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CITY MANAGER
TO: HONORABLE MAYOR AND MEMBFRS-QFL-TVE CI_V COUVCIL
FROM: OFFICE OF THE CITY MANAGER
BY: VANIAH DE ROJAS, INTERIM ASSISTANT CITY MANAGER
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That the City Council approve the attached budget calendar for the Fiscal Year 2023-2024 budget, Staff is requesting that the City Council review and approve the budget calendar for the Fiscal Year 2023-2024 budget, which covers the fiscal year beginning July 1, 2023 and ends on June 30,2024.
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manner. Pursuant to the Downey Municipal Code, the annual budget must be adopted before June 30th of each fiscal year.
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Approval is scheduled for June 28, 2023, where the City Council will adopt the budget for the 2023-2024 fiscal year.
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FISCAL IMPACT
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ATTACHMENTS
Attachment A: Budget Calendar
All Budget Materials will be placed on S:\ drive
FINANCE
2/22/2023
Employee list with charge points/cost allocation, Equipment Rental Rates, City Hall Rent
FINANCE
3/6/2023
and Liability Insurance Rates Released to Departments
Budget Training
FINANCE
3/7 & 8/2023
Proposed Position Changes sent to Human Resources
DEPTS.
03/17/2023
Budget Expenditure Input in EDEN by Departments.
Budget Excel Workbook Submitted: Professional Services/Contract Sheet, Grant Sheet, Performance Indicators Sheet and Equipment Requests Sheet and Forms (if applicable).
DEPTS.
3/17/2023
Departments Update Budget Narrative (explain 5+/- increase of summary), Accomplishments, and FY Goals (any changes from what was entered) sent to the Administration.
Capital Projects Request Submitted to Public Works Department via //pwgis System DEPTS.
03/17/2023
Department Goals Due to the City Manager
DEPTS./ADMIN
3/17/2023
Begin Budget Design and Transmittal letter
ADMIN
3/17/2023
Budget Revenues Entered
FINANCE
3/24/2023
Begin User Fee CPI Analysis/Changes (if applicable)
ADMIN/FINANCE/D
March -April 2023
EPTS.
Annual City Council Goal Setting Budget Workshop
ADMIN
April 2023
Review of City Council Budget Goal with Department Heads and Incorporate into Budget ADMIN.
April 2023
Determine how much of Capital Projects will be expended by June 30, to establish PUBLIC
04/14/2023
beginning balance.
WORKS/FINANCE
Capital Improvement Project (CIP) Budget & Project Description Summary for Budget
PUBLIC WORKS
04/14/2023 -.
Document Submitted to Finance
Preliminary Review of Budget Requests and Expenditure Entries Adjustments made to the Budget after Finance Director meets with Department Heads
FINANCE
March - April 2023
City Manager Budget Review Sessions with Departments Heads and Finance Director
FINANCE/
ADMIN/DEPTS.
April - May 2023
Departments notified of final tentative budget, and approved equipment and personnel requests.
FINANCE
May 2023
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Departments Update Budget Narrative (explain 5+/- increase of summary) based on changes (if any) and update Performance Measures and Accomplishments (if needed).
DEPTS.
May 2023
Finalize Budget Book Pages (Introduction, Summary, Revenue, Expenditures, Appendices,
FINANCE/ADMIN
May 2023
Department Org. Charts)
Department Photos for Budget Design
DEPTS.
5/1/2023'--
Council Budget Sub -Committee Review Session
FINANCE/ADMIN
Week of May 22,
2023
Department PowerPoint Slides
ADMIN/DEPTS./
6/6/2023
FINANCE
Finalize items for Budget Workshop
FINANCE/ADMIN
6/8/2023
Budget Workshop In City Council Chambers
DEPTS.
06/13/2023
Finalize Items for Public Hearing
FINANCEERK MIN/CL
6/15/2023`