Item .
APPROVED BY
CITY MANAGER
TO: HONORABLE MAYOR AND MEMBERS OF THE CITYIL
OFFICE ' THE CITY MANAGER
Y: LESLIE R. MURRAY, CHIEF OF POLICE
DATE: NOVEMBER , 2023
AUTHORIZATION L T POLICE
MOTORCYCLES
EXECUTIVEY
The City Council will consider authorizing the purchase of two BMW police motorcycles to replace two _Honda police motorcycles currently in service with the Downey Police Department in the amount of $67,771. Police motorcycles play a vital role ;in law enforcement, 'offering unique advantages and versatility in -urban and traffic -heavy environments;
RECOMMENDATION
That the City Council:
Authorize the purchase of two BMW police motorcycles in the amount of $67,771 from general Fund account 3--2120-0920.
BACKGROUND
Police motorcycles are specialized vehicles that are part of the Police Department fleet and are used to respond to various emergencies throughout the City. Police motorcycles play a vital role in law enforcement, offering unique advantages and versatility in urban and traffic -heavy environments. Their maneuverability allows officers to swiftly navigate through congested streets, making them valuable for quick responses to emergencies.
Unlike larger police vehicles, motorcycles can access narrow" alleyways, crowded event venues, and tight spaces, enabling law enforcement to maintain a visible and immediate presence in areas where traditional patrol cars might struggle.
Police motorcycles are also essential for traffic enforcement because of their agility and ability to weave through traffic; allowing officers to easily pursue and apprehend traffic violators, including speeding drivers or those who attempt to evade capture. Motorcycle officers also provide a visual law enforcement presence on the roads, contributing to safer driving habits among the general public.
AUTHORIZATION TO PURCHASE TWO REPLACEMENT POLICE MOTORCYCLES NOVEMBER 28, 2023
PAGE 2
The two new police motorcycles would replace two current motorcycles which are more than eight years old and well past their normal service life in condition and mileage.
During the regular budget approval process for Fiscal Year 2023-2024, the City Council approved $63,255 in the General Fund to purchase two replacement police motorcycles; however, based upon the competitive bid process, the actual cost will be $67,771
Q[zMW&*W
The Downey Police Department's primary motorcycle fleet consists of five BMW motorcycles ranging from 2021 - 2023 models. The fleet also consists of four Honda motorcycles ranging from 2009 - 2016 models. Two of these Honda motorcycles are well past their normal service life in condition and mileage, necessitating their replacement.
In 2016, Honda discontinued building police motorcycles� which led the Downey Police Department to evaluate suitable replacements. After conducting testing between BMW and Harley Davidson motorcycles (the only two primary manufacturers of police motorcycles), BMW motorcycles were selected as the primary motorcycle of the fleet police motorcycles in use.
In April 2023, the Los Angeles County Sheriff's Department conducted a bidding process, and they awarded the contract to Long Beach �Motorcycles. Staff is recommending that the 04 "-wi-4
the City of Downey's Cooperative Purchasing Policy.
Upon approval of this purchase, the order for these two motorcycles would be placed with BMW. The average build and delivery time of the motorcycles is six months once the order is receive,*.
Fiscal Responsibility
Efficiency & Adaptability
*uality of Life, Safety & InfrastructL".
FISCAL I1l PNV5-;�
Approval of the recommended action will result in an expenditure of $67,771 from General Fund account number 33-4-2120-0920. This total amount was previously approved in the Fiscal Year 2023-2024 budget.
ATTACHMENTS
Attachment A: Purchase Requisition
Attachment B: Los Angeles Sheriffs Department Contract
of Dot#4 CITY OF DOWNEY
4c,Itlr ' PURCHASING DIVISION Page 1 / 1
-
11111 BROOKSHIRE AVENUE PURCHASE ORDER
DOWNEY, CA 90241-3898 lC
_
P (562)904-7257
DATE
PO NUMBER
'
cILIFO4tN1 ` F (562)904-7270 10/25/2023 21-11875
VENDOR: 134887 SHIPTO: POLICE DEPARTMENT
LONG BEACH BMW MOTORCYCLES 10911 BROOKSHIREAVE
2125 E. SPRING ST. DOWNEY, CA90241
LONG BEACH, CA 90806
Req. No.:
Dept.:
Contact: SGT. TIM MCCARTHY
Speclal lnst: PER QUOTE NO.1001
LA COUNTY CONTRACT- RFB-IS-23200609-1 ORDER PO-SH-23008318-1 Quantity
tlnit
crl n
Unit Price
Ext. Price
2.00 EA
MOTORCYCLES - 2024 BMW R 1250 RT-P 753 - DELETE PVP
29,974.6800
59,949.36
COMMUNICATION SYSTEM
DELETE FMS LAPTOP MOUNT AND HARNESS
DELETE ROCKED CONVER PROTECTION
- DELETE BMW ESC 7 YEAR UNLIMITED MILEAGE WARRANTY
.00
EA
INCLUDES
0)00
- CLEARWATER DARLA LIGHTS
- FMS RIFLE MOUNT
- FMS FARING MOUNTED USB
- FMS TALL TICKET BOOK BOX
2.00 EA
INSTALL AGENCY SUPPLIED RADIO/COMMUNICATIONS
680.0000
1,360.00
2.00 EA
ADDITIONAL RADIO PARTS
150.0000',
300 00
2.00 EA
INCLUDED
0.00 - DOC FEE
-TIRE FEE
- CVR FEE
SUBTOTAL
61609:36
BILL TO: CITY OF DOWNEY
TAX
6,160.94
ACCOUNTS PAYABLE
P.O. BOX 7016 FREIGHT
0,00
DOWNEY, CA 90241 TOTAL
67,770.30
accountspayable(!3)CIomagyga. prq
VENDOR COPY
Authorized Signature
Attachment A
CITY OF DOWN Y
TERMS AND CONDITIONS
1. DELIVERY: If delivery of the commodity or service cannot
10. INSPECTION AND ACCEPTANCE: Inspection and
be made exactly as specified and at the time and price shown, acceptance will be at destination, unless otherwise provided.- notify the City Purchasing Division immediately. Do not make Until delivery and acceptance, and after any rejections, risk of delivery changes without approval.
loss will be on the vendor unless loss results from the negligence of the City Of . Notwithstanding the requirements for
2. MISCELLANEOUS CHARGES: No charges for
any City inspection and test contained in specifications transportation, containers, packing; etc, will be allowed unless applicable to this purchase order, except where specialized so specified in this order.
inspections or tests are specified for performance solely by the City, the vendor shall perform or have performed the inspections
3. FREIGHT CHARGES: On shipments sold F.O.B. point or
and tests required to substantiate that the supplies and services origin, prepay charges and add to invoice. Original copy of provided under the purchase order conform to the drawings, paid express or freight bill must be attached to invoice. specifications and contract requirements listed herein, including if applicable the technical requirements for the manufacturer's
4. HOLD HARMLESS: The vendor shall indemnify and hold
part numbers specified herein.
the City Of Downey, its offices, agents and employees,
harmless from all claims, actions, proceedings, clauses,
11. VARIATION IN QUANTITY: No variation in the quantity of damages and liabilities; including attorney fees, caused by any item called for by ;this purchase order will be accepted defect(s) in the item(s) purchased ,hereunder, or resulting from unless such variation has been caused by conditions of loading, the use of any copyrighted or uncopyrighted composition, shipping, or packing, or ;allowances in manufacturing processes, secret process; patented or unpatented -invention, article or and then only to the extent, if any, specified elsewhere in this appliance furnished or used under this order.
purchase order,
5. EXCISE TAX: If federal excise tax is applicable to the
12. PAYMENTS: Invoices shall be submitted in duplicate (one transaction, it must be so stated and excluded from the price copy shall be marked "Original" unless otherwise specified, and of the article, The City Of ; as a governmental agency, is shall contain the following information: purchase order number, exempt from the payment of said tax and will issue an
item number, description of supplies or services, sizes, exemption certificate.
quantities, unit -prices and extended totals. Bill of lading number and weight of shipment will ,be shown for shipments on
6. SALES AND USE TAXES: tax must be shown on the
Government Bills of Lading. Unless otherwise specified, invoice as a separate item. On out-of-state purchases, the payment will be made on partial deliveries accepted by the City vendor must show his Use Tax Permit Number issued by the when the amount due on such deliveries so warrants,
California State Board of Equalization; which authorized him to charge and collect sales tax.
