Item NO.
APPROVED BY
CITY MANAGER
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: IRMA HUITRON, DIRECTOR OF COMMUNITY DEVELOPMEN
DATE: SEPTEMBER 12, 2023
SUBJECT: REQUEST FOR STREET CLOSURE PERMIT BY THE DOWNEY PATRIOT ON
BEHALF OF THE DOWNEY FOUNDATION FOR INDEPENDENT JOURNALISM
TO HOST A KICKOFF FESTIVAL FOR DOWNEY-WARREN WEEK
EXECUTIVE SUMMARY
The City Council will consider approving a Street Closure Permit request submitted for a "Crosstown Kickoff" event taking place on Saturday, October 7, 2023 from 3:00 p.m. to 9:00 p.m. The street closure would take place along Brookshire Avenue between Firestone Boulevard to 5th Street, accommodating an inaugural kick-off festival to celebrate Downey -Warren (High Schools) Week. The Warren vs. Downey High School rivalry football game is set to take place later in the week on Friday, October 13, 2023.
The Crosstown Kickoff event is being produced by the Downey Patriot on behalf of the Downey Foundation for Independent Journalism, which is a 501(c)3 non-profit organization.
Ux*Is][�J I L N q I I • 91Z
That the City Council:
Approve the Street Closure Permit for Saturday, October 7, 2023 from 1.00 p.m. to 11:00 pm to accommodate the "Crosstown Kickoff' taking place from 3:00 p.m. to 9:00 p.m.
BACKGROUND
The City has received a street closure request to close Brookshire Avenue from Firestone Boulevard to just south (approximately 350 feet) of 5th Street. The closure will accommodate an inaugural festival to kick off friendly rivalry festivities between Warren and Downey High Schools. During the month of October, the schools have their own rivalry traditions that lead up to the anticipated Downey vs. Warren high school football game that will take place this year on Friday, October 13, 2023. The Crosstown Kickoff is a family -friendly event that will include vendor booths, food trucks, fun zone, and live entertainment, taking place on Saturday, October 7, 2023 from 3:00 p.m. to 9:00 p.m.
KICKOFF FESTIVAL STREET CCLOSURE
SEPTEMBER 12, 2023
PAGE 2
along Brookshire Avenue. The Crosstown Kickoff event is being produced by the Downey Patriot on behalf of the Downey Foundation for Independent Journalism.
ANALYSIS
The portion of Brookshire Avenue included in the planned street closure abuts Downey High School and the Downey Civic Center. The start of the road closure begins less than 50' away from the nearest residential property and will not obstruct, impede, or interfere with access to residences, or other uses. The applicant will work with the Downey Fire Department to provide an Emergency Action Plan, which will include evacuation routes and access for emergency access vehicles to the event. The street closure will take place two hours prior to start time of the event to allow for set up, and end two hours after the close of event for cleanup. Inclusive of setup and clean up time, the closure would be in effect from 1:00 p.m. to 11:00 p.m.
At the time of this report, there is an unconfirmed number of vendors attending the event, however, the number is anticipated to be no more than 150 vendor booths. Attendees will also be able to enjoy ten (10) food trucks, providing a variety of options for guests. Live music/entertainment will be available for all guests to enjoy near the `Fun Zone' that consist of pedal car races, laser tag, corn maze, and other games. Adult visitors will also be able to enjoy beer and wine within the designated `Beer Garden' area adjacent to the `Fun Zone' near the cross walk between Downey High School and the Downey Civic Center.
