Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
DATE: AUGUST 8, 2023
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH INTEGRATED DESIGN SERVICES GROUP, INC. FOR THE RIO SAN GABRIEL PARK
GREEN, SAFE, AND ACTIVE PARK IMPROVEMENTS PROJECT,
CAPITAL IMPROVEMENT PROJECT NO. 23-31
EXECUTIVE SUMMARY
The City Council will consider approving a professional services agreement with Integrated Design Services Group, Inc. for the engineering design services for the Rio San Gabriel Park Green, Safe and Active Park Improvements Project, Capital Improvement Project (CIP) No. 23-31. The improvements on this project will include:
reconstruction of the southerly parking lot; new walking trails, bike path resting and repair stations; solar-powered pedestrian lights; new waste containment area; new interpretive native garden and bio-swale; new shade structures; and picnic stations.
RECOMMENDATION
That the City Council:
1. Approve a professional services agreement with Integrated Design Services Group, Inc. (IDS Group) for the Rio San Gabriel Park Green, Safe, and Active Park Improvements Project, CIP No. 23-31 for an amount not to exceed $203,908 for the term ending December 31, 2024;
2. Authorize the Mayor to execute the agreement in a form approved by the City Attorney, and
3. Authorize the City Manager, or his designee, to execute any and all amendments to the agreement as deemed necessary.
BACKGROUND
The California Department of Transportation (Caltrans) developed the Clean California Local Grant Program (CCLGP) to provide funds to local communities to beautify and improve local streets and roads, tribal lands, parks, pathways, and transit centers. The intention of the CCLGP is to add beautification measures in public spaces along with the
APPROVED BY
CITY MANAGER
APPROVE PROFESSIONAL SERVICES AGREEMENT WITH IDS GROUP, INC. FOR THE
RIO SAN GABRIEL PARK GREEN, SAFE, AND ACTIVE PARK IMPROVEMENTS PROJECT AUGUST 8, 2023
PAGE 2
removal of litter and debris. The CCLGP will enhance communities and improve spaces for public health, cultural connection, and community placemaking by improving public spaces for walking and recreation.
The City of Downey applied for a competitive statewide CCLGP grant for the Rio San Gabriel Park Green, Safe and Active Park Improvements Project and was awarded a grant in the amount of $749,405. In December 2022, the City Council adopted a Resolution authorizing the City Manager to execute agreements with Caltrans for the CCLGP for Rio San Gabriel Park.
ANALYSIS
On March 7, 2023, a Request for Proposals (RFP) for design engineering services was posted on Planet Bids for the Rio San Gabriel Park Green, Safe, and Active Park Improvements Project. The scope of services in the RFP includes the design to replace the entire southerly parking lot, stabilizing the subgrade and installing new curbs, gutters and pavement; upgrading pedestrian amenities such as damaged sidewalks, walkways, and access ramps; new decomposed granite trails/walkways with concrete curbs throughout the park perimeter joining all park amenities and San Gabriel River regional bike path; bike path resting stations with shade structures, benches, bike racks, water bottle filing stations, and bike repair stations; solar-powered pedestrian lights and poles adjacent to park walkways and trails;; new interpretive native garden with wayfinding and educational signage; bio-swale/drywell features. Other improvements include new shade structures with picnic stations; new waste containment area to hide and secure park dumpsters, and new trash receptacles throughout the park.
On March 31, 2023, Public Works staff received proposals from five consultant firms, namely: Community Works Design Group, GLLB Studio, Integrated Design Services Group, PBLA Engineering and W.G. Zimmerman Engineering. A consultant review panel consisting of two representatives from the Public Works Department and one representative from the Parks and Recreation Department evaluated the proposals based on the following criteria:
• Project understanding and approach 10%
• Experience with similar projects 20%
• Qualifications of project team members 20%
• Technical ability and approach 20%
• Overall Quality and Completeness of Proposal 10%
• Proposed Schedule 10%
• Cost-effectiveness 10%
TOTAL 100%
APPROVE PROFESSIONAL SERVICES AGREEMENT WITH IDS GROUP, INC. FOR THE
RIO SAN GABRIEL PARK GREEN, SAFE, AND ACTIVE PARK IMPROVEMENTS PROJECT AUGUST 8, 2023
PAGE 3
The results of the evaluation of the proposals received and final scores were as follows:
Consultant Ranking
IDS Group 1
Community Works Design Group 2
GLLB Studio 3
PBLA Engineering 4
W.G. Zimmerman Engineering 5
IDS Group was ranked No. 1 due to its most comprehensive scope of services and demonstrated thorough understanding of the goals and objectives of the project, well- qualified project team and extensive relevant experience with park improvement projects in the Cities of Commerce, Menifee, Murrieta, Rialto, San Bernardino, and the County of Los Angeles Parks and Recreation Department and Department of General Services .
City staff was able to negotiate and reduce IDS Group’s design fee from $342,335 to $203,908. Staff has confirmed that IDS Group possesses the necessary licenses and has met all requirements for this project.
Staff recommends approval of the professional services agreement with IDS Group. The approval and execution of attached professional services agreement (Attachment B) will allow IDS Group to commence with the aforementioned design services. Upon approval and execution of said agreement, the City will issue IDS Group a Notice to Proceed for the project. The overall estimated duration of design is about 20 weeks with completion of plans and specifications in December 2023.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
Approval of the recommended actions will result in an estimated expenditure of $203,908 in the CIP Fund in Account Numbers 26-1-6908 and 40-1-6908 as previously approved in the FY 2023-2024 CIP operating budget.
ATTACHMENTS
Attachment A – Professional Services Agreement with Integrated Design Services Group
1 CITY OF DOWNEY
PROFESSIONAL SERVICES AGREEMENT
WITH IDS GROUP, INC.
FOR PROFESSIONAL ENGINEERING SERVICES
1. PARTIES AND DATE.
This Agreement is made and entered into this 8th day of August, 2023 by and between the City of Downey, a California municipal corporation and charter city with its principal place of business at 11111 Brookshire Avenue, Downey, California 90241 (“City”) and IDS Group, Inc., a California corporation, with its principal place of business at 1 Peters Canyon Road, Suite 130, Irvine, California 92606 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional engineering services required by City on the terms and conditions set forth in this Agreement. Consultant represents that it has demonstrated competence and experience in providing professional engineering services to public clients, is licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the Rio San Gabriel Park Green, Safe and Active Park Improvements project (“Project”) as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional engineering services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from August 9, 2023 to December 31, 2024, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established
ATTACHMENT A
2 schedules and deadlines. The term of this Agreement may be extended by written amendment to this Agreement signed by the City Manager and the Consultant.
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “A” attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. The parties acknowledge that the Schedule of Services may be amended by mutual agreement due to changes in circumstances, including changes in the performance schedules of other third parties performing work for the City on the Project, which affect the timing of Consultant's performance of the Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
3 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.
3.2.5 City’s Representative. The City hereby designates Matthew Baumgardner, P.E., Director of Public Works/City Engineer, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.6 Consultant’s Representative. Consultant hereby designates Adrian Anderson, P.E., Project Manager/Lead Engineer, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”).
Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants
4 who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner consistent with the standard of care set forth herein, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all applicable local, state and federal laws, rules and regulations in force at the time the Services are performed by Consultant and in any manner affecting the performance of the Project or the Services, including all applicable Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the applicable indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. Consultant’s violation of such laws, rules and regulations shall also constitute a material breach of this Agreement.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence the Services or the Project under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience with insurer, coverage or other special circumstances.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement, the Services or the Project by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. (1) Commercial
General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis including products and completed operations, property damage, bodily injury and personal and advertising injury; (2) Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto) or if Consultant owns no autos, Code 8
5 (hired) and 9 (non-owned); and (3) Workers’ Compensation: Workers’ Compensation insurance as required by the State of California with Statutory Limits; and (4) Employer’s Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall
maintain limits no less than: (1) Commercial General Liability (CGL): No less than $2,000,000 per occurrence for products and completed operations, bodily injury, property damage and personal and advertising injury. If Commercial General Liability Insurance or other form with general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: No less than $2,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation:
Workers’ Compensation limits as required by the Labor Code of the State of California with Statutory Limits; (4) Employer’s Liability: Employer’s Liability limits of no less than $2,000,000 per accident for bodily injury or disease. Employer’s Liability coverage may be waived by the City if City receives written verification that Consultant has no employees.
If the Consultant maintains broader coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.2, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.10.3 Professional Liability (Errors & Omissions). Consultant shall procure and maintain, and require its sub-consultants to procure and maintain, for a period of five (5) years following completion of the Services or the Project, errors and omissions liability insurance appropriate to its profession. Such insurance shall be in an amount not less than $2,000,000 per occurrence or claim and $2,000,000 in the aggregate, and shall be endorsed to include contractual liability. If the Consultant maintains broader coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.3, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Additional Insured Status. The Commercial General
Liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to liability arising from the work, Services, Project or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work, Services. Project or operations; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Commercial General Liability insurance coverage may be provided in
6 the form of an endorsement to the Consultant’s insurance (at lease as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33 or CG 20 38; and CG 20 37 forms if later revisions are used).
(B) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under said insurance policies set forth herein. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(C) All Coverages. Each insurance policy required by
this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except with written notice by certified mail, return receipt requested to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.5 Primary Coverage. For any claims related to this Agreement, the Consultant’s insurance coverage shall be primary insurance and primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its directors, officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way.
3.2.10.6 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions.
In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors officials, officers, employees, agents and volunteers.
3.2.10.7 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration and defense expenses and costs within the retention. The policy language shall provide or be endorsed to provide that the self-insured retention may be satisfied by either the named insured or City.
3.2.10.8 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VII, authorized to do business in California, and satisfactory to the City.
3.2.10.9 Verification of Coverage. Consultant shall furnish City with original certificates of insurance, including all required amendatory endorsements (or copies of the applicable policy language effective coverage required by this provision) and a copy of
7 the Declarations and Endorsement Page of the Commercial General Liability policy listing all policy endorsements to the City before the commencement of work under this Agreement.
However, failure to obtain the required documents prior to the commencement of work under this Agreement shall not waive the Consultant’s obligation to provide them to the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, at any time.
3.2.10.10 Claims-Made Policies. If any of the policies provide coverage on a claims-made basis:
(A) The retroactive date must be shown and must be
before the date of this Agreement or the date work commences under this Agreement, whichever is earliest;
(B) Insurance must be maintained and evidence of
insurance must be provided for at least five (5) years after completion of the Services provided under this Agreement;
(C) If coverage is canceled, non-renewed, and not
replaced with another claims-made policy form with a retroactive date prior to the effective date of this Agreement or the date work commences under this Agreement, whichever is earliest, the Consultant must purchase extended reporting coverage for a minimum of five (5) years after completion of the Services under this Agreement.
3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “A” attached hereto and incorporated herein by reference. The total compensation shall not exceed Two Hundred and Three Thousand Nine Hundred and Seven and 19/100 Dollars ($203,907.19) without written approval of the City. Extra Work may be
8 authorized, as described below, and if authorized, said Extra Work will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within thirty (30) days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City Manager.
3.3.5 Prevailing Wages. Pursuant to Downey Municipal Code Section 2935, the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects, shall apply to the Project.
Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the Project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. If applicable, Consultant shall be registered at all times with the Department of Industrial Relations under the Public Works Contractor Registration Program for Labor Compliance.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow
9 inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time either for cause or for the City's convenience and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Consultant may only terminate this Agreement for cause upon giving the City not less than seven (7) calendar days' written notice.
Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. The City shall within fifteen (15) calendar days following termination pay the Consultant for all services adequately rendered and all reimbursable costs incurred by Consultant up to the date of termination, in accordance with the payment provisions of this Agreement.
The following reasons shall constitute “cause” for which either party may terminate this Agreement as provided herein:
• Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party;
• Assignment of this Agreement or transfer of the Project by either party to any other entity without the prior written consent of the other party;
• Suspension of the Project or the Consultant's Services by the City for more than ninety (90) calendar days, consecutive or in the aggregate, without good cause;
• Material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such Documents and Data and other information within fifteen (15) days of the City's request.
10 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant:
IDS Group, Inc.
1 Peters Canyon Road, Suite 130
Irvine, California 92606
Phone: (949) 387-8500
Fax: (949) 387-0800
Attn: Said Hilmy, PhD., P.E., Principal
City:
City of Downey
11111 Brookshire Avenue
Downey, California 90241
Phone: (562) 904-7286
Fax: (562) 904-7296
Attn: Roger Bradley, City Manager
With a courtesy copy to:
City of Downey
City Attorney’s Office
11111 Brookshire Avenue
Downey, California 90241
Such notice shall be deemed made when personally delivered or when mailed, forty- eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents &
11 Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential.
Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees. In the event of any litigation, whether in a court of law, administrative hearing, arbitration, or otherwise, arising from or related to this Agreement of the services provided under this Agreement, the prevailing party shall be entitled to recover from the non-prevailing party all reasonable costs incurred, including staff time, court costs, attorneys' fees and all other related expenses in such litigation.
