AAt'W%ED BY
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL CITY MANAGEA, 1)
FROM: OFFICE OF THE CITY MANAGER
BY: DELFINO R. CONSUNJI, DIRECTOR OF PUBLIC WORKS/ 1 E , NEER BENJAMIN DICKOW, EXECUTIVE DIRECTOR/PRESIDENT OF Cl: UMBIA
MEMORIAL SPACE CENTER AND LIBRARY
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SUBJECT: APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH LPA, INC. FOR ADDITIONAL DESIGN SERVICES FOR THE
SPACE SHUTTLE EXHIBIT AND EDUCATION BUILDING
1. Approve Amendment No. 2 to the professional services agreement with LPA, Inc. in the amount of $385,000 for additional design services for the Spaot Shuttle Exhibit and Education Building;
2. Authorize Mayor to execute Amendment No. 2 in a form approved by the City Attorney; and
3. Authorize City Iflanager to execute any succeding amendments to the agreement in a form approved by the City Attorney.
Since 2009, the City of Downey has operated the Columbia Memorial Space Center, a space museum and hands-on science learning center with a mission to ignite a community of creative and critical thinkers. Over the years, the Space Center has seen its annual attendance grow to nearly 100,000 people, becoming a key center of education and community engagement in the Los Angeles region through its renowned on -site and off -site programs, events and exhibits. Currently occupying a modern, architecturally significant facility, the City has an opportunity to expand the Space Center, allowing its building to keep pace with the growth of the organization and to strengthen the City's and Space Center's place as a major regional destination.
Serving as NASA's living tribute to the crew of the space shuttle Columbia, the Space Center is located where the Apollo and space shuttle spacecraft were designed and built.
The Space Center aims to be the most accessible STEM (Science, Technology,
APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH LPA, INC. FOR ADDITIONAL DESIGN SERVICES FOR THE SPACE SHUTTLE EXHIBIT AND
EDUCATION BUILDING
NOVEMBER 10, 2022
PAGE 2
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throughout Southern California by reaching out to all of its communities with activities centered on critical thinking, creativity, technology and science.
The expansion of the Space Center will be part of an integrated masterplan for the future of the Space Center which will transform its part of Downey's Discovery Park where the Space Center is located into a unified community space meeting both the educational and social aspirations of the public.
The new multi -purpose exhibit and education building will be approximately 15,000 to 20,000 square feet and will consist of a flexible space that can accommodate gatherings of 300 guests and serve as an active learning area for hands-on STEM programming.
The main floor space will also be used to host 5,000 to 7,000 square feet of temporary or traveling exhibitions and showcase some of the Space Center's own unique collection of artifacts, including becoming home for the largest item in the collection, Inspiration.
Along with displaying Inspiration, the Space Center plans to highlight artifacts from WM"CM mom 2W#,Fr11rt1142 - - - - N
changeover of exhibit items, from small Mars rover models to space -flown Dragon capsules. Bridging the past and current space programs keeps science and engineering relevant to the young people of our community, inspiring the next generation of innovators and keeping Downey a hotbed of STEM activity, maintaining its nearly 100-year aerospace legacy.
Attachment A is a map showing the location of the Space Center campus and proposed building expansion.
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In March 2020, the City of Downey secured a State of California General Fund grant in the amount of $5.8 million to fund a major renovation and expansion of the Columbia Memorial Space Center. The grant, administered by the California Natural Resources Agency was designated to be applied to a number of Space Center -related projects, including updating audio visual equipment and developing a 21st century manufacturing program in the current facility, while the bulk of the funds ($5 million) were to be used for a major expansion of the Space Center. The projects covered by the grant will significantly increase the capability and capacity of the Space Center to serve the public and fulfill its mission "to ignite a community of creative and critical thinkers."
APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH LPA, INC. FOR ADDITIONAL DESIGN SERVICES FOR THE SPACE SHUTTLE EXHIBIT AND
EDUCATION BUILDING
OCTOBER 25, 2022
PAGE 3
• Site analysis and master planning
• Space planning and conceptual design
• Schematic design
• Design development
• Construction documents
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Ir1T4W§rZT4M*&,2J:,M,1I011 —.5 1 0 # 0 ------- ----------- 0-I On March 1, 2022, the City executed Amendment No. 1 to the agreement with LPA, Inc. for exhibit design/development services in the amount of $50,000. These services include 200 hours of design staff time for -the development of exhibits during the preliminary conceptual design phase of the project. Thinkwell is the exhibit design consultant providing these services.