13. COMMERCIAL WARRANTY: The vendor agrees that the
supplies or services , furnished under this purchase order shall
7. PURCHASE AGREEMENT DOCUMENTS: A copy of the
be covered by the most favorable commercial warranties the Notice inviting Bids; , the Bid or Request for Quotation, and vendor gives to any customer for such supplies or services and copy of these General Conditions and the Specifications of the that the rights and remedies 'provided herein are in addition to Bid/Request For Quote will remain on file in the City
and do not limit any rights afforded to the City by any other Purchasing Division, and it is understood this will form the clause of this purchase order,
purchase agreement when accepted by the City -Council. All materials or services supplied by the Contractor shall conform
14. ASSIGNMENT OF CLAIMS: Claims for monies due or to
to the applicable requirements of , the City Charter, City become due under this purchase order shall be assigned only Ordinances, and all :applicable State ,and Federal - Laws, , as pursuant to prior written consent of the City Manager or his well as conforming to the specifications contained herein. designated representative,
6. DEFAULT BY SUPPLIER: In case of default by supplier, the 15, MATERIAL SAFETY DATA SHEET: It is mandatory for a
City reserves the right to procure the articles or services- from manufacturer, supplier, or distributor to supply and MSDS with the other sources and to hold the supplier responsible for any the first shipment of hazardous material. Also, at any time the excess costs occasioned to the City thereby.
content of an MSDS is revised, the vendor is required to provide new information relevant to the specific material.
9. PAYMENTS: Payment terms are NETI30 unless vendor
otherwise quotes. All Cash Discounts shall be taken and
16. TERMINATION: Either party has the right to terminate this computed from the data of delivery or completion and
agreement with thirty (30) days written notice.
acceptance of the material, or from data of receipt of invoice, whichever is latest.
Of cos LOS ANGELES COUNTY
SHERIFF
PURCHASE ORDER
FOR VENDOR PAYMENT INQUIRIES PLEASE REFER TO
ORD�NUMB�ER���AWARD
DATE
PO-S
04/17/2023
BILL TO:
ALL ITEMS AND CONDITIONS IN THE SOLICITATION ARE PART OF
SHERIFF
THIS ORDER AS IF FULLY REPRODUCED HEREIN.
COMM& FLEET MGMT 13UREAU 15757
ADDRESS ALL INQUIRIES AND CORRESPONDENCE T®:
1104N. EASTERN AVENUE
Contact. Karen Carrillo
DOOR #50
LOS ANGELES CA 90063
Phone : 323-267-2292
Email : [email protected]
VENDOR NAME, STREET, CITY, STATE, ZIP CODE:
SHIP FOB DESTINATION TO: (UNLESS SPECIFIED ELSEWHERE)
LONG BEACH BMW MOTORCYCLES
COMM & FLEET MGMT BUREAU 15757
2125 E SPRING ST
1104 N."EASTERN AVENUE
DOOR #50
LONG BEACH CA 90806
LOS ANGELES CA 90063
PROCUREMENT FOLDER: 2529570
CONTACT FOR DELIVERY INSTRUCTIONS (NAME, TELEPHONE)
COMM AND FLEET MGMT BUREAU
DELIVERY DATE
FOB POINT
AGENCY REQ.
CONTRACTNUMBER
TOTAL AMOUNT OF ORDER
N..
10/27/23
FOB Destination, Freight Prepaid and Allowed
15757P
$390,597;52
DATE PRINTED
VENDOR NO:
TERM I
TERM 2 TERM 3
TERM 4
PROMPT
04/17/2023
136444
PAYMENT DISCOUNT: 0.00
DISCOUNT: DISCOUNT: 0.0o
DISCOUNT: 0.00
TERM DAYS: 30
DAYS: 0 DAYS: 0
DAYS: " 0
LINE
COMMODITYISERVICE DESCRIPTION
QUANTITY
UOM
UNIT PRICE
EXTENDED
NO.
AMOUNT
NOTICE TO VENDORS: -
ALL ITEMS LISTED ON VENDOR PACKING SLIPS AND
INVOICES MUST REFLECT THE CORRESPONDING
PURCHASE ORDER COMMODITY LINE NUMBER. ALSO,
THE ORDER NUMBER MUST BE REFERENCED ON ALL
PACKING SLIPS AND INVOICES,
I
COMMODITY CODE: 070-12-00-0000000
10.00000
EA
$35,667.810000
$356,678.10
SUPPLIER. PART NO:
SALES TAX AMOUNT:
$33,884.42
STOCK ITEM DESCRIPTION:
DESCRIPTION:
MOTORCYCLE, B&eW R 1250 RT-9 POLICE PKG,
FACTORY DEVELOPED- PER THE ATTACHED
SPECIFICATIONS
BMW R150 RT-P
ADDITIONAL SHIPPING INFORMATION:
DELIVERY 180 DAYS ARO
LA County is pleased to provide online access to the new Vendor Self -Service (VSS) Portal: http.Jflacovss.lacountv:Eov Go to the portal home page to find out more about the benefits to vendors who do business with the County.
LA County Purchase Order Awarded on: 04/17/2023
Authorized and signed by: Karen Carrillo
Bate Signed:: 04/17/2023
COUNTY OF LOS ANGELES
ftx[trert B
PRICE
SHEET ' PURCHASE
ORDER
ORDER NO:
PO-SH-23008318-1
VENDOR
NO: 136444
Page
VENDOR:
LONG BEACH BMW MOTORCYCLES
2 LINE
NO.
COMMODITY/SERVICE DESCRIPTION
QUANTITY
uOm
UNIT PRICE
EXTENDED AMOUNT`
MOTORCYCLES
M PART NO:
TERMS AND CONDITIONS IN ACCORDANCE WITH
SOLICITATION # RFB-IS-23200609'
2 COMMODITY CODE: 070-12-00-0000000
20.000000
EA
$1.750000
$35.00
SUPPLIER PART NO:
SALES TAX AMOUNT:
$0.00
DESCRIPTION:
NEW TIRE TAX FEE (2 TIRES X 10 VEHICLES)
PRICES ARE EXCLUSIVE OF FEDERAL EXCISE
TAX. EXEMPT CERTIFICATE NO.95 740014K
CONTACT:
ROBERT FURMAN, LIEUTENANT
TELEPHONE # (323)881-3982
EMAIL: RFF [email protected]
OR
THEA SHERIDAN, ASM1
TELEPHONE # (562) 3454307
EMAIL: [email protected]
FOR INTERNAL USE ONLY
RQN-SH-23022726
UNIT BUYER: ABBY AGUILAR
CFMB BUDGET LOG: V-30
FA APPROVAL CODE: 23FX87067
FLEET APPROVAL CODE: 23FLEET3I
P : A01
UNIT: 15757 CFMB
OBJECT CODE: 6049-60D
ACTIVITY CODE: PVEH
FUNCTION CODE: TSD
ADDITIONAL SHIPPING INFO ATION :
DELIVERY 180 DAYS ARO
TERMS AND CONDITIONS IN ACCORDANCE WITH
SOLICITATION # B-IS-23200609
SPECIAL TERMS & CONDITIONS PURCHASEORDER
ORDER NO: - PO-SH-23008318-1
VENDOR NO: 136444 Page
VENDOR: LONG BEACH BMW MOTORCYCLES 3
PURPOSE:
THE PURPOSE OF THIS REQUEST FOR BID B) IS TO ACQUIRE I I BMW MOTORCYCLES FOR THE
SHERIFF DEPARTMENT,
ALL LINE ITEMS ARE BRAND SPECIFIC -'ALTERNATE
BRANDS WILL BE REJECTED
t
" Iw •; i i• i • i i R
i i R i Ri i i R iR .
SUBMITTED WITH RESPONSE BY SOLICITATIONCLOSING
R i R:.
MODELYEAR
y i . i 1
B. AT TIME
ON i
a
EACH BIDDER MUST POSSESS A CURRENT DEALER'S LICENSE (INCLUDING AUTO BROKEWS
ENDORSEMENT TO DEALER'S LICENSE, IFAPPLICABLE) OR CURRENT AUTO BROKER'S LICENSE AND
SHALL SUBMIT SUCH DOCUMENTATION WITH ITS BID, IN ADDITION, EACH BID SUBMITTED BY AN
AUTO BROKER SHALL INCLUDE THE DEALER INFORMATION FROM WHICH THE VEHICLE WILL BE
PURCHASED, ALONG WITH A LETTER FROM THE DEALER (ON THE DEALER'S LETTERHEAD)
CONFIRMING THAT IT L FULFILL ANY AWARD ISSUED TO THE AUTO BROKER IN ITS ENTIRETY AND WILL BE RESPONSIBLE ;FOR MEETING ALL OF THE APPLICABLE SOLICITATION REQUIREMENTS
AND SPECIFICATIONS, INCLUDING BUT NOT LIMITED TO THE DELIVERY OF THE VEHICLE(S) TO, AND ACCEPTANCE THEREOFBY, THE REQUESTING DEPARTMENT. (State of California Vehicle Code Section I I700)
EACH OF THE BIDDER'S SALES REPRESENTATIVES CONDUCTING THE TRANSACTION SHALL HAVE A CURRENT CA DMV VEHICLE SALESPERSON LICENSE. (California Code, Vehicle Code Section I I800)
"DELIVERY"
THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO REJECTANY/ALL BIDS FROM A VENDOR
AND/OR SALES REPRESENTATIVE THAT HAS FAILED TO FULFILL EXISTING PURCHASE ORDERS WITHIN THE STATED DELIVERY TIME FRAME. BIDS WILL BE REVIEWED ON A CASE -BY -CASE BASIS
SPECIAL TERMS & CONDIT'IONS PURCHASE ORDER
ORDER NO: PO-SH-23008318-I
VENDOR NO: 136444 Page ,
VENDOR: LONG BEACH BMW MOTORCYCLES 4
AND FINAL AWARD WILL BE MADE BASED ON THE DEPARTMENT'S NEEDS AND IN THE BEST INTEREST OF THE COUNTY. ,
CASH DISCOUNT PERIODS SHALL BE COMPUTED EITHER FROM THE DATE OF DELIVERY AND COUNTYS ACCEPTANCE OF THE VEHICLE WHICH MAY TAKE UP TO 2 WEEKS OR THE DATE OF COUNTYS RECEIPT OF CORRECT AND PROPER INVOICES, WHICHEVER BATE IS LATER. "ADDITIONAL REQUIREMENTS"
- VENDOR AGREES THAT ANY MANUFACTURER BATES AND/OR INCENTIVES APPLICABLE AT THE TIME AN ORDER IS PLACED WILL BE EXTENDED TO THE COUNTY.