3.5.6 Indemnification.
3.5.6.1 General Indemnification. Except as provided in subdivision
3.5.6.2 below which is applicable to “design professionals” only, Consultant shall defend (with counsel acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, errors, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees and other related costs and expenses. The Consultant’s duty to indemnify shall extend to any and all claims, demands, causes of action,
12 costs, expenses, liability, loss, damage or injury, in law or equity that Consultant and/or its personnel are employees of the City, have been misclassified as an independent contractors, or failed to pay any or all necessary state or federal withholdings and/or taxes. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, and agents or volunteers. Consultant shall not be obligated to defend, indemnify or hold the City harmless in any manner whatsoever for any claims or liability arising solely out of the City's own negligent acts, errors or omissions or willful misconduct.
3.5.6.2 Design Professionals. The provisions of this subdivision
3.5.6.2 shall apply only in the event that Consultant is a “design professional” within the meaning of California Civil Code section 2782.8(c). If Consultant is a “design professional” within the meaning of Section 2782.8(c), then, notwithstanding subdivision 3.5.6.1 above, to the fullest extent permitted by law (including, without limitation, Civil Code sections 2782 and 2782.6), Consultant shall defend (with legal counsel reasonably acceptable to City), indemnify and hold harmless City and City’s officers, officials, employees, volunteers and agents from and against any Claim that arises out of, pertains to, or relates to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, subcontractor or any other person directly or indirectly employed by them, or any person that any of them control, arising out of Consultant's performance of any task or service for or on behalf of City under this Agreement. The Consultant’s duty to indemnify shall extend to any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity that Consultant and/or its personnel are employees of the City, have been misclassified as an independent contractors, or failed to pay any or all necessary state or federal withholdings and/or taxes. Such obligations to defend, hold harmless and indemnify City or any City officers, officials, employees or volunteers shall not apply to the extent that such Claims are caused in part by the sole active negligence or willful misconduct of City or such City officers, officials, employees, volunteers and agents. Consultant's cost to defend City and/or City’s officers, officials, employees or volunteers against any such Claim shall not exceed Consultant's proportionate percentage of fault with respect to that Claim; however, pursuant to Civil Code section 2782.8(a), in the event that one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with City (and, if applicable, other parties) regarding any unpaid defense costs. To the extent Consultant has a duty to indemnify City or any City officers, officials, employees, volunteers and/or agents under this subdivision 3.5.6.2, Consultant shall be
13 responsible for all incidental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant's negligence, recklessness or willful misconduct.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be the courts in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.12 Assignment or Transfer. Neither party shall assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the other party. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement.
All references to City include its elected officials, officers, employees, agents and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
14 3.5.16 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of any City Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be executed in counterparts, each of which shall constitute one and the same instrument.
3.5.23 Effect of Conflict. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, any of its exhibits, attachments, purchase order, or notice to proceed, the provisions of this Agreement will govern and control.
Engineering Design Services
Rio San Gabriel Park
Green, Safe, and Active Park Improvements
City of Downey
EXHIBIT "A"
1 Peters Canyon Road, Suite 130, Irvine, California 92606 949.387.85000 949.387.0800 www.idsgi.com March 31, 2023
Edwin J. Norris, PE
Interim Director of Public Works/City Engineer
City of Downey
11111 Brookshire Avenue
Downey, CA 90241-7016
SUBJECT: Engineering Design Services for Rio San Gabriel Park Green, Safe and Active Park Improvements
Dear Mr. Norris and Members of the Selection Committee, IDS Group is an award-winning engineering consulting firm providing an integrated team of engineers, architects, and cost estimators needed to successfully support the City of Downey (the City) in the effort to improve the existing Rio San Gabriel Park leisure and recreation facilities.
As an award-winning multi-disciplinary engineering and architectural design firm specializing in parks and recreation, IDS engages in planning and site-specific design for small and large-scale projects. IDS draws from more than 60 years of design experience to refresh time-honored spaces with the understanding of preserving a safe, flourishing, and community-oriented environment through thoughtful engagement, financial responsibility, and a commitment to innovation.
IDS stands for Integrated Design Services and the strengths that the team brings to the City include:
Proactive Engagement with Diverse Communities: The IDS project team brings an accomplished project portfolio. IDS’ goal is to help support Southern California public agencies and stakeholders in the development of solutions that are practical while successfully meeting the vision set forth on each project undertaken. IDS has successfully delivered design elements included in this RFP for the City of Irvine, City of Menifee, City of Murrieta, City of Commerce, City of Rialto, City of San Bernardino, County of Orange OC Parks Program, County of Los Angeles Parks & Recreation, and the Department of General Services.
Local, Single-source E/A Team: What makes IDS unique from other firms in the industry is that the City benefits from having its engineering and architectural team all in-house under one roof. IDS is compatibly scaled for the Rio San Gabriel Park Improvements Project with staff resources across multiple disciplines located in one (1) office to communicate and address the City’s needs.
The IDS business model fosters innovation by breaking down the stilted lines of communication common to the typical consultant/sub-consultant model. Innovation happens when the team collaborates with one another whenever an idea or question arises. IDS’ value to the City is a team that is integrated thereby providing better coordination and ensuring no schedule or budget delays arise from team conflicts.
Numerous assignments to public agencies across California have been successful using this model.
Cover Letter
1 Peters Canyon Road, Suite 130, Irvine, California 92606 949.387.85000 949.387.0800 www.idsgi.com Familiarity with Landfill Reuse: The IDS team is ready to work with the City and stakeholders on this exciting community project to develop a design that incorporates all the project elements identified in RFQ No. 23-001. IDS has the unique experience of design for park improvements atop a closed landfill, with our most recent experience providing design services for the City of Commerce Veterans Park improvements which sits atop a closed landfill.
Sustainable Design: Our team will incorporate sustainable design strategies that are aligned with the City as well as share our approach to current green building code compliance for each project.
Repeat Clientele: Since our incorporation in 1961, IDS Group has completed numerous architectural and engineering projects; a testament to the quality of our customer service is that approximately 80% of our clientele is repeat business. We have a proven record of working on an array of rehabilitation and renovation projects across Southern California.
Additional Required Information
Legal Company Name:IDS Group, Inc.FEIN #:33-0819861
Corporate Address:1 Peters Canyon Road, Suite 130, Irvine, California 92606 Telephone / Fax:949.387.8500 / 949.387.0800
Main Point of Contact:Mr. Adrian Anderson, PE | Project Manager / Lead Civil Engineer 1 Peters Canyon Road, Suite 130, Irvine, California 92606 T: 949.387.8500 ext. 509 E: [email protected]
Addenda Acknowledgment:
IDS acknowledges receipt of No Addenda for City of Downey RFQ No. 23-001 IDS hereby certifies that its proposal response will remain valid for ninety (90) calendar days from the date of proposal submittal to permit staff evaluation and City Council award.
Mr. Adrian Anderson, PE, Associate Principal, Civil Engineering Division of IDS Group, will be the primary point-of-contact for the City. Any questions can be directed to Adrian at 949.387.8500 Ext. 509 or via email [email protected]. Mr. Said Hilmy, PhD, PE, SE, LEED AP, Principal of IDS Group, will be the contract administrator for this submittal and will negotiate and contractually bind the firm regarding matters pertaining to this submittal.
IDS Group, Inc.
Adrian Anderson, PE Said Hilmy, PhD, PE, SE, LEED AP Project Manager Principal / Contract Administrator Mr. Edwin Norris, PE
March 31, 2023
iii
City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements Cover Letter
1. Perception / Approach
Project Understanding 1
Project Approach 2
2. Methodology
Project Management & Control 10
QA/QC Plan 12
3. Key Personnel
Key Personnel & Responsibilities 13
Project Organization Chart 14
Resumes 15
4. Relevant Experience 23
5. Fee Proposal 24
6. Project Plan/Schedule 25
Attachment A Appendix “C” Certifications
Table of Contents
Rio San Gabriel Park
Green, Safe and Active Park
Improvements
1. Perception /
Approach
1 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements
PROJECT UNDERSTANDING
IDS understands that in an effort to improve the 13 acres of existing Rio San Gabriel Park leisure and recreation facilities, the City of Downey is requesting engineering design services for the following improvements:
• Replace the southerly parking lot, stabilizing the subgrade and installing new curbs, gutters, and pavement (excludes north lot). • Upgrading pedestrian amenities including damaged sidewalks, walkways surrounding the playground and fitness equipment areas, and access ramps throughout park.
• Installation of new decomposed granite trails/walkways with concrete curbs throughout the park perimeter joining all park amenities and the San Gabriel River regional bike path. • Installation of ADA accessible rubber mulch for playground equipment and pour-in-place recycled • rubber surfacing for fitness equipment (playground and fitness equipment replacement is excluded). • Installation of thirty solar-powered pedestrian lights and poles adjacent to park walkways and trails. • Installation of two bike path resting stations with shade structures, benches, bike racks, water bottle filling stations, and bike repair stations.
• Removal of existing and install four new shade structures and twelve picnic stations. • Installation of a new waste containment area to hide and secure park dumpsters. • Installation of twenty new trash receptacles throughout the park. • Installation of two new monument signs, one at each park entrance. • Rehabilitation of two existing restrooms including replacement roofing, flooring, water, sewer line, toilet, sinks, and conversion of interior and exterior lighting to LED.
• Construction of two bio-swale/drywell features.
• Construction of nature garden with ten new drought tolerant trees, one hundred new native pollenating shrubs and interpretive native garden signage and informational kiosk.
• Turf restoration and irrigation modifications.
• Update existing concrete and pedestrian improvements for ADA compliance and relay other concerns to City Engineer (such as the missing ADA ramp for accessible parking stalls).
Perception / Approach
2 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements
PROJECT APPROACH
IDS is a California corporation established in 1998 as Integrated Design Services. Through successful mergers and acquisitions, the firm has expanded to become one of Southern California’s leading Engineering/Architectural (E/A) firms providing multidisciplinary consulting services. The firm officially changed its name and brand identity to the IDS Group in 2007, achieving the goal of the founding Principals to create a truly integrated design, engineering, and construction management firm, to meet and exceed the rapidly changing goals of their clients. IDS Group continues to expand with new service capabilities, clients, and an unwavering focus on our core principles of quality, innovation, safety, and sustainability.
One clear advantage that our firm provides is a diversified in-house civil, structural, electrical, mechanical and plumbing engineering, architecture (including landscape) and cost estimating services. By creating an inclusive solution-focused firm, our clients have access to a value-oriented customer experience of design professionals. In addition, our 80-plus staff brings innate curiosity, technical expertise, and building and infrastructure experience to all projects, applying these skills to each project’s unique circumstances and creating project success.
Our mission at IDS is to deliver quality projects to our clients. To achieve this goal, it is crucial IDS work with the City to develop a carefully thought out plan, outlining the project scope, approach, and schedule.
IDS will draw upon experience from similar projects performed for city, state and municipalities to ensure our final deliverables are well-researched and well thought-through. The final design will be attractive, cost-effective and appropriate.
TASK No. 1 - Project Management
IDS will perform the following task throughout the course of the project:
1.1 Conduct kick-off meeting with City staff, including:
• IDS project team introduction, define lines of communication, verify approval processes, finalize project schedule, work with City regarding outreach scope (by others), and identify dates for future meetings and deliverables.
• Conduct monthly project status meetings with City staff. • Prepare list of information and data requests to the City. • Identify overall goals and any perceived obstacles to constructing the project. • IDS will prepare an agenda and minutes with action items for all formal project meetings.
1.2 Maintain communications with the City’s Project Manager throughout the duration of the project, including 60%, 90% and 100% PS&E milestone submittal meetings.
1.3 Prepare meeting agenda and minutes.
1.4 Prepare and provide a detailed project schedule with monthly updates.
1.5 Proactively initiate communication efforts with the City to timely address issues.
1.6 Coordinate project approvals with the City.
3 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements
1.7 Provide a project QA/QC plan to ensure quality control. This task will include maintaining organization and communication over the entire project team, cost and schedule monitoring and performing a constructability review of the project plans, specifications and estimate upon project completion.
1.8 Meet with City staff, project stakeholders and program partners to assist in developing proposed site improvements, taking into consideration connectivity with the existing Rio San Gabriel Park site and uses (assumes up to two meetings).
1.9 Meet as needed with the City to accomplish work tasks as outlined. Meetings expected between IDS and the City shall include, but not be limited to: Project kick-off meeting, presentation of the preliminary park improvement plans (per Task No. 3), and monthly progress meetings.
TASK No. 2 - Site Analysis/Planning
Prior to beginning design work, IDS will perform the following:
2.1 Conduct a comprehensive review of the existing Rio San Gabriel Park site and generally review programs and adjacent development.
2.2 Develop a comprehensive understanding of the project expectations.
2.3 Conduct a field review of Rio San Gabriel Park and make preliminary comments and recommendations for inclusion in the proposed project.
2.4 Develop a preliminary site plan integrating proposed Rio San Gabriel Park Green, Safe, and Active Park Improvements with existing site components. Site plan layout with approximate size, location and configuration of existing buildings, landscaping, parking, and site amenities.
