Iturn 114U.
il-l", 6-7-11111E,.�1`11-`L-D BY
CITY MANAGER
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUMCIL
DATE: JUNE 28, 2022
N
That the City Council authorizes staff to enter into a three (3) year agreement with Commline, Inc. for 911 communication equipment (radio infrastructure, microwave network, mobile and portable radios) maintenance and repair services for contract period from July 1, 2022, to June 30, 2025. 1911-1911
The Fire Department utilizes specialty 911 radio communications equipment to efficiently operate the 911 communication center and mobile and portable radios. The emergency communications equipment requires 24/7 technical support for maintenance and repair. Commline provides proactive service needed to maintain equipment and reduce equipment failure(s) and also provides 24/7/365 emergency response for any necessary repairs.
Commline has been the Fire Department's radio service provider for several years and has center.
Fiscal Responsibility
Efficiency & Adaptability
Quality of Life, Safety and Infrastructure
FISCAL IMPACT
Service agreement costs are $47,772.00, annually, for the next three years. Funding for this agreement shall be budgeted in the Fire Department's Fiscal Budget, using Account No. 10-4- 2620-0700 and Account No. 10-4-2640-700.
ATTACHMENTS
Attachment A — Commline, Inc. Service Contract
,%C-_(DMMLineinc.
13700 Cimarron Ave., Gardena, CA 90249
(Main) 310.390.8003 (Fax) 310.390.4393
www.Commlineinc.com
1 1 IF
1111! lill 11111111lvlor
11. This agreement is valid from July 1, 2022 to June 30, 2025, a 3-year contract between the above -stated parties.
111. • will be contracted to provide • technical and sales support • City's Two-way communications hardware and infrastructure.
a. Attached is a list • the model numbers and serial numbers • the radios covered by this •
b. Additions or deletions of radios from the above list will require a written submission and approval from both parties before being considered.
IV. Technical Support
a. Technical support will include general repair and maintenance of the above -mentioned equipment, identified by serial number.
b. General repairs will be defined as repairs of radios that include the following:
intermittent • no transmit/receive; intermittent or no power; 'r• /missing knobs and buttons; programming, tuning and aligning.
c. Certain technical support and repairs will be not covered under this agreement, such as, radio problems caused by excessive physical abuse/accidents • misuse; force majeur; fire; liquid damage; lack of performance due to the current repeater setup and location will also • be included.
V. Service Scope
a. Service Calls: Corrunline will provide support within 4 hours • a call or email. Calls generated on Saturday, Sunday and bank holidays will be serviced the following business day.
b. Critical Infrastructure: will be covered 24/7, including holidays. c. Repeater Infrastructure Troubleshooting: Commline will provide initial troubleshooting/assessment • the existing repeater infrastructure problems. Labor wil be covered by the service contract, but replacement cost of bad equipment will be invoiced accordingly.
d. Radio/Repeater Repairs:
i. Repair requests will be picked up by a Commline representative/courier servii or by UPS label provided by Commline, within 48 hours of request. When sending in repair requests, please send the radio only. Please do not include antenna and battery, unless the battery is part of the repair request. ii. Radio repairs, if repairable, will be completed no longer than 2 weeks from receipt of equipment. If repairs are to take longer than 2 weeks, notice will be submitted to inform of a revised return date.
iii. Beyond Economic Repair — Radio repair costs that exceed the market value o- the radio can be deemed 'Beyond Economic Repair or BER'. Common reasor to be considered as BER include: damage to PC boards, unavailability of part! due to discontinuation • radio/parts, etc.
iv. Repaired radios will have a 90-day warranty.
%C_(DMMLine inc.
13700 Cimarron Ave., Gardena, CA 90249
(Main) 310.390.8003 (Fax) 310.390.4393
www.Commlineinc.com
e. Loaner Radio Program: Commline will provide complimentary loaner radios to replace radios that are sent in for repair. Additional loaners can be requested if needed. Lost or damaged radios will be invoiced separately at the end of the service contract at full retail •
f. Replacement Battery Program: Commline will provide a new/equivalent replacement battery for date codes that exceed I year old.
g. Bank Charger Program: Commline will repair/replace malfunctioning charger pods on multi -unit chargers only. Repairs/replacements will not be valid for damages caused by liquid or • force.
h. Preventative Maintenance Program: Commline will provide scheduled onsite maintenance of existing repeater infrastructure.
VI. Financial Terms & Obligations
a. City will provide payment of $3,981.00 per month or $47,772 annually, for 36 months to cover the above -listed radio equipment.
b. Payment is due on a NET 30-day basis.
VII. Extension & Termination •i
a. it completion of the 3-year contract, City will have the option to extend the contr with written notice. If no notice is provided, the contract will continue on a month -to - a
month basis. _I
b. City can only terminate this contract in Year I of the contract in the event Commline does not provide said services outlined in this contract or fails to provide said services in this contract to an acceptable level as determined by City in its sole discretion and determination. After Year I • the contract, either party can terminate the services wi or without cause with 30 days prior written notice to the other party.