ONE AWARD WILL BE MADE BASED ON THE LOWEST TOTAL ACCEPTABLE OFFER.
PROCUREMENT RATED AS COMPLEX
4.0 -- LIQUIDATED DAMAGES:
ALL TIME LIMITS STATED IN THE PURCHASE ORDER SHALL BE CALENDAR DAYS AND ARE OF THE ESSENCE. SHOULD THE DELIVERY NOT BE COMPLETED ON OR BEFORE THE TIME STIPULATED, LIQUIDATED ATED DAMAGES WILL BE ASSESSED. THE COUNTY IS STATUTORILY OBLIGATED TO COMPLY
WITH MINIMUM STANDARDS RELATED TO ISSUANCE OF SAID GOODS AND IT IS MUTUALLY
UNDERSTOOD AND AGREED BY AND BETWEEN THE SUCCESSFUL BIDDER AND THE COUNTY THAT A
DELAY WILL SERIOUSLY AFFECT COMPLIANCE AND BUSINESS OPERATIONS RESULTING IN DAMAGES BEING SUSTAINED BY COUNTY. IT IS ALSO UNDERSTOOD AND AGREED THAT THE NATURE AND AMOUNT OF THE DAMAGES WILL BE EXTREMELY DIFFICULT AND IMPRACTICAL TO FIX; THAT THE
LIQUIDATED DAMAGES SET FORTH HEREIN ARE THE NEAREST AND MOST REASONABLE MEASURE OF
DAMAGES FOR SUCH DELAY THAT CAN BE FIXED NOW, AND THAT THE LIQUIDATED DAMAGES ARE NOT INTENDED AS A PENALTY OR FORFEITURE FOR THE SUCCESSFUL BIDDER'S BREACH. THE
LIQUIDATED SUMS SPECIFIED REPRESENT A FAIR APPROXIMATION OF THE DAMAGES INCURRED BY
THE COUNTY RESULTING FROM THE, SUCCESSFUL BIDDER'S FAILURE TO MEET THE DELIVERY DATE FOR WHICH AN AMOUNT OF LIQUIDATED DAMAGES IS SPECIFIED. THE COUNTYS RIGHT TO
LIQUIDATED DAMAGES SHALL BE IN ADDITION TO AND NOT INSTEAD OF ALL OTHER REMEDIES AVAILABLE TO COUNTY, CONTRACTUALLY, IN LAW OR IN EQUITY.
THEREFORE, IF DELIVERY IS DELAYED IT IS AGREED THAT COUNTY MAY, IN ITS SOLE
DISCRETION, ASSESS AGAINST THE SUCCESSFUL BIDDER LIQUIDATED DAMAGES IN THE AMOUNT OF TWENTY-FIVE DOLLARS ($25.00) PER CALENDAR DAY FOR EACH AND EVERY DAY THAT EXCEEDS THE
DELIVERY TIME AGREED UPON SET FORTH IN THE MASTER AGREEMENT,
SHOULD THE SUCCESSFUL BIDDER BE OBSTRUCTED OR DELAYED IN DELIVERING THE GOODS
REQUIRED DUE TO CHANGES IN THE PURCHASE ORDER OR BY ANY DEFAULT, ACT, OR OMISSION OF
THE COUNTY, OR BY STRIKES, FIRES, ACTS OF GOD, OR BY THE INABILITY TO OBTAIN
MATERIALS, EQUIPMENT, OR LABOR DUE TO FEDERAL GOVERNMENT RESTRICTIONS ARISING OUT OF
THE DEFENSE OR WAR PROGRAM, THEN THE TIME OF COMPLETION SHALL BE EXTENDED FOR SUCH PERIODS AS MAY BE AGREED UPON BY COUNTY AND THE SUCCESSFUL BIDDER.
IF THERE IS INSUFFICIENT TIME TO GRANT EXTENSIONS PRIOR TO THE DELIVERY DATE SET
FORTH IN THE PURCHASE ORDER, THE COUNTY MAY, AT THE TIME OF ACCEPTANCE OF THE GOODS,
WAIVE LIQUIDATED DAMAGES WHICH MAY HAVE ACCRUED FOR FAILURE TO DELIVER ON TIME DUE TO
ANY OF THE ABOVE, AFTER HEARING EVIDENCE AS TO THE REASONS FOR SUCH DELAY AND MAKING
A FINDING AS TO THE CAUSE OF THE DELAY,
IN THE EVENT THAT THE SUCCESSFUL BIDDER IS ON STRIKE AT THE TIME OF THE AWARD OF T HE
BID, THE COUNTY RESERVES THE OPTION TO ACCEPT THE FIRST ACCEPTABLE BID FROM A MANUFACTURER/VENDOR THAT IS NOT ON STRIKE.
STANDARD TERMS & CONDITIONS PURCHASE ORDER
ORDER NO: PO-SH-23008318-1
VENDORNO: 136444
Page
VENDOR: LONG BEACH BMW MOTORCYCLES 5
COUNTY OF LOS ANGELES
FEDERAL TAX EXEMPTION CERTIFICATE
The undersigned hereby certifies that he is a deputy purchasing went of the county of Los Angeles. Apolitical subdivision of the State of California, that he is authorized to execute this certificate and that the article or articles indicated in this purchase order are for exclusive use of the county of Los Angeles, a political subdivision of the State of California.
It is understood that the exemption from tax in the case of sales of articles under this exemption certificate to the states or political subdivisions thereof, is limited to the sale of articles purchased for their exclusive use and it is agreed that if articles purchased'tax free under this exemption certificate are used otherwise or are sold to employees or others, such fact must be reported by me to the vendor or the article or articles covered by this certificate. It is also understood that the fraudulent use of this certificate to secure exemption will subject the undersigned and all guilty parties to a fine of not more than $10,000 or to imprisonment for not more than five years, or both, together with cost of prosecution.
County purchasing Agent
By
This certificate is applicable only hen signed by an authorized person.
TERMS AND CONDITION OF PURCHASE
1, CONDITIONS OF PURCHASE: This order shall be in accordance with these terms and conditions and any attachments here to.
No other conditions or modifications of these terms and conditions will be effective unless specifically agreed to in writing by the county of Los Angeles ('County") Purchasing Agent. Failure of County to object to provisions contained in any acknowledgment, document or other communications from vendor shall not be construed as a waiver of these terms and conditions or an acceptance of any such provision.
2. DELIVERY:; Delivery shall be as stated herein. When using common carriers, County reserves the right to designate the transportation carrier. Failure on the part of Vendor to adhere to shipping terms specified hereon or contained in a written agreement for this purchase may, at county's discretion, result in additional handling costs being deducted from Vendor's invoice.
Cost of inspection on deliveries or offers for delivery which do not meet specifications will be for the account of Vendor. Unless otherwise set forth herein, all items shall be suitably packed and marked. Purchase Girder number must be on all shipping documents and containers.
3.INVOICES: Invoices shall include the Purchase Order number, which is located in the upper right hand comer of the Purchase Order. Invoices must state that they cover; as the case may be, complete or partial delivery, and must show units and unit prices.
Invoices will not be paid unless and until the requirements have been fully met When price shown is delivered price, all transportation and delivery charges must be prepaid in full to destination.
4. PRICE/SALES TAX: Unless otherwise specified herein, the prices herein do not include sales or use tax. No charges for transportation, containers, packing, unloading, etc, shall be allowed unless specified herein;
5. PAYMENT TERMS: Unless other wise specified herein, payment terms are net 30 days from the date County receives a correct and proper invoice. In no event shall County be liable for any late charges, Cash discount periods shall be computed either from the date of delivery and County's acceptance or the date of County's receipt of correct and proper invoices, whichever date is later, prepared in accordance with the terms herein.
