MINUTES OF THE
CITY COUNCIL OF THE CITY OF DOWNEY
REGULAR MEETING
JANUARY 23, 2024
The City Council of the City of Downey held a Regular City Council Meeting — Closed Session on January 23, 2024, at 5:37 p.m., in the Council Chambers of the Downey City Hall, 11111 Brookshire Avenue, Downey, California, Mayor Trujillo presiding.
PRESENT: Council Members:
Mario Trujillo
Hector Sosa
Claudia M. Frometa
Horacio Ortiz
Dorothy Pemberton
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
ALSO PRESENT: Roger Bradley, City Manager
Vaniah De Rojas, Assistant City Manager
John Funk, City Attorney
James McQueen, Human Resources Director
PUBLIC COMMENT ON CLOSED SESSION AGENDA ITEMS
(excused)
Mayor Trujillo asked City Clerk Duarte if any written public comments were received regarding Closed Session items. City Clerk Duarte confirmed no written public comments were received. Mayor Trujillo asked if there was anyone present who would like to comment on Closed Session items.
Having no one, Mayor Trujillo closed public comment.
RECESSED TO CLOSED SESSION
Mayor Trujillo announced the City Council is recessing to Closed Session at 5:39 p.m. to discuss matters under the authority of the following sections of the Government Code:
1. Government Code Section 54956.95 — Liability Claim Worker's Compensation Claim — Claimant: Dean Milligan — Claim No.: 20-148463 and 19-145415; Agency claimed against: City of Downey.
2. Government Code Section 54956.95 — Liability Claim — Worker's Compensation Claim — Claimant: Steven Davis; Worker's Compensation Claim No.: 22-163377 and 21-159263; Worker's Compensation Appeals Board No.: ADJ15998807; Agency claimed against: City of Downey.
RECONVENED REGULAR CITY COUNCIL MEETING — CLOSED SESSION Mayor Trujillo reconvened the Regular City Council Meeting — Closed Session at 6:33 p.m.
City Attorney Funk reported the Closed Session report as follows: In regards Item Nos. 1 and 2, no reportable action was taken.
The City Council of the City of Downey held a Regular City Council Meeting — Open Session on January 9, 2024 at 6:34 p.m., in the Council Chambers of the Downey City Hall, 11111 Brookshire Avenue, Downey, California, Mayor Trujillo presiding.
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PRESENT: Council Members:
Mario Trujillo Mayor
Hector Sosa Mayor Pro Tern
Claudia M. Frometa Council Member
Horacio Ortiz Council Member
Dorothy Pemberton Council Member
ALSO PRESENT: Roger Bradley, City Manager
Vaniah De Rojas, Assistant City Manager
John Funk, City Attorney
Scott Loughner, Interim Police Chief
Anthony Hildebrand, Assistant Fire Chief
Matthew Baumgardner, Public Works Director
James McQueen, Human Resources Director
Irma Huitron, Community Development Director
Stephen Hannah, Finance Director
Monica Ortiz, Recreation Manager
M. Alicia Duarte, CIVIC, City Clerk
The Invocation was delivered by Pastor Chris Famisaran, Downey Seventh-Day Adventist Church. The Pledge of Allegiance was led by Boy Scout Troop 441.
CITY COUNCIL MEMBER ANNOUNCEMENTS; REQUESTS FOR FUTURE AGENDA ITEMS;
CONFERENCE/MEETING REPORTS
Mayor Trujillo introduced Congressman Robert Garcia, 42"d District, to provide comments.
Congressman Robert Garcia began by expressing his gratitude for the opportunity to speak and commended the City Council and community for their strong civic pride and dedication. He shared that he brought a U.S. flag that was flown over the Capitol in honor of Downey, as a gesture of appreciation for the City's advocacy in Washington, D.C. He provided a brief update, stating that his office is working to secure federal funding to support the rehabilitation of the Downey YMCA, a project that aligns with the City's priorities. Congressman Garcia reflected on his own experience as a former Mayor and acknowledged the challenges of local government, emphasizing that while political differences exist, particularly in Washington, all public servants are united by their shared love for the country and their communities.
Mayor Pro Tem Sosa reported attending a Board Meeting of the Independent Cities Association (ICA), where he serves as a Board Member representing Downey. He noted that Downey is a proud independent City with its own Fire and Police Departments and explained that ICA emphasizes public safety, the economy, and infrastructure with a strong emphasis on public safety. He stated he would continue to provide updates from ICA and its 40+ member cities as they relate to Downey. He also mentioned attending a Downey Symphony performance for approximately 1,300 Downey Unified 51n graders.
Council Member Pemberton welcomed the audience to the meeting and shared that she attended both the Youth Commission meeting and the Keep Downey Beautiful Cleanup event. She reported attending the YMCA Los Angeles Annual Martin Luther King Jr. Breakfast, the Downey Symphony performance, and Janice Hahn's "Supervisor at Your Supermarket" event at Amapola. She also attended the Mayoral Transition Ceremony for the City of Bellflower and took note of some of their initiatives. She thanked Community Development Director Huitron and the Community Development Department for their code enforcement efforts. She commended Public Works for the improvements to 3rd St., and thanked the Downey Police Department for the increased foot patrols in Downtown Downey. Council Member Pemberton requested a follow-up on the current status of shopping cart removal services; the minimum distance requirements for bars and entertainment establishments from schools and residences; City Council Minutes
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and the specific distances from the Ojos Locos location to Downey High from Regent Terrace. She also requested a staff report on the current staffing status of the Downey Police Department and its vacancy levels. She requested that a small plaque be added above the Veterans Memorial in front of City Hall to designate it as honoring the Vietnam War and that the Betty Gold steel sculpture at Furman Park be refinished and painted.