The City's Police, Fire, Public Works, and Community Development Departments have reviewed the site layout proposed for the event and have provided standard conditions (Exhibit C) to ensure the event will not cause adverse impacts on health or safety to surrounding uses. Those conditions include, but are not limited to, providing trash receptacles, portable restrooms, security guards, police officers, placement of road closure signs, approval from the Department of Alcoholic Beverage Control (ABC) for the Beer Garden, and the Los Angeles County Health Department health permits for food' vendors, and assurance the event site is properly restored to its previous state. Lastly, "No Parking" signs will be posted on Brookshire Avenue 72 hours in advance of the street closure. The Downey Foundation for Independent Journalism will cover all costs associated with the event.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
Economic Vibrancy
Public Engagement
KICKOFF FESTIVAL STREET CCLOSURE
SEPTEMBER 12, 2023
PAGE 3
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENTS
Attachment A: Street Closure Application
Attachment B: Event Map (layout)
Attachment C: Conditions of Approval
f I CITY OF DOWNEY
„a
11111 BROOKSHIRE AVENUE
s
DOWNEY, CA. 90241-0607
LIF PARADE PERMITISTREET CLOSURE APPLICATION
D.M.C. SEC. 3145 AND ADMINISTRATIVE REGULATI©N 805
Organization Sponsoring: Th-e Dow mi Foiri Dt
Event Name: Gro SS to w i Ici G r-rf-f
Contact Person: Jthhif-tr De" Phone: 5VZ•0104-91Oy0
Business: �0 WM pAty i o
Address: 101 z1 WW" NO M6 , �2 ft I, ZIP: 1024-1
Date of Parade: 10.1 * 1.023 Start Time: '� ' h�l End Time:
* * * PARTICIPANTS
* * * ROUTE (attach map) * * *
Parade Route Information Submitted to City Manager's Office on:
Date
Proposed Insurance to Provide General Public Liability Insurance Protection to City in the Amount of $2,000,000.
Requested Concessionaires (attach list):
Date: 15-11•2.0277 Signature:
FOR CITY USE ONLY
Police Dept. Review - Name: Date:
Costs Per Attached Report:
Public Works Review - Name: Date:
Costs Per Attached Report:
Other Dept. - Name: Date:
Traffic Impact - Name: Date:
Traffic Volumes Per Attached Report
Rev. O8=
1 Attachment "A'
CITY OF DOWNEY PARADEISTREET CLOSURE PERMIT INDEMNITY AGREEMENT The undersigned, herein known as the "Applicant", understands and agrees that the applicant shall assulne all risk for loss, damage, liability, injury, cost, or expense that may occur during or as a result of VMZJVWV1 H C r- f located .troo Sh [Ye lO�'eY"1 51b WCO Ah4 Activity Location fly-csf vm
The Applicant further agrees that in consideration of permission to use the property above, Applicant will save, defend, protect, indemnify and hold the City of Downey, its employees, agents, and volunteers free and harmless from any loss, claims, liability or damages of any kind or nature, and/or injuries to persons and property arising out of or resulting from the alleged acts or omissions of the applicant, its employees, or its agents.
The undersigned warrants that shelhe has the legal authority and capacity to sign this Agreement on behalf of the organization listed below.
The undersigned has read, understands and will comply with the requirements of the City of Downey. r.1-1.2'j
Date
2 Signat of Applicant
3 Case No:
Special Event Application
City of Downey - Community Development Department - Planning Division Planning Application Requested:
Large Special Event (500+ attendees)
Q Small Special Event (150 — 499 attendees)
VAD Proiect Information:
11000 LAXY- of 5rovY-5hIreI
Property A Tess Assessor identification Num eqs)
Request: StYCO C USUM Oh Dr'DDY-5hIre n 9Kf,S"hL' $1VOI MiA 5N eArec-
Applicant information:
ilehh 1 �eY D�K�ty
Name
The pnwlr�� PGY�'
Business Na�m}e-�
06 Z+I W O AIi iIVt
y�
Sv t V c
Mailing Address
tiDW)n
city Istate
Zip
5L$2.4-10.1- %oyg
Phone
Fax
JIN V1 i feVC 411MVWyn PAtYiVf-(A)WI
Email
l declare under the penally of perjury that to the hest of my knowledge that the information provided on this application is true and cmect Cho WIC, -& W
15. E7.23
ApPcann stg ure V
Date
Special went Permit Application (continued)
City of Downey - Community Development Depsoment - Planning Division Owner Information:
Name
Business Name
Mailing Address
City State Zip
Phone Fax
Email
I declare under the penalty of perjury that to the best of my knowledge that the information provided on this application is true and correct 1 further hereby authorize the applicant listed in Section C of this application to submit the application and to be my repa - sentative on matters regarding the project described herein.
Date
A notary pubk or other ofFicer compteting this
certificate verifies only the identity of the Individual who signed the document to which this cr'n:ihkate Is
attached, and not the Mhfulness, accuracy, or
validity of that document.
STATE OF CALIFOPNIA
COUNTY OF
Notary Seal
Property Owner Signature Motorization reauiredl
On , 20_ before me,
(here insert name and title of the notarizing officer)
Personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by hislher/their signature(s) on the instrument, the person(s), or the entity upon be- half of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
case No.