6. WARRANTIES: Vendor shall, at no cost to County, promptly correct any and all defects in the items/services provided hereunder: Vendor shall also reimburse County for any costs incurred as a result ofdefect(s). The term of this warranty shall be as set forth in the Purchase' Order, or if no term is shown, ninety (90) days from the date of County's acceptance of the item/service.
Vendor wan -ants that items may be shipped, sold and used in a customary manner without violation of any law, ordinance, rule or regulation of any government or administrative body.
STANDARD TERMS & CONDITIONS PURCHASE ORDER
ORDER NO: ` PO-H-23008318-1
VENDOR NO: 136444 Page
VENDOR: LONG BEACH BMW MOTORCYCLES 6
7. CANCELLATION: Unless otherwise specified herein: County may cancel all or part of this Purchase Order and or Contract at no cost and for any reason by giving written notice to vendor at least thirty (30) calendar days prior to scheduled delivery. A cancellation change not exceeding one percent (I%) of the value of the cancelled portion of the Purchase Order and/or Contract may be charged to The County on any cancellation with less than thirty (30) calendar days prior written notice:
8. HAZARDOUSMATERIALS: Vendor warrants that it complies with all federal, state and local laws, rules, ordinances and regulations concerning hazardous materials and toxic substances,
9. COVENANT AGAINST GRATUITIES: Vendor wan -ants that no gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by vendor, or any agent or representative of Vendor, to any officer or employee of County with a view toward securing this Purchase Order or favorable treatment with respect to any determination concerning the performance of this Purchase Order. In the event of breach of this warranty, County shall be entitled to pursue the same remedies including, but not limited to, termination, against Vendor as it could pursue in the event of Vendor's default.
10.0 CONFLICT OF INTEREST: 10.1 No County employee whose position with county enables such employee to influence the award of the Purchase Order or any competing agreement, and no spouse or economic dependent of such employee, shall be employed in any capacity by Vendor, or have any other direct or indirect financial interest in this Purchase Order, No officer or employee of Vendor, who may financially benefit from the award of this Purchase Order shall in any way participate in County's approval or ongoing evaluation of this purchase.
10.2 Vendor shall comply with all conflict of interest laws, ordinances and regulations now in effect or hereafter to be enacted during the term of this Purchase Order. Vendor warrants that it is not aware of any facts, which create a'conflict of interest. If Vendor hereafter becomes aware of anyfacts, which might reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of such facts to county. Full written disclosure shall include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances.
11. GOVERNING LAW AND : This Purchase Order shall be governed by and construed in accordance with the laws of the state of California. Vendor agrees and consents to the exclusive jurisdiction of the courts of the state of California for all purposes regarding this Purchase order, and further agrees and consents that venue of any action hereunder shall be exclusively in the County of Los Angeles, California.
12. INDEMNIFICATION: Vendor shall indemnify, defend and hold hamiless County, its agents, officers and employees from and against any and all liability, expense, including defense costs and legal fees, and claims for damages of any nature whatsoever arising from or connected with Vendor's operations, goods and/or commodities or services provided hereunder. This indemnity shall include, but not be limited to, claims for or by reason of any actual or alleged infringement of any United States patent or copyright or any actual or alleged trade secret disclosure.
13. ]DEFAULT. The County may, by written notice to the Vendor, terminate the Purchase Order, if, in the judgment of the County:
a. Vendor has materially breached the Purchase Order, or b. Vendor fails to timely provide and/or satisfactorily perform any task, deliverable, service. or other work required under the Purchase Order or fails to demonstrate a high probability of timely fulfillment of performance requirements, or of any obligations of the Purchase Order and in either case, fails to demonstrate convincing progress toward a cure within ten (10) working days, (or such longer period as the county may authorize in Ting) after receipt of written notice from the County specifying such failure.
In the event that the County terminates the Purchase Order, the County may procure, upon such terms and in such manner as the County may deem appropriate, goods and services similar to those so terminated The Vendor shall be liable to the County for any and all excess costs incurred by the County, as determined by the County, for such similar goods and services.
The rights and remedies ofthe County shall not be exclusive and are in addition to any other rights and remedies provided by or under this Purchase Order.
STANDARD TERMS & CONDITIONS PURCHASE ORDER
ORDER NO: PO-SH=23008318-1
VENDOR 6<4.
VENDOR:BMW MOTORCYCLES
{ »' .: { } «:.. } } { 1. t. l.:♦ } ... . r : { f.. } ,. .}}::! } Otherany
}remedies in law or
regulations, ordinances, and directives, and all provisions required thereby to be included in this Purchase Order are hereby incorporated by
The Vendor shall indemnify and hold harmless the County from and against any and all liability, damages, costs, and expenses, employees, agents, or subcontractors of any such laws, rules, regulations, ordinances, or directives
16. NONDISCRIMINATION: By acceptance of this Purchase Order, vendor certifies and agrees that all persons employed by it, its affiliates, subsidiaries, or holding companies are and will be treated uall b it without regard to or because of race entities or }_
22. SPARE PARTS Unless otherwise set forth herein, Vendor shall make spare parts available to county fora period of two (2) years from the date of delivery of the items to County; If Vendor is unable to so provide spare parts, it shall provide County with the name(s) of Vendor's' suppliers so that County may attempt to procure such parts directly, In the event of such unavailability.
Vendor shall provide, at no cost, reasonable assistance to County in obtaining spare parts.
23. ENTIRE AGREEMENT MODIFICATIONS: This Purchase Order and any attachments Hereto, constitutes the complete and exclusive statement of the parties which supersedes all previous agreements, written or oral, and all communications between the parties relating to the subject matter hereof. This Purchase Order shall not be modified„ supplemented, qualified or interpreted by any prior course of dealing between the parties or by any usage of trade. Only county's Purchasing Agent can make changes or modifications by issuance of an official change notice.
STANDARD TERMS & CONDITIONS PURCHASE ORDER
ORDER NO PO-SH-23008318-1
."s
•": LONG BEACH BMW MOTORCYCLESThe Contractor 3 1 � CONTRACTOR'S WARRANTY OF ADHERENCE To COUNTY,S CHILD SUPPORT COMPLIANCE PROGRAM acknowledgesthat the County.i . .. goal of ' that all individualsbenefit financiallyfrom the County through Contracts/Purchase compliance t t a s child, family and spousalr,t obligations in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. . i.. t t..... ,..: , *:... . tt
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Prevailing wage Scale Wherever required:
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B. Under the provisions of said Labor Code. the State Department of Industrial Relations will ascertain the prevailing }sourly rate in dollars and details pertinent thereto for each craft, classification or type of workers or mechanic needed to execute any Contract that may be awarded by the County.
STANDARD TERMS & CONlDITIONS PURCHASE ORDER
ORDER NO: PO-H-23008318-1
VENDOR NO: 136444 Page
VENDOR; LONG BEACH BMW MOTORCYCLES 10
C. Particulars of the current prevailing wage Scats, which are applicable to the work contemplated under these specifications, are to be maintained in the Department, and must be posted at the project site by the Contractor or his/her subcontractor.
D. Current prevailing wage rates may be obtained at:
w www.dir.ca.gov/DLSR/PWD/Apprentice.httn
Division of Labor Standards Enforcement
455 Golden Gate Avenue, 9th Floor
San Francisco, CA 94102
(415)703-4810
CONTRACTOR SPON I ILI D DEBARMENT
1. A responsible Contractor is a Contractor who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the contract. It is the County's policy to conduct business only with responsible contractors.
2. The Contractor is hereby notified that, in accordance with Chapter 2.202 of the County Code, if the County acquires information concerning the performance of the contractor on this or other contracts which indicates that the Contractor is not responsible. The County may; in addition to other remedies provided in the contract, debar the Contractor from bidding on County contracts for a specified period of time not to exceed 5 years, and terminate any or all existing contracts the Contractor may have with the county.
3. The County may debar a contractor if the Board. of Supervisors finds, in its discretion, that the Contractor has done any of the following: (1) violated any term of a contract with the County, (2) committed any act or omission which negatively reflects on the Contractor's quality, fitness or capacity to perform a contract with the County or any other public entity, or engaged in a pattern or practice which negatively reflects on same, (3) committed an act or offense which indicates a lack of business integrity or business honesty, or (4) :made or submitted a false claim against the County or any other public entity.
4. If there is evidence that the Contractor may be subject to debarment the Department will notify the Contractor in writing of the evidence which is the basis for the proposed debarment and will advise the Contractor of the scheduled date for a debarment hearing before the Contractor Hearing Board.
5. The Contractor Hearing Board will conduct a hearing where evidence on the proposed debarment is presented. The Contractor and/or the Contractor's representative shall be given an opportunity to submit evidence at that bearing, After the bearing, the Contractor Hearing Board shall prepare aproposed, decision, which shall contain a recommendation regarding g whether the contractor should be debarred, and, if so, the appropriate length of time of the debarment. If the Contractor fails to avail itself of the opportunity to submit evidence to the Contractor Hearing Board, the Contractor may be deemed to have waived all rights of appeal.
