Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATT BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: JANUARY 9, 2024
SUBJECT: PURCHASE OF WATER METERS AND RADIO EQUIPMENT FOR PUBLIC
WORKS UTILITIES OPERATIONS
EXECUTIVE SUMMARY
The City Council will consider approving the purchase of water meters and associated radio equipment used by the Department of Public Works Utilities Division. The City’s stock of water meters and associated radio equipment is running low and is in need of replenishment to meet the operational needs of the Division through the end of the Fiscal Year. Purchase of such meters will ensure continued compatibility with the City's existing meter reading equipment and antenna.
RECOMMENDATION
That the City Council:
Approve a purchase order with Aquametric Sales Company, Inc. for Water Meters and associated radio equipment for a total amount of $363,492.
BACKGROUND
The City has approximately 23,800 water meters in its distribution system. In order to increase operational efficiency, their conversion to remote read capabilities began ten years ago through a combination of in-house staff, development requirements, and various City water system and capital improvement projects.
Sensus water meters and associated radio equipment were field-tested with other water meters, subsequently chosen, and used by the City during this conversion process due to their proven water usage recording accuracy and reliability. These advanced water meters have the capability to electronically collect and transmit water usage data. The meters can also be programmed to collect water usage data in incremental time periods outside of the typical bi-monthly water billing period to track water conservation compliance and identify potential leaks, which will help the City comply with existing and future water conservation requirements. Sensus holds the Federal Communications Commission (FCC) license for the
APPROVED BY
CITY MANAGER
PURCHASE OF WATER METERS AND RADIO EQUIPMENT FOR PUBLIC WORKS UTILITIES
OPERATIONS
JANUARY 9, 2024
PAGE 2
radio frequencies utilized by the City for its meter reading equipment and has a lease agreement with the City for the continued use of such frequencies for water meter reading purposes. Sensus water meters are necessary for the City to ensure continued compatibility with the City's existing meter reading equipment and antenna, which utilizes licensed Sensus radio frequencies. Aqua Metric Sales Co. is the sole factory authorized distributor of Sensus products in California.
ANALYSIS
The City’s stock of advanced meters is running low and must be replenished to meet the operational needs of the Utilities Division through the end of Fiscal Year 2023-2024. Pursuant to the City’s purchasing policy, a quote (Attachment A) was obtained from Aquametric Sales Company, Inc. for the purchase of 5/8–inch to 6-inch Sensus water meters and associated radio reading and programming equipment.
Staff recommends that the City Council approve the purchase order with Aquametric Sales Company, Inc. for the purchase of the water meters and associated radio equipment necessary to meet the water meter needs of the Utilities Division through the remainder of the Fiscal Year 2023-24.
CITY COUNCIL PRIORITIES
Efficiency and Adaptability
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
Approval of the recommended actions will result in an expenditure of $363,492 from Water Fund, Water Distribution Operating Account No. 51-4-3520-0260, and Water Customer Service Operating Account No. 51-4-3530-0260, as provided in the table below and as previously approved in the Fiscal Year 2023-2024 operating budget.
Account No. Funding Source Amount
51-4-3520-0260
Approved FY 2023-24 Water Distribution
Operating Budget $181,746
51-4-3530-0260
Approved FY 2023-24 Water Customer Service
Operating Budget $181,746
Total Vehicle Funding: $363,492
ATTACHMENTS
Attachment A – Aquametric Sales Company, Inc. Quote
Sales Quote
Aqua-Metric Sales Company
4050 Flat Rock Drive | Riverside, CA 92505
Phone: (951) 637-1400 | Facsimile: (951) 637-1500
Quote for:City of Downey
Attention:Joel Navarro
Address:11111 Brookshire Ave.
City, State, ZIP:Downey, CA 90241
Phone:562-904-7202
Email:[email protected]
Quantity Description Unit Price Line Total
125 5/8" SRII TR/PL 1cf $182.71 $22,838.75
250 5/8" iPERL TR/PL 1cf $141.02 $35,255.00
30 3/4" SL iPERL TR/PL 1cf (7.5" LL)$141.02 $4,230.60
30 3/4" Long iPERL TR/PL 1cf (9"LL)$159.30 $4,779.00
100 1" SRII TR/PL 1cf $294.82 $29,482.00
100 1" iPERL TR/PL 1cf $208.73 $20,873.00
15 1 1/2" OMNI R2 TR/PL 1cf $563.84 $8,457.60
50 1 1/2" OMNI T2 TR/PL 1cf $940.74 $47,037.00
10 2" SL OMNI R2 TR/PL 1cf (10" LL)$678.43 $6,784.30
35 2" SL OMNI T2 TR/PL 1cf (10" LL)$966.66 $33,833.10
10 2" OMNI R2 TR/PL 1cf (17" LL)$791.21 $7,912.10
35 2" OMNI T2 TR/PL 1cf (17" LL)$1,115.87 $39,055.45
108 520M SP MXU $168.02 $18,146.16
54 520M DP MXU $195.38 $10,550.52
2 3" OMNI T2 TR/PL 1cf $1,390.53 $2,781.06
2 3" OMNI C2 TR/PL 1cf $2,019.66 $4,039.32
2 4" OMNI T2 TR/PL 1cf $2,707.06 $5,414.12
2 4" OMNI C2 TR/PL 1cf $3,507.80 $7,015.60
2 6" OMNI T2 TR/PL 1cf $4,899.23 $9,798.46
1 6" OMNI C2 TR/PL 1cf $6,058.93 $6,058.93
2 Field Logic Communicator $357.98 $715.96
4 3" OMNI T2 MMP TR/PL 1cf $997.34 $3,989.36
2 Command Link II $700.00 $1,400.00
This quote for the product and services named above is subject to the following terms:Subtotal $330,447.39
1. All quotes are subject to the Aqua-Metric Terms of Sale.Shipping & Handling
2. Quote is valid for thirty days.Sales Tax $33,044.74
3. If modifications in materials, labor, or processing are required to meet new regulations, the pricing submitted herein is subject to immediate change. Total $363,492.13
4. Freight allowed on single orders exceeding $20,000.00.
5. Net Thirty Days to Pay
6. Returned product may be subject to a 25% restocking fee.
7. Sales Tax and/or Freight charges are approximated and may vary on final invoice.
December 6, 2023
Proprietary and Confidential Page 1 of 1
ATTACHMENT A