Council Member Ortiz welcomed the audience to the meeting and reported attending Supervisor Janice Hahn's "Supervisor at Your Supermarket" event at Amapola and that he would also be attending the Mayors and Council Members Academy. He reported attending the soft opening for The Chicken Coop, and encouraged everyone to try it. He also recognized the Downey Rose Float Association and gave a special thank you to President Jeremy Clifton.
Council Member Frometa welcomed the audience to the meeting and recognized Planning Commissioner, Carrie Uva, Executive Director of the Downey Chamber of Commerce, Michael Calvert, and the Downey Rose Float Association. Council Member Frometa expressed appreciation for Kelly Roberts and the five decades of involvement with the Rose Float Association. She extended gratitude to the whole Rose Float team, including President Jeremy Clifton, for representing Downey with pride on January 1, in the Rose Parade. She reported that she serves as the Chair of the Public Safety Policy Committee for the League of California Cities, which represents 480 cities across California. She emphasized her commitment to continuing to engage with Congressman Robert Garcia and Assemblywoman Blanca Pacheco to address public safety concerns, including the ongoing crisis of fentanyl overdoses. She thanked Public Works and Community Development for advancing City priorities, and the Police and Fire Departments for their ongoing service.
Mayor Trujillo reported visiting the soft opening for The Chicken Coop and encouraged everyone visit the restaurant. Mayor Trujillo acknowledged Coca-Cola for being at the forefront of environmental sustainability reporting that Coca-Cola now operates 20 fully electric trucks. He asked that staff research a public safety initiative he observed during a visit to Zapopan, Jalisco, requesting that staff explore the possibility of bringing the program called "Pulse of Life," to Downey. The request was seconded by µ-- Council Member Frometa. Mayor Trujillo suggested possibly partnering with the Chamber of Commerce to host a community event such as a parade or other local celebration for the 4th of July. Second by Council Member Ortiz.
CITY MANAGER/STAFF MEMBER COMMENTS PRESENTATIONS
City Manager Bradley confirmed that staff would provide an update to the Council on the process for addressing abandoned shopping carts in the community. He requested a second to research the issue of minimum distance requirements for bars and live entertainment venues from schoolsandresidences, and how those requirements impact local businesses. The request was seconded by Council Member Ortiz. City Manager Bradley reported that the City is currently working on an assessment of the Police Department, including gathering proposals to evaluate staffing levels and ensure adequate enforcement.
He stated this process is already underway and will be brought forward to the Council soon. City Manager Bradley asked for confirmation on whether the Council would like staff to pursue adding a Vietnam designation to the Veterans Memorial and updating the Betty Gold sculpture at Furman Park. The request was seconded by Council Member Frometa. He stated those items could be added to the next budget as action items, if that is the Council's direction.
PRESENTATIONS
Mayor's Excellence Award to Lupita Infante, American singer -songwriter, Grammy Award nominated artist and Downey resident.
2. Mayor's Excellence Award to David Valadez, Entertainment Correspondent, Emmy Award -Winning Journalist and Downey resident.
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3. Mayor's Excellence Award to Downey Rose Float Association for winning the Wrigley Legacy Award at the 135th Tournament of Roses Parade.
4. Certificates of Recognition to Downey Fire Personnel, Santa Monica Fire Captain, Ronald Reagan UCLA Medical Center NICU Nurse, DUSD Staff, student and parent for their heroic efforts during a stressful situation.
5. Presentation of City Pins to the 2024 Miss Downey Court.
6. Certificates of Appointment to newly appointed Commission/Board and Committee Members for Council District Nos. 1, 3, and 5.
7. Presentation to the City Council by Stay Arts.
PUBLIC HEARINGS: None.
PUBLIC COMMENT ON AGENDA, CONSENT CALENDAR AND NON -AGENDA ITEMS Mayor Trujillo asked City Clerk Duarte if any written public comments were received regarding Agenda, Consent Calendar, and Non -Agenda items. City Clerk Duarte confirmed three written comments were received.
Sergio Campos, resident, commented in support of the installation of lights at Furman Park.
Ms. Cohen, resident, commented in opposition to the installation of lights at Furman Park Jessie Cervantes, resident, commented in support of the installation of lights at Furman Park Mayor Trujillo asked if there was anyone present who would like to comment regarding Agenda, Consent Calendar and Non -Agenda items.
Park.
Park.
Alan Halstensgaard, resident, read a religious poem.
Ernesto Valle, resident, commented in support of the installation of lights at Furman Park.
Speaker No. 3, no name provided, commented in support of the installation of lights at Furman Jeff Macaque, resident, commented in opposition to the installation of lights at Furman Parka Jonathan, resident, commented in support of the installation of lights at Furman Park.
