Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATT BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: JULY 25, 2023
SUBJECT: CONSTRUCTION CONTRACT FOR THE 3RD STREET PAVEMENT REHABILITATION PROJECT, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 22-04
EXECUTIVE SUMMARY
The City Council will consider awarding a contract to Sequel Contractors, Inc. in the amount of $728,626 for the construction of the 3rd Street Pavement Rehabilitation Project, Capital Improvement Project (CIP) No. 22-04. The proposed pavement rehabilitation improvements would occur on 3rd Street from Paramount Boulevard to Civic Center Drive and are necessary due to the pavement's deteriorated condition along this street.
RECOMMENDATION
That the City Council:
1. Award a contract to Sequel Contractors, Inc. in the amount of $728,626 for the construction of the 3rd Street Pavement Rehabilitation Project, Capital Improvement Project (CIP) No. 22-04;
2. Approve the transfer of $236,000 from Measure M Bond funds, CIP Account No. 58-1-6877, to Measure M Bond funds, CIP Account No. 58-1-6823; and
3. Authorize the City Manager, or his designee, to execute any change orders or additional scope of work for this project up to the approved project budget of $960,245.
BACKGROUND
The City’s Pavement Management Program (PMP) is the primary tool to prioritize street pavement rehabilitation projects throughout the City. The City’s PMP evaluates, ranks, and prioritizes each City street segment based on surface conditions (cracking, surface failures, etc.), pavement structural strength, and other field observations. Street segments earmarked for improvements are identified as priorities based on the pavement condition for the given street segment relative to the pavement condition of other street segments throughout the City.
APPROVED BY
CITY MANAGER
CIP NO. 22-04 – 3RD STREET PAVEMENT REHABILITATION PROJECT JULY 25, 2023
PAGE 2
The street segments identified as priorities for improvement are either in a state of minor deterioration, in which case they can be inexpensively repaired with minor maintenance methods such as resurfacing or slurry seal, or the street is in a higher state of disrepair beyond what ordinarily could be handled through routine street maintenance practices .
And as such, it must be rehabilitated or reconstructed. Conducting pavement rehabilitation on such street segments will raise the condition of the pavement to an acceptable standard and extend the infrastructure's life by 20 years.
The asphalt pavement on 3rd Street from Paramount Boulevard to Civic Center Drive has deteriorated, is in a state of disrepair, and must be rehabilitated. In addition, water system infrastructure improvements along 3rd Street from Paramount Boulevard to Civic Center Drive were recently completed in advance of the pavement rehabilitation work. The project limits are shown on the Project Location Map (Attachment A).
ANALYSIS
On May 9, 2023, the City Council approved plans and specifications and granted authority to advertise the subject project for bids (Attachment B). A copy of the project specifications is available for public review in the Public Works Department.
Approximately 2,500 linear feet of asphalt pavement will be rehabilitated as part of this project. The proposed pavement rehabilitation work includes removing existing asphalt pavement, placing asphalt pavement base course and rubberized asphalt cap, adjustment of various utility manhole and valve box covers to grade, and striping and installation of pavement markings. In addition, uplifted, damaged, or non-standard curbs, gutters, cross gutters, sidewalks, driveway approaches, and curb access ramps will be replaced to comply with the latest Americans with Disabilities Act (ADA) requirements.