*qX0
Event Operations Information
City of Downey - Community Development Departrment - Planning Division General Information
Event Name:
cYoSSVWh Wrof#-
Event Date(s): Sit 1- 217 Start: � am/0 End: &'F am p)
Describe Event Activibes and General Operations: VfhA]DYS VCd JfYV C q.
Iv ooi boot-vi ft I" Mill A MCS eiviA lh fWv Wtt
Organization: DOWN FAJY* Representative: � � fe r D
Number of Volunteers during Event: S b 115
Event Information
Number of Attendees: 25100 Number of Parking Stalls Provided:
Will any of the following he utilized during the event? (Circle all that apply) Some items may require additional permits from other City Departments Ten Canopy (size: IN D) hive Music
Special Equipment:
Generator Amplification (Public Address or Music)
Event Banner Electrical Power
Will any of the following take place during the event? (Circle all that apply) Some items may require additional permits from outside agencies Servelsell food items (# of Vendors: ) Serve/Sell Alcoholic Beverages (Attach copy of ABC License) Cooking (Describe: ) Security Measures (Describe: 5 se u rt i—i �uay- S ) Certification
I hereby certify that the statements furnished on this suppiementat information form (including any attached exhibits) present the most current information, and that the facts, statements, and information presented are true and correct to the best of my knowledge and belief:
Applicant or property owner signature " W!m4 it Date 13'1-1'117 * eS . mAtrA vivmbersp proviAM in 01ttACWA a[vty men6. fiva �vmb ► ,91h A W/"0106 pvW11rel C1oseIr tip ovont olA fe-
ACORU° CERTIFICATE OF LIABILITY INSURAAICE
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER - IMPORTANT: It the Certificate holder is an ADDI[TIONAL INSURED, the policy(les) must have ADD ONAL INSURED provisions or be andorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain poikles may require an andomement. A statement on this Certificate does not confer rights to the certificate holder In lieu of such ondorseTwWa.
PRCOUCM
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DanmarinvxanceS"cesInc.
PNDIE . (951)509-05" �. (951)589-0515
License # 0133W3
ADDRREss: 1upe0danmertns.com
NWJRERIS AFFORDIMS COVERAGE
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9899 Indiana Avenue, Ste 101
Riverside CA 92503
916UMA: Travelers IndemnityCOofAmerica
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INSURER a : Employers Preferred Ins. Co.
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INSURER c :
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INSURER D :
SUIte C
INSUM E:
Downey CA 90241 11
COVERAGE$ CERTIFICATE NUiMBER: CL2342711451
REVISION NUMBER:
THIS IS 7O CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUEDTO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OFANY CONTRACTOR OTHER DOCUMENT
WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, _.
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Downey ACCORDANCE WITH THE POLICY PROVISIONS,
11i11 BrookshireAvenue
AUTHORIZED REPROIENTATME
Downey CA 90241
0 1 M-201 5 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORO
---1 DOWNEY1
'44C1lr>REP* CERTIFICATE OF LIABILITY INSURANCE °A'TO(M�° I 0511 3
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BUOW. THIS CERTIFICATE OF INSURANCE HOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S}, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poltoy(iss) must have ADDITIONAL. INSURED provisions or be endorsed. 0 SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this eeracate does not confer ri hts to the certificate holder in lieu of such endorsema s .
PRODUCER 800-038.8791
Walterry insurance Brokers
7411 Old Branch Avenue
Wfwadterry Insurance Brokers
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CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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City of Downey
11111 Brookshire Avenue
Downey, CA 90241
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE O(PIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AU(TTHORIZEDREPRESENTATA/E
ACORD 25 (2016/03) 01988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
0 The Downey Patriot THEDOWNEYPATRIOT.COM
The Downey Patriot is producing a festival to celebrate the kick off of Downey Warren Week.
The festival will include vendor booths, food trucks, food booths, beer garden, fun zone and live music. The community is invited to shop small, eat, play in the fun zone, listen to music and show their school spirit for Downey and Warren. The Downey Patriot is producing this event on behalf of the Downey Foundation for Independent Joumalism, which is a 501(c)3 non-profit that was created to strengthen the Downey community by creating fair, unbiased, independently produced journalism that readers can trust.