6. A record of the hearing, the proposed decision and any other recommendation of the Contractor Hearing Board shall be presented to the Board of Supervisors. The Board of supervisors shall have the right to modify, deny or adopt the proposed decision and recommendation of the Hearing Board.
7. These terms shall also apply to (subcontractors/subconsultants) of County Contractors.
STANDARD TERMS & CONDITIONS PURCHASE ORDER
ORDER NO; PO-SH-23008318-1
VENDOR NO 136444Fage
VENDOR: LONG BEACH BMW MOTORCYCLES 11
PROHIBITION AGAINST USE OF CHILD LABOR
VENDOR shall:
1. Not knowingly sell or supply to COUNTY any products, goods, supplies or other personal property produced or manufactured in violation of child labor standards set by the International Labor Organizations through its 1.973 Convention Concerning Minimum Age for Employment.
2. Upon request by COUNTY, identify the country/countries of origin of any products, goods, supplies or other personal property bidder sells or supplies to COUNTY, and
3. Upon request by COUNTY, provide to COUNTY the manufacturer's certification of compliance with all international child labor conventions.
Should COUNTY discover that any products, goods, supplies or other personal property sold or supplied by VENDOR to COUNTY are produced in violation of any international child labor conventions, VENDOR shall immediately provide an alternative, compliant source of supply;
Failure by VENDOR to comply with the provisions of this clause will be grounds for immediate cancellation of this purchase Order or termination of this Agreement and award to an alternative vendor, A. Jury Service Pro
This Contract is subject to the provisions of the County's ordinance entitled Contractor Employee Jury Service ("Jury Service program") as codified in Sections 2.203.010 through 2.203,090 of the Los Angeles County Code.
B. Written Employee Jury Service policy,
1. Unless Contractor has demonstrated to the County's satisfaction either that Contractor is not a "Contractor" as defined under the Jury Service Pro (Section 2.203.020 of the county code) or that contractor qualifies for an exception to the Jury Service program (Section 2.203.070 of the County Code), Contractor shall have and adhere to a written policy that provides that its Employee shall receive; from the contractor, on an annual basis, no less than five days of regular pay for actual jury service. This policy may provide that Employees deposit any fees received for such jury -service with the Contractor or that the Contractor deduct from the Employee's regular pay the fees received for jury service.
2. For purposes of this Section, "Contractor" means a person, partnership, corporation or other entity which has a contract with the County or a subcontract with a County contractor and has received or will receive an aggregate suns of $50,000 or more in any 12- month period under one or more County. Contracts or subcontracts, "Employee" means any California resident who is a fall time employee of Contractor; "Full Time" means 40 hours or more worked per week, or a lesser number of hours if the lesser number is a recognized industry standard and is approved as such by the county. If Contractor uses any subcontractor to perform services for the County under the Contract, The subcontractor shall also be subject tot he provisions of this section. The provisions of this Section shall be inserted into any such subcontract agreement and a copy of the Jury Service Program shall be attached to the agreement.
3. If the Contractor is not required to comply with the Jury Service Program when the Contract commences, the Contractor shall have a continuing obligation to review the applicability of its "exception status" from the Jury Service Program, and the Contractor shall immediately notify the County if the Contractor at anytime either comes within the Jury Service Programs definition of "Contractor" or if the Contractor no longer qualifies for an exception to the Jury Service Program. In either event, the Contractor shall immediately implement a written policy consistent with the Jury Service Program, The County may also require, at any time during the Contract and at its sole discretion, that the Contractor demonstrate to the County's satisfaction that the Contractor either continues to remain outside of the Jury Service Programs definition of "Contractor" and/or that the Contractor continues to qualify for an exceptions to the Pro
4. Contractofs violation of this Section of the contract may constitute a material breach of the Contract. In the event of such material breach, County may, in its sole discretion, terminate the Contract and/or bar Contractor from the award of future contracts for a period of time consistent with the seriousness of the breach.
STANDARD TERMS & CONDITIONS PURCHASE ORDER
ORDER NO: PO-SH-23008318-1
VENDOR NO: 136444 ,age
VENDOR: LONG BEACH BMW MOTORCYCLES 12
PRICE SPECIFIC CONTRACTS AND PURCHASE ORDERS
Vendors are entitled to receive payment for goods received by, or services provided to the County specific to the Contract or Purchase Order price amount. Under no circumstances will those Suppliers, Contractors or Vendors who supply goods or otherwise contract services with the County of Los Angeles be entitled to or paid for expenditures beyond the Contract or Purchase Order amounts.
ASSIGNMENT BY CONTRACTOR
A. Contractor shall not assign its rights or delegate its duties under the Agreement, or both whether in whole or in part, without the prior written consent of County, in its discretion, and any attempted assignment or delegation without such consent shall be null and void. For purposes of this paragraph, County consent shall require a written amendment to the Agreement, which is formally approved and executed by the parties. Any payments by County to any approved delegate or assignee on any claim under the Agreement shall be deductible, at County's sole discretion, against the claims which Contractor may have against County.
B. Shareholders, partners, members, or other equity holders of Contractor may transfer, sell exchange, assign, or divest themselves of any interest they may have therein. However„ in the event any such sale, transfer, exchange, assignment, or divestment is effected in such a way as to give majority control of Contractor to any person(s), corporation, partnership, or legal entity other than the majority controlling interest therein at the time of execution of the Agreement, such disposition is an assignment requiring the prior written consent of County in accordance with applicable provisions of this Agreement.
C. Any assumption, assignment, delegation, or takeover of any of the Contractor's duties, responsibilities; obligations, or performance of same by any entity other than the Contractor, whether through assignment, subcontract, delegation, merger, buyout, or any other mechanism, with or without consideration for any reason whatsoever without County's express prior written approval, shall be a material breach of the Agreement which may result in the termination of the Agreement. In the event of such termination, County shall be entitled to pursue the same remedies against Contractor as it could pursue in the event of default by Contractor.
DEFAULT METHOD OF PAYMENT: DIRECT DEPOSIT OR ELECTRONIC FUNDS TRANSFER (EFT) I. The County, at its sole discretion, has determined that the most efficient and secure default form of payment for goods and/or services provided under an agreement or contract with the County shall be Electronic Funds Transfer (EFT) or direct deposit, unless an alternative method of payment is deemed appropriate by the Auditor -Controller (A-C).
2. The Contractor shall submit a direct deposit authorization request via the website https://directdeposit.lacounty.gov with banking and vendor information, and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements.
3. Any provision of law, grant, or funding agreement requiring a specific form or method of payment other than EFT or direct deposit shall supersede this requirement with respect to those payments.
FEDERAL UNIFORM GUIDELINE CLAUSE
By entering into this Contract/Purcbasc Order, the ContractorNendor agrees to comply with all applicable provisions of Title 2, Subtitle A„ Chapter II, PART 200—UNIFORM ADMINISTRATIVEREQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et saq.
COMPLIANCE WITH COUNTY POLICY OF EQUITY
The contractor acknowledges that the County takes its commitment to preserving the dignity and professionalism of the workplace very seriously, as set forth in the County Policy of Equity (CPOE), ( https://ceop.lacounty.gov/) . The contractor further acknowledges that the County strives to provide a workplace free from discrimination, harassment, retaliation and inappropriate conduct based on a protected characteristic, and which may violate the CPOE. The contractor, its employees and subcontractors acknowledge and certify receipt and understanding of the CPOE. Failure of the contractor, its employees or its subcontractors to uphold the County's expectations of a workplace free from harassment and discrimination, including inappropriate conduct based on a protected characteristic, may subject the contractor to termination of contractual agreements as well as civil liability.
s
LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT MOTORCYCLE
�' ei*eta+of �egwtta �
Sfutr ,:SPECIFICATION SHEET
lbI\ANkF l�d`t.. lB, dJ"'.. �, ,• k�,t'd`a di:�A A� 01"H"As WILL i.:Yl�
MOTORCYCLE TYPE Z WHEELED, BLACK AND WHITE, POLICE
PACKAGE, FACTORY DEVELOPED AUTHORITY
MOTORCYCLE **BMW BN ONLY**
BUDGET PERIOD FY
REQUISITION NO.
QUOTATION NO.
SPEC'SPEC'S PREPARED BY 1 Communication and Fleet Management Bureau TELEPHONE NO.
END USER,(DEPT. UNIT)1
REPRESENTATIVE
APPROVED BY Robert F. Furman, Lieutenant
(FLEET MANAGER) E an lasd.or
VENDOR NAME C
VENDOR ADDRESS
VENDOR NE
VENDOR
REPRESENTATIVE
SPECIAL INSTRUCTIONS
The successful vendor must guarantee the per it bid price(s) for a period oftwenty-four (4) months from the date of the awarded bid. The successful vender shall allow the same rice s to any additional participating agency that requests. Bid price(s) must be ,guaranteed for the current model year or newer.
