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ATTACHMENTS
Attachment A: Application Approval Letter fi • Mitigation Grant Program 1■ ,, : »s
0 U.S. Department of Homeland Security
Region 9
1111 Broadway, Suite 1200
Oakland, Califoniia 94607
FEMA
2��
•
Governor's Authorized Representative
&eference: Application Approval, HMGP DR-4558-647-16-P
City of Downey
City of Downey Hazard Mitigation Plan Update
FIPS Code: 037-19766, Supplement 11
111I.T.raky1wolmm,
We approve and issue Hazard Mitigation Grant Program (HMGP) is for the City of Downey, HMGP DR-4558-647-16P, City of Downey Hazard Mitigation Plan Update.
The total project cost is $75,000. As shown in the enclosed Obligation Report - Supplement 11, we are obligating $56,250 for the 75 percent Federal share; the 25 percent non -Federal share is $18,750. These funds are available in SmartLink for immediate and eligible disbursements. The following is a summary of the approved funding:
1 1111111 Jill 11 1
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inns i 1 0 4
1. Scope of Work (SOW) — The City of Downey is to update the City of Downey Hazard gation Plan to meet the requirements outlined in 44 CFR Part 201 and the most curren) FEMA hazard mitigation plan guidance.
2. Project Completion Date — The work schedule included with the project application indicates that the project will take 29 months to complete; therefore, the project completion date is October 18, 2024. Please inform the sub -recipient that work completed after this date is not eligible for federal funding, and that federal funds may be de -obligated for work completed outside the completion date when there is no approved time extension.
3. Project Closeout — Within 120 days of project completion, all project funds must be liquidate'i and final closeout documentation for the project must be submitted to FEMA. Please note the project must comply with Code of Federal Regulations Title 2, Part 200 reporting requirements at the time of closeout.
4. Record of Environmental Considerations (REC) — In compliance with the National Environmental Policy Act (NEPA), this undertaking is categorically excluded (CE) from the need to prepare either an environmental assessment or environmental impact statement.
5. Standard Conditions —This project approval is subject to the enclosed Standard Mitigation Grant Program (HMGP) Conditions, amended August 2018. Please note that federal funds may be de -obligated for work that does not comply with these conditions. ray-1.1 mv I I L414m] lift" rA I it.] is, 0 9 1 1 1 1 1 - I Sincerely,
Digitally signed by KATHRYN J
KATHRYN J LIPIECKI LIPIECKI
Date: 2022.05.2105:22:02 -07'00'
Kathryn Lipiecki
Director, Mitigation Divisison
FEMA Region 9
Enclosures (4):
Obligation Report - Supplement I I
Project Management Report
Record of Environmental Consideration (REC)
Standard Mitigation Grant (HMGP) Conditions
cc:
Jennifer Hogan, State Hazard Mitigation Officer, California Governor's Office of Emergency Services
Jacy Hyde Ph.D., Branch Chief, California Governor's Office of Emergency Services Robert McCord, Chief, Hazard Mitigation Assistance Branch, FEMA Region 9
5/9/2022 FEDERAL EMERGENCY MANAGEMENT AGENCY HMGP-OB-01 2:12 PM HAZARD MITIGATION GRANT PROGRAM
Obligation
Disaster FEMA Amendment State Action Supplemental
No Project No No Application ID No No State Recipient
4558 16 -P 0 647 1 11 CA Statewide
Subrecipient: Downey Project Title : 7% City of Downey Update of the LHMP Subrecipient FIPS Code: 037-19766
Total Amount Total Amount Total Amount Total Amount Available Previously Allocated Previously Obligated Pending Obligation for New Obligation $56,250.00 $56,250.00 $0.00 $0.00
Subrecipient Management
Project Amount Cost Amount Total Obligation IFMIS Date IFMIS Status $56,250.0 $0.00 $56,250.00 05109/2022 Accept
Comments
Date: 05/09/2022 User Id: SSCOTT39
Comment: Approved funding for HMGP 4558-647-16P 7% City of Downey Update of the LHMP for $56,250.00.
