TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
DATE: AUGUST 22, 2023
SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION
TO SOLICIT FOR CONSTRUCTION BIDS FOR THE MANZANAR
AVENUE AND BERGMAN LANE STREET IMPROVEMENTS, CAPITAL
IMPROVEMENT PROJECT (CIP) NO. 24-04, AND FINDING THE
PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA) PURSUANT TO SECTION 15301(C)(EXISTING
FACILITIES)
EXECUTIVE SUMMARY
The City Council will consider approving plans and specifications, and authorizing the solicitation of construction bids for the Manzanar Avenue and Bergman Lane Street Improvements project, Capital Improvement Project, CIP No. 24-04. The proposed street improvements would occur on Manzanar Avenue south of Telegraph Road and on Bergman Lane east of Orizaba Avenue to construct block walls, curbs and gutters, and related street improvements to isolate the residential neighborhoods from the adjacent commercial businesses.
RECOMMENDATION
That the City Council:
Approve the plans and specifications, and authorize the solicitation of construction bids for the Manzanar Avenue and Bergman Lane Street Improvements Project, CIP No. 24-04.
BACKGROUND
Residents on Manzanar Avenue and Mel Dar Avenue, south of Telegraph Road, are impacted by cut-thru traffic and intrusion of commercial business activity into their residential neighborhood. Especially during heavy traffic hours, impatient drivers on eastbound Telegraph Road use Manzanar Avenue as a way to avoid the Telegraph Road/Lakewood Boulevard intersection. They turn south onto Manzanar Avenue and then speed down the street to access southbound Lakewood Boulevard. This movement not only affects quality of life on Manzanar Avenue, it also creates a safety concern for residents, including children.
CAPITAL IMPROVEMENT PROJECT NO. 24-04
MANZANAR AVENUE AND BERGMAN LANE STREET IMPROVEMENTS
AUGUST 22, 2023
PAGE 2
Commercial activity also intrudes upon the residential neighborhood primarily due to the lack of parking and restroom facilities associated with restaurants that are located on Telegraph Road and Lakewood Boulevard. This condition manifests itself in heavy use of residential streets for commercial parking and also creates noise, trash, and safety concerns, and is a considerable inconvenience as customers frequently park and dine in their cars/trucks in the residential area eating, talking, and sometimes playing music until late at night. Weekends and evenings are particularly impactful, and the City has received numerous reports and has cited offenders when observed. Commercial customers have also been cited for parking on sidewalks and blocking residential driveways and employees parking from nearby businesses have also impacted the residential streets.
Similarly, the residents on Bergman Lane cul-de-sac, east of Orizaba Avenue, have been impacted by commercial business activity into their residential neighborhood via the pedestrian access opening at the westerly end of the cul-de-sac. The restaurant is located on Paramount Boulevard, and its patrons and employees frequently use the residential street for commercial parking, which creates unwanted noise, trash, and safety concerns. This creates a considerable inconvenience for the residents. Additionally, the commercial business plays loud music on weekends and evenings, and the City has received numerous complaints regarding these issues.
Residents from both the Manzanar Avenue and the Bergman Lane neighborhoods have made numerous appearances at City Council meetings and have documented their concerns with Downey Police and Code Enforcement staff.
City staff developed a traffic diversion test for Manzanar Avenue, which was intended to reduce the negative impacts to the residents without creating any significant impact on traffic flow. Staff proposed the placement of a temporary barricade across Manzanar Avenue to separate the commercial and residential properties. On November 22, 2022, the City Council approved a Resolution approving the temporary placement of a barricade across Manzanar Avenue. Both the Manzanar Avenue and Mel Dar Avenue residents were provided written notice regarding the placement of the temporary barricade across Manzanar Avenue, and the residents overwhelmingly supported (one vote per property) the installation of the temporary barricade and requested the installation of a permanent barricade or block wall to separate the commercial and residential properties. During polling (one vote per property) of the impacted residences located on Manzanar Avenue and Mel Dar Avenue in June 2023, support for construction of a permanent wall was indicated by 19 of the 21 properties.