The delivery date of the completed it(s) / motorcycle(s) may not exceed 180 days from the date the bid is awarded.
AARRANTY
1. Motorcycles including factory installed components must come with BMW 7- year factory extended warranty.
Motorcycle including; factory installed emergency components warranty work will be perfornied at a dealership in the area in which the motorcycle is assigned.
Factory installed accessories must not infringe on motorcycle's warranty. . To ensure the Department is afforded the maximum warranty time period for each motorcycle put into service, the bid awarded Dealer must allow and coordinate with the Los Angeles County Sheriffs Department Fleet Manager, an "as needed or requested" staggered delivery schedule of completed motorcycles. . Use of other than original equipment parts will not void warranty.
5. INTarranty carol to be delivered, to Sheriff's Fleet Management Unit.
6. All motorcycle components substituted or changed after bid is awarded., and any component deviations initiated at the discretion of motorcycle manufacturer and/or dealer, must be warranted by the manufacturer for parts replacement and parts installation.
WARRANTY PERIOD WILL START CAN THE DAY THAT THE VEHICLE 1
PUT INTO SERVICE BY THE LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT, NOT THE HATE OF VEHICLE DELIVERY. DELAYED
WARRANTY START NOT TO BE LESS THAN EIGHTEEN MONTHS.
EMISSION STANDARDS
1. Motorcycle must comply with all Federal Emission Standards on crankcase, exhaust, and applicable California State laws on crankcase and fuel emissions. . Motorcycle shall comply with all applicable California Vehicle Code (CVC) Code of Federal Regulations, Title 49, "Federal Motor Vehicle Safety Standard (FMV'SS) and California Code of Regulations, Title 1 "Motor Vehicle" rules and regulations.
3. Motorcycles shall also comply with all applicable Society of Automotive Engineers standards and Health and Safety Code, (distance of radio equipment from the operator's head, etc.) regulations. In addition, all motorcycles shall comply with all other Federal and State rules, regulations, and safety standards applicable to the vehicle type in effect on the date of the opening of the invitation for bid:
tzlr)2 ! 1
GENERAL SP CI ICATf N AND STANDARDS
I . .All equipment furnished will be subject to the approval of the Purchasing Agent, Director of Internal Services Department and the using Department.
2. The frame, body, finish, and fittings shall be the latest model. They shall be new and not have been used in demonstrator or other service and shall be factory standard in all respects and not in conflict with any specification requirements. . All standard equipment is to be included on the motorcycle as listed in the current model year brochure,
4. Trade names mentioned in these specifications are not restrictive and; are given only to indicate the type of components which will be acceptable. When ; furnishing other than these trade name items, they must be of equal or better quality, must be indicated in bidder's proposal, and must be approved by the Los Angeles County Sheriff's Department's Fleet Manager. . All deviation(s) or component change(s) after the bid has been awarded must first be proceeded by notification to the Sheriffs Department Fleet Management Unit and acceptance/approval mast be granted by the Sheriff's Department's Fleet Manager or his/her designated representative.
6. Two ( copies of the Maintenance Service Manual and Two (2) copies of the electrical wiring diagram manuals must be furnished for each unit delivered, by the successful bidder(s) within 45 days of the receipt of Purchase Order or payment will be delayed. In addition, one (1) copy for each unit, of any/all Technical Bulletins pertaining to selected motorcycle shall be provided in a timely manner.
. Bidders shall submit detailed literature of the motorcycle they propose to furnish.
S. Bidders shall submit detailed literature of the communication equipment installation,
q. Failure to submit this information is sufficient cause for rejection of bid.
10. Dealer; shall furnish Dealer's Bill and of Sale in the name of:
Los Angeles County Sheriff s Department
1277 forth Eastem Avenue
Los Angeles, California 90063,
11. Successful bidder shall provide within fifteen (1) days verification of dealer order. Verification is to be forwarded to the Sheriff's Department Flect Manager.
2. Dealer shall farnish a list of all specialized tools and equipment needed for the repair of the motorcycle and/or any relat components.
DELIVERY
1. The motorcycles delivered to the Los Angeles County Sheriff's Department by the successful' bidder will be identical in every detail with communication equipment already installed:
. The communication equipment installed shall be the latest model. They shall be new and not have been used in demonstrator or other service and shall be factory standard in all respects and not in conflict with any specification requirements. . 'Trade names mentioned in these plans and specifications are not restrictive and are given only to indicate the type of material which will be acceptable. When furnishing other than these trade name items, they must be of equal or better quality, must be indicated in bidder's proposal, and must be approved by the Los Angeles County Sheriffs Department Fleet Manager.
3. Motorcycles will have the dealer preparation service work, normally performed by the dealer, completed before delivery.
4. :Dealer preparation shall include the removal of all stickers, transport papers, etc., that are adhered to any portion of all motorcycles Motorcycles shall not be delivered withany type of license plate frame or placard identifying the dealer's starve:
5. The initial delivery date of the completed'motorcycles may not exceed 45 days from the date the bid is awarded. All follow-up staggered delivery dates shall not exceed 30 days. Communication equipment installation will not infringe on the eliver 'date.
. Prior to delivery acceptance, any vendor/dealer located outside the State of California most have previously paid all applicable State of California and/or Los Angeles County sales tax(s). Documentation `proof of payment" must be supplied at time of delivery:
7. dealer to furrush invoice at time of delivery for each :motorcycle received.
S. Motorcycles, upon delivery, will be ready for service.
9. Motorcycles will be delivered with a full tank of fuel,
GENERAL:
It is the intent of this specification*describe • •* to be used for high-speed highway traffic * law enforcement Work.• * operated
above*, for bothdistances at aniblent temperatures1
1201F. It will be driven on all typesroad surfaces and shall possess outstanding handling characteristics, maneuverability, •
•
FOR 611,*w
the motorcycle will be * * brake, suspension,
wheel, tire, and other component parts of the tuotorcycle shall be selected to give maximum performance, service life and safety and not merely rneet the minithurn requirements of this * *
appliedquantity. quality,capacity* * with standardproduction motorcycles; and it shall be able towithstand unusual strain, exposure, temperature, wear and its handling characteristics or *•
C1 5 L:Irj
BIDDERINSTRUCTIONS
Bidders must use box provided at left margin. A "check ark"therein will be considered by the Sheriff's Department as indication that bidders are meeting or exceeding that portion of the specification. Any deviations of specifications are to be noted by the vendor on the right of the specification form under Bidder's Exceptions. Any equivalent substitution of specified components i subject to evaluation to the degree to which equipment offered will match the conditions and/or interact with existing equipment to maintain overall effectiveness. It must be with the prior approval of the Shc6ff` s Fleet Manager and are subject to rejection or approval at the discretion of the fleet manager.
CHASSIS INDICATE EXCEPTION OR STATE,
"AS SPECIFIED" BELOW
INTENT:
To purchase a ? wheeled, black and white, police package, and factory developed authority motorcycles. It shall be of the make, model and mechanically equipped as tested and certified as Police Package Motorcycles during the Los Angeles County Sheriff Department's most recent annual "Law Enforcement Motorcycle Test and Evaluation Program". It shalt be current model year or newer. The motorcycle must conform to the following features and specifications,
F ra e:
[ Carbon steel tubing, designed and constructed to enhance stability and handling characteristics with law enforcement equipment installed.
[ Hydraulic front forks,designed to permit the shortest possible turning radius.
[ Swing -arm rear suspension:
r
Frame, forks, springs, and shock absorbers shall be adequate to handle the weight oft e motorcycle, saddlebags, rider and all related police equipment and radio gear.
C1 6 -
SPECIF tCATI NS- 2 WHEELED, BLACK AND WHITE, POLICE PACKAGE
FACTORY Y DEVELOPED AUTHORITY MOTORCYCLE
CHASSIS (continued) INDICATE EXCEPTION ION O
STATE, "AS SPECIFIED" BELOW
[ � The minimum, load carrying capacity of the motorcycle (as delivered) shall be no less than 400 pounds (GVWR minus un- laden weight prior to installation of any Los Angeles County Sheriffs Department specific equipment).
L.a rant:
[ Shaft driven rear wheel drive.
[ /Rake. Approx, 26,50.
[ Trail: Approx. .92"
Wheelbase:
.Approximately 58.5 inches:
Susp; nsion
Electronic controlled suspension.
"j Front forks to be hydraulic design. Fork pre -load shall not be gas pressure adjustable.
[� Special front shock strut police application, with 4.7 inches of travel:
14 Rear shall be swing arm, with interinteg
gTat coil springs and
hydraulic/gas shock absorb r(s). Special travel dependent damping; system, with 5.4 inches of travel.