VIII. Indemnification
a. Commline shall defend (with counsel acceptable to City), indemnify and hold City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, errors, omissions or willful misconduct of Commline, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services or this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses. Commline's duty to indemnify shall extend to any and all claims, demands, causes of action, costs, expenses, liability, loss, damag4 or injury, in law or equity that Commline and/or its personnel are employees of City, have been misclassified as an independent contractor, or failed to pay any or all necessary state or federal withholdings and/or taxes. Commline shall defend, at Commline's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Commline shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or
C.-(DMMLine inc-
13700 Cimarron Ave., Gardena, CA 90249
(Main) 310.390.8003 (Fax) 310.390.4393
www.Commlineinc.com
other legal proceeding. Commline shall reimburse City and its directors, officials, officers, employees, .•'' and/or volunteers, for any and all legal expenses and cost incurred by each of them in connection therewith or in enforcing the indemnity herei [crovided. Commline's obligation to indemnify shall not be restricted to insurance frroceeds, if any, received by City, its directors, officials officers, employees, and zgents or • Commline shall not be obligated to defend, indemnify or hold City's own negligent acts, errors • omissions or willful misconduct.
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C(DMMLine inc.
13700 Cimarron Ave., Gardena, CA 90249
(Main) 310.390.8003 (Fax) 310.390.4393
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z. Cancellations or Modifications to Coverage. City shall not cancel, reduce or otherwise modify the insurance policies required by this Section during the term of this Agreement. The commercial general and automobile liability policies required under this Agreement shall be endorsed to state that should the issuing insurer cancel the policy before the expiration date, the issuing insurer will endeavor to mail 30 days' prior written notice to City. If any insurance policy required under this Section is canceled or reduced in coverage or limits, Commline shall, within two Business Days of notice from the insurer, phone, and fax or notify City via certified mail, return receipt requested, of the cancellation of or changes to the policy, CITY OF DOWNEY COMMUNE, INC.
By: By:
Blanca Pacheco, Mayor Victor Bowers
Director of Services
City Attorney
k "-OMMLineinc.
13700 Cimarron Ave., Gardena, CA 90249
(Main) 310.390.8003 (Fax) 310.390.4393
www.Commlineinc.com
Downey Fire RF Infrastructure
Repeaters
4 TB9435S-100H
TB9400 Single 10OWatt Chassis Assembly - Single
$
200.00
$
800.00
2 T01-01103-DAAA
TB9400 P25 Reciter 148-174MHz
INC
2 T0I-01103-LAAA
TB9400 P25 Reciter 440-48OMHz
INC
YT
-
T0I-01121-DBBA
-- --------
TB94 Linear PA 148-174M 10OW
INC
2 T01-01121-LBAA
TB94 Linear PA 440-480M 10OW
INC
4 TBAS060
Digital Fixed Station Interface
INC
4 TBAS061
Central Voter
INC
Voted receive only sites
4 TB9444-RX4H
TB9400 Multi Receiver x4 Capable Chassis
$
100.00
$
400.00
Assembly
4 T01-01104-DAAA
TB94 P25 RxOnly 148-174M
INC
4 T01-01104-LAAA
TB94 P25 RxOnly 440-480M
INC
4 TBA3004-4100
TB9000 Power Management Unit DC48volts with
INC
8 TBAS071-RO
IP Networking Satellite RxOnly
INC
4 TBAA03-13
T138000/9000 Auxiliary Support Bracket
INC
Console Analog gateway
1 TBA2645
TN9100 Subrack Multi Gateways Max 5 Channels
$
50.00 $
50.00 2
TBASOH2-PAC1
TN9100 P25 Console Gateway Reciter with DES
$
50.00 $
100.00
1 TBA30A4-4100
TB9000 Power Management Unit ACDC48volts
INC
with
1 219-01561-00
CBL cord 2m USA IEC blk
INC
1 TBAA03-13
TB8000/9000 Auxiliary Support Bracket
INC
Microwave Equipment
8 CM820SOD
PTP820S ODU 18GHz
$
100.00
$
800.00
e
RW2018A
PTP 820 2- ANTSP,18GHz,RFU-C
INC
"Does Not Include Hardware
Dispatch/Console
I
RFS
8 Channel Base Station Antenna Combiner
$
75.00 $
75.00 2
Antenna System
Includes: (6) base station Antenna on top of City
$
50.00 $
100.00
Hall and Fire 1
4 MCC 7500
Programming, Trouble Shooting, Configuration
$
100.00
$
400.00
"Does Not Include Software/Hardware (Motorola
Contract)
Subscriber - BK Radio
12 KNG-P15OCMD
BK - KNG radio
$
7.00 $
84.00 Subscriber - Portable
55 Motorola APX 8000
$
7.00 $
385.00
37 Motorola APX 7000
$
7.00 $
259.00
'%O.--(DMMLineinc.
13700 Cimarron Ave., Gardena, CA 90249
(Main) 310.390.8003 (Fax) 310.390.4393
www.Commlineinc.com
Subscriber - Mobile
34 Motorola APX 8500 $
8.00 $
272.00
16 Motorola APX 6500 $
8.00 $
128.00
8 Motorola XTL 5000 $
8.00 $
64.00 a
Motorola 7500 Consolette $
8.00 $
64.00 Sub -Total
$
3,981.00
GRAND TOTAL
$
3,981.00_