Chris Lowe, resident, commented in support of the installation of lights at Furman Park.
Speaker No. 7, no name provided, commented in support of the installation of lights at Furman Juana, resident, commented in support of the installation of lights at Furman Park.
B.C., resident, commented against funding Stay Gallery.
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Park.
Park.
Park.
Park.
Speaker No. 10, resident, commented in support of the installation of lights at Furman Park.
Hugo, resident, commented in support of the installation of lights at Furman Park.
Speaker No. 12, no name provided, commented in support of the installation of lights at Furman Maria Ramirez, resident, commented in opposition to the installation of lights at Furman Park.
Speaker No. 14, no name provided, commented in opposition to the installation of lights at Furman Roger Miller, commented on the Downey Then and Now video series.
Speaker No. 16, no name provided, commented in opposition to the installation of lights at Furman Joanna Martinez, resident, commented in support of the installation of lights at Furman Park.
Speaker No. 18, resident, commented in support of the installation of lights at Furman Park.
Patricia Barraza, resident, commented in opposition to the installation of lights at Furman Park.
Michelle Farina, resident, commented in support of a cease fire resolution.
Brian Heyman, resident, commented in opposition to the installation of lights at Furman Park.
Joaquin Beltran, resident, commented in support of a cease fire resolution.
Speaker No. 25, no name provided, commented in support of the installation of lights at Furman Speaker No. 26, resident, commented in opposition to the installation of lights at Furman Park.
Speaker No. 27, no name provided, commented in support of Stay Gallery.
Joe Barraza, resident, commented in opposition to the installation of lights at Furman Park.
Armando, resident, commented in support of the installation of lights at Furman Park.
It was moved by Council Member Frometa, seconded by Council Member Ortiz, to close public comment.
ADMINISTRTIVE REPORTS
Administrative Report Item No. 13, was taken out of order.
13. REPORT ON POTENTIAL FUTURE SPORTS LIGHTING AT THE FURMAN PARK BASEBALL FIELDS: Public Works.
THAT THE CITY COUNCIL:
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RECEIVED A REPORT, AS WELL AS PROVIDED STAFF WITH ANY DESIRED FEEDBACK,
ON THE ADDITION OF SPORTS FIELD LIGHTING AT THE FURMAN PARK BASEBALL FIELDS FOLLOWING A REQUEST FROM CITY COUNCIL AT ITS NOVEMBER 14, 2023
MEETING
Director Baumgardner provided the staff report for Item No. 3. He provided background on the project, explaining that lighting is included as part of the broader stormwater capture and infiltration project already in the approved Capital Improvement Program, initiated in fiscal year 2021-22. While the main focus of the project is stormwater diversion and infiltration, additional amenities such as shade structures, new trees, native garden trails, new baseball fields, and sports lighting are also included. He stated that sports lighting was identified through significant community outreach during the development of the City's Parks Master Plan. The Master Plan, which included community workshops and input, was ultimately adopted by the City Council in 2016. The overall project is also aligned with regional Measure W program goals and has been approved by Los Angeles County as a regional project supporting stormwater compliance and access to greener, healthier spaces. Director Baumgardner referenced previous Council actions that incorporated sports lighting, including a January 25, 2022 transfer agreement with the LA County Flood Control District, and an April 12, 2022 agreement with Craftwater Engineering for project design. He provided an overview of the project timeline, noting that design is ongoing through Fall 2024, with construction anticipated between January 2025 and June 2026. He acknowledged that the project will impact park programming including baseball seasons and summer concerts and said that park and public works staff will coordinate with contractors to manage those disruptions. He described the construction scope, which includes installing a stormwater pipeline, major excavation and backfilling at the park, followed by installation of amenities including new lighting. He displayed a conceptual landscape plan showing anticipated lighting locations around the new baseball fields, though a detailed lighting design has not yet been finalized. Director Baumgardner also explained the upcoming public engagement requirements tied to Measure W funding. These include pop-up outreach events in the Summer of 2024 and a public design workshop to gather community input.
Additionally, a technical lighting study will be required under CEQA to assess lighting impacts on nearby residences. This will involve a photometric study and potential mitigation measures such as shielding.
The public will have a 30-day comment period once the study is released, and further input opportunities will be available when CEQA findings are presented to Council prior to construction contract award.
Council Member Pemberton stated that while the report emphasizes lighting for ball fields, the broader concern is that the park overall is too dark and asked for confirmation that lighting is planned for other areas of the park beyond just the ball fields. Director Baumgardner responded that while the project does include pedestrian -level lighting along a nature garden walking trail in the northern portion of the park, funded through Measure W, it does not currently include larger lighting installations near areas like Rives, the Downey stage, or the playground. He clarified that those areas were not part of the approved project concept and are not funded under Measure W. However, he noted that the Council could direct staff to explore other funding sources to potentially expand lighting in those areas.
Council Member Frometa acknowledged that this project has been in development for several years. She stated the importance of balancing community desires, particularly from Little League teams, with public safety. Council Member Frometa noted the City has changed significantly since the 1980s and highlighted the need for proper park lighting, especially in light of rising transient activity since COVID.