The residents on Bergman Lane cul-de-sac have also requested the installation of a permanent block wall at the pedestrian access opening to provide a buffer between the commercial and residential properties. The residents on the twenty-four properties adjacent to the Bergman Lane cul-de-sac, east of Orizaba Avenue, were polled (one vote per property) via written notice to gauge the level -of -support among the residents most affected by the elimination of pedestrian access and for the desirability of constructing a permanent block wall at the westerly end of the Bergman Lane cul-de-sac. The
CAPITAL IMPROVEMENT PROJECT NO. 24-04
MANZANAR AVENUE AND BERGMAN LANE STREET IMPROVEMENTS
AUGUST 22, 2023
PAGE 3
responses received by the City were that ten (10) residences support the construction of a permanent block wall, three (3) residences do not support the construction of a permanent block wall, and eleven (11) residential properties did not respond. In the notice, it was communicated that a non -response would be considered support of the wall. The responses showed that an overwhelming affirmative support for the construction of a permanent block wall was received. However, some Bergman Lane residents also suggested that in addition to the construction of a permanent block wall, a locking gate for pedestrian access should also be installed as an option for the use of the Bergman Lane residents only.
The Bergman Lane residents were polled once again (one vote per property) via written notice to gauge the level -of -support among the residents for the construction of a permanent block wall with or without a locking gate on westerly end of the Bergman Lane cul-de-sac. The responses received by the City were that eight (8) residences in support the construction of a permanent block wall without a locking gate, seven (7) residences support the construction of a permanent block wall with a locking gate and nine (9) residential properties did not respond. The second poll showed that five more residences were in support of some sort of permanent closure of the gap at the cul-de-sac and a slight majority of those residences are in favor of a permanent block wall without a locking gate.
ANALYSIS
Staff has completed preparation of plans (Attachment A) and specifications for the construction of permanent block walls and subsequent street improvements on Manzanar Avenue south of Telegraph Road and on Bergman Lane east of Orizaba Avenue as part of this project.
The work at both locations consists of the removal of existing asphalt pavement, curbs and gutters, sidewalks, fences, and landscaping; construction of new block walls, concrete curbs and gutters, sidewalks and slabs, parkway drains, guard rails and signage, adjustment utility manhole and valve box covers to grade, and installation of pavement markings.
Construction is anticipated to begin in November 2023 and be completed by December 2023.
This project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15301(c), Existing Facilities.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
CAPITAL IMPROVEMENT PROJECT NO. 24-04
MANZANAR AVENUE AND BERGMAN LANE STREET IMPROVEMENTS
AUGUST 22, 2023
PAGE 4
FISCAL IMPACT
Approval of the recommended actions will result in an estimated expenditure of $325,000 of Capital Improvement Program (CIP) funds to cover the Total Estimated Project Costs (break down listed in table below). Depending on actual bids received, a detailed project cost summary will be provided at the time of award of the construction contract for this project.
Description
Amount
Design and Preliminary Engineering
$46,182
Construction Contract
$220,000
Contingencies
$22,000
Construction Inspection and Materials Testing
$18,000
Construction Engineering and Contract Administration
$18,818
Total Estimated Project Cost:
$325,000
Currently the approved budgeted CIP funds in the Fiscal Year (FY) 2023-2024 CIP operating budget for this project are Measure M Local Return funds, Account No. 57-1- 6905 as provided in the table below. Depending on actual bids received, a transfer may be necessary from the FY 2023-2024 CIP operating budget at the time of award.
Account No.
Funding Source
Amount
57-1-6905
Measure M Local Return funds
$100,000
Total Project Fun din
$100,000
ATTACHMENTS
Attachment A: Plans
GENERALNOTES CT SITE
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