TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: SEPTEMBER 12, 2023
SUBJECT: ACCEPTANCE OF WORK FOR THE WELL NO. 14 REHABILITATION, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 21-24
EXECUTIVE SUMMARY
The City Council will consider accepting the work for the Well No. 14 Rehabilitation, CIP No. 21-24; approving Best Drilling and Pump, Inc.'s final construction contract amount of $291,729; and authorizing the Public Works Director/City Engineer to file a Notice of Completion for the project with the Los Angeles County Recorder's office. The Well No. 14 Rehabilitation project has been completed in accordance with the approved specifications, and staff recommends that the City Council accept the project as complete.
RECOMMENDATION
That the City Council:
1. Accept the work for the Well No. 14 Rehabilitation, CIP No. 21-24;
2. Approve the final construction contract amount of $291,729; and
3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion with the Los Angeles County Recorder's office, indicating the work is complete and has been accepted by the City.
BACKGROUND
On April 27, 2021, the City Council approved specifications for Well No. 14 Rehabilitation and granted authority to advertise for bids. On August 24, 2021, the City Council awarded a contract for this project in the amount of $185,445 to Best Drilling and Pump, Inc. On September 15, 2021, work commenced. On November 10, 2022, the City Council approved Change Order No. 3 in the amount of $128,031 due to exceedance of the originally approved project budget and authorized the Director of Public Works/City Engineer to execute any additional change orders deemed necessary up to the amended project budget. On March 31, 2023, the project was completed.
CIP NO. 21-24 WELL NO. 14 REHABILITATION
SEPTEMBER 12, 2023
PAGE 2
ANALYSIS
The well rehabilitation improvements included: mechanical cleaning; chemical cleaning; test pump installation; redevelopment by pumping and surging; bailing; pump testing; zone flow testing and sampling; replacement of motor, pump, column pipe, and associated materials; and well disinfection.
During the course of the project, four change orders totaling $138,727 were approved for:
additional redevelopment of the well by pumping and surging; additional mechanical and chemical cleaning; installation of a cement plug to close off a portion of the well that was producing negligible amounts of water; removal and reinstallation of the pump, and the materials and labor necessary to complete the work; and installation additional column pipe.
The final contract amount was $291,729.
The Well No. 14 Rehabilitation project has been completed in accordance with the approved specifications, and staff recommends that the City Council accept the project as complete and authorize the Director of Public Works/City Engineer to file the Notice of Completion with the Los Angeles County Recorder's Office.
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Efficiency & Adaptability
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
The final cost of the construction contract, including the original contract amount, net decrease in contract quantities, and four change orders, is $291,729. The total project cost is $335,172 broken down as follows:
Item
Amount
Construction Contract
$185,445
Net Decrease in Contract Quantities
Change Orders
$138,727
Final Construction Cost
$291,729
Consultant Services — Hydrogeologic and Analytical
Laboratory
$41,909
Contract Administration
$1,534
Total Final Project Cost:
$335,172
CIP NO. 21-24 WELL NO. 14 REHABILITATION
SEPTEMBER 12, 2023
PAGE 3
Sufficient water CIP funds are available to cover the total project cost as shown in the following table.
Account
T
No.
Funding Source
Amount
FYs 2021-2022 Water Well Refurbishment CIP
51-1-8642
Account
$184,934
FY 2022-2023 Water Well Refurbishment CIP
51-1-8642
Account
$149, 861
FY 2023-2024 Water Well Refurbishment CIP
51-1-8642
1 Account
$650,000
Total Project Funding:
$984,794