She stressed that the City Council must listen to residents and ensure safe, well -lit parks for pedestrians and families. She also underscored that operational decisions, such as light timers and enforcement of noise regulations, are within the Council's control. She made clear that these fields should be for Downey residents and children, not for outside travel ball teams, and that enforcement of use policies will be a priority.
Mayor Pro Tern Sosa asked what other sports leagues practice at Furman Park. Recreation Manager Ortiz responded that Northwest Downey Little League was the only one at the moment.
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Mayor Pro Tem Sosa asked if staff knew how many people approximately walk the trail and until what time. Recreation Manger Ortiz responded that there are approximately 7,000 to 9,000 people per r- month during the winter season and that the number of visitors go up during the summer period due to the longer days.
Mayor Pro Tern Sosa asked if there have been meetings held between the Northwest Downey Little League and the residents. Director Baumgardner stated that, to his knowledge, no meetings have yet occurred between Northwest Downey Little League and nearby residents. However, he emphasized that public engagement will be a key part of the design process. While lighting is included in the overall project, no specific design has been developed yet. He explained that community feedback will help shape the final plans and that outreach efforts, required under CEQA and Measure W, are expected to take place during the summer before the design is finalized.
Council Member Ortiz asked if there would be another opportunity after tonight's meeting for residents to provide input on the lighting. Director Baumgardner responded that the next time the project would return to the Council would likely be during the acceptance of the project and CEQA findings.
However, he clarified that the public will have an opportunity to provide input during the CEQA public comment period and through community engagement before the contract is awarded, unless the Council directs staff to return sooner.
Council Member Ortiz asked when residents would be informed about the CEQA report. Director Baumgardner responded that community engagement is expected to begin around June or July and continue through September. He explained that staff plans to conduct pop-up events at the park, including during the Concerts in the Park, to share project details and gather feedback. These outreach efforts are both a funding requirement and a vital part of the CEQA process, which includes a technical lighting study to assess impacts and potential mitigations. Once a higher -level conceptual design is developed, it will be shared with the public for input.
Council Member Ortiz asked if staff could be directed to send an email blast or conduct some type of online outreach to inform residents during the engagement period. City Manager Bradley responded that outreach is part of the CEQA process and confirmed that the City is required to notify residents within 500 feet of the project area.
Mayor Trujillo requested clarification by asking if the lighting plan for this project was still under design. Director Baumgardner confirmed that the technical design has not yet been developed and that details such as the lighting schedule have not been determined. Mayor Trujillo then asked if any details, like when the lights will be going off, have not yet been set. Director Baumgardner confirmed that nothing has been set on any of these details. Mayor Trujillo asked, who will set those details. City Manager Bradley confirmed that those details are under the City Council's authority.
Mayor Trujillo clarified that if the Council were to vote yes, it would mean directing staff to complete the design by 2024, with construction potentially finishing in 2026. City Manager Bradley responded that no action was being taken that night and that it was only an informational report. Mayor Trujillo further stated that the public would want to know if lights are being installed, and the answer would be that lighting is part of the project, but details are still being finalized. City Manager Bradley confirmed that the lights are already approved as part of the project unless the Council directs otherwise, and reiterated that the report was informational only.
It was moved by Council Member Frometa, seconded by Council Member Ortiz, and carried 5-0, to receive and file the report.
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CONSENT CALENDAR
Mayor Trujillo abstained from Item No. 3, due to owning property near the project location.
It was moved by Council Member Frometa, seconded by Council Member Pemberton, and carried 5-0, to approve the remainder of the Consent Calendar.
1. APPROVED MINUTES: Regular Meeting of November 14, 2023 (Open and Closed Session): City Clerk.
WARRANTS ISSUED: Warrant Nos. 374626 — 375036; Payroll Wire Nos. 30004419, 30004424, 30004425 and 30004427; EFT Nos. 13199 — 13237; and, Manual Wire Nos. 2462 — 2467 in the total amount of $3,960,883.02: Finance.
3. APPROVED INSTALLATION OF TRAFFIC BOLLARDS ON DOWNEY AVE. AND RECEIVED
UPDATE ON PAINTING AND SECURITY CAMERA UPGRADES TO THE DOWNTOWN PARKING STRUCTURE: Public Works.
THAT THE CITY COUNCIL:
1) APPROVED THE INSTALLATION OF REMOVABLE TRAFFIC BOLLARDS ON DOWNEY AVE. BETWEEN 2ND ST. AND 3RD ST.;
2) RECEIVED AND FILED AN UPDATE REGARDING THE INTERIOR AND EXTERIOR
PAINTING OF THE PARKING STRUCTURE, AS WELL AS INSTALLATION OF A
SECURITY CAMERA SYSTEM
4. APPROVED CONTRACT WITH WESTNET, LLC FOR FIRE STATION ALERTING SERVER UPGRADE — FIRE CAD PROJECT: Fire.
THAT THE CITY COUNCIL:
APPROVED A CONTRACT WITH WESTNET, LLC IN THE AMOUNT OF $137,871,
INCLUDING ANY NON -SUBSTANTIVE EXTENSIONS, CHANGE ORDERS, PURCHASE
ORDERS, AND AMENDMENTS UP TO THE AUTHORIZED BUDGET PER THE CITY'S
RECENTLY UPDATED PURCHASING POLICY GUIDELINES, AND AUTHORIZE THE CITY
MANAGER, OR HIS DESIGNEE, TO EXECUTE THE CONTRACT
5. APPROVED COOPERATIVE AGREEMENT WITH THE STATE DEPARTMENT OF
TRANSPORTATION REGARDING TRAFFIC DETOURS ON CITY OF DOWNEY STREETS IN CONJUNCTION WITH THE 1-605 FREEWAY PAVEMENT REHABILITATION PROJECT BETWEEN THE 1-10 FREEWAY AND TELEGRAPH RD.: Public Works.
THAT THE CITY COUNCIL:
1) APPROVED THE COOPERATIVE AGREEMENT WITH THE STATE DEPARTMENT OF
TRANSPORTATION REGARDING PROPOSED TRAFFIC DETOURS ON THE CITY OF DOWNEY STREETS IN CONJUNCTION WITH THE 1-605 FREEWAY PAVEMENT REHABILITATION PROJECT BETWEEN THE 1-10 FREEWAY AND TELEGRAPH RD.; AND,
2) AUTHORIZED THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE
AGREEMENT WITH THE STATE DEPARTMENT OF TRANSPORTATION, INCLUDING
ANY NON -SUBSTANTIVE EXTENSIONS AND AMENDMENTS
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6. FISCAL YEAR 2024-2026 ON -CALL CIVIL ENGINEERING CONSULTANTS: Public Works.
THAT THE CITY COUNCIL:
1) APPROVED THE FOLLOWING LIST OF SEVEN ON -CALL CIVIL ENGINEERING CONSULTANTS, WHICH HAVE BEEN PRE -QUALIFIED BY STAFF: 1) BKF ENGINEERS, INC., 2) KREUZER CONSULTING GROUP, 3) MKN CONSULTING SERVICES, 4) RICK ENGINEERING CO., 5) STANTEC CONSULTING SERVICES, 6) TETRA TECH, AND 7) WILLDAN ENGINEERING;
2) APPROVED THE PROFESSIONAL SERVICES AGREEMENT TEMPLATE FOR ON -CALL CIVIL ENGINEERING SERVICES; AND,
3) AUTHORIZED THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE THE
AGREEMENT WITH THE PRE -QUALIFIED CONSULTANTS ON A PER -PROJECT BASIS
IN THE FUTURE AND TO EXECUTE ANY AND ALL AMENDMENTS TO THE
AGREEMENT AS DEEMED NECESSARY FOR ANY FUTURE PROJECTS OR TASKS TO
BE COMPLETED BY SAID CONSULTANTS
7. ADOPTED A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE RESTRICTED
GRANT AGREEMENTS AND ANY AMENDMENTS WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION (CALTRANS) RELATED TO THE CLEAN CALIFORNIA LOCAL GRANT PROGRAM (CCLGP) FOR THE CITY OF DOWNEY ALLEY BEAUTIFICATION PROJECT: Public Works.
THAT THE CITY COUNCIL:
1) ADOPTED RESOLUTION NO. 24-8226, AUTHORIZING THE CITY MANAGER TO
EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION FOR THE CITY OF DOWNEY CLEAN CALIFORNIA LOCAL GRANT PROGRAM ALLEY BEAUTIFICATION PROJECT; AND,
2) AUTHORIZED THE CITY MANAGER TO EXECUTE ALL GRANT -RELATED DOCUMENTS
8. APPOINTMENT TO THE PUBLIC WORKS COMMITTEE FOR COUNCIL DISTRICT 1: Council Member Ortiz.
THAT THE CITY COUNCIL:
ADOPTED RESOLUTION NO. 24-8227, APPROVING THE APPOINTMENT OF MACHELL BROOKENS TO THE PUBLIC WORKS COMMITTEE FOR COUNCIL DISTRICT 1
9. APPOINTMENT TO THE PUBLIC WORKS COMMITTEE FOR COUNCIL DISTRICT 1: Council Member Ortiz.
THAT THE CITY COUNCIL:
ADOPTED RESOLUTION NO. 24-8228, APPROVING THE APPOINTMENT OF DANIA JANCZAK TO THE PUBLIC WORKS COMMITTEE FOR COUNCIL DISTRICT 1
10. APPOINTMENT TO THE RECREATION AND COMMUNITY SERVICES COMMISSION FOR COUNCIL DISTRICT 1: Council Member Ortiz..
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THAT THE CITY COUNCIL:
ADOPTED RESOLUTION NO. 24-8229, APPROVING THE APPOINTMENT OF LIZA ADRIAN
TO THE RECREATION AND COMMUNITY SERVICES COMMISSION FOR COUNCIL DISTRICT 1
11. 2024 CITY OF DOWNEY LEGISLATIVE PLATFORM: Administration.
THAT THE CITY COUNCIL:
1) ADOPTED THE 2024 LEGISLATIVE PLATFORM; AND,
2) AUTHORIZED THE MAYOR (OR MAYOR PRO TEM IN THE MAYOR'S ABSENCE) TO
SIGN POLICY AND POSITION LETTERS WITHIN THE GUIDELINES OF THE PLATFORM
ADMINISTRATIVE REPORTS - CONTINUED
Mayor Trujillo announced that he would be recusing himself from Items Nos. 12 and 14, due to owning property in the Downtown Downey area, and left the meeting at 9:15 p.m.
12. PROPOSED CLOCK DONATION BY THE ROTARY CLUB OF DOWNEY, INCLUDING APPROVAL OF THE DESIGN PROCESS AND POTENTIAL LOCATION IN THE DOWNTOWN:
Administration.
THAT THE CITY COUNCIL:
1) ACCEPTED THE DONATION OF $15,000 FOR THE PURCHASE AND INSTALLATION OF A STREET CLOCK FROM THE ROTARY CLUB OF DOWNEY;
2) PROVIDED FEEDBACK AND ANY DESIRED DIRECTION TO STAFF ON THE DESIGN; AND,
3) SELECTED A PREFERRED INSTALL LOCATION IN DOWNTOWN DOWNEY.
Management Analyst Picon presented the staff report for Item No. 12, a proposal from the Rotary Club of Downey, which is celebrating its 100'h anniversary and wishes to donate a street clock to the City of Downey. The Rotary Club, founded in 1924, aims to enhance the downtown streetscape with a decorative clock serving as both a landmark and a tribute to the organization's legacy. The proposed model is a 10-foot tall, two -face street clock made of cast aluminum, LED backlit, and capable of automatically adjusting for daylight savings and power outages. Two design options were presented:
Option A: black with gold accents and Option B: blue with gold accents, matching Rotary branding. The donation, valued at approximately $15,000, includes the cost of the clock, shipping, and installation. The Rotary Club has selected Town Clocks USA as the vendor. Staff requested Council feedback on the preferred design and installation location, with two proposed sites: the southwest corner of Downey Ave. and Second St. or Downey Ave. and Third St. Annual maintenance is estimated at $3,000 and would cover electricity, vendor testing, cleaning, and graffiti removal. Staff will return with a memorandum of understanding for Council approval at a future meeting.
Council Member Frometa expressed gratitude to the Rotary Club of Downey for their generous donation and commitment to the community. She favored Option A for its elegant design, noting it would beautifully enhance the downtown area. Council Member Frometa congratulated the Rotary Club on their 1001h Anniversary and thanked them for their contribution.
Mayor Pro Tern Member Sosa expressed gratitude to the Rotary Club for their generous donation, acknowledging their impactful work in the community, particularly for children. He supported Option A for City Council Minutes
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the street clock design and suggested Downey Ave. and Second St. as the preferred location, noting it as a busier intersection with more traffic compared to Downey Ave. and Third St. Management Analyst Picon noted that the Rotary Club left the final decision to the City's discretion, and Public Works inspected the proposed sites to determine the most suitable
installation locations.
Council Member Pemberton expressed her preference for the originally proposed location at V St. and Downey Ave. She favored the blue design if it can match Downey's signature blue color; otherwise, she recommended selecting the black option as a more suitable alternative.
Council Member Pemberton made a motion, seconded by Council Member Frometa and carried 4-0, with Mayor Trujillo absent, to accept the donation of $15,000 for the purchase and installation of a street clock from the Rotary Club of Downey and to place the clock at Downey Ave. and 3rd St., selecting gold and black as the preferred colors.
14. APPROVED STAY ARTS COOPERATIVE FUNDING AGREEMENT: Administration.
THAT THE CITY COUNCIL:
1) APPROVED THE COOPERATIVE FUNDING AGREEMENT WITH STAY ARTS WHERE
THE CITY OF DOWNEY WILL PROVIDE FUNDING TOWARDS THE MONTHLY LEASE PAYMENTS OF STAY GALLERY FOR A 12-MONTH TERM BEGINNING ON JANUARY 1, 2024 FOR A TOTAL CONTRACT AMOUNT OF $39,372; AND,
2) AUTHORIZED THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE AGREEMENT WITH STAY ARTS.
Representatives from STAY Arts, Executive Director Gabriel Enamorado and Programs Director Juliana Canty, presented a proposed funding agreement between STAY Arts and the City of Downey.
STAY Arts, a 501(c)(3) nonprofit, was founded in response to limited arts and cultural spaces in Downey and Southeast L.A. Their efforts began in 2010 and evolved into STAY Gallery with City support. In 2012, the City leased a downtown building and approved a two-year funding agreement to establish a public art space. Since then, the organization has entered into three funding agreements with the City, contributing over $1 million in additional revenue through donations, grants, and earned income. The City has invested $375,838 toward lease and operating costs, and STAY Arts has delivered over 120 exhibitions, 500 classes and events, and served more than 25,000 youth. They emphasized the gallery's role in expanding community arts access, noted their current staff of 12, and outlined improvements made since 2019 under renewed leadership.