Date: Saturday • October 7, 2023
Event Name: Crosstown KickOff
Event Time: 3pm to 9pm
Location: Brookshire Avenue between Firestone Boulevard and 5th Street No Parking: Noon to 11 pm
Street Closure: 1 pm to 11 pm
Set Up Time: 1 pm
Clean lip Time: Directly after the event ends
Vendor Booths: 180 to 200 vendor booths (approximately) Vendor booths will be a minimum space of 1 Ox10 (unless more space is arranged). Vendors may include retail, commercial, non-profit organizations. Vendors selling pre -packaged food and/or food cooked on -site will be asked to provide health permits that will be provided to the Los Angeles County Health Department during the event permit process.
Food Trucks: 7 to 10 food trucks
Food trucks will be asked to provide health permits that will be provided to the Los Angeles County Health Department during the event permit process.
Food Booths: 4 food booths
Vendors selling pre -packaged food and/or food cooked on -site will be asked to provide health permits that will be provided to the Los Angeles County Health Department during the event permit process.
Beer Garden: Beer Garden will be located on the Northeast corner at the crosswalk between Downey High School and Downey Civic Center. The allocated space is 15 ft x 50 ft. The area will be fenced in and only guests over 21 are allowed, approximately 4 high -top bar tables with chairs accompanying each table. There will be one (1) security guard checking IDs and keeping the alcohol within the confined area.
Fun Zone: The Fun Zone, located on Brookshire closer to 51h Street, will consist of some inflatable games and fun things to do, including a K1 Fast & Fun Race Track with Pedal Cars, inflatable obstacle courses and more!
• K 1 Fast & Fun Race Track with Pedal Cars - Space required: 40 ft x 60 ft. • Laser Tag -Space Required: 35 x 35. TO to 14 players at once • Over the Endzone - Space Required: 20 x 20 (maximum)
• First and Ten Football Game - Space Required: 20 x 20 (maximum) • Corn Maze - Space Required: 50 ft x 50 ft
THE DOWNEY PATRIOT
10927 Downey Avenue • Suite C • Downey • California • 90241 562.904.3668
SECURITY: The event will have five (5) security guards. One will be stationed at the Beer Garden, checking IDs and ensuring all alcohol stays within the designated area. The other four will be walking the event to ensure crowd control and safety. Security Guards Will be there 30 minutes prior to the start of the event until 30 minutes after the conclusion of the event.
PORTABLE TOILETS: There will be a total of 18 portable toilets - 13 portable toilets and 5 handicap portable toilets placed throughout the event.
SINKS: There will be 8 hand -washing sinks (2-compartment sinks) placed near the food trucks and food vendors
3 COMPARTMENT SINKS: Three compartment sinks will be placed with the food tents, in accordance with LA County Guidelines.
TRASH CANS: Trash cans will be placed throughout the events. We will have approximately twenty (20) trash cans that will be placed on Brookshire, evenly spaced, with a higher concentration in the food area and the kids zone. Trashcans will be monitored through out the event and trash bags will be replaced when needed.
BUSINESS LICENSE: The Downey Patriot has a business license to do business in the city of Downey.
K1 FAST & FUN RACE TRACK WITH PEDAL CARS
SIZE: 40 fit x 60 ft
DETAILS: 4 pedal cars per race - K1 Fast & Fun Race Track with Pedal Cars - Space required: 40 ft x 60 ft. Inflatable Race Track measures 34 fleet wide by 58 feet long and includes a 8'X9` pit area! Race Track includes FOUR pedal go-carts
LASER TAG
SIZE: 35 ft x 35 ft
DETAILS: 10 to 14 players at once
OVER THE ENDZONE
SIZE: 20 ft x 20 ft (APPROMMATELYj
DETAILS: The wide receiver (or event staff) hits the button to engage that ball cannon to lob the ball just over the landing bag so that the receiver can run, jump and dive through the air to catch the ball. You must make it over the lineman in order to make a touchdown and info the End Zone!
FIRST AND TEN FOOTBALL GAME
SIZE: 20 ft x 20 ft (APPROXIAMATELY)
DETAILS: First and Ten is an incredible inflatable game that lets guests on the field show off their best 50-yard pass. Potential quarterbacks face a burly stretch of linebackers as they throw the football across the field, as the back wall offers holes for receivers, and plenty of opposition in the artwork ready to tackle! Plenty of three-dimensional footballs, a generic helmet logo on top of the unit, an astro-turf-like football field on the floor of the unit, and bright and bold colors will attract football fans young and old for their shot at a first down.