Rear shock absorber(s) shall have provision for adjustment to accommodate rider's height and weight
SPECIFICATIONS EELS CK AND WRITE,I PACKAGE
FACTORY DEVELOPED AUTHORITY T CYCLE;
CHASSIS (Cont'd) INDICATE EXCEPTION O
STATE, -AS SPECIFIED" BELOW
[ Handlebars shall be constructed of an aluminum alloys. [ A The handlebars shall be positioned such as to allow the operator to sit in an upright, in a comfortable vertical position, e
with both hands easily reaching the grips.
[V4 Movement of the handlebars shall be free and unrestricted, to include, manufacture's structural deli (s), windshield/faring and/or any accessary equipment,
[ Windscreens l olycarbonate, continuously adjustable
(electronically) windshield
[' Throttle control shall be located on the right handlebar, there shall be no lost motion or play and it shall return to idle when hand is released from the grip.
Clutch hand lever shall be located on the left handlebar and have adjustment for the size of the operator's hand.
Brakes:
[ Disk brakes required on birth front and rear.
[All brakes shall be controlled by hydraulic systems.
s
[ j Rear wheel brake shall have an independent brake control.
Anti -lock brake system (ABS) required.
[ ] Traction control required (NO EXCEPTION)
PTI
] Front wheel shall have dual disc type, floating brake discs, four -piston radial caliber, hand operatedfrom the right handlebar. The hand lever shall be adjustable to accommodate the size of the operator's hand.
] Rear wheel shall be a single disk type brake, double piston floating calmer, foot pedal operated. The pedal shall be located on the right side of the motorcycle,
Page a of 1
SPECIFICATIONS WHEELED, A.C:WHITE, C PACKAGE
FACTORY DEVELOPED AUTHORITY MOTORCYCLE
CHASSIS (Cont1d)
INDICATE :C PT t' N OR
STATE, -AS SPECIFIED" BELOW
Hydraulic hoses and metal lines shall be mounted and
protected in such a manner to prevent them from becoming damaged due to chafing, robbing, or vibrations
[
Brake lines and calipers shall be located away from exhaust heat.
Brake performance capacity.
Brake material must be exactly as tested and certified
during the most recent L.A.S. . Law Enforcement
Motorcycle Test and Evaluation. Program.
,Aheels and Tires:
[
Aluminum wheels: Approx. 17 inches die cast
[
front tire - 120/70ZR-17 Michelin Pilot Road 4 or Department ,approved equal.
[
Rear tine 180/55ZR-17 Michelin Pilot load 4 or Department pproved equal.
[
All tires supplied shall be of the make and Model as tested during the most recent Los Angeles County Sheriff's
Department Law Enforcement Motorcycle Test and Evaluation Program.
Stands:
Center stand, permanently fitted to the motorcycle. When depl►yed it shall raise one wheel:
[
Side stand shall be mounted on the left side. When deployed it shah lock when the weight of the machine is on it, not
allowing it to be feuded or retracted.
SPECIFICATIONS —2 WHEELED, BLACKAND WHITE,POLICE PACKAGE
FACTORY DEVELOPED AUTHORITY MOTORCYCLE
DRIVETRAIN I VI}ICATE EXCEPTION OR
STATE, -AS SPECIFIED" BELOW
[ Electronic intake pipe fuel injected, gasoline.
Cis Engine to be 1,254 cc, two (2) cylinder, and air/water cooled flat twin -stroke engine, central balancer shaft or better. ` Digital engine management B -K with dual ignition.
[ Compression Ratio — Approx. 12 :1
' Horsepower: Approx. 136 ;hp. @ 7,750 rpm
Torqued Approx. ids ft-lb @ 6,500 rpm
[ , Single muffler/exhaust system.
t']' Accessories to be identical on allmotorcycles delivered.
Nate: Exhaust kystent must he actly as tested and
certified during the most recent .A.. . Law Enforcement Motorcycle Test and Evaluation Program.
Trams i iont
[ V1 Constant mesh six (6) speed ,gearbox with helical gear teeth. [ Self -energizing -plates wet clutch and integrated gearbox.
Hydraulically controlled clutch system (No Exception)
/ rive Shaft:
l Maintenance ce free shaft drive with integral torsion damper. l 1:2.75 shaft ratio.
:Fuel Tank
[ Minimum of 6-gallon tank with a 1-gallon reserve.
SPECIFICATIONS —2 WHEELED, wWHITE, (SLICE PACKAGE
E
FACTORY DEVELOPEDAUTHORITY MOTORCYCLE
BODY DESIGN INDICATE EXCEPTION
STATE, , "AS SPECIFIED- BELOW
Design:
Black and White color scheme.
[ Height adjustable, single rider, heated, black vinyl, heavy-duty police type foam padded saddle seat.
[ J ,Height adjustable windscreen (electric).
[ /Frame mounted, full fairings (front and sides).'
[vf Front and rear fenders.
[ Two 2) lave enforcement type utility, top swing up opening; ; lockable saddle bags with saddle bag lights.
Lockable radio box mounted over rear fender and behind
operator's seat with minimum dimension of20"x 1 . ".
[ Front (engine) protection bars. Constructed of stainless steel, and designed to provide mountings for siren, speaker and other accessories:
Rear (saddlebag) protection bars. Constructed of stainless steel and designed to provide mountings for accessories. [V1/ Factory lockable saddle bags, top open, swung up, mounted on left and right rear sine of the bike with locks
(After -market saddle bags are not acceptable)
[ Two (2) emergency vehicle lighting nodules located at the front of the motorcycle. One on either side of the front faring and windscreen.
[ One (l) emergency vehicle lighting module located at the rear of the motorcycle. Mounted on the upper rear most area of the radio box.
X,
Every motorcycle shall have the same lighting array. Two (2) front mounted forward facing "M ' takedown lights. One (l ) alley light switch:
SPECIFICATIONS —2 WHEELED, BLACK AND WHITE, POLICE PACKAGE
FACTORY DEVELOPED AUTHORITY MOTORCYCLE
BODY (continue) INDICATE EXCEPTION OR
STATE, As SPECIFIED- BELOW
[ e Instrument cluster integrated with CPS and Navigation system.
Theffnal array combination of emergency lighting shall
determinedand selected by Los Angeles County Sheriffs
Department Fleet Manager after the bid is awarded.
ELECTRICAL
[ I Two (:2), 12-volt, negative ground, gel, 16AH, maintenance free batteries. o Exception)
[Q,Factory installed linked dual battery system for recharging both batteries simultaneously from a single alternator during normal engine operation, (Aftermarket unacceptable)
[ \J/ One (1) battery shall be dedicated to the operation of the motorcycle and the anti -lock brake system.
[ One (1 ) battery shall be dedicated to the operation of specialized police equipment.
[ '{ The "police equipment" battery system shall include a minimum of eight ( special conventionally fused circuits.:
[ '3 Alternator output -- Three-phase aftemator 540 W w/auxiliary battery and CMSF power management for all circuits from parasitic loads l low voltage battery protection.
[ Digital engine management BMS-K with dual ignition. Or Department approved equal
[ i I 0-watt siren, public address (PA) system.
All wiring to be "care "buss" type.
[ All motorcycles shall be aired identical
SPECIFICATIONS —2 WHEELED, BLACKAND I 'E, POLICE PACKAGE FACTORY` DEVELOPED AUTHORITY MOTORCYCLE
FACTORY INSTALLED ACCESSORIES INDICATE EXCEPTION OR
STATE, "AS SPECIFIED" BELOW
[ All emergency components installed roust meet operational needs of the Los Angeles County Sheriff's Department.
[, Qty. () Auxiliary Light
M One (1,) map light LED.
[ ]'One (1) FMS Cell Phone charger w/map light connection. " ;Heated hand grips.
[ One Flashlight and Baton holder (LAPIS style w/helmet lock) [ One (1) FMS rear shotgun mount, vertical. (No Exception) s
[ One (1) FMS rear Assault Rifle mount muzzle cup/ sight shield, vertical. (No Exception)
[ One (1) heated seat (No Exception)
[ y One (1) cable for heated seat.
[ ° Tire Pressure Monitoring system (T M)x
[ ` City, (1) BMNV Motorrad Battery Charger (2.5 Ah) including power socket harness -fused, or Department approved
equal/better:
[ BMW Saddle Bag Lights
[ `. BMW 1250 Series "Valve Cover Guards
[ "6ne () antenna mounting bracket with support struts for VHF, URF and 7/800 MHz antennas. (Larger metal plate available for uninterrupted reception). Antenna mounting brache*tplat rest be sturdy and well reinforced, liven no chancefor
vibration.
[N4 City, (1) FMS Baton Holder (LAPD style w/helrnet lock..)
SPECIFICATIONS -2 WHEELED, LACWHITE, POLICE PACKAGE
E
FACTORY DEVELOPED AUTHORITY MOTORCYCLE
FACTORY INSTALLED ACCESSORIES (C ont'd) INDICATE EXEP'TION OR STATE, `SAS SPECIFIED" BELOW
[ Clearwater Darla Lights/Darla Yellow Slipcovers �
v City. l) FMS BMW Laptop Pivot Mount
[ Qty. (1) F MS Laptop Power relay harness
ri One (1) radio speaker pigtail.