2.5 Submit to the City for approval, a list of the proposed project improvements and prepare Rough Order of Magnitude (ROM) estimates for the proposed Rio San Gabriel Park Green, Safe, and Active Park Improvements.
Deliverables (Completed two (2) weeks following the Notice to Proceed) will include:
• Preliminary Site Plan on the existing aerial or as-built base map • Preliminary Comments and Recommendations for the Proposed Project • Rough Cost Estimate
TASK No. 3 - Preliminary Design
3.1 The IDS team will research all available City records and documents including, but not limited to, existing improvement plans, topographic data, maps, “as-built” drawings, utility plans, reports, centerline ties, studies, and other pertinent information necessary for the project.
3.2 The IDS team will perform topographic surveying, including the location of park topographic features including the establishment of parking lot and walking trail centerline stations, typical cross-sections (25 ft. intervals) for parking lots, all hardscape amenities, transitions, all existing above-grade utility facilities, drainage features, other appurtenances and surface culture. Limits of the survey shall include city parkways from the right-of-way line to the right- of-way line along the limits of the proposed project.
4 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements
3.3 The IDS team will examine the project site to evaluate the existing geometric configurations and conditions of the hardscape amenities including, but not limited to, the parking lots’ AC pavement, curb, gutter, sidewalk, ADA curb ramps, and driveway approaches, walking trails, softball fields, basketball courts, dog park, San Gabriel River regional bike path entrances, picnic shade structures, restrooms, etc.
3.4 The IDS team will photograph the existing conditions and park features as well as issues requiring special attention. Photos will be taken of the project site during the field visit and maintained in a photo log with key photos having a written description.
3.5 The IDS team will conduct a utility search within the project limits, including sending Utility Notices (preliminary, intermediate, and final notices) in a format to be provided by the City, to all utility companies and agencies with facilities located within the limits of the project (any map fees to be paid by City). Utilities will be included on the base maps. IDS will also coordinate with the utility companies/agencies in the event of any conflicts or necessary relocations (none assumed). If necessary, the IDS team will pothole utilities (up to 3 potholes) in order to determine the depth and to verify the location of the facility as well as locate the depths of any substructures which may have an impact on the proposed design (e.g., placement of light poles). IDS will maintain a log of utility agencies/companies responses to the utility notices. Task excludes utility location mark out services, such as by GPR, etc.
3.6 The IDS team will meet with City staff and project stakeholders to present the proposed park improvements conceptual design (one concept design is assumed).
Deliverables (Completed five (5) weeks following completion of Task #2) will include:
• Field Survey Results and All Survey Notes
• Preliminary Park Improvement Concept Plans
• Cross-sections of existing and proposed parking lot pavement surfaces including slopes and elevations (24” x 36” black line prints on bond paper, Scale: 1” = 10’ horizontal and 1” = 1’ vertical)
• Utility notices and utility response log
TASK No. 4 - Environmental Analysis
4.1 The IDS team will define a complete and detailed project description and delineate the project study area that will meet the needs of technical analyses and environmental document (presumably an Initial Study/Mitigated Negative Declaration (IS/MND). Please refer to the subconsultant proposal (Attachment B) for detailed environmental scope.
4.2 The IDS team will prepare, following completion of appropriate technical analysis to be completed in Task No. 3, an Administrative Draft IS, consistent with CEQA Guidelines, for review and approval by the City.
4.3 The IDS team will prepare the Draft IS and Draft MND for public circulation.
4.4 The IDS team will prepare responses to public review of Draft and prepare a Final MND and submit for review to the City.
4.5 The IDS team will prepare a Mitigation Monitoring Reporting Program (MMRP).
5 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements Deliverables (Completed twelve (12) weeks following completion of Task #3) will include:
• Administrative draft Initial Study (IS)
• Draft environmental document
• Responses to comments on the Draft Environmental document • Final Environmental document
• MMRP
TASK No. 5 - Prepare 60% Design Plans
5.1 The IDS team will prepare 60% construction plans in AutoCAD 2019 including the projected elements into one (1) set of working drawings on 24” x 36” sheets at an appropriate scale and project specifications conforming to the City’s standard construction methods, the Standard Specification and Plans for Public Works Construction and applicable county, state, and federal regulations and building codes. Unless otherwise indicated, plans shall be prepared at either 20 scale or 40 scale (IDS’ preference) and shall include the following, but not limited to:
a. Title Sheet with Vicinity Map, General Notes, Referenced Standard Drawings, etc. b. Typical Sections, Details and Notes
c. Site Plan delineating known existing conditions/improvements relative to proposed improvements, proposed signage, circulation, passenger loading/drop-off, pedestrian pathways, etc.
d. Park Improvement Plans for Rio San Gabriel Park Green, Safe and Active Park Improvements – hardscape improvement plans with general site construction/layout plan depicting horizontal alignment utilizing the grid/coordinate and stationing systems and detail references and plan shall be in plan view and shall include stations, dimensions, elevations and slopes of profile (if necessary).
e. Civil Plans including water, sanitary sewer, and parking lot plans shall be in plan view and shall include curb, centerline/crown, lip of gutter profiles of pavement surface and shall include stations, dimensions, elevations, slopes of profile, subgrade stabilization improvements, earthwork/grading, delineating contours and significant spot elevations defining the vertical alignment, accompanied by cut/fill calculations. Existing drainage patterns to be maintained and assumes no changes to existing drainage catch basins. f. Parking Lot Signing and Striping Plans shall include dimensions and details. g. Plans for ADA accessible rubber mulch for playground equipment and\ pour-in-place recycled rubber surfacing for fitness equipment.
h. Plans & Profiles for granite trail/walkway with concrete curbs throughout park perimeter joining all park amenities and San Gabriel River regional bike path. i. Park Amenities Plans for bike path resting stations, shade structures and picnic stations; waste containment area for dumpsters; trash receptacles; informational kiosk; monument signs, etc.
6 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements j. Restroom Rehabilitation Plans and Details including floor lay-out showing interior finishes, partitions, doors, windows, fixtures, etc. for restroom rehabilitation including replacement of roofing, flooring, water lines; removal of septic tank system; new sewer line, toilet, sinks, interior and exterior LED lighting; exterior building elevations and sections; mechanical system schematics, details and notes; electrical plans depicting panel schedule, single line diagrams, load calculations, and electrical service, together with underground conduits and pull boxes; plumbing plans with schematics, details and notes; structural engineering plans, details, notes and calculations; etc.
k. Plans for bio-swale/drywell features and drainage plans showing area drains, catch basins, and connections to the underground storm drain system. l. Erosion Control Plans
m. Landscaping and Irrigation Plans and Details for nature garden with new drought tolerant trees, native pollenating shrubs and interpretive native garden signage; turf restorations and irrigation modifications.
n. Lighting Plan for solar-powered pedestrian lights and poles adjacent to park walkways and trails.
Plans shall fit 24” x 36” City of Downey standard “Title Block” Sheet. Plan and profile sheets shall be prepared at a scale of 1” =20’ horizontal and 1” =4’ vertical or 1” =40’ horizontal and 1” =4’ vertical (IDS’ preference).
5.2 The IDS team will prepare NPDES (stormwater) Document showing the area of work within the project limits. IDS will determine the area of disturbance based on the areas of the proposed pavement reconstruction and street widening and prepare in SWPPP or SUSUMP format as required by the MS4 permit. IDS will provide draft PDF and Word file versions of the stormwater document and two (2) hardcopies including exhibits, tables, etc. The City will review and comment on the document. IDS will then make corrections and provide support and changes as design progresses, as required, through completion of design and approvals prior to construction.
5.3 The IDS team will prepare a preliminary engineer’s construction cost estimate for all recommended improvements. IDS’ estimate for the proposed project will be prepared in a form approved by the City, using Microsoft Office 2019 (MS) Excel. IDS’ estimate will be prepared on 8½” x 11” sheets and will be provided in electronic formats (MS Excel and PDF).
Deliverables (Completed four (4) weeks following completion of Task #3) will include:
• One (1) set of the 60% construction plans (24” x 36” black line prints on bond paper) for City review
• 60% construction plans in electronic format (PDF - 24” x 36”) • Preliminary engineer’s cost estimate in electronic formats (MS Excel and PDF - 8½” x 11”)
7 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements TASK No. 6 - 90% Design Plans, Technical Specifications and Engineer’s Estimate IDS will prepare and provide the following at the 90% completion level under this task:
6.1 The IDS team will send out intermediate utility notices and coordinate utility relocations, if any.
6.2 The IDS team will prepare 90% construction plans in AutoCAD 2019.
6.3 The IDS team will prepare technical specifications utilizing Microsoft Office 2019 (MS) Word, Arial 12 font, using the City’s modified Greenbook Format. One (1) set of the contract specifications shall be printed on 8½” x 11” paper and staple bound including electronic version (MS Word).
6.4 The IDS team will prepare a unit price engineer’s estimate for the proposed project in a form approved by the City using Microsoft Office 2019 (MS) Excel. Engineer’s estimate shall be prepared on 8½” x 11” sheets.
Deliverables (To be completed three (3) weeks following the City’s review and approval of 60% plans) will include:
• Intermediate utility notices and utility response log • One (1) set of the 90% construction plans (24” x 36” black line prints on bond paper) for City review
• 90% construction plans in electronic format (PDF - 24” x 36”) • One (1) set of contract specifications (8½” x 11” prints on bond paper) • Contract specifications in electronic formats (MS Word and PDF - 8½” x 11”) • Engineer’s Estimate in electronic formats (MS Excel and PDF - 8½” x 11”) TASK No. 7 - 100% Plans, Technical Specifications and Engineer’s Estimate
7.1 Prepare 100% construction plans in AutoCAD 2019.
7.2 Prepare 100% contract specifications printed on 8½” x 11” paper and bound.
7.3 Prepare a unit price engineer’s estimate with probable construction costs relative to the bid item quantities for the proposed project on 8½” x 11” sheets including electronic version (MS Excel and PDF).
7.4 Prepare plan check documents and provide construction plans, documents, calculations and information needed to assist City staff in obtaining the necessary permits and approvals.
Deliverables (Completed one (1) week following the City’s review and approval of 90% plans) will include:
• Two (2) sets of the 100% construction plans (24” x 36” black line prints on bond paper) and necessary documents for plan check
• One (1) set of the 100% construction plans (24” x 36” black line prints on bond paper) for City review
• 100% construction plans in electronic format (PDF)
• One (1) set of contract specifications (8½” x 11” prints on bond paper) • Contract specifications in electronic formats (MS Word and PDF - 8½” x 11”) • Final Engineer’s Estimate in electronic formats (MS Excel and PDF - 8½” x 11”)
8 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements TASK No. 8 - Final 100% PS&E and Bid
Documents
IDS will submit final PS&E and Bid
Document as follows:
8.1 Send out final utility notices and
coordinate utility relocations, if
any.
8.2 Provide one (1) set of final
construction plans (24” x 36”
black line prints on bond paper),
signed by a State of California
licensed engineer, suitable for
reproduction by the City.
8.3 Provide digital copies of AutoCAD file(s) with all layers bonded to each drawing and PDF file(s).
8.4 Provide one (1) set of contract specifications printed on standard white 8½” x 11” bond paper, submitted unbound, suitable for reproduction by the City.
8.5 Provide digital copies of contract specifications in MS Word and PDF formats.
8.6 Provide one (1) set of engineer’s estimates printed on standard white 8½” x 11” paper, including copies of all backup calculations.
8.7 Provide digital copies of engineer’s estimates in MS Excel and PDF formats.
The City will perform bid administration duties, including but not limited to, advertising for bid, preparing addenda, receiving and evaluating construction bids, and awarding a construction contract. Although the City will administer the bid process, the IDS team will address questions/interpretation of plans and specifications; provide or submit information for addenda, review construction bids and assist with award of a construction contract.
Deliverables (Completed one (1) week following the City’s review and approval of 100% PS&E) will include:
• Final utility notices and utility response log
• One (1) set of the 100% construction plans (24” x 36” black line prints on bond paper) signed by a State of California licensed engineer
• 100% construction plans in electronic formats (AutoCAD and PDF) • One (1) set of contract specifications (8½” x 11” prints on bond paper) • Contract specifications in electronic formats (MSWord and PDF - 8½” x 11”) • Final Engineer’s Estimate in electronic formats (MSExcel and PDF - 8½” x 11”)
9 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements TASK No. 9 -Construction Support Services
IDS excludes construction management, inspection, and testing as part of this task. The City acknowledges that IDS is not qualified to inspect construction work on site, and not qualified to determine the appropriate means and methods for construction. It is IDS’ understanding that a separate construction manager may be contracted to manage and inspect construction of the project IDS shall provide construction support services as follows:
9.1 Perform site/field observations during construction in order to establish standards of acceptability. Duties may include:
a. Attend a pre-construction conference
b. Respond to Requests for Information (RFIs) and Requests for Clarification (RFCs) c. Assist in determining, reviewing and processing change orders d. Review and approve shop drawings, samples and other submissions e. Field selection of plant material
f. Participate in preliminary and final checklist preparation
9.2 Visit the site at periodic intervals, as mutually agreed with City, appropriate to the stage of construction to conduct visual/field observations, review progress and observe general quality of the work to determine if the work is being performed in a manner indicating that, when completed, will be in conformance with the construction documents. Such observations shall not be relied upon (by others) as acceptance of the work, nor should it be construed to relieve the contractor in any way of its obligations and responsibilities.