CORAL MAZE
SIZE: 50 ft x 50 ft
DETAILS: one person every 15 to 20 seconds
The highly popular corn maze now has a life -like inflatable version to play in year-round! The classic corn maze is a favorite activity, and now you can relive that joy at any event, during any season. Get lost in twists and turns until you finally find your way out. What direction will you choose in order to try to be the first one out? The Corn Maze includes full digital graphics of a real corn maze and a giant 11' 3D corn entrance. Fun for the whole familyl
P R E S E N T A T 1 0 N
E X P 0 R T
E V E N T N A M E.
CrossTown Kack O°r Fest*lval
S T 0 R Y 8 0 A R D N A M E �
CrossTown KickOff
EVENT LOCAT I 014:
Brookshire, Downey, CA
EXPORT DATE & TIME: E X P 0 k T R E Qr U E S T E D B Y :
29/Aug/23 at 16:29 [email protected]
V i E w : View name-1.
100m (-1:2269)
Presentation Export Event Name CrossTown Kickoff Festival storyboard Name CrossTown Kickoff Event Location Brookshire, Downey, CA Designed with OnePLan 2023
K E Y
v I E W :View name-1
ImCarnivaL Booth Light Blue - BEER GARDEN ( Carnival Booth Pink - CORN MAZE (1) Carnival Booth Pink - LASER TAG (1) IM Carnival Booth Pink - OVER THE ENDZONE (1) [,> Entrance Width (2) Food Truck (7)
Hand Wash Station (3) Stage - D1 (1)
0 Tent 10ftx10ft (122) Toilets (Temporary) (14)
presentation Export Event Name CrossTown KlckOff Festival 5toryboard Name CrossTown KlckOff Event Loeation Brookshire, Downey, CA Designed with OnePtan 2023 to
V i E w : View name-2
IOOm (-1:963)
Presentation Export Event Name CrossTown KickOff FestivaL Storyboard Name CrossTown Kickoff Event Location Brookshlre, Downey, CA Designed with OnePLan 2023
K E Y
Accessible Toilets (3)
Carnival Booth Pink - FIRST AND TEN (1)
Carnival Booth Pink - PEDAL CARS (1)
General Waste (7)
Table - TABLE/CHAIR (5)
v t E w : View name-2
Carnival Booth Light Blue - BEER GARDEN ( Carnival Booth Pink - CORN MAZE (1) Carnival Booth Pink - LASER TAG (1) Carnival Booth Pink - OVER THE ENDZONE (1) Entrance Width (1) ". Food Truck (7)
Hand Wash Station (3) Stage - DJ (1)
ElTent 10ftx10ft (67) Toilets (Temporary) (10)
Presentation Export Event Name CF055TOwn KickOff Festival. Storyboard Name CrossTown KickOff Event Location Brookshire, Downey, CA Designed with OnePlan 1023 0
V i E w : View name-3
100m (-1:963)
Presentation Export Event Name CrossTown KlckOff Festival Storyboard Name CrossTown Kickoff Event Location Brookshire, Downey, CA Designed with OnePlan 2023 olk
10 K E Y
v i E w : View name-3
Alft
Accessible Toilets (3) Carnival Booth Light Blue - BEER GARDEN (Y ," i Entrance Width (1) Food Truck (2) General Waste (6) Stage - D1 (1)
Table - TABLE/CHAIR (5) Tent 10ftx10ft (81) 0 Toilets (Temporary) (10) Presentation Export Event Name CrossTown Kickoff FestivaL Storyboard Name CrossTown Kickoff Event Location Brookshire, Downey, CA Designed with OnePlan 2073
Conditions of Approval
PLANNING DIVISION
The Street Closure application is approved for the closure of Brookshire Avenue from Firestone Boulevard to approximately 350 feet south of 5th Street on the October 7, 2023.
2. The street closure will be in effect between the hours of 1:00 p.m. to 11:00 p.m. on October 7, 2023.
3. Event setup shall begin no earlier than 1:00 p.m., and event clean up shall end by 11:00 p. M.
4. The event will take place between the hours of 3:00 a.m. to 9:00 p.m.
5. The street closure shall not block access to any driveways outside of the approved street closure area.
6. Approved activities at the event shall consist of a maximum of 150 food/retail/ commercial vendors, 10 food trucks, a beer and wine garden located within an approved 15' x 50' fenced area, and a fun zone with a designated area to be used for pedal cars, laser tag, corn maze, and recreational games.
