate and dated, all signatures must ♦^ notarized, and evidence of the authority of any person signing as attorney -in -fact must be attached.
TRT.V. T-1vWPATIMo 11gF770117i MMIMM MMIM - 0* - T a T , is attached or in any endorsement which now or later attaches to the policy, the Company agrees as follows:
ADDITIONAL INSURED: The City of Downey, its officers, agents and employees are Included as additional insured, with respect to liability and defense of claims and suits arising out of the operations and uses performed by or on behalf of the named insured.
CONTRIBUTION WAIVED: This insurance is primary, The City of Downey's insurance program shall be excess of this insurance. The Company shall not seek contribution from the City and its insurers.
SEPARATION OF INSURED: This insurance applies separately to each insured against whom claim is made or suit is brought, except that the naming of multiple insured shall not increase the Company's limits of liability. The inclusion of any or entit� as an insured unde th -�iolicrj shall not aff-ect a%4wht which such --1erson-2rTanizati1n, firm or entity would have as a claimant If not so included.
CANCELLATION NOTICE: If the Company elects to cancel or terminate this insurance before the stated expiration date, or declines to renew a continuous policy, or reduces the stated limits other than by impairment of an aggregate limit, the Company shall mail written notice to the City at least 30 days in advance of such election. For non-payment of premium, the Company shall give the City at least ten (10) days advance written notice of cancellation OF termination.
Except as stated above, all other endorsements, provisions, conditions, limits and exclusions of this insurance shall remain unchanged.
By my signature on this Insurance document I warrant that I have authority to bind the Insurance company and do so bind the company to this document:
For faster processing of your permit application, lease, contract or purchase order, please give this insurance document to your insurance company, or its authorized representative, for completion of this form. No modifications to this form are permitted.
2If your insurance company or the authorized representative chooses instead to use its own endorsement form, you should allow for extra processing time by the City. The City Attorney's office must review all insurance company forms for compliance with the conditions of your permit, lease, contract or purchase order, or other City insurance requirements.
In addition to this insurance document, or your insurance company's endorsement form, you must submit to the City a "certificate of insurance" from your insurance company, The certificate must comply with the City's insurance requirements.
5 :448M M Mi1 i.
1•12 1 � 14 4 1 � 1:11-11 ne
F27-%�, I -��
It M11 T M. T1011 [Tio ill 67joll