Han"IMS
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: FIRE DEPARTMENT
BY: DAN HURLOCK, FIRE CHIEF
DATE: SEPTEMBER 12, 2023
SUBJECT: APPROVE THE DESIGNATION OF AUTHORIZED AGENTS- PRE- DISASTER
MITIGATION GRANT FORM TO ENSURE THE CITY CAN OBTAIN FINANCIAL
ASSISTANCE FOR EMERGENCIES/ DISASTERS
EXECUTIVE SUMMARY
The City Council will discuss approving the Designation of Authorized Agents- Pre - Disaster Mitigation Grant Form to ensure the city can obtain financial assistance for emergencies/disasters.
RECOMMENDATION
That the City Council:
1. Approve the Designation of Authorized Agents- Pre -Disaster Mitigation Grant Form to ensure the City can obtain financial assistance for emergencies/disasters; and
2. Authorize the City Clerk to execute the Designation of Authorized Agents- Pre - Disaster Mitigation Grant Form; and
3. Authorize the City Manager to execute any and all amendments to the Form as deemed necessary.
BACKGROUND
That the City Council designate by resolution that the City Manager, Fire Chief, and Emergency Preparedness Program Manager, are identified as the Authorized Agents for the City of Downey for the purposes of obtaining financial assistance under the Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state assistance under the California Disaster Recovery Assistance Act.
APPROVE THE DESIGNATION OF AUTHORIZED AGENTS- PRE- DISASTER MITIGATION GRANT FORM TO
ENSURE THE CITY CAN OBTAIN FINANCIAL ASSISTANCE FOR EMERGENCIES/ DISASTERS SEPTEMBER 12, 2023
PAGE 2
ANALYSIS
It is the recommendation of the Emergency Preparedness Program Manager that the City Council makes this a universal resolution and is effective for all open and future disasters/grants up to 3 years following the date of council approval.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
No fiscal impact.
ATTACHMENTS
Attachment A: Designation of Authorized Agents- Pre -Disaster Mitigation Grant Form E
STATE OF CALIFORNIA
OESt Ye CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No:
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON -STATE AGENCIES BE IT RESOLVED BY THE City Council OF THE City of Downey (Governing Body) (Name of Applicant)
THAT City Manager OR
(Title of Authorized Agent)
Fire Chief OR
(Title of Authorized Agent)
Emergency Preparedness Program Manager
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Downey (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre -Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 1 15-141 - California Early Earthquake Warning (CEEW) under CA Gov Code - Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.1 1, 8587.12 That the City of Downey , a public entity established under the (Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
Rev. 10-2022 Page 1 of 4 OES-FPD-130
=ME= STATE OF CALIFORNIA
Ot YeES CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
"WW NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Please check the appropriate box below
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
❑./ This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.
EJ This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):
Passed and approved this 12 day of September
,2023
Mayor Claudia Frometa
(Name and Title of Governing Body Representative)
-Mayor Pro Tern Mario Trujillo
(Name and Title of Governing Body Representative)
Council Member Hector Sosa
(Name and Title of Governing Body Representative)
CERTIFICATION
1,Maria A. Duarte duly appointed and City Clerk of
(Name) (Title)
City of Downey do hereby certify that the above is a true and (Name of Applicant)
correct copy of a resolution passed and approved by the City Council of the City of Downey on the I 2th
(Name of Applicant)
(Signature)
(Governing Body)
day of September
City Clerk
(Title)
,2023 .
Rev. 10-2022 Page 2 of 4 OES-FPD-130
=ME= STATE OF CALIFORNIA RECOVERY DIRECTORATE
Ot YeES CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
"WW NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Cal OES Form 130 Instructions
A Designation of Applicant's Agent Resolution for Non -State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California.
Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor's Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If "Titles Only" is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
Rev. 10-2022 Page 3 of 4 OES-FPD-130
=ME= STATE OF CALIFORNIA RECOVERY DIRECTORATE
Ot YeES CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FINANCIAL PROCESSING DIVISION
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
"WW NON -STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Checking Universal or Disaster -Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate "Self -Certification." Rev. 10-2022 Page 4 of 4 OES-FPD-1 30