7. Any necessary Health Department approvals required for the sale of food shall be obtained prior to the start of the event. Copies of all Health Permits or any changes to permits must be submitted to the Planning Division by Monday, October 2, 2023 by 5:00 p. M.
8. The applicant shall be responsible for all public notices of right-of-way closures and no parking signs. Signage must be approved by the Downey Public Works Department. a. Public right of way closures: Refer to condition number 23 set by Public Works. b. No Parking Signs: No parking signs shall be placed out in front of each effected parking stall no earlier than 72 hours prior to the event. c. The GOGfd#iatGrgpLcant shall
be responsible for posting such signs as described above. Photographic evidence shall be provided via email of posted "No Parking" signs to Associate Civil Engineer Brian Aieman (b l _do n vca.or) & Assistant Planner Abraham Luna (aluna&gowne vc .or _) upon the posting.
9. The applicant shall provide ten (10) trash receptacles per the approved plan. During the event, organization member(s) shall walk around the premises to remove trash from on the event site (including parking lots), the adjacent sidewalks and neighborhoods. The applicant is responsible for emptying the trash receptacles throughout the event to avoid trash overflow and spillage.
Attachment "C"
BUILDING & SAFETY DIVISION
10. All projects including food service shall be checked and approved by the County Health Department.
FIRE DEPARTMENT
11. The applicant shall obtain a special event permit from City of Downey Fire Department.
Permit shall be obtained through the Fire Prevention Bureau no later TWO WEEKS PRIOR TO THE EVENT. FAILURE TO OBTAIN PERMIT MAY RESULT IN DENIAL OF EVENT AND SUBSEQUENT ENFORCEMENT ACTION. The following will be reviewed for compliance by the Downey Fire Department as part of the special event permit:
a. Generators and other internal combustion power sources shall be separated from tents or structures by not less than 20 feet and generators shall be isolated (e.g. protected by physical barriers such as fencing, enclosure, or other approved means) from contact with the public [CA Fire Code §3104.19] b. Approved cable bridges shall be provided for electrical cables where subject to physical damage [CA Fire Code §605.5].
c. If tents or canopies in excess of 400 square feet are to be present, the applicant shall obtain a tent permit from the Fire Department by no later than TWO WEEKS PRIOR TO THE EVENT. [CA Fire Code §3103.2].
d. Tent structure shall adhere to all other applicable requirements for an assembly occupancy as it pertains to egress, egress sizing, exit signs, emergency illumination, etc.
e. Additional detail as to the method and equipment of the proposed street closure shall be provided. To ensure pedestrian safety, a substantial physical barrier shall be required. This condition is subject to approval. f. The applicant shall coordinate with Karla Rodriguez (kro ri_ z a wn c vor D for submittal requirements.
12. Based on the number of expected attendees, an Emergency Action Plan shall be filed with Downey Fire Department, Emergency Management Division at least two weeks prior to the event. The Emergency Action Plan shall include, but not limited to, emergency meeting points, evacuation routes, and emergency vehicle access to the site. Contact with Rakdy Khlok (rklok owns c .or ) for additional information and submittal requirements.
PUBLIC WORKS DEPARTMENT
13. The owner/applicant shall continue to work with Brian Aleman (b i o n ye .o ) to obtain all necessary plan approvals and permits.
14. The sidewalk on both the east and west sides of Brookshire Avenue between Firestone Boulevard and 5th Street must remain clear at all times to allow pedestrian access.
15. The owner/applicant shall comply with the National Pollutant Discharge Elimination System (NPDES) requirements of the Federal Clean Water Act; the General Construction Activities Stormwater Permit (GCASP) of the State Water Resources Control Board; and Ordinance 1142 of the Downey Municipal Code (DMC).
16. Street maintenance by water hosing method shall be prohibited at all times (refer to Attachment A: Best Management Practice). It shall be the responsibility of the owner/applicant to maintain the street area free from debris during the duration of the street closure.
