Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATT BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: NOVEMBER 14, 2023
SUBJECT: ACCEPTANCE OF WORK FOR THE 3RD STREET PAVEMENT
REHABILITATION PROJECT, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 22-04
EXECUTIVE SUMMARY
The City Council will consider accepting the work for the 3rd Street Pavement Rehabilitation Project as shown in the attached Project Location Map (Attachment A).
Further, the Council will consider approving Sequel Contractors’ final construction contract amount of $686,489, and authorizing the Director of Public Works/City Engineer to file a Notice of Completion with the Los Angeles County Recorder’s office. The 3rd Street Pavement Rehabilitation Project has been completed in accordance with the approved plans and specifications, and staff recommends that the City Council accept the project as complete.
RECOMMENDATION
That the City Council:
1. Accept the work for the 3rd Street Pavement Rehabilitation Project, CIP No. 22-04;
2. Approve Sequel Contractors’ final construction contract amount of $686,489.11; and
3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion for the project with the Los Angeles County Recorder’s office, indicating the work is complete and has been accepted by the City.
BACKGROUND
On May 9, 2023, the City Council approved plans (Attachment B) and specifications for the 3rd Street Pavement Rehabilitation Project, CIP No. 22 -04, and granted authority to advertise for construction bids. On July 25, 2023, the City Council awarded a construction
APPROVED BY
CITY MANAGER
CIP NO. 22-04 – 3RD STREET PAVEMENT REHABILITATION PROJECT NOVEMBER 14, 2023
PAGE 2
contract in the amount of $728,626 to Sequel Contractors, Inc. On September 5, 2023, work commenced and was completed on October 13, 2023.
ANALYSIS
This project rehabilitated the asphalt pavement on 3rd Street from Paramount Boulevard to Civic Center Drive with a total length of approximately 2,500 linear feet or 0.5 miles of roadway. The pavement rehabilitation work included removing existing asphalt pavement, placing asphalt pavement base course and rubberized asphalt cap, adjust ing various utility manhole and valve box covers to grade, and striping and installation of pavement markings. In addition, the project included the replacement of uplifted, damaged, or non - standard curbs, gutters, cross gutters, sidewalks, driveway approaches, and curb access ramps in accordance with the latest Americans with Disabilities Act (ADA) requirements.
The final construction contract amount was $686,489.
The 3rd Street Pavement Rehabilitation Project has been completed in accordance with the approved plans and specifications, and staff recommends that the City Council accept the project as complete.
CITY COUNCIL PRIORITIES
Efficiency & Adaptability
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
The final cost of the construction contract, including the original contract amount and a net decrease in contract quantities, is $686,489. The total project cost is $759,387, broken down as follows:
Item Amount
Construction Contract $728,626
Net decrease in Contract Quantities $42,137
Final Construction Cost $686,489
Design and Preliminary Engineering $19,065
Construction Inspection and Materials Testing $36,945
Construction Engineering and Contract Administration $16,888 Total Final Project Cost: $759,387
CIP NO. 22-04 – 3RD STREET PAVEMENT REHABILITATION PROJECT NOVEMBER 14, 2023
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There is sufficient fund balance for the recommended actions as shown in the table as follows:
Account No. Funding Source Amount
56-1-6823 FY 2021-22 CIP Measure R Local Return funds $9,595 56-1-6823 FY 2022-23 CIP Measure R Local Return funds $11,120 56-1-6823 Measure R Local Return funds $4,000
58-1-6823 Measure M Bond funds $936,000
Total Project Funding: $960,715
Savings in the amount of $201,328 will be available for reprogramming.
ATTACHMENTS
Attachment A – Project Location Map
Attachment B – Plans
ATTACHMENT A
ATTACHMENT B