Assumptions and Exclusions
IDS excludes construction management, inspection, testing, utility location, construction staking.
Rio San Gabriel Park
Green, Safe and Active Park
Improvements
2. Methodology
10 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements Methodology
The success of IDS Group, Inc (IDS) is attributed to a thorough understanding of the required services, a sound work plan, communication, and effective management, as well as excellent engineering design.
IDS has successfully served as a professional consultant to numerous public agencies to help meet workload demands and project scheduling commitments in relation to engineering and architectural design and support Services.
IDS will draw from our “Lessons Learned” gained through our extensive history of involvement with Park Improvement projects. We know firsthand that our ability to adapt to the challenging daily demands of the City’s operation is essential to meeting the goals of the project. As an example, during the pandemic, IDS worked with several clients, conducting Zoom/Teams meetings, BlueBeam QA sessions, and continued communications via email and phone. Utilizing this valuable knowledge, IDS has employed new measures to ensure your objectives and goals are efficiently achieved and our team adheres to milestone schedules for successful project completion.
PROJECT MANAGEMENT AND CONTROLS
IDS’ project manager will implement project controls including timely and regular client communications, established monitoring to control costs and schedule. Activities under the umbrella of project controls include:
Project Planning: IDS’ Project Manager will create project plans, schedules, WBS, and budget to establish a baseline to work with throughout the project. This includes a kick-off meeting to deeply understand all of our client’s needs.
Budgeting: IDS’ team will provide schedule-phased budgets, a transparent model that will be available to serve as a benchmark throughout the project and as an important cash flow tool for accurate invoicing and project accounting.
Forecasting: IDS’ team will perform regular updates to the schedule to ensure faster responses and corrective actions if a project schedule moves off-track.
Project Administration: This process involves established processes and systems that can help team members communicate and collaborate. The goal is to track status, action items, capture meeting minutes and lessons learned, and manage workflows seamlessly so teams can focus on efficient execution of project tasks.
Constructability Reviews: To improve project efficiency and constructability, IDS’ team leverages Bluebeam Revu®, a PDF-based solution designed for the construction industry, for each phase of the preconstruction process. Revu enables IDS to electronically share project feedback by redlining PDFs with industry-standard markups and takeoffs. In addition, IDS utilizes an online session collaboration feature, which allows multiple discipline-lead reviewers to comment on the same PDF together in real- time, or individually. As a result of this concurrent review, where team members can see comments made by other members, a more comprehensive, easy to understand, and quality list of comments are generated resulting in improved deliverables.
11 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements Cost Estimating: Our standard software, PlanSwift, provides the flexibility to quickly break out the itemized takeoffs and use RSMeans for cost data and estimating. This efficiency reduces the number of resources required to complete the takeoff for each project, and the program’s area and zone functions allow the estimator to sort the takeoff into multiple breakouts with minimal effort. Virtual overlay over previous designs allows changes/ additions to be very obvious. This ensures that our milestone estimates (60%, 90%, 100%) will be efficient and accurate, resulting in reduction of potentially costly construction change orders.
Schedule Control: A critical component of the design and construction process is scheduling. A preliminary project schedule for each task has been developed using the critical-path-method in Microsoft Project. The project schedule includes all tasks, phases, and milestones that are identified by the City and / or mandated by project requirements. The schedule and work plan will be updated regularly based on further collaboration with the City. Resources will be adjusted as-needed to ensure that milestones and the overall project are completed on schedule.
Cost Control: As design progresses, the more-detailed documents can be virtually overlaid over previous ones, and changes/additions are immediately visible on screen. This ensures that our estimates at logical milestones during design (SD, DD, CD, etc.), can execute the later levels of design faster and more accurately.
When tasked with value engineering on the same project, our team members will go back and modify the original takeoffs to determine the less expensive methods or materials to construct the project.
The benefit is using PlanSwift is it allows the estimator to select the existing items and easily assign them to new or other existing conditions with the click of a button. Compared to manual takeoff, this saved numerous hours in the value engineering process.
Risk Mitigation: Two aspects of risk mitigation during the execution of E/A design projects includes mitigating change orders/ cost overrun and ensuring quality delivery and Quality Control.
Cost Control Change Orders Challenges, Issues, and Solutions • Be Proactive: IDS strongly believes that the best way to handle problems is to anticipate them before they arise, whenever possible. We do this through careful and consistent project management and oversight, and through the knowledge and experience of our Project Managers. • Be Responsive: When issues do arise, our approach is to address them immediately and to provide several choices for solution that will have the least impact to cost and deadline. • Team Approach/ Partnering: Cooperative relationships with the involved parties are crucial to our ability to manage these issues quickly and to the full satisfaction of the City. • Change Order Management: Review, track, and make appropriate and timely recommendations for change order requests. Address justification for extra work or change items.
12 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements
QUALITY ASSURANCE / QUALITY CONTROL PLAN
Specific to the City, our team will review projects at every stage of submittal for quality assurance. We have designated QA/QC senior architects and engineers who along with our designated Project Manager will review documents before they are submitted to the City.
Our program requires all engineering work be reviewed by an experienced Quality Assurance/Quality Control (QA/QC) Manager(s). The main objective of this program is to satisfy the City’s expectations for quality work from our design team and to limit the exposure of the City to problems that may arise during construction. The QA/QC Manager(s) will be in continuous contact with our Project Manager throughout the progress of the project.
Our practice stresses response to project requirements, adherence to applicable codes and regulations, developing work products consistent with standards prevailing in the profession, and producing reports conforming to our established in-house standards. Throughout the course of the project, our Project Manager will be in continuous contact with our team members to ensure efficient use of the capabilities of the entire team. He will interact frequently with the City’s core group to ensure that we understand the requirements and preferences and to assure adherence to the project schedules and deliverables in a timely manner.
As a testimony to our audited Q/A Q/C procedures,
IDS Group accomplished ISO 9001 Certification.
IDS QA/QC program manual based on ISO 9001 standard as applicable to A/E services:
1. Define the scope of work.
2. Determine processes to achieve the deliverables.
3. Perform the work.
4. Check (QC) the work.
5. Confirm the work is updated per checker(s).
6. Document the process.
Rio San Gabriel Park
Green, Safe and Active Park
Improvements
3. Key
Personnel
13 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements IDS provides a highly experienced integrated team of planners, design, and landscape architects, civil, structural, mechanical, plumbing, electrical engineers, cost estimators and technical spec writers in-house.
Once the Notice to Proceed is issued, IDS determines the added technical resources needed. Our specific staffing and resource management plan is based on the specific scope of work, where team members are assigned tasks which best match their expertise and experience. Our flexible organizational infrastructure allows us to meet any project’s technical and schedule challenges by assigning the appropriate members with specific qualifications and experience to match project scope requirements and time schedule. Close internal collaboration and coordination between all disciplines, supported by state-of-the-art technology, provides quality of service and efficiency in production.
IDS’ seasoned group of professionals have worked independently or teamed on projects with similar scopes of work. Our expertise and project team is well suited for this project, we have successfully provided engineering and architectural services for numerous municipal contracts. Below is a listing of our key personnel, subconsultants, their position and percentage of time devoted to the City of Downey followed by the organization chart and resumes.
KEY PERSONNEL AND RESPONSIBILITIES
KEY PERSONNEL POSITION PERCENTAGE
OF TIME
Said Hilmy, PhD, PE, SE, LEED AP Principal / Contract Administrator 20% Adrian Anderson, PE Project Manager / Lead Civil Engineer 50% John Silber, AIA Principal Architect 25%
Joy Lyndes, PLS, FASLA Landscape Architect 50%
Jaime Rosenbach, PE, SE Lead Structural Engineer 30%
Darren Smith, PE, BEAP Lead Mechanical / Plumbing Engineer 25% Steven Collins, PE, LEED AP Lead Electrical Engineer 35% Faisal Dakhil Cost Estimator 25%
SAGECREST Planning + Environmental
Lindsay Ortega, AICP Environmental Engineer 50%
ANDRADE + RIEHLE
Chris Riehle, PLS Land Surveyor 50%
Associated Soils, Inc.
Ted Riddell, PG, CEG Geotechnical Engineer 50%
Key Personnel
City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements 14 *Key Staff
PROJECT ORGANIZATION CHART
Said Hilmy, PhD, PE, SE, LEED AP*
Principal in Charge /
Contract Administrator
SUBCONSULTANTS
SAGECREST Planning + Environmental
Environmental Engineering
ANDRADE + RIEHLE
Land Surveying
Associated Soils, Inc.
Geotechnical Engineer
Lindsay Ortega, AICP
Lead Environment Engineer
Chris Riehle, PLS
Lead Land Surveyor
Ted Riddell, PG, CEG
Lead Geotechnical Engineer
Adrian Anderson, PE*
Project Manager
*Key Staff
CIVIL ENGINEERING SUPPORT STAFF IN-HOUSE SUPPORT STAFF
ARCHITECTURE STRUCTURAL MECHANICAL/PLUMBING ELECTRICAL COST ESTIMATION Nathan Kerstiens, PE, QSD/P
Civil Engineer
Jason Wetterich, PE
Civil Engineer
John Silber, AIA*
Principal Architect
Jaime Rosenbach, PE, SE*
Structural Engineer
Darren Smith, PE, BEAP*
Lead Mechanical Engineer
Steven Collins, PE, LEED AP*
Lead Electrical Engineer
Faisal Dakhil *
Cost Estimator
Abbegail Roman-Esperanza
Storm Water Compliance
Gill Iradukunda
Civil Designer
Joy Lyndes, PLS, FASLA*
Landscape Architect
Victor Mercado, PE, SE
Structural Engineer
Meghan Quinn, PE
Mechanical Engineer
Joy Dufitumukiza, PE
Electrical Engineer
Harry Nguyen
Civil Designer
David Lopez
Civil Designer
Shelley Sivak, RA, LEED AP
Project Architect
Stephan Uthoff, PE, SE
Lead Structural Engineer
Anthony Zanotti, PE
Mechanical Engineer
Bob Kramer
Electrical Project Lead
Ricardo Bermudez, NCARB
Code Compliance Matt Kani, PE, SE
Structural Engineer
Meng (Mike) Lin, PE
Plumbing Engineer
Michael Reed
Lighting Project Lead
15 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements Adrian Anderson
Project Manager / Lead Civil Engineer
Education: Bachelor of Science, Civil Engineering, CSU, Long Beach, CA Professional Credentials: Professional Civil Engineer: California #C60955 Mr. Anderson brings over 25-years of experience on public agency projects for park revitalization, street rehabilitation projects, street widening and new street/ highway projects, drainage improvement projects, right-of-way projects, development project plan checks for various agencies, urban trail projects, and other active transportation facilities. Mr. Anderson has extensive experience building consensus with stakeholders and the public through participation in public outreach meetings, as well as various public agency meetings including Commissions, Boards, and City Councils.
As Project Manager, Adrian will establish project responsibilities, organizational structure, and transparent reporting lines within the consulting team and with the City ensuring the project stays on schedule and within budget by managing staffing hours and expenses and comparing these expenditures with the approved budget and work scope.
Relevant Project Experience:
City of Lancaster, El Dorado Park Revitalization | Lancaster, CA Civil Project Manager for the removal of an existing pre-school/community building, construction of a new pre-school/community building, and addition of new recreational features including a half-court basketball with lighting, splash pad, and skate spot within the park. Includes replacement of an existing dirt walkway with decomposed granite trail, ADA access upgrades and playground expansion.
City of Manhattan Beach, Polliwog Park Fitness Station | Manhattan Beach, CA Civil Project Manager for the design for the removal, disposal and installation of new fitness equipment while protecting the existing curb and canopy shade structure. The scope of services includes the construction of a concrete pad to anchor new fitness equipment and removal and replacement of non- compliant ADA sidewalk.
Bill Barber Community Park Shade Structures Design, City of Irvine, CA Lead Civil Engineer for the design and construction support services for shade structures located over the stadium seating at Deanna Manning Stadium and three additional lighted softball fields at Bill Barber Community Park.
City of Santa Monica Bike Trail and Street Improvements | Santa Monica, CA Project Manager for the Airport Avenue Improvement Project which included complete streets, a Class I bike trail, a Class III bike route, sidewalk, parkway, parking lots, and retaining walls from 23rd Street-Walgrove Avenue to Bundy Drive. This project supported the City of Santa Monica’s airport decommissioning redevelopment. Adrian was tasked to refine the plans, specifications, and estimates (PS&E) for roadways, retaining walls, and off-street Class I bike path improvements - including tie-in with the Airport Park improvements.
16 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements John Silber, AIA
Principal Architect
Education: Master of Architecture, Southern California Institute of Architecture Professional Credentials: Professional Architect: California #C15573 An award-winning architect with over three decades of extensive experience working on a wide range of projects both the public and private sectors. John specializes in assessing project feasibility through property analysis and building assessments including the implementation of principles of ecological and sustainable design. He develops projects from programming and master planning stages through design development, working drawing production, and administration of the construction contract.