Preparer Name: STEVEN SCOTT
W11TA
M
2022
05/09/2022
FEDERAL EMERGENCY MANAGEMENT AGENCY
2:16 PM
HAZARD MITIGATION GRANT PROGRAM
Project Management Report
Disaster FEMA Amendment
App ID State
Recipient
Number Project Number Number
4558 16-P 0
647 CA
Statewide
Subrecipient: Downey
FIPS Code: 037-19766
Project Title: 7% City of Downey Update of the LHMP
Ml l ation erglagt Description
Amendment Status: Approved
Approval Status: Approved
Project Title: 7% City of Downey Update of the LHMP
Recipient: Statewide
Subrecipient:
Downey
Recipient County Name Los Angeles
Subrecipient County Name :
Los Angeles
Recipient County Code 37
Subrecipient County Code ;-;
37 Recipient Place Name: Downey
Subrecipient Place Name;:,
Downey
Recipient Place Code ; 0
Subrecipient Place Code,.„ r
19766
Project Closeout Date t: 00/00/0000
Work Schedule Status
AQ)end ff e crir_tion
0 Procure a Consultant
0 Development of Local Planning Team (LPT)
0 Community and Stakeholder Outreach
0 ining Process, Hazard Identification and Risk Assessr 0 Mitigation Strategy
0 Maintenance Plan Development
0 Draft of LHMP
0 Cal OES/ FEMA Review/ Revisions
0 Local Plan Adoption
0 Grant Closeout
Af2Rrovest Amounts
Total Approved Federal
Net Eligible Share Percent
$75,000.00 75.000000000
Time Frame
3 months
2 months
3 months
6 months
3 months
1 months
4 months
8 months
2 months
3 months
Total Approved
Federal Share Amount
$56,250.0�
Non -Federal
Share Percent
25.00000000
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Total Approved
Non -Fed Share Amount
$18,750.0d
Allocations
Allocation IFMIS IFMIS Submission ES/DFSC
ES/DFSC Proj Alloc Amount
Subrecipient
Total
Number Status Date Date FY Support Req
Amend Nr Fed Share
Management Cost
Alloc Amount
8 A 05/06/2022 05/05/2022 2022 7487537
4 $56,250.00
$0.00
$543,693.00
Total $56,250.00
$0.00
$543,693.0�
Action IFMIS IFMIS Submission SFS Support SFS Amend Suppl Project Obligated
Subrecipient
Total Obligated
Nr Status Date Date FY Req ID Number Nr
Amt - Fed Share
Management Cost
Amount
1 A 05/09/202 05/09/2022 2022 7640805 0 11
$56,250.00j
$0.00
$56,250,00
Total
$56,250.00
$0.00 '
$56,2%0
S I
tandard Mitigation Grant Program (HMGP) Conditions
FEMA Region IX, August, 2018
The following list applies to Recipients and Subrecipients accepting HMGP funds from the Federal Emergency Management Agency (FEMA) of the Department of Homeland Security (DHS):
I . Applicable Federal, State, and Local Laws and Regulations. The Recipient/Subrecipient must comply with all applicable Federal, State, and Local laws and regulations, regardless of whether th are on this list or other project documents. DHS financial assistance Recipients and Subrecipients al required to follow the provisions of the State HMGP Administrative Plan, applicable Hazard Mitigation Assistance Uniform Guidance, and Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located in Title 2 of the Code of Federal Regulations (CFR) Part 200, adopted by DHS in 2 CFR 3002.
2. Financial Management Systems. The Recipient and Subrecipient must maintain financial management systems to account for and track funds, as referenced in 2 CFR 200.302.
3. Match or Cost Share. Non-federal match or cost share must comply with 2 CFR 200.306, the scope of work (SOW), and any agreements among the Subrecipient, the Recipient, and FEMA.
4. Budget Changes. Unanticipated adjustments are permitted within the approved total cost. However, . if costs exceed the federal share, the Subrecipient must notify the Governor's Authorized Representative (GAR) of overruns before implementation. The GAR sball submit a written request for approval to FEMA Region IX The subaward must continue to meet HMGP requirements, including cost effectiveness and cost share. Refer to 2 CFR 200.308 for additional information.
5. Real Property and Land. The acquisition, use, and disposition must comply with 2 CFR 200.311.
6. Equipment. The acquisition, use, and disposition must comply with 2 CFR 200.311
7. Supplies. Upon project completion, FEMA must be compensated for unused supplies, exceeding $5,000 (fair market value), and not needed for other federal programs. Refer to 2 CFR 200.314.
8. Procurement. Procurement procedures must be in conformance with 2 CFR 200.318-320.
9. Monitoring and Reporting Program Performance. The Recipient and Subrecipient must submit quarterly progress reports, as referenced in the 2 CFR 200.328 and State HMGP Administrative Plan.
10. Records Retention. In accordance with 2 CFR 200.333, financial/ programmatic records related to expenditures must be maintained at least 3 years after the date of Recipient's final expenditure report.
11. Enforcement and Termination. If the Recipient or Subrecipient fails to comply with the award or subaward terms, whether stated in a Federal statute or regulation, the State HMGP Administrative Plan, subpplication, a notice of award, an assurance, or elsewhere, FEMA may take one or more of the actions outlined in 2 CFR 200.3 3 8, including termination or partial termination of the award or subaward outlined in 2 CFR 200.339.
12. Allowable Costs. Funds are to be used for allowable costs in compliance with 2 CFR 200.403, the approved SOW, and any agreements among the Subrecipient, Recipient, and FEMA.
13. Non -Federal Audit. The Recipient and Subrecipient are responsible for obtaining audits in accordance with the Single Audit Act of 1984, in compliance with 2 CFR 200.50 1.
14. Debarred and Suspended Parties. Recipients and Subrecipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, and 2 CFR 180. These regulations restrict federal financial assistance awards, subawards, and contracts with parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in the federal assistance programs or activities.
15. Equipment Rates. Rates claimed for use of Subrecipient-owned equipment in excess of the FEN4A- approved rates must be approved under State guidelines issued by the State Comptroller's Office or must be certified by the Recipient to include only those costs attributable to equipment usage less any fixed overhead and/or profit.
16. Duplication of Funding between Public Assistance (PA) and HMGP. Funding for PA Section 406 and HMGP Section 404 are permitted on the same facility/location, but the activities identified under each program must be distinct with separately accounted funds. At closeout, FENIA may adjust the funding to ensure the Subrecipient was reimbursed for eligible work from only one funding source.
17. Historic Properties and Cultural Resources. In compliance with 2 CFR 800, if a potential historic property or cultural resource is discovered during construction, the Subrecipient must cease work in the area and take all reasonable measures to avoid or minimize harm to the discovered property/resource. During construction, the Subrecipient will monitor ground disturbance activity, and if any potential archeological resources are discovered, will immediately cease work in that area, and notify the Recipient and FEMA. Construction in the area may resume with FEMA's written approval after FEMA's consultation, if applicable, with the State Historic Preservation Officer (SHPO).
18. NEPA and Changes to the Scope of Work (SOW). To comply with the National Environmental Policy Act (NEPA), and other Laws and Executive Orders, any change to the approved SOW shall be re-evaluated before implementation. Construction associated with a SOW change, prior to FEMA approval, may be ineligible for funding. Acceptance of federal funding requires environmental permits and clearances in compliance with all appropriate federal, state and of laws, and failure to comply may jeopardize funding.
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