TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER,
WORKS/CITY ENGINEER
FEBRUARY 13, 2024
P.E., DIRECTOR OF PUBLIC
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH JONCOWEST FOR
JANITORIAL MAINTENANCE SERVICES
EXECUTIVE SUMMARY
The City Council will consider awarding a professional services agreement for janitorial services to Joncowest. The current service contract has expired resulting in the need of a new agreement. Under the new agreement, Joncowest will service 22 City -owned facilities, which includes cleaning all floors, furniture, windows, doors, restrooms, removing trash, and restocking supplies.
RECOMMENDATION
That the City Council:
Approve a professional services agreement with Joncowest in the amount of $418,620 annually for Janitorial Maintenance Services; and
2. Authorize the City Manager to execute all amendments to the agreement in a form acceptable by the City Attorney.
BACKGROUND
On November 10, 2020, the City Council approved a professional services agreement with J316 Builders, Inc. in the amount of $345,464 for janitorial services for City -owned facilities. The term of the agreement began on December 1, 2020 and had a three-year term with two options to extend for an additional year. As part of the agreement, J316 Builders, Inc. serviced 22 City -owned facilities in accordance with prescribed maintenance schedules. The work includes cleaning restrooms, restocking supplies as needed, mopping and sweeping hard floors, vacuuming carpets, dusting, cleaning glass windows and doors, polishing furniture as needed, emptying trash cans, and cleaning countertops.
PROFESSIONAL SERVICES AGREEMENT WITH JONCOWEST FOR JANITORIAL MAINTENANCE
SERVICES
FEBRUARY 13, 2024
PAGE 2
In February 2022, J316 Builders notified staff that the company's owners had relocated out of state and J316 Builders ceased operations effective the end of June 2022. As such, to continue providing uninterrupted janitorial services to all City facilities, staff contacted the other two top -ranked firms and requested revised proposals.
Subsequently, on May 24, 2022, the City Council approved a professional services agreement with Allied Universal Janitorial Services, which expires on February 29, 2024.
ANALYSIS
On September 14, 2023, Public Works staff advertised a Request for Proposals (RFP) on PlanetBids. A total of 138 prospective proposers received the notification of the RFP.
Of these prospective proposers, 58 firms downloaded the RFP. The mandatory pre - proposal job walk was held on September 26, 2023. A total of 19 firms attended.
Proposals were due on October 12, 2023. The City Clerk's office received 13 proposals from the following janitorial service firms:
Company
City
Allied Universal
South Pasadena
Base Hill dba Jan Point
Santa Fe Springs
Guaranteed Janitorial
Chino
Haynes Building Services
Irwindale
JJ Property
Pasadena
Jonco West
Eastvale
Merchants Building
Monterey Park
OmniCleani Enterprise
Santa Ana
Premier Property
West Hills
SoCal Cleaners
Long Beach
Ultra Shine
Ontario
United Maintenance
Burbank
Valley Maintenance
Santa Fe Springs
The RFP clearly outlined the City's desire to seek a qualified janitorial service provider with a proven track record of providing quality janitorial maintenance services to municipalities and commercial clients throughout Southern California. As such, the proposals were reviewed and evaluated by Public Works Supervisory staff based on the firm's relevant experience, expertise, qualifications, staffing levels, understanding of the City's janitorial service needs and expectations, proven performance, completeness of the proposal, references, and cost-effectiveness. On November 7, 2023, all the firms that submitted proposals were invited for interviews and all 13 came in to be interviewed.
PROFESSIONAL SERVICES AGREEMENT WITH JONCOWEST FOR JANITORIAL MAINTENANCE
SERVICES
FEBRUARY 13, 2024
PAGE 3
Joncowest was ranked No 1. The firm submitted the most comprehensive and cost- effective proposal, demonstrated a good understanding of the City's janitorial service needs, proposed the most effective scope of services and approach, assembled the most qualified and appropriate staffing levels, and successfully provided satisfactory services to the City of Santa Barbara, City of Pasadena, California Department of Motor Vehicles and California Highway Patrol Inland Empire. Staff recommends that the City Council approve a services agreement with Joncowest, Inc.
The initial term of the agreement is for 2 years, commencing March 1, 2024, with an option to renew three additional one-year periods.
CITY COUNCIL PRIORITIES
Quality of Life, Infrastructure & Parks
FISCAL IMPACT
Approval of the recommended actions will result in contract costs for janitorial services in the amount of $139,420 for the remainder of the 2023-2024 Fiscal Year (4 months).
Sufficient funds are available in the current budget under the various accounts (see below) to cover the contract costs for this fiscal year.
Fund Source
Department/Facility
Account Number
Budget
General Fund
Public Works/BJR
10-4-3122-0360
$14,806
General Fund
Public Works/Civic Center
65-4-3121-0360
$58,710
General Fund
Public Works/Facilities
10-4-3120-0360
$1,715
General Fund
Public Works/Apollo Gym
10-4-3123-0360
$10,275
Water Fund
Public Works/Utilities
51-4-3550-0360
$1,882
Transit — Prop A
Public Works/Transit Ctr
55-4-6225-0360
$4,350
Learning Center
Public Works/CMSC
24-4-3125-0360
$10,568
General Fund
Public Works/Parks
10-4-3130-0360
$37,114
Total:
$139,420
Sufficient funds will be included in future budget cycles for the remainder of the contract term.