17. Applicant shall submit a traffic control plan along with a detour plan showing the alternative route vehicles will be taking due to the closure of Brookshire Avenue. Said plan shall be stamped by a Registered California Professional Engineer (PE) and submitted to the City of Downey Engineering Division for review and approval 14 days prior to the event.
18. Traffic Control company placing the Traffic Control shall pull an Encroachment permit with the City of Downey Engineering Division at least a week prior to the event. Traffic Control Company shall submit the approved Traffic Control Plan along with the necessary documents needed to pull the encroachment permit.
19. Applicant shall provide to the Public Works Department, proper signage and delineation for all road closures 14 days prior to the event. Barricades shall be filled with water or sand.
20. The owner/applicant shall provide the necessary Changeable Message Signs (CMS) to notify the public of the road closure on Brookshire Avenue at least one week prior to the Event. One CMS sign shall be placed on northbound and one on southbound Brookshire Avenue. Submit the location of the signs to the Public Works department for review and approval. Signs shall display the limits of the closure, beginning and end dates of the closure, and a statement advising motorists to seek alternate routes during said closure.
POLICE
21. Two (2) police officers shall be contracted from the Downey Police Department to patrol the event from the hours of 1:00 p.m. to 11:00 p.m. The applicant is responsible for reimbursing the Police Department for the contracted officers. Special operations Sergeant Tim McCarthy tmccart o ne c .or ) shall be contacted at least 30 days in advance to schedule the officers for the event.
22. The applicant shall provide six (6) security guards who shall be present at all times from the hours of 1:00 p.m. to 11:00 p.m. Security company shall be licensed and bonded.
23. One (1) of the six security guards shall be stationed at the beer and wine garden at all times checking I.D.
24. Applicant shall provide a security plan, for approval, to Lieutenant Vincent Rosario (vrosrio _oneyca.or_) with the Downey Police Department at least 14 days prior to the event.
25. Security guards shall be easily identifiable in brightly colored security shirts. The security shirts shall not resemble the shirt/uniform colors of Downey Police officers; they shall not be blue or black. All security guards shall wear shirts with "SECURITY" written in large white letters on the front, back, and around arm sleeve bands. The security guards shall be unarmed.
GENERAL
35, The Community Development Director, Chief of Police, City Manager or designee is authorized to make modifications to the approved Street Closure Permit or any of the conditions, if such modifications are deemed to be in substantial compliance with the approved Street Closure Permit or are necessary to ensure the health and safety of event patrons, residents, workers, and other visitors.
[End of Conditions of Approval]
Attachment A
Storm Water Pollution Control Requirements for Construction Activities Minimum Water Quality Protection Requirements for All Development Construction Projects/Certification Statement
The following is intended as an attachment for construction and grading plans and represent the minimum standards of good housekeeping which must be implemented on all construction sites regardless of size. ❑ Eroded sediments and other pollutants must be retained on site and may not be transported from the site via sheetflow, swales, area drains, natural drainage courses or wind.
❑ Stockpiles of earth and other construction related materials must be protected from being transported from the site by the forces of wind or water. ❑ Fuels, oils, solvents and other toxic materials must be stored in accordance with their listing and are not to contaminate the soil and surface waters. All approved storage containers are to be protected from the weather. Spills must be cleaned up immediately and disposed of in a proper manner. Spills may not be washed into the drainage system.
❑ Non -storm water runoff from equipment and vehicle washing and any other activity shall be contained at the project site.
❑ Excess or waste concrete may not be washed into the public way or any other drainage system. Provisions shall be made to retain concrete wastes on site until they can be disposed of as solid waste.
❑ Trash and construction related solid wastes must be deposited into a covered receptacle to prevent contamination of rainwater and dispersal by wind. ❑ Sediments and other materials may not be tracked from the site by vehicle traffic.
The construction entrance roadways must be stabilized so as to inhibit sediments from being deposited into the public way. Accidental depositions must be swept up immediately and may not be washed down by rain or other means. ❑ Any slopes with disturbed soils or denuded of vegetation must be stabilized so as to inhibit erosion by wind and water.
❑ Other
As the project owner or authorized agent of the owner, I have read and understand the requirements listed above, necessary to control storm water pollution from sediments, erosion, and construction materials, and I certify that 1 will comply with these requirements.
Project Name: _
Project Address:
Print Name
(Owner or authorized agent of the owner)
Signature Date
(Owner or authorized agent of the owner)