The project was advertised in the Downey Patriot on June 15, 2023, and June 22, 2023, and published in various trade publications. On July 6, 2023, the City Clerk received and publicly opened six bids ranging from $728,626 to $888,000. The bid results were as follows:
CONTRACTOR LOCATION BID AMOUNT
Sequel Contractors, Inc. Santa Fe Springs $728,626
R.J. Noble Company Orange $755,299
All American Asphalt Corona $765,725
PALP, Inc. dba Excel Paving Company Long Beach $776,227 Hardy & Harper, Inc. Lake Forest $846,000
Onyx Paving Company, Inc. Anaheim $888,000
The lowest responsive and responsible bidder is Sequel Contractors, Inc., in the amount of $728,626 (Attachment C). Staff reviewed the bid proposal and references provided by Sequel Contractors, Inc. and found that Sequel Contractors, Inc. has satisfactorily completed projects for the Cities of Chino, Downey, Fountain Valley, Lawndale, Montebello, Pomona, and others. Sequel Contractors, Inc.'s state contractor's license is
CIP NO. 22-04 – 3RD STREET PAVEMENT REHABILITATION PROJECT JULY 25, 2023
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"current and active," and this contractor is registered with the California Department of Industrial Relations (DIR) for Labor Compliance. Staff recommends that the City Council award a contract to Sequel Contractors, Inc. for the construction of the 3rd Street Pavement Rehabilitation Project, CIP No. 22-04.
Construction is anticipated to begin in September 2023 and be completed by November 2023. This project is categorically exempt from the provisions of California Environmental Quality Act (CEQA) under Section 15301(c), Existing Facilities.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
Approval of the recommended actions will result in an appropriation of $960,245, (breakdown listed below) from Measure R Local Return funds, Account No. 56-1-6823, and Measure M Bond funds, Account No. 58-1-6823 as provided in the table below, including transfer of $236,000 in Measure M Bond funds from CIP Account No. 58-1- 6877, CIP No. 22-21, Residential Streets Pavement Rehabilitation, Area 7.
Description Amount
Design and Preliminary Engineering $20,245
Construction Contract $728,626
Contingencies (±10%) $73,374
Construction Inspection and Materials Testing $85,000
Construction Engineering and Contract Administration $53,000 Total Estimated Project Cost: $960,245
There is sufficient fund balance for the recommended actions.
Account No. Funding Source Amount
58-1-6823 FY 2021-22 CIP Measure R Local Return funds $9,595 58-1-6823 FY 2022-23 CIP Measure R Local Return funds $10,650 56-1-6823 Measure R Local Return funds $4,000
58-1-6823 Measure M Bond funds $700,000
58-1-6823 Transfer from CIP Account No. 58-1-6877 $236,000 Total Project Funding: $960,245
CIP NO. 22-04 – 3RD STREET PAVEMENT REHABILITATION PROJECT JULY 25, 2023
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ATTACHMENTS
Attachment A – Project Location Map
Attachment B – Plans
Attachment C – Bid Summary
ATTACHMENT A
ATTACHMENT B