Over the past eight months, City staff has been working closely with LPA, Inc. in completing the site analysis and master planning, community outreach, space planning and preliminary conceptual design for the new Space Shuffle Exhibit and Education Building. During this process, the project design team developed some of the key elements of the site and new building, including:
* 29,000 gross square feet of pre-engineered steel building * 9,000 square feet of flexible gathering space/ground floor exhibit space * 6,000 square feet of mezzanine exhibit space
* Platform/deck leading to interactive space shuttle exhibit * Aircraft hangar door facing Columbia Way
* Glass curtain wall systems and glass roll -up doors
* 1,300 square feet of STEM classrooms
* 3,300 square feet of STEM courtyard
* 3,300 square feet of plaza along Columbia Way
* 3,1100 square feet of outdoor gathering space
With the larger building footprint, STEM facilities and site amenities incorporating th4 above design elements and factoring in contingencies and escalation, the total estimated construction cost significantly increased to approximately $12 million. Consequently, LPA, Inc.'s design fee increased corresponding by $385,000. More specifically, LPA, Inc. will provide the following additional architectural design services:
# Design of building mezzanine and access
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APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH LPA, INC. FOR ADDITIONAL DESIGN SERVICES FOR THE SPACE SHUTTLE EXHIBIT AND
EDUCATION BUILDING
NOVEMBER 10, 2022
PAGE 4
• Design of platform or deck providing access to the interactive space shuttle exhibit • Design of aircraft hangar door facing Columbia Way
• Design of glass curtain wall systems and glass roll -up doors Design of freestanding STEM classrooms
Locating and specifying vertical transportation (elevator) Design of HVAC system for STEM facilities
Design of STEM courtyard, Columbia Way plaza and outdoor gathering space improvements
Design of accessible path from Congressman Steve Horn Way to the new Space Shuttle Exhibit and Education Building
Amendment No.2 (Attachment B) will memorialize LPA, Inc.'s additional scope of services and corresponding additional fee in the amount of $385,000. LPA, Inc.'s revised contract amount is $782,000, which is approximately 6.5 percent of the revised construction budget. This is below the industry standard of 8 to 10 percent for architectural design services. Staff is recommending that the City Council approve Amendment No. 2 to the agreement with LPA, Inc.
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ATTACHMENTS
Attachment A: Project Location Map
Attachment B: Amendment No. 2 to the Professional Services Agreement with LPA, Inc.
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THIS AMENDMENT No. 2 ("Second Amendment") is entered into this _ day otQ�g� 2022, by and between the City of Downey, a California municipal corporation and charter city ("City") with its principal place of business at 11111 Brookshire Avenue, Downey, CA 90241 and ILPA, Inc., a California Corporation, with its principal place of • at 5301 • Ave., Suite 100, Irvine, CA 92617 ("Consultant"). City and Consultant are sometimes individually referred to as the "Party" and collectively as the "Parties".
WHEREAS, City •' Consultant entered into a Professional Services '• '• • September 28, 2021 for professional architectural design services in connection with the Space Shuttle Exhibit and Education Building project;
WHEREAS, on March 1, 2022, the City and Consultant entered into a First Amendment to the Agreement (the "First Amendment") amending Section 3.3 ("Fees and Payments"), and replaced Exhibit "A" with a new fee proposal; and
WHEREAS, the parties desire to make certain amendments to the Agreement to modify the scope • • and
WHEREAS, the Parties intend to be bound by the terms and provisions of the Agreement as it is amended herein.
NOW, THEREFORE, for and in consideration • the mutual covenants and conditions herein contained, the Parties agree as follows:
Section 1. AMENDMENTS.
A. City and Consultant hereby amend Section 3.1 ("General Scope arfi Services") Subsection 3.1.1, to read as follows:
"3.3.1 General Scooe of Services. Consultant promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional architectural design services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. The Consultant has also agreed to provide additional services, which must also be performed as part of the Services under this agreement. These additional services are more particularly described in Exhibit "B" (LPA Memorandum dated September 16, 2022). All Services shall be subject to, and performed in accordance with, this Agreement, amendments, the exhibits attached and incorporated herein by reference, and all applicable • state •I federal laws, rules and regulations.
B. City • • hereby amend the Agreement to add and hereby incorporate int* this Second Amendment and Agreement by this reference Exhibit "B" (LPA Memorandum dated September 16, 2022) to reflect additional services to be provided by the Consultant as part of the Services • the Agreement.
C. City and Consultant hereby amend Section 3.3 ("Fees and Payments") Subsection • read as follows:
"3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit 'A" attached hereto and incorporated by reference, and in Exhibit "B," as set forth in this Second Amendment to this Agreement and incorporated by reference. The compensation for Exhibit "A" Services shall not exceed Four Hundred Forty -Seven Thousand Dollars and 00/100 ($447,000.00) without written approval of the City. The compensation for Exhibit "B" shall not exceed Three Hundred and Eighty Five Thousand Dollars ($385,000) without written approval of the City. Extra Work may be authorized, as described below, and if authorized, said Extra Work will be compensated at the rates and manner set forth in this Agreement.
Consultant's compensation for Services under this Agreement shall not exceed a total of Eight Hundred and Thirty -Two Thousand Dollars ($832,000) ("Total Compensation"). In no event, including where actual construction costs of the project exceed the assumed construction costs of $12 million, shall the City be responsible for additional compensation in excess of the amounts contained in Exhibit A, Exhibit B and/or the Total Compensation identified herein. Nor shall City be required to reimburse Consultant for any costs Consultant incurs in completing its obligations under this Agreement, except for the amounts authorized.
Section 2. The rights, obligations and fees of the Parties -under the Agreement shall not otherwise be amended, altered or revised except as expressly provided for herein and all other terms of the Agreement shall remain in full force and effect.
Section 3. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument.
TO EFFECTUATE THIS AMENDMENT, the Parties have caused their duly authorized representatives to execute this Amendment to the Agreement on the dates set forth below. 16CITY"
CITY OF DONEY
a municipal corporation and charter city
Dated:
Blanca Pacheco, Mayor
APPROVED AS TO FORM:
Best, Best & Krieger
By: -
Lauren B.Langer, Interim City Attorney
LPA Inc.
a California Corporation
Dated; By;
Name.
Its: