TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC
WORKS/CITY ENGINEER
DATE: JANUARY 23, 2024
SUBJECT: COOPERATIVE AGREEMENT WITH THE STATE DEPARTMENT OF
TRANSPORTATION REGARDING TRAFFIC DETOURS ON CITY OF
DOWNEY STREETS IN CONJUNCTION WITH THE 1-605 FREEWAY
PAVEMENT REHABILITATION PROJECT BETWEEN THE 1-10 FREEWAY
AND TELEGRAPH ROAD
EXECUTIVE SUMMARY
The City Council will consider approving a cooperative agreement with the State Department of Transportation (Caltrans) to allow Caltrans to detour freeway traffic onto certain City of Downey streets during a proposed project to be completed by Caltrans involving the rehabilitation of the pavement and other improvements on the 1-605 Freeway between the 1-105 Freeway and Telegraph Road.
•l l ►_0_G •l
That the City Council:
1. Approve the cooperative agreement with the State Department of Transportation regarding proposed traffic detours on the City of Downey streets in conjunction with the 1-605 Freeway Pavement Rehabilitation Project between the 1-10 Freeway and Telegraph Road; and
2. Authorize the City Manager or his designee to execute the agreement with the State Department of Transportation, including any non -substantive extensions and amendments.
BACKGROUND
The existing pavement on the 1-605 Freeway between the 1-10 Freeway and just south of Telegraph Road has deteriorated to a state that requires resurfacing the pavement to bring it to an acceptable condition. Caltrans plans to resurface the aforementioned portion of the freeway through an upcoming project scheduled to begin in spring 2024. In addition, Caltrans intends to upgrade overhead and roadside signs, upgrade ADA facilities to
COOPERATIVE AGREEMENT WITH THE STATE DEPARTMENT OF TRANSPORTATION
REGARDING TRAFFIC DETOURS ON CITY OF DOWNEY STREETS
JANUARY 23, 2024
PAGE 2
current standards, replace elected bridge approach slabs, rehabilitate landscape areas, and enhance roadside safety through this project.
The work will occur on weekends over a 55-hour duration beginning Friday nights at 10 PM and will end with the freeway lanes reopening at 5 AM on the following Monday.
During construction hours, the freeway will be partially closed for up to the 55 hours to allow the completion of the work, and a portion of the freeway traffic will, therefore, under the authority of California Streets and Highways Code Section 93, need to be detoured onto local streets within the adjacent cities and unincorporated county areas. The work will be divided into a total of 42, 55-hour closures along the freeway to properly detour the freeway traffic.
The City of Downey street segments on which freeway traffic will be detoured include the following:
• Telegraph Rd. (Paramount Blvd. — east city limit)
• Paramount Blvd. (Telegraph Rd. — 1-5 Fwy ramps)
• Lakewood Blvd. (Telegraph Rd. — Florence Ave.)
• Florence Ave. (Lakewood Blvd. -Studebaker Rd.)
A total of 10 signalized intersections within the City will be affected by the detours. Per the cooperative agreement (Attachment A), Caltrans will be responsible for posting temporary signage as necessary to implement the detours as well as maintenance, operation, and repairs of the signage during the detours, and the City will be responsible for implementing any required changes to the timing of the traffic signals and providing law enforcement. As far as the law enforcement portion is concerned, since the detour routes involve City of Downey streets and intersections, Downey PD may need to provide traffic enforcement and direct traffic if necessary on impacted City streets and intersections.
ANALYSIS
The execution of the attached cooperative agreement (Attachment A) will be necessary to define and effectuate the terms, conditions, and responsibilities concerning the proposed detours within the City. Staff recommends the execution of the agreement.
The project is scheduled to begin construction in spring 2024 and be completed in early 2028. The schedule for when the detours within the City will occur is unknown at the present time. It will be shared with the council and the public via staff communications, the City website, and the City's social media page once the schedule is received from Caltrans. In addition, Caltrans, upon request, will give a presentation on the project at a future City Council meeting.
COOPERATIVE AGREEMENT WITH THE STATE DEPARTMENT OF TRANSPORTATION
REGARDING TRAFFIC DETOURS ON CITY OF DOWNEY STREETS
JANUARY 23, 2024
PAGE 3
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
Approval of the recommended action will result in up to $20,000 in revenue for the City to be provided by Caltrans per the terms of the cooperative agreement in order to reimburse the City for time to be spent by City forces on this project. The $20,000 will be available on a reimbursement basis and will be invoiced by the City for actual expended man-hours.
ATTACHMENTS
Attachment A: Cooperative Agreement with the State Department of Transportation
07-zA-605-10.21v20.2
EA 35660
Project No. 0719000026
Agreement 07-5295
This AGREEMENT, executed on and effective from January 23, 2024, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and:
The City of Downey, a body politic and municipal corporation or chartered city of the State of California, referred to hereinafter as CITY.
CALTRANS and CITY are individually referred to as PARTY and collectively referred to as PARTIES.
RECITALS
1. Under California Streets and Highways Code (SHC) Section 93, CALTRANS is authorized to construct and maintain detours as may be necessary to facilitate movement of traffic where State Highways are closed or obstructed by construction or otherwise.
2. A construction project in State Highway Route 605 (from Post Mile 10.2R to Post Mile
20.2) hereinafter referred to as CALTRANS PROJECT, will cause closure of the said route during weekends at time periods to be announced by CALTRANS, requiring detour of State Highway traffic onto various CITY streets, as listed in Exhibit A, referred to herein as DETOURS.
3. The following documents are attached to, and made an express part of this AGREEMENT:
0 EXHIBIT A — "Signalized Intersection Impacted by Detours"
4. PARTIES hereby set forth the terms and conditions under which DETOURS is operated, maintained, financed and vacated by CALTRANS after it ceases operation of DETOURS.
07-zA-605-10.21v20.2
EA 35660
Project No. 0719000026
Agreement 07-5295
AGREEMENT
5. CALTRANS has rights under SHC Section 93, to direct State Highway traffic into DETOURS which will serve as a detour for State highway until CALTRANS PROJECT is complete and can safely pass highway traffic. No encroachment permit will be required from CITY for CALTRANS to operate DETOURS.
6. CALTRANS prepare plans and specifications, and installs temporary signage for DETOURS and CITY will review and provide comments on plans and specifications prepared.
7. CITY will re -time traffic signals in consultation with CALTRANS and provide traffic control officer services along the DETOURS during construction.
CALTRANS shall be responsible for maintenance, operation and for any necessary repairs during the months the DETOURS are used for such operations.
9. CALTRANS will remove DETOURS signage to restore original flow of traffic after CALTRANS PROJECT completion and vacating of the DETOURS.
10. CALTRANS shall properly vacate DETOURS in accordance with the terms of this AGREEMENT, by issuing written notice to CITY informing that CALTRANS intends to cease operation of DETOURS.
11. CITY will resume normal maintenance of thus vacated DETOURS after CALTRANS ceases the DETOURS operation.
12. CALTRANS will reimburse CITY to restore DETOURS to its former condition as per the terms of this AGREEMENT.
13. CITY will invoice CALTRANS monthly invoices for the prior month's actual expenditures. CALTRANS will pay CITY within forty-five (45) working days of receipt of such billing.
Upon completion of DETOURS and all work incidental thereto, CITY will furnish CALTRANS with a detailed final accounting statement.
CALTRANS will pay CITY within forty-five (45) working days of receipt of a detailed final accounting statement. CALTRANS' financial obligations under this AGREEMENT
07-zA-605-10.21v20.2
EA 35660
Project No. 0719000026
Agreement 07-5295
shall not exceed $20,000 unless CALTRANS authorizes a greater amount in a formal amendment to this AGREEMENT.
GENERAL CONDITIONS
14. All obligations of CALTRANS under the terms of this AGREEMENT are subject to the appropriation of resources by the Legislature, State Budget Act authority, programming of funds by the California Transportation Commission (CTC) and the allocation thereof by the CTC.
15. Notwithstanding the terms of this AGREEMENT, PARTIES agree to abide by the funding guidelines for all contributed funds that are programmed and allocated by the CTC.
16. The obligations assumed by CALTRANS under this AGREEMENT fulfills all obligations imposed upon it under SHC 93 including, but not limited to, CALTRANS' obligation to reimburse CITY for all reasonable expenses incurred by CITY in constructing and maintaining DETOURS during such operation, for all reasonable additional expenses incurred by CITY in maintaining DETOURS during such operation.
The costs of restoring the DETOURS to its former condition and upon completion of such usage.
17. PARTIES designate their respective representative through whom all communication between PARTIES, relative to this AGREEMENT, shall be channeled:
CALTRANS
CITY
Name: Mehdi Salehinik
Address: 100 S. Main Street Los Angeles, CA 90012
Telephone: (213) 269-0787
Email: [email protected]
Name: Matthew Baumgardner
Address: 11111 Brookshire Avenue Downey, CA 90241
Telephone: (562) 904-7110
Email: [email protected]
07-zA-605-10.21v20.2
EA 35660
Project No. 0719000026
Agreement 07-5295
18. Should any portion of DETOURS be financed with federal funds or state gas tax funds, all applicable laws, regulations and policies relating to the use of such funds shall apply notwithstanding other provisions of this AGREEMENT.
19. Nothing in the provisions of this AGREEMENT is intended to create duties or obligations to or rights in third parties not parties to this AGREEMENT or affect the legal liability of either PARTY to the AGREEMENT by imposing any standard of care with respect to the maintenance of State highways different from the standard of care imposed by law.
20. Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub -contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CITY under this AGREEMENT. It is understood and agreed that CITY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub -contractors, and/or its agents under this AGREEMENT.
21. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub -contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless CITY and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub -contractors, and/or its agents under this AGREEMENT.
22. This AGREEMENT will terminate when DETOURS ceases to be operated as such detour and when all parties execute a CLOSURE STATEMENT to terminate this AGREEMENT. CLOSURE STATEMENT is a document signed by PARTIES that verifies the completion of all obligation included in this AGREEMENT and in all amendments to this AGREEMENT.
07-zA-605-10.21v20.2
EA 35660
Project No. 0719000026
Agreement 07-5295
However, all indemnification, document retention, audit, claims, environmental commitment, legal challenge, hazardous material, operation, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual agreement.
07-LA-605-10.2R/20.2
EA 35660
Project No. 0719000026
Agreement 07-5295
SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.
The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION CITY OF DOWNEY
By:
For Gloria Roberts
D7 District Director
VERIFIED OF FUNDS & AUTHORITY
BY:
Vickie Murphy
District Budget Manager
BY:
Meera Danday
Attorney
Department of Transportation
CERTIFIED AS TO FINANCIAL
TERMS & POLICIES
By:
Darwin Salmos
HQ Accounting Supervisor
By:
Roger Bradley
City Manager
Attest:
Maria Alicia Duarte, CMC
City Clerk
By:
John M. Funk
City Attorney
07-LA-605-10.2R/20.2
EA 35660
Project No. 0719000026
Agreement 07-5295
City of Downe
Number of Impacted Signalized Intersections
10 Sheet No.
Detour No.
Detour Description
Impacted Signalized Intersection
MI-1
Detour No. IA
Telegraph Rd SB On -Ramp
Closed
From WB Telegraph Rd to
SB Route 605
Telegraph Rd/ True Ave
Telegraph Rd/ Passons Blvd
Telegraph Rd/ Sera is Ave
Telegraph Rd/ Rosemead Blvd
Lakewood Blvd/ Vista Del Rosa St/ NB Route 5
Lakewood Blvd/ SB Route 5
Detour No. III
Telegraph Rd SB On -Ramp
From EB Telegraph Rd to SB
From
Route 605
Lakewood Blvd/ Vista Del Rosa St/ NB Route 5
Lakewood Blvd/ SB Route 5
Florence Ave/ Fairford Ave/ SB Route 5
Florence Ave/ Studebaker Rd
Florence Ave/ Little Lake Rd
MI-2
Detour No. 2A
Telegraph Rd NB On -Ramp
Closed
From WB Telegraph Rd to
NB Route 605
Tele ra h Rd/ True Ave
Telegraph Rd/ Passons Blvd
Telegraph Rd/ Sera is Ave
Telegraph Rd/ Rosemead Blvd
MI-3
Detour No. 3
Telegraph Rd SB Off -Ramp
Closed
From SB Route 605 to
Telegraph Rd
Lakewood Blvd/ Vista Del Rosa St/ NB Route 5
Telegraph Rd/ Rosemead Blvd
MI-51
Detour No. 52
NB Route 5 to NB Route 605
Connector Closed
From NB Route 5 to NB
Route 605
Florence Ave/ Fairford Ave/ SB Route 5
Florence Ave/ Studebaker Rd
Studebaker Rd/ NB Route 605
MI-52
Detour No. 53
SB Route 5 to NB Route 605
Connector Closed
From SB Route 5 to NB
Route 605
Florence Ave/ SB Route 5/Little Lake Rd
Florence Ave/ Studebaker Rd
Studebaker Rd/ NB Route 605
07-LA-605-10.21v20.2
EA 35660
Project No. 0719000026
Agreement 07-5295
NirewI]namr_v114urpl►md1.ka0aIrejVc11 �y
1. Did PARTIES complete all scope, cost and schedule commitments included in this AGREEMENT and any amendments to this AGREEMENT?
YES / NO
2. Did CALTRANS accept and approve all final deliverables submitted by other PARTIES?
YES / NO
3. Did the CALTRANS HQ Office of Accounting verify that all final accounting for this AGREEMENT and any amendments to this AGREEMENT were completed?
YES / NO
4. If construction is involved, did the CALTRANS District Project Manager verify that all claims and third party billings (utilities, etc.) have been settled before termination of the AGREEMENT?
YES / NO
5. Did PARTIES complete and transmit the As -Built Plans, Project History File, and all other required contract documents?
YES / NO
If ALL answers are "YES", this form may be used to TERMINATE this AGREEMENT.
07-LA-605-10.21v20.2
EA 35660
Project No. 0719000026
Agreement 07-5295
CLOSURE STATEMENT
PARTIES agree that they have completed all scope, cost, and schedule commitments included in Agreement 07-5295 and any amendments to the agreement. The final signature date on this document terminates agreement 07-5295 except survival articles. All survival articles in agreement 07-5295 will remain in effect until expired by law, terminated, or modified in writing by the PARTIES' mutual agreement, whichever occurs earlier.
The people signing this agreement have the authority to do so on behalf of their public agencies. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.
The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.
STATE OF CALIFORNIA CITY OF DOWNEY
DEPARTMENT OF TRANSPORTATION
D7 District Director
Date:
Roger Bradley, City Manager
Date:
Attest:
Maria Alicia Duarte, CMC City Clerk
Approved as to Form:
John M. Funk, City Attorney
07-LA-605-10.21v20.2
EA 35660
Project No. 0719000026
Agreement 07-5295