Assistant City Manager De Rojas presented a cooperative funding agreement between the City of Downey and STAY Arts, formerly known as Downey Art Vibe. She explained that STAY Arts is a 50(1)(3) nonprofit organization with three operational areas: Public Art Facility Management through STAY Gallery in partnership with the City, Arts Education through after -school classes in partnership with the Downey Foundation for Educational Opportunities, and Arts -Based Services and Projects including art consulting, mural production, and installations. She noted that at the November 28, 2023 City Council meeting, Council received an informational report on the funding history between the City and STAY Arts, totaling $375,838. At that meeting, Council directed staff to return with a one-year funding agreement that included additional conditions and measurable outcomes. Staff worked with STAY Arts to update the agreement. Changes included updating the organization's name throughout the agreement, refining the scope of services under Exhibit A to reflect current programming in public art exhibits, special events, educational programs, and partnerships, and adding new measurable outcomes and reporting requirements in Exhibit C. Quarterly reports will now include detailed attendance records, sign -in logs, and itemized revenue sources including donors, members, fundraising, and admission fees. Biannual financial statements will break down revenue into categories such as grants, donations, memberships, admission, and fundraising, and expenditures into wages, operations, supplies, lease, contractors, and City Council Minutes
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advertising. The agreement also calls for future planning documents, including a business plan for STAY Gallery, updated bylaws with the organization's legal name, and revised governance details such as board responsibilities and term limits. Additional requirements include a five-year strategic fundraising campaign and a one-year financial audit, all to be submitted by October 2024. The agreement also sets measurable goals: adding board members with fundraising and nonprofit financial experience, fundraising at least ten percent of STAY Arts' 2024 operating budget, which is approximately $25,000, and a documented increase in grant submissions. If approved, the City will provide monthly payments of $3,281 to STAY Arts for lease support, totaling $39,372 for the year.
Council Member Frometa referenced Exhibit C, which outlines administrative and operational improvements STAY Arts has made since 2019 and questioned why the reports are due until October 2024. She suggested it would make more sense for those documents to be submitted by the end of the current fiscal year instead.
Assistant City Manager De Rojas explained that the administrative and operational improvements mentioned in the report, such as payroll, human resources, and risk management, were completed earlier. The documents now being requested, such as the business plan and updated bylaws, are more recent efforts that STAY Arts has begun focusing on after completing those earlier tasks. She stated that, based on conversations with the organization, they believe they can meet the October 2024 deadline for submitting the remaining documents.
Council Member Frometa stated that a ten-month deadline is too long to provide information the City has been requesting for several years, particularly a business plan. She expressed discomfort with the October 2024 timeline and recommended reconsidering it. She also emphasized that the reporting and measurable outcomes should include a condition requiring the organization to remain apolitical.
Mayor Pro Tern Sosa asked Council Member Frometa to confirm if she was proposing to move the October deadline up to June 30. Council Member Frometa confirmed, explaining that the earlier deadline would help the City better understand and support STAY Arts in improving financial oversight and reporting. She emphasized the importance of clear financial statements, defined board roles, and term limits, which had been discussed in the November meeting. Council Member Frometa also expressed concern over delaying the five-year strategic plan any further, stating she was not comfortable granting another 10-months for its completion.
Council Member Pemberton agreed with the concern about the October deadline, saying it felt too far out. She supported moving the date up to allow STAY Arts time to prepare while also giving the City insight into their budgeting and progress. She also highlighted Exhibit A, noting that STAY Arts can collaborate with various organizations for fundraising and suggested potential partnerships with the Downey Historical Society and the Downey Rose Float Association. She acknowledged the support STAY Arts receives from the Downey Foundation for Educational Opportunities and noted the distinctions within the organization.
Council Member Ortiz asked if the City pays the rent or lease for any other organization. Assistant De Rojas confirmed that Stay Gallery was the only organization. Council Member Ortiz asked when the Art in Public Places program began and what its original purpose was. Assistant City Manager De Rojas responded that the program was created to expand the arts in the community through elements like sculptures and murals. She added that it was amended in 2012 to allow for lease payments for STAY Gallery, with the continued focus of promoting arts in the community.
Council Member Ortiz opened a discussion with his colleagues, stating that he campaigned on beautifying his district and expressed concern that Art in Public Places funds may not be appropriately allocated toward that goal. While affirming his support for the arts and acknowledging STAY Arts as a local organization, he questioned how long the City would continue allocating these funds specifically to the gallery and suggested it may be time to reconsider future use, especially with the lease coming up for renewal next year.
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Council Member Frometa acknowledged the importance of supporting STAY Arts and recognized that the Art in Public Places program was originally intended to focus on the Downtown area, as outlined in the City's Master Plan. She emphasized that while the Council has expressed continued support for STAY Arts since at least 2018, there must also be clear parameters and accountability. Referencing a prior discussion about a $100,000 salary for the Executive Director, she stressed the need for transparency regarding City investments. Council Member Frometa concluded by stating that after 11 years and nearly $400,000 in funding, it is essential that STAY Arts include individuals on its board with nonprofit management expertise, not just artistic backgrounds.
Assistant City Manager De Rojas clarified that the changes made to the Art in Public Places guidelines were intended to expand the allowable uses of the funds, such as for a public art venue.
However, she emphasized that the City is not required to use the funds for that purpose and may choose to allocate them differently if desired.