Item Description Qty. Unit Unit Price Amount Unit Price Amount Unit Price Amount 1 Construction Staking and Surveying* 1 LS 20,000.00$ 20,000.00$ 17,600.00$ 17,600.00$ 15,750.00$ 15,750.00$ 2 Traffic Control, Public Convenience & Safety 1 LS 160,000.00$ 160,000.00$ 113,000.00$ 113,000.00$ 95,000.00$ 95,000.00$ 3 Unclassified Excavation** 690 CY 78.00$ 53,820.00$ 83.70$ 57,753.00$ 108.00$ 74,520.00$ 4 Remove PCC Improvements 45 CY 300.00$ 13,500.00$ 550.00$ 24,750.00$ 400.00$ 18,000.00$ 5 Cold Mill Existing AC Pavement (3-Inch in Depth) 50,500 SF 0.90$ 45,450.00$ 0.58$ 29,290.00$ 1.59$ 80,295.00$ 6 Construct Asphalt Rubber Hot Mix (ARHM)
Pavement 1,325 TON 122.00$ 161,650.00$ 130.44$ 172,833.00$ 135.00$ 178,875.00$ 7 Construct Hot Mix Asphalt (HMA) Pavement 1,350 TON 114.00$ 153,900.00$ 131.88$ 178,038.00$ 105.00$ 141,750.00$ 8 Construct 8-Inch Thick PCC Cross Gutter Spandrel
and Integral Curbs 205 SF 25.00$ 5,125.00$ 46.28$ 9,487.40$ 30.00$ 6,150.00$ 9 Construct 6-Inch Thick PCC Alley Intersection and
Integral Curbs 210 SF 14.00$ 2,940.00$ 31.40$ 6,594.00$ 25.00$ 5,250.00$ 10 Construct 4-Inch Thick PCC Sidewalk 600 SF 13.00$ 7,800.00$ 16.50$ 9,900.00$ 20.00$ 12,000.00$ 11 Construct 4-Inch Thick PCC Residential Driveway 600 SF 10.00$ 6,000.00$ 16.50$ 9,900.00$ 22.00$ 13,200.00$ 12 Construct 8-Inch PCC Curb and Gutter (Type A2-8) 165 LF 65.00$ 10,725.00$ 163.61$ 26,995.65$ 95.00$ 15,675.00$ 13 Construct Variable Height PCC Curb (Type A1) 15 LF 60.00$ 900.00$ 141.61$ 2,124.15$ 80.00$ 1,200.00$ 14 Construct PCC Gutter Pan Only 22 LF 58.00$ 1,276.00$ 55.00$ 1,210.00$ 90.00$ 1,980.00$ 15 Construct 4-Inch Thick PCC Curb Ramp with Cast-
In-Place Detectable Warning Surface 250 SF 18.00$ 4,500.00$ 33.00$ 8,250.00$ 50.00$ 12,500.00$ 16 Furnish and Install Detectable Warning Surface 5 EA 600.00$ 3,000.00$ 880.00$ 4,400.00$ 2,300.00$ 11,500.00$ 17 Grind Existing Uplifted PCC Sidewalk 24 LF 60.00$ 1,440.00$ 82.50$ 1,980.00$ 50.00$ 1,200.00$ 18 Adjust Existing Manhole Frame and Cover to
Grade 11 EA 1,000.00$ 11,000.00$ 995.00$ 10,945.00$ 1,350.00$ 14,850.00$ 19 Adjust Existing Utility Valve Box Grade 44 EA 800.00$ 35,200.00$ 1,130.00$ 49,720.00$ 1,000.00$ 44,000.00$ 20 Furnish and Apply Thermoplastic Traffic Striping
and Raised Pavement Markers 2,300 LF 3.00$ 6,900.00$ 2.20$ 5,060.00$ 2.60$ 5,980.00$ 21 Furnish and Apply Thermoplastic Pavement
Markings 1,660 SF 10.00$ 16,600.00$ 4.68$ 7,768.80$ 5.00$ 8,300.00$ 22 Furnish and Install Traffic Signage 1 LS 4,200.00$ 4,200.00$ 2,750.00$ 2,750.00$ 3,250.00$ 3,250.00$ 23 Obliterate Existing Striping and Pavement
Markings 450 SF 6.00$ 2,700.00$ 11.00$ 4,950.00$ 10.00$ 4,500.00$ 728,626.00$ 755,299.00$ 765,725.00$
CONTRACTOR TOTAL BASE BID
Sequel Contractors, Inc.
The R.J. Noble Company
All American Asphalt
PALP, Inc. dba Excel Paving
Hardy & Harper, Inc.
Onyx Paving Company, Inc.
Base Bid Items (1-23)
TOTAL BASE BID – Items 1 to 23
Sequel Contractors, Inc. The R.J. Noble Company All American Asphalt 776,227.00$
846,000.00$
888,000.00$
July 6, 2023
BID SUMMARY
3rd Street Pavement Rehabilitation Project (Paramount Boulevard to Civic Center Drive) Capital Improvement Project No. 22-04
728,626.00$
755,299.00$
765,725.00$
ALL BIDS RECEIVED:
H:\Pubworks\CAPIMP\CIP22-04 3rd St Pavement Rehab (Paramount to Civic Ctr)\Bid Solicitation\CIP 22-04 Bid Sum.xlsx
ATTACHMENT C