Relevant Project Experience:
• City of Lancaster, El Dorado Park Revitalization | Lancaster, CA • City of Commerce, Veterans Memorial Park Recreation Center | Commerce, CA • City of Murrieta, Town Square Park Amphitheater | Murrieta, CA • City of Irvine, Bill Barber Park Shade Structure | Irvine, CA • City of West Covina, Lower Shadow Oak Park Prefabricated Restroom & Parking Lot Facilities | West Covina, CA
• County of Orange, Santiago Oaks Park - Parking Lot & Patio Upgrade| Orange, CA Joy Lyndes, PLA, FASLA
Landscape Architect
Education: Master of Architecture, University of Arizona Professional Credentials: Professional Landscape Architect: California #C4183 Ms. Lyndes brings a broad range of municipal, local, and state agency expertise specializing in transportation and facilities planning, design, and construction oversight of complete streets, facilities programming, and smart growth. In addition, her practice focuses on health and well-being as one of the critical priorities of our community regeneration framework, fostering long-term health outcomes in our neighborhoods and public spaces. Her experience includes landscape programming, planning, design, construction documents, and construction administration for local, State, and Federally funded projects.
Relevant Project Experience:
• City of Lancaster, El Dorado Park Revitalization | Lancaster, CA • City of Corona, City Hall Veteran’s Memorial Enhancement | Corona, CA • Aerospace Corporation Pocket Park | El Segundo, CA
• Leo Carrillo Historic Ranch Park | Carlsbad, CA
• Veterans Association of North County (VANC) Honor Wall/Community Event Space | Oceanside, CA
17 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements Jaime Rosenbach, PE, SE
Lead Structural Engineer
Education: MS, Structural Engineering, California Polytechnic University, Pomona Professional Credentials: Professional Structural Engineer, CA #S5186; Professional Civil Engineer, CA #C42855
With over 35 years of experience in structural design, Mr. Rosenbach has been involved with new structures, evaluating and retrofitting existing structures, and remodeling and modernizing existing buildings. In addition, he has conducted and reported numerous forensic seismic investigations. Jaime has extensive field experience, providing construction administration, code compliance review, and plan check services for multiple projects.
Relevant Project Experience:
• City of Lancaster, El Dorado Park Revitalization | Lancaster, CA • City of Irvine, Bill Barber Park Shade Structure | Irvine, CA • Los Angeles World Airports, Roadways, Utilities & Enabling Projects, Paving & Street Design | Los Angeles, CA
• Topanga Canyon Charter School, Maintenance Vehicle & Pedestrian Access Way Design, Paving and Drainage Repairs | Topanga, CA
• Santa Ana River Crossing Bridge Structural Assessment | Riverside County, CA Darren Smith, PE, BEAP
Lead Mechanical/Plumbing Engineer
Education: BS, Mechanical Engineering Technology, California Polytechnic University, Pomona
Professional Credentials: Professional Landscape Architect: California #M30841; ASHRAE (Building Energy Auditing Professional)
Darren Smith is a registered mechanical engineer with over 25 years of experience in design bid build and design-build projects. As a design engineer or project manager, Darren’s role will be flexible for project task order assignments. With extensive experience in designing and managing numerous construction projects, Darren brings cross-communication at various levels of project ownership.
Relevant Project Experience:
• City of Lancaster, El Dorado Park Revitalization | Lancaster, CA • County of Orange, Irvine Historic Park Agricultural Headquarters Upgrades | Irvine, CA • Los Angeles World Airports, Roadways, Utilities & Enabling Projects, Paving & Street Design | • Los Angeles, CA
• Mt. San Antonio College Sow Barn and Sheep Sorting Pens Low Impact Development (LID) and Drainage Improvements | Walnut, CA
• Department of Veteran’s Administration, Air Handler Unit Replacement | Barstow, CA • Department of General Services, Junipero State Office Building | Los Angeles, CA
18 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements Steven Collins, PE, LEED AP
Lead Electrical Engineer
Education: MS, Electrical Engineering, Rensselaer Polytechnic Institute Professional Credentials: Professional Electrical Engineer: California #E22805; LEED Accredited Professional
Mr. Collins brings over 20 years of experience in Electrical Engineering for Building Systems and has expertise in municipal, education, commercial, and healthcare markets. His experience includes field investigation, design, and specifications for electrical service entrance equipment, standard and emergency distribution systems, lighting systems, controls, power-to-utilization equipment and devices, fire alarm systems, and telecommunication and low-voltage raceway systems.
Relevant Project Experience:
• City of Lancaster, El Dorado Park Revitalization | Lancaster, CA • City of Newport Beach, Central Library Elevator, Fire Alarm and Security System Modernization | Newport Beach, CA
• Department of Veteran’s Administration, Air Handler Unit Replacement | Barstow, CA • The Aerospace Corporation Lighting Replacement | Los Angeles, CA • Orange County Sheriff’s Department, Central Men’s Jail Lighting Retrofit | Orange, CA Faisal Dakhil
Cost Estimator
Education: MS, Civil Engineering, University of Southern California; BS, Civil Engineering, University of Southern California Mr. Dakhil has over 30 years of pre-construction, construction management, and estimating experience in a broad spectrum of projects ranging in value from $1 million to more than $250 million. Faisal has a long track record of successful jobs coming in under budget and on time, resulting in substantial client savings.
Relevant Project Experience:
• City of Commerce Veterans Memorial Park Recreation Center | Commerce, CA • City of Irvine, Bill Barber Park Shade Structures | Irvine, CA • Mt. San Antonio College Sow Barn and Sheep Sorting Pens Low Impact Development (LID) and Drainage Improvements | Walnut, CA
• County of Orange Yale Navigation Center | Santa Ana, CA • City of Glendora Finkbiner Park | Glendora, CA
19 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements Said Hilmy, PhD, PE, SE, LEED AP
Principal /Contract Administrator
Education: Doctorate, Structural Engineering, Cornell University Professional Credentials: Professional Structural Engineer: CA #S3680; Professional Civil Engineer: CA C43988; LEED AP
Dr. Hilmy has over 35 years of experience in structural engineering design and analysis and project management with strong expertise in the design and upgrade of steel, concrete, and wood structures.
Recognized for his knowledge of code developments and seismic retrofit, Dr. Hilmy has worked on more than $3 billion engineering projects and more than 200 seismic assessments and retrofit projects in California.
Mr. Hilmy provides organizational leadership with a focus on quality control in the delivery of construction documents and excellent customer service.
Relevant Project Experience:
• City of Lancaster, El Dorado Park Revitalization | Lancaster, CA • City of Commerce, Veterans Memorial Park | Commerce, CA • City of Murrieta, Town Square Park Amphitheater | Murrieta, CA • City of Rialto City-wide Park Assessment and Improvements | Rialto, CA • City of Irvine, Great Park Concession Building Upgrade | Irvine, CA • City of Irvine, Bill Barber Community Park Shade Structure | Irvine, CA • Los Angeles Mission College Baseball Field Upgrades at El Cariso Park | Sylmar, CA • County of Orange, Santiago Oaks Park - Parking Lot & Patio Upgrade| Orange, CA • City of West Covina, Lower Shadow Oak Park Prefabricated Restroom & Parking Lot Facilities | West Covina, CA
• City of Industry, New Banquet Hall Expo Center | City of Industry, CA • Los Angeles World Airports, Roadways, Utilities & Enabling (RUE), Century Blvd & LAX Street Rehabilitation Los Angeles, CA
• Los Angeles World Airports, Los Angeles World Airports, Roadways, Utilities & Enabling (RUE), Security & Gates Project | Los Angeles, CA
• Los Angeles World Airports, Shell Station Electrical Service | Los Angeles, CA • Topanga Canyon Charter School, Maintenance Vehicle and Pedestrian Access Way Design, Paving and Drainage Repairs | Topanga, CA
• City of Norwalk, Transportation Center, Metrolink Station Parking Lot Expansion | Norwalk, CA • Los Angeles Pierce College, Storm Water Implementation | Woodland Hills, CA
Rio San Gabriel Park
Green, Safe and Active Park
Improvements
4. Relevant
Experience
20 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements The IDS project team brings an accomplished project portfolio. We have successfully delivered design elements that are similar in this RFP for the City of Commerce, City of Irvine, City of Menifee, City of Murrieta, City of Rialto, City of San Bernardino, County of Corona OC Parks Program, County of Los Angeles Parks & Recreation, and the Department of General Services. Our team is eager to work with the City of Downey to develop a design program that resonates with the City and enhances the quality of life within the entire community.
Our services include of the following:
• Architectural Design
• Landscape Architecture
• Civil Design
• Electrical, Mechanical & Plumbing Design
• Structural Design
• Cost Estimating
• Access Compliance (ADA)
• LEED Planning/ Certification
• Energy Assessment
• Building Evaluations &Modifications
• Forensic Investigation
• Risk Assessment & Reduction
• Constructability & Design Review
Relevant Experience
Santiago Creek Bike Trail
City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements 21 City of Lancaster, El Dorado Park Revitalization &
New Community Center
Brief Description
The Existing El Dorado Park is located within a densely populated area and surrounded by established residential neighborhoods, an elementary school, and commercial businesses. The City of Lancaster is focused on creating renovated amenities in this popular existing neighborhood park to improve and expand community resources within the park based on community input.
IDS is providing architectural and engineering services for the removal of the existing pre-school/ community building, construction of a new pre-school/community building, and including new recreational features such as a half-court basketball court with lighting, splash pad, and skate area within the park.
Additionally, the existing dirt path and exercise equipment at the northern end of the park will be replaced with a decomposed granite surface and eleven workout stations with new exercise equipment along the path. ADA access will be incorporated into walkways and recreational amenities throughout the park.
The future enhancements will consist of expanding the playground and replacing existing equipment with types that are inclusive for people of all ages and abilities, including a swing set with 8 swings.
Project Information Project Relevance
Year Completed: est. 2/2024
Total Project Cost: est. $14,500,000
• Civil Engineering
• Site Survey
• Architectural Design
• Landscape Design
• Structural Engineering
• Mechanical/Plumbing Engineering
• Electrical Engineering / Lighting Design
• Code and Accessibility Compliance
• Energy Management
• Interior Design
• Cost Estimating
Project Team Members
Said Hilmy, PhD, PE, SE | Principal In Charge
Adrian Anderson, PE | Lead Civil Engineer
John Silber, AIA | Principal Architect
Joy Lyndes, PLS, FASLA | Landscape Architect
Jaime Rosenbach, PE, SE | Lead Structural Engineer
Darren Smith, PE | Lead Mechanical/Plumbing Engineer
Steven Collins, PE | Lead Electrical Engineer
Faisal Dakhil | Cost Estimator
Reference
City of Lancaster
Mr. Adam Lewis, City Engineer
P: 661.723.6009
E: [email protected]
PROPOSED
PROJECT
PEDESTRIAN PATH
PEDESTRIAN PATH
EXISTING PARKING SPACES
10 1
11 E
ARIZONA ST
6"
2 9
6 3
4 7NOT IN SCOPE
0 20' 40'80'160'
1. NEW COMMUNITY CENTER
2. NEW PLAZA WITH 6 TABLES
3. NEW SPALSH PAD
4. NEW HALF COURT BASKETBALL
5. PLAYGROUND WITH NEW INCLUSIVE PLAY EQUIPMENT
6. NEW SWING-SET WITH 8 SWINGS
7. NEW PICNIC SHELTER WITH 5 TABLES
8. NEW PICNIC SHELTER WITH 6 TABLES
9. NEW SKATE SPOT
10. NEW EXERCISE STATIONS -11 SETS
11. NEW PEDESTRIAN PATHWAY
12. NEW CONCRETE PAVING
13. NEW TURF IRRIGATION
14. NEW LOW WATER USE PLANTS AND IRRIGATION
SITE CONTEXT
IDS PROJECT NO.
DRAWN BY:
SHEET NUMBERSHEET TITLECHECKED BY:
PRINT DATE
IDS
1 PETERS CANYON ROAD, SUITE 130 IRVINE, CA. 92606TEL: 949-387-8500, FAX: 949-387-0800
IDS GROUP
https://www.idsgi.com/ ARIZONA ST. CHULA VISTA, CA 92404 SCALE:1/26/2023 5:04:13 PMAs indicated
1/26/2023 5:04:13 PM
A1OVERALL CONCEPTUAL
DESIGN
JS/RB
.
22X099.01 Lancaster - El Dorado Park
EF
22x086.00
1" = 40'-0"
PROPOSED OVERALL SITE PLAN NORTH
3" = 1'-0"
_ VICINITY MAP NORTH
?
?
A2411' - 0"GROUND LEVEL0"
FIN FLOOR LEVEL2' - 0"
FP334' -10"32' - 10"IDS PROJECT NO.