Rad ar/Lidar Gun Adapter Plate
Factory fog light
[ One (1) auxiliary LEIS mounting bracket.
Emergency argi Li 'h s
,r
[\A Qty. () Red LED-X light
BMW PrN 6317 2 361718 or Department approved equal/better Qty, () Blue LED-X light
BMW P/N 6317 2 361 719 or Department approved equaVbetter Rear € E er en arriin L.'-h
[ Qty. (1) Duplex LEIS-£ Red / Blue
BMW P/N 63 17 2 361 730 or Department approved equal/better Take o h 4 A1ev TS T
[' Qty. 6) White Torus LED TILL/Alley
BM Ill 63 17 '2' 61 722 or Department approved equal/better [ Qty. 2) Auxiliary LED Turn Signals
BMW P/N 63 17 2 361725 or Department approved equal/better [ Qty. (2) Auxiliary LED Brake/Taillight
BMW P/N 63 17 2 361 726 or Department approved equal/better lki Qty. (1) Round Blue License Plate lid Light Kit
SPECIFICATIONS 2 WHEELED, BLACK AND WHITE, POLICE PACKAGE
FACTORY DEVELOPED AUTHORITY MOTORCYCLE
FACTORY INSTALLED ACCESSORIES Cont'd) INDICATE EXCEPTION OR
STATE, -AS SPECIFIED- BELOW
BMW /N: 7160 or Department approved �
equal/better;
w
[V/1 .,Qty. (1) Ticket Book Boat (LAPD style)
Note Pad Holder
[ . (1) Front 12 Volt Power Nutlet (lighter style)
[ t ty� (1) Radar/Lidar Adapter Plate
"`
j° Qty. (1) Water Battle Holder/Helmet Lock
[ One (1) helmet lock, "Motion Pro" mode# 06- l t1 5
Department approved equal or upgrade
[ Short gun lack
S e ial Item Installation and Instructions
[ All motorcycles shall be completely outfitted as stipulated on the specification by the manufacturer/dealer, with all related Emergency Vehicle Equipment prior to delivery.
The Sheriff's Department would provide the components
listed below but must be installed by` the successful bidder/s. gags fuse black
[ PVP Communications Freedom Series Helmet Kit with wireless system control, portable only operation, for use with
Helmets requiring internal mount mic, dual earphone; with cell - phone interface (luctooth)
[ Freedom Series wireless shoulder mic for Motorola PX/XP12 Series portable radio, with. Mum earpiece jack.
Motor interface, Freedom wireless, portable only, for BMA'
SPECIFICATIONS —2 WHEELED, BLACKPOLICE
FACTORY DEVELOPED AUTHORITY OT RC.YCLE
ADDITIONAL E SUPPIED ITEMS INDICATE EXCEPTION OR STATE, (NOT INSTA LLEDIArE W IN-BOXIDROP SHIPPED)PECIFIEW EELOW
HELMET KIT
[ PVP wireless ccarr m nic ti s kit must be provided.
,,,Headsets
Dual -muff headsets with a noise reduction rating; 24d
Coil -cards incorporate a shield on the microphone line and on the overall cable to prevent RF and: EM interference
*Full face helmet kit
Amplified, i waterproof, aterproof, elcctrct noise -canceling internal mount boom microphone
*Amplified microphones eliminate the need for the voice signal to be re -amplified at the roaster station, preventing the amplification of any electronic noise in the interconnect cable and providing a superior signal-to-noise ratio.
esker
Improved dual speaker to enhance frequency response
Improved Speaker Connectors
el of ExLension Ca le
[ �" 1163 Series wired motorcycle cable kits
[ 1 " to 18" radio cable
[ Premium coil -cord cables with cadminurn bronze conductors to prevent work hardening and: brokers conductors.
[ Watertight, quarter —turn twist -lock connectors with gold-plated contacts and 0-ring seals
otorcvcl Cable Kit
l BMW Interface Panel/Box or Department; approved equal.
Configured to interact with current approved motorcycle (l
EXCEPTION)
SPECIFICATIONS —2 WHEELED, BLACKAND WHITE, POLICE PACKAGE
FACTORY DEVELPL AUTHORITY
MOTORCYCLE
ADDITIONAL BIDDER SUPPIED ITEMS (Cont'd)
INDICATE EXCEPTION OR
fNOTIl S ALL .r P IN- +t? ,A" ".ti'PE)
STATE, -SPECIFIED- BELO '
[
Interface to BMW PTT and PTPA for Motorola Spectra, Astro tt
Spectra, Syntor X9000, APX8500 Radios (N EXCEPTION)
C
Public address (PA) interface
Mobile plus portable radio configuration.
[Q1
Mote: The PPV wireless communication system must be
interference proof not be susceptible to interference from outside network channel.
ems
[
Single -key locking system can all motorcycles, to include ignition, saddlebags, radio boy and any gather lockable compartment.
All motorcycles provided with four (4) keys. (Ignition, helmet, short -gun rack)
Gun lack key rrr rst be compatible with LASD guar lock
car% LASD willprovided the key erode after the bid is
awarded
, 1u tinzon keys are not acceptable -
Remote buttons mast be functional only when ignition is on ( ignition powered.)a
SPECIFICATIONS —2 WHEELED,t T ,;'POLICE PACKAGE
FACTORY DEVELOPED AUTHORITY ITY
OT" CYCLE
ELECTROMAGNETIC COMPATIBILITY
INDICATE EX EPT10N OR
STATE, -AS SPECIFIED" BELfJ't't'
Electromagnetic Interference Susceptibility Motorcycle is' intended for use in presence of electromagnetic fields resulting from use of public safety radios. Motorcycle
performance shall not be affected in anyway by transmission from a radio and antenna installed in the motorcycle and operating in any of the frequency ranges of 30 to5tl-MH , ISO to 174-MH , 450 to 512-MH , and 800 to 900-MHZ and
having a radio frequency output no less than 100-watts.
Motorcycle performance shall not be affected by the presence ofanother motorcycle equipped with the above -described radio and operated adjacent to the subject motorcycle.
Radiated and Conducted Electromagnetic Interference
Motorcycle systems and accessories shall be designed to minimize interference with the use of public safety radio receivers or electronic sirens or sound amplifiers. The effective sensitivity of receiver installed in the motorcycle shall not be reduced by more than the amount tabulated below for each frequency band.
ALLOWABLE
FREQUENCY AND DEGRADATION
30 to 50 - MHZ 15 d E
ISO to 174 - MHZ 5d B
450 to 512 - MHZ 3 d B
800 to 900 -' MHZ Id H
Degradation is defined as the difference in effective receiver sensitivity measured with'the motorcycle engine and
accessories turned off and that measured with the engine and accessories turned on. Sensitivity is measured in terms of the 12 dB Sinad signal as defined in EIA Standard -204, To
determine effective sensitivity, the receiver is connected to the antenna through an isolating tee connector which allows introduction of the signal generator through the isolated port.
Comparative signal strength readings arc then taken with and without the interference present.
SPECIFICATIONS WHEELED, LACWHITE, POLICE PACKAGE
E
FACTORY DEVELOPED AUTHORITY MOTORCYCLE
DELIVERY:
Los Angeles County Sheriff's Department
Fleet Management Unit
1104 N. Eastern Avenue, Door #48
Los Angeles, CA 9006
(323) 67- 0
SPECIAL INSTRUCTIONS:
1f any components are "drop -shipped", the packing slip(s) and/or shipping ticket(s) must have the corresponding "LA County ISD purchase order number" as related to the vehicle(s) being purchased, legibly printed on it/them. Shipments not so marked will be refused.
Before any payment for thevehicle(s) is made, "documentation proof' that any and all, components have been paid for in full by the winning bidder, mast be submitted to the Sheriffs Fleet operations office. Failure to do so will be considered an incomplete delivery and delay any payment(s).
Dealership supplied components must accompany the bike at the time of delivery (No Exception)
Motorcycles to be delivered with a full tank of fuel
Upon delivery no dealer decals or license plate identifiers.
Dealer shall notify Sheriff's Department Fleet Unit n;minimum of24 hags prior to delivery» Motorcycle(s) will not be accepted after 2:00 p Prior to delivery acceptance, any vendor/dealer located outside the State of California must have previously paid all applicable State of California State and/or Los Angeles County sales ta(s).
All State of California Department of Motor *vehicle paperwork, and invoicing NIUST accompany each motorcycle at time of delivery. There shall be one invoice per motorcycle.
At time of delivery, all motorcycles MUST meet all specifications as written, N EXCEPTIONS.
At tune of delivery, dealer shall fumish Dealers Report qf9ole in the name f:
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
1277 N. EASTERN AVENUE
LOS AN ELES, CA 90063