Council Member Ortiz asked whether the Art in Public Places Fund was designated solely for statues and murals in the downtown area, or if it could be used throughout the entire City of Downey.
Assistant City Manager De Rojas responded that the Art in Public Places Fund is intended for use throughout the entire City. She explained that when the program was established in 2005, the goal was to provide original artwork accessible to the public in various locations, including parks, business centers, and public spaces like the Downey Landing. The program was later expanded to include the current allowable uses. Council Member Ortiz stated that he would like to see the Art in Public Places funds used for their intended purpose, to beautify the City's streets. He emphasized that District 1 has been long neglected and expressed his commitment to bringing more art, murals, and beautification projects to the area, as promised to his constituents. He shared that he requested a report on the last five projects funded between 2020 and 2021, which included art installations in the Downtown area, a historical kiosk, three pieces in the Theater Plaza, a firefighter memorial at City Hall, and an art piece at Furman Park.
Council Member Ortiz expressed concern that these projects were concentrated in one area and urged for a more equitable distribution of funds Citywide to ensure all Districts benefit from public art.
Mayor Pro Tern Sosa acknowledged Council Member Ortiz's comments but emphasized the urgency of ensuring STAY Arts can cover its rent over the next 12 months. He suggested the broader funding discussion could be revisited later. He clarified that although STAY Arts includes high hourly rates in its reports, those do not reflect full-time salaries or $100,000 annually. Regarding the proposal for STAY Arts to remain apolitical, he asked if that could be added as a condition or if it required a separate vote. Assistant City Manager De Rojas stated that if the Council directs staff to add a condition requiring STAY Arts to remain apolitical, staff would need to return to STAY Arts to discuss whether they agree to it. She added that any changes to the document submission timeline, including the proposed June 30 deadline, would also need to be discussed and brought back to Council.
City Manager Bradley stated that staff is seeking direction from the Council on whether to return to STAY Arts to discuss the proposed new conditions. He explained that if the Council wants to move forward, staff can ask STAY Arts if they are willing to comply, and if so, the conditions can be included in the agreement. He noted the decision is up to the Council. City Attorney Funk stated that the Council has the authority to move the item forward with the proposed amendments discussed during the meeting.
However, as Assistant City Manager De Rojas noted, this would be contingent on STAY Arts agreeing to those conditions, which could potentially be confirmed that evening through further discussion.
Mr. Enamorado expressed disappointment that STAY Arts was not able to complete its presentation, noting that it would have clarified many misunderstandings. He addressed concerns raised about the $120 service rate, clarifying that it was part of a proposal outlining program production costs and not an hourly wage. He stated that both he and his partner receive modest monthly salaries through the organization. Regarding the lease arrangement, Mr. Enamorado acknowledged that it is unconventional for compensation to be provided in the form of lease payments. He explained that this setup originated when the City leased the building and invited STAY Arts to operate within it, with lease City Council Minutes
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payments serving as compensation for their services. He emphasized that despite the unusual structure, STAY Arts has fulfilled its contractual obligations by managing the public art facility and providing community programming. He added that STAY Arts has submitted several proposals ainDe2021 to transition away from this lease -based compensation rnmje| and to establish o more accurate pricing structure for the services they prnvide, which he noted are costlier than currently compensated.
Council Member Frometa asked what was the most modest proposal and its cost. Mr.Enaolorodo explained that the most modest proposal recently submitted to Council N1annber SOsawas for lease payments only, intended as a last effort to secure the building. He noted that this proposal, presented around the November 28 meeting, included three options —one of which was a three-year lease with no guaranteed programs, though STAY Arts would continue offering what it could.
He also clarified that this was the first time he was hearing about a request for a business plan. Mr.
Enannorodomt@ted that the organization has been operating based on its original business plan from 2010, created under the name Downey Art Vibe, and that much of the language in that plan still reflects the urganizetion's mission and operations in partnership with the City.
City Manager Bradley posed the questions as to whether STAY Gallery would agree to moving the deadline for the deliverables listed in the agreement up to June 30, 2024' and to adding a condition requiring the organization to maintain an apolitical stance on nornnlundv issues. K8[ Enonnonado responded that STAY Arts has never engaged in political activity, stating that their website, social media, and communications contain nothing political. He emphasized that the Vrgan|zation's role is to provide arts programs, not to express political vievvu, and noted that as a nonprofit, it would be illegal for them to be political. He also confirmed that STAY Arts could meet a June deadline for submitting the business plan and stated hmwas open toanswering any further questions.
Council Member Fmmetamade emotion, seconded byCouncil Member Pemberton, and carried 4-0, with Mayor Trujillo ebSeOt, to approve the Stay Arts cooperative funding agreement with the two additional amendments.
Mayor Pro Tern Sosa adjourned the Regular City Council Meeting - Open Session at 9:51 p.m. in memory of Deputy Sheriff Jeremy Malone, George County Sheriff's Office, Mississippi, who died in the line of duty after being fatally shot during a traffic stop; and, former Downey Mayor Bob Brazelton, who passed away at the age of 94. "lil-
AUARA, CMC�
City Clerk
City Council Minutes
Regular Meeting - January 23.2O24
HECTOR SOSA
Mayor
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