DRAWN BY:
SHEET NUMBERSHEET TITLECHECKED BY:
PRINT DATE
IDS
1 PETERS CANYON ROAD, SUITE 130 IRVINE, CA. 92606
TEL: 949-387-8500, FAX: 949-387-0800
IDS GROUP
https://www.idsgi.com/ ARIZONA ST. CHULA VISTA, CA 92404 SCALE:1/26/2023 5:04:15 PM3/32" = 1'-0"
1/26/2023 5:04:15 PM
A2CONCEPTUAL PLAN −
COMMUNITY BUILDING
Checker
.
22X099.01 Lancaster - El Dorado Park
Author
22x086.00
NORTH
3/32" = 1'-0"
FP - COMMUNITY BUILDING
3/32" = 1'-0"
Elevation 5 - a
City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements 22 City of Irvine, Bill Barber Park Shade Structures
Brief Description
Colonel Bill Barber Marine Corps Memorial Community Park (Bill Barber Community Park) is a 39-acre park located at 4 Civic Center Plaza and offers an array of programs and events for the Irvine community. The city envisioned a shade structure for patrons while attending baseball and softball games at the park’s Dianna Manning Stadium and three (3) lighted softball fields. IDS prepared a shade study analysis for the city to ensure that a structure provided comfort to residents without obstructing lines of sight or cast shadows on the infield. Conceptual design, final design, bidding, and construction support were also completed by IDS for the project.
Project Information Project Relevance
Year Completed: est. 2/2024
Total Project Cost: est. $1,442,000
• Architecture & Design
• Civil Design
• Signing & Striping
• Utility Coordination
• Concrete Walkways
• Topographic Survey
• Structural Engineering
• Site Improvements
Project Team Members
Said Hilmy, PhD, PE, SE | Principal In Charge
Adrian Anderson, PE | Lead Civil Engineer
John Silber, AIA | Principal Architect
Jaime Rosenbach, PE, SE | Lead Structural Engineer
Faisal Dakhil | Cost Estimator
Reference
City of Irvine
Mr. Chris Brown, Senior Project Manager
P: 949.724.6937
E: [email protected]
Softball Field Shade Structure Concept Baseball Stadium Shade Structure Concept
City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements 23 City of Irvine, Great Park Concession Stands Upgrades
Brief Description
IDS is working with the City of Irvine to upgrade four (4) existing Orange County Great Park Sports Park Concessions Facilities. The project brings the city’s concession facilities into accordance with the County of Orange Health Care Agency (HCA). The agency requires facilities where food and beverages for human consumption are prepared and served to obtain a health permit.
IDS performed interior functional upgrades with a concept design which includes outdoor areas for barbeques with architectural shade covers in line with the existing design. Each concession stand requires new kitchen equipment along with mechanical, plumbing, and electrical upgrades. This project was an exercise in coordination and creativity to fit all desired program elements into existing spaces.
Project Information Project Relevance
Year Completed: est. 1/2024
Total Project Cost: est. $1,960,000
• Civil Engineering & Surveying
• Architecture & Design
• Electrical Engineering
• Mechanical - HVAC & Plumbing
• Structural Engineering
• Interior Design and Space Planning
• BIM
• Specifications, CSI
• Construction Support
• Building/Facility Condition Assessment
Project Team Members
Said Hilmy, PhD, PE, SE | Principal In Charge
Adrian Anderson, PE | Lead Civil Engineer
John Silber, AIA | Principal Architect
Jaime Rosenbach, PE, SE | Lead Structural Engineer
Faisal Dakhil | Cost Estimator
Reference
City of Irvine
Ms. Stacy DeLong, Senior Project Manager
P: 949.473.1237
E: [email protected]
Rio San Gabriel Park
Green, Safe and Active Park
Improvements
5. Fee
Proposal
24 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements Fee Proposal
Per the RFQ the IDS fee proposal has been submitted in a separate sealed envelope.
Rio San Gabriel Park
Green, Safe and Active Park
Improvements
6. Project Plan/
Schedule
City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements 25 SERVICE DELIVERY SCHEDULE [42]
IDS Group
Project Start:5/16/2023
16 Ma
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24 TASK DESCRIPTION PLAN
START
PLAN
END Days 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 Main contract 5/16/2023 11/1/2024
Kick Off Meeting 5/16/2023 5/16/2023 0
Task No. 2 - Site Analysis / Planning 5/18/2023 6/2/2023 15 Task No. 3 - Preliminary Design 6/5/2023 7/10/2023 35
Task No. 4 - Environmental Analysis 7/11/2023 10/3/2023 84 Task No. 5 - 60% Design Plans 7/11/2023 8/8/2023 28
Task No. 6 - 90% Design Plans, Technical Specifications & Initial Cost Estimate (Incl. 2 Weeks City Review)8/14/2023 9/15/2023 32
Task No. 7 - 100% Design Plans, Technical Specifications & Cost Estimate (Incl. 2 Weeks City Review)9/18/2023 10/6/2023 18
Task No. 8 - Final PS&E and Bid Documents (City Review/Bid Process Excluded) (Incl. 2 Weeks City Review)10/9/2023 10/16/2023 7
Task No. 9 - Construction Support Services (Estimated 12 months)11/1/2023 11/1/2024 366
Project Plan/Schedule
Rio San Gabriel Park
Green, Safe and Active Park
Improvements
Attachment A
Appendix "C" - Certi cations
26 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements Appendix “C” - Certifications
27 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements
NON-LOBBYING CERTIFICATION
CITY OF DOWNEY REQUEST FOR PROPOSAL
FOR THE RIO SAN GABRIEL PARK GREEN, SAFE
AND ACTIVE PARK IMPROVEMENTS
RFP NO.: 23-001
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a “Disclosure of Lobbying Activities”.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.
Firm
Signed and Printed Name:
Title
Date
IDS Group, Inc.
Said Hilmy, PhD, PE, SE, LEED AP
Principal
March 31, 2023
28 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements
NON-DISCRIMINATION CERTIFICATION
CITY OF DOWNEY REQUEST FOR PROPOSAL
FOR THE RIO SAN GABRIEL PARK GREEN, SAFE
AND ACTIVE PARK IMPROVEMENTS
RFP NO.: 23-001
The undersigned contractor or corporate officer, during the performance of this contract, certifies as follows:
1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Contractor’s commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Contractor’s non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law.
29 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements
7.The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States.
8.Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
Principal
IDS Group, Inc.
March 31, 2023
30 City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements
DEBARMENT AND SUSPENSION CERTIFICATION
CITY OF DOWNEY REQUEST FOR
PROPOSAL
FOR THE RIO SAN GABRIEL PARK GREEN, SAFE
AND ACTIVE PARK IMPROVEMENTS
RFP NO.: 23-001
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
Has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
Does not have a proposed debarment pending; and
Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions.
The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.
March 31, 2023
Said Hilmy, PhD, PE, SE, LEED AP
Rio San Gabriel Park
Green, Safe and Active Park
Improvements
Attachment B
Subconsultant Proposal
Page | 3
PROJECT UNDERSTANDING
Sagecrest is pleased to provide this proposal for environmental services for the Rio San Gabriel Park Improvements project. Our understanding is the Proposed Project involves improvements to the park’s existing leisure and recreational facilities. These improvements include replacing the entire southerly parking lot, stabilizing the subgrade and installing new curbs, gutters and pavement and upgrading pedestrian amenities such as damaged sidewalks, walkways surrounding playground and fitness equipment areas, access ramps, etc. throughout park.
Additionally, new decomposed granite trails/walkways with concrete curbs will be installed throughout park perimeter joining all park amenities and San Gabriel River regional bike path.
Other improvements include ADA accessible rubber mulch for playground equipment and pour- in-place recycled rubber surfacing for fitness equipment, new shade structures and picnic stations. No new facilities are proposed as part of the Proposed Project, nor any intensification of uses already established in the park’s programming.
The Project Site has a General Plan Land Use Designation of Open Space (OS) and a zoning designation of Single-Family Residential (R-1 6,000). Surrounding land uses include single-family residential to the north and east, a mix of commercial uses to the south, and the San Gabriel River and associated regional bike path to the east.
SCOPE OF WORK
Sagecrest’s work plan details our approach to developing, managing, and implementing all actions for the preparation of a Mitigated Negative Declaration and review of supporting technical studies as follows:
Task 1: Project Initiation & Project Description
Kick-off Meeting: Upon receipt of the Notice to Proceed (NTP), the Sagecrest Project Manager will meet with City Staff and the Client to review the Proposed Project and collect all available project information, including project applications, site plans, elevations, narrative descriptions, comment letters, and previously prepared technical studies. The Kick-Off Meeting will accomplish the following:
• Identify the roles and responsibilities of the Sagecrest team, City staff, the Client, and their architect/civil engineer;
• Define communication protocol;
• Review current project information including site plan, elevations, landscape plans, utility plans, project applications, narrative descriptions, comment letters, and previously prepared technical studies;
• Refine the project schedule.
Page | 4
Request for Information: Sagecrest will review all available project-related data provided by the Client and City to identify any gaps. Sagecrest will prepare a Request for Information document to be completed by the City and/or Client.
Project Description: Once all relevant information is collected, Sagecrest will write a comprehensive description for the Proposed Project, to form the basis for the analysis of the potential impacts of the Proposed Project on the environment. The project description will detail all phases of the project to meet the requirements of CEQA and will be based on the project information provided by the City and the Client. The project description will include:
• Narrative and graphical presentation of the Proposed Project; • Project site location and boundaries;
• Environmental setting and surrounding land uses;
• Regional and vicinity topographical maps;
• Site plan, conceptual landscape plans, and utility plans; • Construction phasing and schedule;
• Off-site improvements;
• Operational characteristics;
• Statement of objectives and purpose;
• Responsible agencies and their potential approvals or permits required; • Discretionary approvals by the City.
Tribal Consultation Per AB52: Sagecrest and the cultural resources subconsultant, VCS Environmental, will work with the City planner to support tribal consultation pursuant to AB52 and incorporate the findings into the MND.
Task 2: Technical Studies
Review, Comment, and Coordinate Technical Studies: Sagecrest will review all technical studies prepared by other professionals in support of the Proposed Project to confirm consistency in the project description and that the analysis is sufficient for the purposes of CEQA.
The Client and/or City has prepared or will prepare the following technical studies:
• Phase I Environmental Site Assessment
• Geotechnical Report
• Hydrology Report
• Preliminary Water Quality Management Plan
Prepare Technical Studies: Sagecrest has assembled a team of technical specialists that will prepare the following technical studies to support the CEQA analysis. Sagecrest will manage and
Page | 5
coordinate the technical work of the subconsultants to ensure quality and consistency across all topical issues examined in the Initial Study.
Air Quality, Greenhouse Gas, Energy Impact Analysis, RK Engineering This task includes a comprehensive technical study of potential impacts to air quality, energy usage, and greenhouse gas emissions as a result of construction and operation of the Proposed Project and one round of response to comments.
Cultural Resources Report, VCS Environmental
This task includes record searches for known cultural and paleontological resources, a Sacred Lands File search, an intensive pedestrian survey, as well as the preparation of a combined Cultural and Paleontological Resources Assessment Report. It is assumed that the City will conduct Native American consultations in compliance with Assembly Bill 52 (AB 52).
Noise Impact Analysis, RK Engineering
This task includes a comprehensive analysis of both potential noise and vibration impacts as a result of construction and operation of the Proposed Project and one round of response to comments.
Task 3: CEQA Document, Initial Study/Mitigated Negative Declaration Screencheck Draft Initial Study Checklist: Sagecrest will prepare a detailed Initial Study Checklist that meets the requirements of the CEQA Statue and Guidelines, and the City’s local CEQA guidelines, including applicable significance thresholds. The Initial Study will assist Sagecrest and the City in determining the appropriate level of CEQA review for the Proposed Project (Section 15063), expected to be a Mitigated Negative Declaration. The Initial Study will use the most recent version of the CEQA Environmental Checklist Form (based on Appendix G, updated January 2019) and will contain the following:
• Detailed project description and location of the Project Site • Identification of the environmental setting
• Identification of the potential environmental effects of the Proposed Project for each topical issue, with evidence to support the analysis
• The significance criteria or threshold used to evaluate each topical issue • The mitigation measures identified, if any, to reduce the potential impact to less than significant
• Examination of consistency with existing zoning, plans and other applicable land use controls.
Page | 6
The environmental topics outlined in the CEQA Initial Study Checklist include:
• Aesthetics
• Agriculture/Forestry Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology/Soils
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Hydrology/Water Quality
• Land Use/Planning
• Mineral Resources
• Noise
• Population/Housing
• Public Services
• Recreation
• Transportation
• Tribal Cultural Resources
• Utilities/Service Systems
• Wildfire
• Mandatory Findings of Significance
The discussion for each environmental topic will be supported by technical studies, as appropriate, attached as appendices to the Initial Study Checklist.
Sagecrest will transmit the Screencheck Draft Initial Study Checklist to the City in Microsoft Word to facilitate comments in tracked changes, and in Adobe Acrobat to include all figures and technical study appendices. The City will review and comment on the Screencheck Draft Initial Study and appendices and provide a consolidated set of comments to Sagecrest for revisions.
Proofcheck Draft Initial Study Checklist: Upon receipt of one set of consolidated comments on the Screencheck Draft Initial Study and appendices from the City, Sagecrest will revise the documents accordingly to produce the Proofcheck Draft document. This will include coordination with subconsultants to revise technical study appendices as needed and facilitate the review and approval of the final versions of each technical study.
Sagecrest will transmit the Proofcheck Draft Initial Study Checklist to the City in Microsoft Word to facilitate comments in tracked changes, and in Adobe Acrobat to include all figures and technical study appendices. The City will review and comment on the Proofcheck Draft document and provide a consolidated set of comments to Sagecrest for a final round of revisions.
Public Review Draft Initial Study Checklist: Upon approval by the City Sagecrest will prepare the public review draft initial study checklist for distribution as follows:
Printed Copies: Once the City approves the Public Review IS/MND, Sagecrest will prepare printed of the Public Review IS (direct reimbursable expense).
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Electronic Version: Sagecrest will provide the Public Review IS to the City electronically in Adobe PDF for the City to post on its website.
Mitigation Monitoring and Reporting Plan: For Initial Studies that identify mitigation measures to reduce a potentially significant impact to less than significant, Sagecrest will consolidate all mitigation measures into tabular format to serve at the Mitigation Monitoring and Reporting Plan (Section 15097) and provide an electronic copy to the City.
Task 4: Public Review and Comment
Public Noticing: Sagecrest will prepare the draft and final Notice of Intent to Adopt a Mitigated Negative Declaration (NOI) according to Section 15072(g) and distribution list for the City to distribute as follows:
• File with the County Clerk Recorder and State Clearinghouse according to Section 15072(d) and Section 15073(a);
• Publish in a local newspaper whose general circulation includes the project area according to Section 15072(b);
• Deliver via certified mail for the 30-day public review period to the final distribution list, which will include responsible and trustee agencies, reviewing agencies, adjacent cities according to Section 15073(c);
• Deliver via first class mail to nearby property owners and interested parties according to Section 15072(b)(3);
Sagecrest will compile all certified receipts and document when and where the IS was mailed; these will be provided to the City for its records.
Response to Comments: Sagecrest will prepare a response to comments on a time and materials basis.
Attendance at Public Hearing(s): Sagecrest will attend and be available to answer questions from the public and/or decision-making body at the public hearings before the Planning Commission and Board of Supervisors on a time and materials basis.
Notice of Determination: Sagecrest will prepare a Notice of Determination according to Section 15075(b) and file it with the County Clerk Recorder and the State Clearinghouse. The Client will be responsible for the California Fish and Wildlife fee to be paid directly to the County Clerk Recorder at the time of filing the NOD.
Task 5: Ongoing Project Management
Sagecrest is always available by phone and email for ongoing communication and project management. This task would include coordination with Sagecrest’s environmental project manager and the City. Such tasks shall be billed based on actual hours worked in accordance with the included fee schedule.
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PROJECT SCHEDULE
Sagecrest understands that the deliverables in the City’s RFP must be completed within twelve (12) weeks of the completion of Task 3. Preliminary Design. The below schedule is provided to capture the entirety of the environmental document preparation. It is possible for items in Tasks 1 and 2 of overlap with the early design phase of the Proposed Project to meet the RFP deadlines.
TASK ESTIMATED SCHEDULE
TASK 1: PROJECT INITIATION & PROJECT DESCRIPTION
Kick-Off Meeting Week 1
Request for Information Week 1
Project Description Week 2
Tribal Noticing Per AB52 Week 2-12
TASK 2: TECHNICAL STUDIES
Review Existing Technical Studies
(Within 2 Weeks of Receipt) Week 3
Technical Studies
(Dependent Upon Completion of the Traffic
Study)
Week 1-6
TASK 3: CEQA DOCUMENT PREPARATION
Screencheck Draft Initial Study Checklist
(Within 3 Weeks of Completion of Technical
Studies and approval of preliminary design by
the City)
Week 8
*City Review of Screencheck Draft Week 8-10
Proofcheck Draft Initial Study Checklist Week 11
*City Review of Proofcheck Draft Week 12
Public Review Draft Initial Study Checklist Week 13
*City Review of Printcheck Draft Week 14
TASK 4: PUBLIC REVIEW AND COMMENT
Public Noticing – Prepare NOI Week 13
*City Review of NOI Week 14
Public Comment Period Week 15-18
Response to Comments Week 19
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TASK ESTIMATED SCHEDULE
*City Review of Response to Comments Week 21
Attendance at Public Hearing(s) TBD
Notice of Determination Within 5 Days
TASK 5: PROJECT MANAGEMENT AND MEETINGS
Project Management/Meeting Ongoing
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PROJECT COST
Sagecrest Planning + Environmental Task and Estimate Fee Schedule
TASK ESTIMATED FEE
TASK 1: PROJECT INITIATION & PROJECT DESCRIPTION
Kick-Off Meeting $1,000
Request for Information $1,000
Project Description $2,500
Tribal Consultation Per AB52 $500
SUBTOTAL TASK 1 $5,000
TASK 2: TECHNICAL STUDIES
Review, Comment, and Coordinate Technical Studies $3,500 Subconsultant Technical Studies See Below
SUBTOTAL TASK 2 $3,500
TASK 3: CEQA DOCUMENT PREPARATION
Screencheck Draft Initial Study Checklist $25,000
Proofcheck Draft Initial Study Checklist $7,500
Public Review Draft Initial Study Checklist $4,000
Mitigation Monitoring and Reporting Plan $1,000
SUBTOTAL TASK 3 $37,500
TASK 4: PUBLIC REVIEW AND COMMENT
Public Noticing $1,000
Response to Comments (Billed Hourly) TBD
Attendance at Public Hearing(s) (Billed Hourly) TBD
Notice of Determination $750
SUBTOTAL TASK 4 $1,750
TASK 5: PROJECT MANAGEMENT AND MEETINGS
Project Management $5,000
SUBTOTAL TASK 5 $5,000
PROJECT TOTAL $52,750
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SUBCONSULTANT TECHNICAL STUDIES ESTIMATED COST
AQ, Energy, GHG Impact Analysis, RK Engineering $3,850
Cultural Resources Report, VCS Environmental $6,198.50
Noise Impact Analysis, RK Engineering $4,180
TOTAL $14,228.50
DIRECT/REIMBURSABLE EXPENSES ESTIMATED COST
Printed Copies of IS $750
Public Notification Package $750
Newspaper Advertisement TBD
Notice of Intent County Clerk Recorder $50
Notice of Determination County Clerk Recorder $50
Department of Fish and Wildlife Filing Fee (2022) $2,548 Postage and Certified Mail Current Mailing Rates
Mileage Current IRS Rate
Sagecrest Planning+Environmental
2023 Fee Schedule
President $240.00/hour
Vice-President $220.00/hour
Senior Project Manager $200.00/hour
Project Manager $180.00/hour
Associate Planner $160.00/hour
Assistant Planner $145.00/hour
Administrative Support $105.00/hour
Reimbursable Expenses: Expenses incurred related to the Client’s project will be billed at actual cost plus ten percent, in addition to hourly rate, if applicable. Reimbursable expenses include, but are not limited to, reprographics, postage, certified mailings, office supplies, and document recording fees. Vehicle mileage will be billed at $0.625/mile (or current IRS allowable rate) and parking expenses incurred by Sagecrest employees are charged at cost.
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PROJECT TEAM
The Sagecrest team is comprised of a diverse group of planners and other professionals with expertise in urban planning and design, environmental planning, public policy, and project management. Our team is recognized for the collaborative and insightful approach that results in high quality work and proven results.
Allocation of Resources
The Sagecrest development team is led by Lindsay Ortega, Vice President, who will be responsible for overall project management. Kelly Ribuffo and Simin Zakavand, Project Managers, will be responsible for document writing, supervision of technical experts, and coordination with the Client project team and City staff.
LINDSAY ORTEGA, AICP, VICE PRESIDENT
Lindsay is a certified planner and has worked in the areas of planning, development, marketing, and community
outreach since 2004. She has experience managing
entitlement applications and environmental documents in over 70 jurisdictions throughout California and has worked in cities as a planner including Anaheim, Huntington Beach, San Juan Capistrano, and Brea. Lindsay leads a team of
experienced project planners responsible for managing
and processing a variety of environmental documents and project entitlements. She has a degree in Political Science and Public Affairs from UCLA and a Master of Urban and
Regional Planning from the University of California, Irvine.
KELLY RIBUFFO, PROJECT MANAGER
Kelly has worked in the areas of current planning and
historic preservation since 2011. As a public sector planner in Florida and California she has extensive experience
processing a variety of complex entitlement projects
including conditional use permits, variances, site plans, environmental review, and design review permits for
residential, commercial, and institutional projects. Kelly also specializes in historic preservation design review for 19th and 20th century historic resources. She has a Master of Science in Historic Preservation from the University of Oregon. She also meets the Secretary of Interior’s
Professional Qualification Standards in the disciplines of History and Architectural History.
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SIMIN ZAKAVAND, PROJECT MANAGER
Simin has worked in the areas of planning, development, and engineering since 2015. She has extensive experience managing entitlement applications throughout Southern
California and has worked in cities as a contract staff planner, including Costa Mesa and Westminster. She has
managed complex projects including ADU Design
Guidelines, Conditional Use Permits, Minor Conditional
Use Permits, and Development Reviews. Simin has strong
graphic and software skills including AutoCAD, SketchUp, and InDesign that makes her an asset when coordinating
with other technical disciplines on a project development team. She has a Bachelor of Urban Development Engineering and a Masters of Urban and Regional Planning from the University of California, Irvine.
RK Engineering Group (Air Quality, Greenhouse Gas, Energy, Noise, Traffic) Bryan Estrada, AICP, Principal
4000 Westerly Place, Suite 280, Newport Beach, CA 92660 Phone: (949) 474-0871 Email: [email protected]
RK Engineering Group (RK), founded by Robert Kahn, P.E. has been serving clients for over 40 years by providing professional consulting services specializing in Transportation Planning, Traffic Engineering and Environmental Engineering. Over the past 40+ years, RK has completed numerous projects for both public municipalities and private clientele in the following counties: Orange County, Riverside County, Los Angeles County, San Bernardino County, San Diego County and Ventura County.
VCS Environmental (Cultural Resources)
Pat Maxon, RPA, Principal Investigator
30900 Rancho Viejo Road, Suite 100, San Juan Capistrano, CA 92675 Phone: 949.489.2700 Email: [email protected]
VCS Environmental is a full-service consulting firm specializing in the building and transportation industries across Southern California. They specialize in Planning, Biological, Cultural, Regulatory, and Fire Planning services. They have over 26 years of experience providing environmental consulting services for their clients. Their success is based on our corporate philosophy of providing high-quality services while shepherding our clients through complex local, state, and federal agency processes. Their focus is to protect our clients, troubleshoot issues, and fix problems to get projects over the goal line as quickly and cost-effectively as possible.
SOLUTIONS
t h r o u g h i n t e g r a t e d d e s i g n
1 P e t e r s C a n y o n R d . S t e . 1 3 0 , I r v i n e , C A 9 2 6 0 6 T : 9 4 9 . 3 8 7 . 8 4 0 0 F : 9 4 9 . 3 8 7 . 0 8 0 0 w w w . i d s g i . c o m
Engineering Design Services
Rio San Gabriel Park
Green, Safe, and Active Park Improvements
City of Downey
Revised Fee Proposal
Rio San Gabriel Park
Green, Safe and Active Park
Improvements
5. Fee
Proposal
EXHIBIT "C"
COMPENSATION
Sample Fee Proposal
Consultant Contract No. Date
DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate Total Architecture $ $
Structural Engineer $ $
Electrical Engineer $ $
Mechanical Engineer $ $
LABOR COST
a) Subtotal Direct Labor Costs $
b) Anticipated Salary Increases (see page 2 for sample)$ c)TOTAL DIRECT LABOR COSTS [(a) + (b)] $
FRINGE BENEFITS
d) Fringe Benefits (Rate: %) e) TOTAL FRINGE BENEFITS [(c) x (d)] $
INDIRECT COSTS
f) Overhead (Rate: %) g) Overhead [(c) x (f)] $
h) General and Administrative i) Gen & Admin (c) x (h)] $ (Rate: %)
j)TOTAL INDIRECT COSTS [(e) + (g) + (i)]$
FEE (Profit)
q) (Rate: %)k)TOTAL FIXED PROFIT [(c) + (j) x (q)]$
OTHER DIRECT COSTS (ODC)
Description Unit(s) Unit Cost Total
l) Travel/Mileage Costs (supported by
consultant actual costs)$ $
m) Equipment Rental and Supplies
(itemize)$ $
n) Permit Fees (itemize), Plan Sheets
(each),Test Holes (each), etc.$ $
o) Subconsultant Costs (attach detailed
cost proposal in same format as
prime consultant estimate for each
subconsultant)$ $
p)TOTAL OTHER DIRECT COSTS [(l)+(m)+(n)+(o)] $
TOTAL COST [(c) + (j) + (k) + (p)] $
NOTES:
Employees subject to prevailing wage requirements to be marked with an *. ODC items should be based on actual costs and supported by historical data and other documentation. •ODC items that would be considered “tools of the same trade” are not reimbursable. •ODC items should be consistently billed directly to all clients, not just when client will pay for them as a direct cost. •ODC items when incurred for the same purpose, in like circumstances, should not be included in any indirect cost pool or in overhead rate.
Project Manager
IDS Staff
Sr. Civil Engineer $ $
Landscape Architect
IDS Staff
$
$
$
$
$ $
City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements i IDS
Architecture
IDS
Structural
IDS
Electrical
IDS
Mechanical
IDS
Civil - PM
IDS
Civil - PE
IDS Landsc
Architecture
Environmental
(Sub)
Survey
(Sub)
Support
/Admin
Labor Fee
Total
Task Description $150 $197 $150 $150 $197 $155 $197 $180 $180 $66 Kick-off meeting 4 2 2 2 2 2 3 3 $3,429
Perform Constructability Review 2 2 2 2 4 4 2 $3,096
CPT review meeting (two meetings to review comments)4 4 4 4 4 2 2 $4,130 Address CPT comments 2 2 2 2 4 4 2 2 $3,456
Labor Subtotal for Task No. 1 12 10 10 10 14 10 9 7 0 0 Fee Subtotal for Task No. 1 $1,800 $1,970 $1,500 $1,500 $2,758 $1,550 $1,773 $1,260 $0 $0 $14,111 Task No. 2 - Site Analysis
Comprehensive Review of Park Site, Programs & Adjacent Development 4 8 2 2 2 2 $3,198 Development of Comprehensive Program Document 8 2 4 2 2 2 2 $3,592 Field Inspection and Notes 2 4 2 2 2 2 $2,298
Development Preliminary Site Plan 8 2 2 2 4 32 16 $11,094 Develoment of ROM Estimates 4 2 2 2 1 2 2 $2,495
Labor Subtotal for Task No. 2 26 6 20 10 11 40 24 0 0 0 Fee Subtotal for Task No. 2 $3,900 $1,182 $3,000 $1,500 $2,167 $6,200 $4,728 $0 $0 $0 $22,677 Task No. 3 - Preliminary Design
Research available records & documents 4 2 16 2 1 3 1 3 5 $5,993 Perform topographic surveying 2 4 80 $15,414
Evaluation of existing configuration of hardscape amenities 2 2 2 4 2 $2,102 Photograph issues for photo log 1 1 1 1 1 1 1 $1,196
Detail Utility Search 1 4 $817
Meeting with City staff to review proposed improvement concept design 2 2 2 2 1 2 2 $2,195 Labor Subtotal for Task No. 3 9 7 19 5 8 18 6 3 85 0
Fee Subtotal for Task No. 3 $1,350 $1,379 $2,850 $750 $1,576 $2,790 $1,182 $540 $15,300 $0 $27,717 Define project description & delineate project study area for technical analysis 2 8 $1,834 Preparation of Admin Draft IS consistent with CEQA guidelines 2 176 $32,074 Prepare Draft IS and Draft MND for public circulation 2 26 $5,074 Prepare responses to public Draft and prepare Final MND, Submit to City 1 2 20 $4,144 Prepare MMRP 1 3 $737
Labor Subtotal for Task No. 4 1 0 0 0 9 0 0 233 0 0
Fee Subtotal for Task No. 4 $150 $0 $0 $0 $1,773 $0 $0 $41,940 $0 $0 $43,863 Prepare 60% construction plans 24 24 32 16 6 30 20 $25,300 Prepare NPDES document 12 66 $12,594
Prepare preliminary cost estimates for all recommended improvements 2 2 2 2 1 2 2 $2,195 Labor Subtotal for Task No. 5 26 26 34 18 19 98 22 0 0 0 Fee Subtotal for Task No. 5 $3,900 $5,122 $5,100 $2,700 $3,743 $15,190 $4,334 $0 $0 $0 $40,089 Utility notices and relocation coordination 2 4 1 $1,080 Prepare 90% construction plans 28 12 24 16 4 18 6 $17,324 Prepare technical specifications 4 2 2 2 4 2 2 $2,908
Prepare unit price estimate 2 4 2 2 1 2 2 $2,589
Labor Subtotal for Task No. 6 34 18 28 20 11 24 10 0 0 3 Fee Subtotal for Task No. 6 $5,100 $3,546 $4,200 $3,000 $2,167 $3,720 $1,970 $0 $0 $198 $23,901 100% Construction plans 8 2 2 2 4 10 3 $5,123
100% contract specifications 2 2 2 2 2 4 1 $2,542
Prepare unit price estimate with construction cost 1 3 1 1 1 1 1 $1,590 Plan check documents for permits and approvals 2 2 2 2 2 4 2 $2,702 Labor Subtotal for Task No. 7 13 9 7 7 9 15 10 0 0 1
Fee Subtotal for Task No. 7 $1,950 $1,773 $1,050 $1,050 $1,773 $2,325 $1,970 $0 $0 $66 $11,957 Final Utility notices 1 2 1 $573
Final construction plans (hard and electronic copies)2 2 2 2 2 8 2 $3,322 Final specifications (hard and electronic copies)2 2 2 2 2 2 1 $2,148 Final estimates (hard and electronic copies)1 3 1 1 1 1 1 $1,590 Labor Subtotal for Task No. 8 5 7 5 5 6 11 5 0 0 2
Fee Subtotal for Task No. 8 $750 $1,379 $750 $750 $1,182 $1,705 $985 $0 $0 $132 $7,633 Site / Field Observation 2 3 2 2 2 2 2 $2,589
RFIs/RFCs 4 4 4 4 4 4 4 $4,784
Closeout / As-Builts 4 2 2 2 4 4 4 $3,790
Labor Subtotal for Task No. 9 10 9 8 8 10 10 10 0 0 0
Fee Subtotal for Task No. 9 $1,500 $1,773 $1,200 $1,200 $1,970 $1,550 $1,970 $0 $0 $0 $11,163 20,400$ 18,124$ 19,650$ 12,450$ 19,109$ 35,030$ 18,912$ 43,740$ 15,300$ 396$ 203,111$ Reimbursables 400 400$ 800$
TOTAL FEE $203,911
Task No. 1 - Project Management
Subtotal Fees
City of Downey
Rio San Gabriel Park
FEE PROPOSAL
July 27, 2023
Task No. 4 - Environmental Analysis
Task No. 5 - Prepare 60% Design Plans
Task No. 6 - 90% Design Plans, Technical Specifications & Estimate Task No. 7 - 100% Design Plans, Technical Specifications & Estimate Task No. 8 - Final 100% PS&E & Bid Documents
Task No. 9 - Construction Support Services
Fee Proposal (Based on Reduced Scope as of 7/27/2023)
City of Downey - RFQ No. 23-001
Rio San Gabriel Park, Green Safe, and Active Park Improvements ii IDS Architecture IDS Structural IDS Electrical IDS Mechanical IDS Civil - PM IDS Civil - PE IDS Landsc Architecture Environmental (Sub)Survey (Sub)Support /Admin Labor Fee TotalTask Description $150 $197 $150 $150 $197 $155 $197 $180 $180 $66Kick-off meeting 4 2 2 2 2 2 3 3 $3,429Perform Constructability Review 2 2 2 2 4 4 2 $3,096CPT review meeting (two meetings to review comments)4 4 4 4 4 2 2 $4,130Address CPT comments 2 2 2 2 4 4 2 2 $3,456Labor Subtotal for Task No. 1 12 10 10 10 14 10 9 7 0 0 Fee Subtotal for Task No. 1 $1,800 $1,970 $1,500 $1,500 $2,758 $1,550 $1,773 $1,260 $0 $0 $14,111Task No. 2 - Site Analysis Comprehensive Review of Park Site, Programs & Adjacent Development 4 8 2 2 2 2 $3,198Development of Comprehensive Program Document 8 2 4 2 2 2 2 $3,592Field Inspection and Notes 2 4 2 2 2 2 $2,298Development Preliminary Site Plan 8 2 2 2 4 32 16 $11,094Develoment of ROM Estimates 4 2 2 2 1 2 2 $2,495Labor Subtotal for Task No. 2 26 6 20 10 11 40 24 0 0 0Fee Subtotal for Task No. 2 $3,900 $1,182 $3,000 $1,500 $2,167 $6,200 $4,728 $0 $0 $0 $22,677Task No. 3 - Preliminary DesignResearch available records & documents 4 2 16 2 1 3 1 3 5 $5,993Perform topographic surveying 2 4 80 $15,414Evaluation of existing configuration of hardscape amenities 2 2 2 4 2 $2,102Photograph issues for photo log 1 1 1 1 1 1 1 $1,196Detail Utility Search 1 4 $817Meeting with City staff to review proposed improvement concept design 2 2 2 2 1 2 2 $2,195Labor Subtotal for Task No. 3 9 7 19 5 8 18 6 3 85 0 Fee Subtotal for Task No. 3 $1,350 $1,379 $2,850 $750 $1,576 $2,790 $1,182 $540 $15,300 $0 $27,717 Define project description & delineate project study area for technical analysis 2 8 $1,834 Preparation of Admin Draft IS consistent with CEQA guidelines 2 176 $32,074 Prepare Draft IS and Draft MND for public circulation 2 26 $5,074 Prepare responses to public Draft and prepare Final MND, Submit to City 1 2 20 $4,144 Prepare MMRP 1 3 $737
Labor Subtotal for Task No. 4 1 0 0 0 9 0 0 233 0 0
Fee Subtotal for Task No. 4 $150 $0 $0 $0 $1,773 $0 $0 $41,940 $0 $0 $43,863 Prepare 60% construction plans 24 24 32 16 6 30 20 $25,300 Prepare NPDES document 12 66 $12,594
Prepare preliminary cost estimates for all recommended improvements 2 2 2 2 1 2 2 $2,195 Labor Subtotal for Task No. 5 26 26 34 18 19 98 22 0 0 0 Fee Subtotal for Task No. 5 $3,900 $5,122 $5,100 $2,700 $3,743 $15,190 $4,334 $0 $0 $0 $40,089 Utility notices and relocation coordination 2 4 1 $1,080 Prepare 90% construction plans 28 12 24 16 4 18 6 $17,324 Prepare technical specifications 4 2 2 2 4 2 2 $2,908
Prepare unit price estimate 2 4 2 2 1 2 2 $2,589
Labor Subtotal for Task No. 6 34 18 28 20 11 24 10 0 0 3 Fee Subtotal for Task No. 6 $5,100 $3,546 $4,200 $3,000 $2,167 $3,720 $1,970 $0 $0 $198 $23,901 100% Construction plans 8 2 2 2 4 10 3 $5,123
100% contract specifications 2 2 2 2 2 4 1 $2,542
Prepare unit price estimate with construction cost 1 3 1 1 1 1 1 $1,590 Plan check documents for permits and approvals 2 2 2 2 2 4 2 $2,702 Labor Subtotal for Task No. 7 13 9 7 7 9 15 10 0 0 1
Fee Subtotal for Task No. 7 $1,950 $1,773 $1,050 $1,050 $1,773 $2,325 $1,970 $0 $0 $66 $11,957 Final Utility notices 1 2 1 $573
Final construction plans (hard and electronic copies)2 2 2 2 2 8 2 $3,322 Final specifications (hard and electronic copies)2 2 2 2 2 2 1 $2,148 Final estimates (hard and electronic copies)1 3 1 1 1 1 1 $1,590 Labor Subtotal for Task No. 8 5 7 5 5 6 11 5 0 0 2
Fee Subtotal for Task No. 8 $750 $1,379 $750 $750 $1,182 $1,705 $985 $0 $0 $132 $7,633 Site / Field Observation 2 3 2 2 2 2 2 $2,589
RFIs/RFCs 4 4 4 4 4 4 4 $4,784
Closeout / As-Builts 4 2 2 2 4 4 4 $3,790
Labor Subtotal for Task No. 9 10 9 8 8 10 10 10 0 0 0
Fee Subtotal for Task No. 9 $1,500 $1,773 $1,200 $1,200 $1,970 $1,550 $1,970 $0 $0 $0 $11,163 20,400$ 18,124$ 19,650$ 12,450$ 19,109$ 35,030$ 18,912$ 43,740$ 15,300$ 396$ 203,111$ Reimbursables 400 400$ 800$
TOTAL FEE $203,911
Task No. 1 - Project Management
Subtotal Fees
City of DowneyRio San Gabriel ParkFEE PROPOSAL July 27, 2023 Task No. 4 - Environmental Analysis
Task No. 5 - Prepare 60% Design Plans
Task No. 6 - 90% Design Plans, Technical Specifications & Estimate Task No. 7 - 100% Design Plans, Technical Specifications & Estimate Task No. 8 - Final 100% PS&E & Bid Documents
Task No. 9 - Construction Support Services
SOLUTIONS
t h r o u g h i n t e g r a t e d d e s i g n
1 P e t e r s C a n y o n R d . S t e . 1 3 0 , I r v i n e , C A 9 2 6 0 6 T : 9 4 9 . 3 8 7 . 8 4 0 0 F : 9 4 9 . 3 8 7 . 0 8 0 0 w w w . i d s g i . c o m