ATTACHMENTS
Attachment A: Professional Services Agreement
CITY OF DOWNEY
PROFESSIONAL SERVICES AGREEMENT
WITH JONCO WEST FOR JANITORIAL SERVICES
1. Parties and Date.
This Agreement is made and entered into this 13 t" day of February , 2024 by and between the City of Downey, a California municipal corporation and charter city with its principal place of business at 11111-Brookshire Avenue,, Downey California 90241 ("City") and`Jonco West, Inc. a California corporation, with its principal place of business at 268 N.
Lincoln Avenue, Suite 8, Corona, California 92882 ("Service Provider"). City and Service Provider are sometimes individually referred to as "Party' and collectively as "Parties."
2. Recitals.
2.1 Service Provider.
Service Provider desires to perform and assume responsibility for the provision of certain professional janitorialservices required by City on the terms and conditions set forth in this Agreement Service Provider represents that it has demonstrated competence and experience ° in providing janitorial services to public clients, is licensed in the State of California, and is familiar with the plans of City.
2.2 Services.
City desires to engage Service Provider to render such janitorial services ("Services") as set forth in this Agreement.
3. Terms.
3.1 Scope of Services and Term.
3.1.1 aeaual.SggpeofSeryices. Service Provider promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional janitorial services necessary for the Services. The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference; All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local; state and federal laws, rules and regulations.
3.1.2 Ierm. The Initial Term of this Agreement shall be from March 1, 2024 to February 28, 2026, unless earlier terminated as provided herein. Service Provider shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. City reserves the right to extend the term ("Extended Term") annually fora maximum of three (3) one-year periods, commencing March 1,2026 and ending February 28, 2029, subjectto City Manager approval.
Attachment A
3.2 Responsibilities of Service Provider.
3.2.1 Control and Payment of Subordinates Independent Contractor. The Services shall be performed by Service Provider or under its supervision. Service Provider will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Service Provider on an independent contractor basis and not as an employee. Service Provider retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Service Provider shall also not be employees of City and shall at all times be under Service Provider's exclusive direction and control. Service Provider shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Service Provider shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
3.2.2 Schedule of Services. Service Provider shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Service Provider represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Service Provider's conformance with the Schedule, City shall respond to Service Provider's submittals in a timely manner. Upon request of City, Service Provider shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. The parties acknowledge that the Schedule of Services may be amended by mutual agreement due to changes in circumstances, including changes in the performance schedules of other third parties performing work for the City on the Services, which affect the timing of Service Provider's performance of the Services.
3.2.3 Conformance to Applicable Re uirements. All work prepared by Service Provider shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Service Provider has represented to City that certain key personnel will perform and coordinate the Services under this Agreement.
Should one or more of such personnel become unavailable, Service Provider may substitute other personnel of at least equal competence upon written approval of City. In the event that 2 City and Service Provider cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property, shall be promptly removed from the Services by the Service Provider at the request of the City.
3.2.5 City's Representative. The City hereby designates Director of Public Works, or his or her designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Service Provider shall not accept direction or orders from any person other than the City's Representative or his or her designee.
3.2.6 Service Provider's Representative. Service Provider hereby designates Pattie Patrick, or her or his designee, to act as its representative for the performance of this Agreement ("Service Provider's Representative"). Service Provider's Representative shall have full authority to represent and act on behalf of the Service Provider for all purposes under this Agreement. The Service Provider's Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement_
3.2.7 Coordination of Services. Service Provider agrees to work closely with City staff in the performance of Services and shall be available to City's staff, Service Providers and other staff at all reasonable times.
3.2.8 Standard of Care' Performance of Employees. Service Provider shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Service Provider represents and maintains that it is skilled in the professional calling necessary to perform the Services. Service Provider warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Service Provider represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Service Provider shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Service Provider's failure to comply with the standard of care provided for herein. Any employee of the Service Provider or its sub -Service Providers who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner consistent with the standard of care set forth herein, shall be 3 promptly removed from the Services by the Service Provider and shall not be re-employed to perform any of the Services or to work on the Services.
3.2.9 Laws and Regulations. Service Provider shall keep itself fully informed of and in compliance with all applicable local, state and federal laws, rules and regulations in force at the time the Services are performed by Service Provider and in any manner affecting the performance of the Services, including all applicable Cal/OSHA requirements, and shall give all notices required by law. Service Provider shall be liable for all violations of such laws and regulations in connection with Services. If the Service Provider performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Service Provider shall be solely responsible for all costs arising therefrom.
Service Provider shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. Service Provider's violation of such laws, rules and regulations shall also constitute a material breach of this Agreement.
3.2.10 Equipment. The Service Provider's equipment shall be of the highest quality available in order to produce the quality of work required. Equipment shall be of commercialfindustrial grade, maintained in good condition at all times. Vacuum cleaners shall have HEPA hypo -allergenic filtering systems.
3.2.11 Insurance,
3.2.11.1 Time for Compliance. Service Provider shall not commence the Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Service Provider shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience with insurer, coverage or other special circumstances.
32.11.2 Minimum Requirements. Service Provider shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Service Provider, its agents, representatives, employees or subcontractors. Service Provider shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. (1) Commercial General
Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis including products and completed operations, property damage, bodily injury and personal and advertising injury; (2) Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto) or if Consultant owns no autos, Code 8 (hired) 4 and 9 (non -owned); and (3) Workers' Compensation ; Workers' Compensation insurance as required by the State of California with Statutory Limits; and (4) Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) Commercial General Liability (CGL): No less than $2,000,000 per occurrence for products and completed operations, bodily injury, property damage and personal and advertising injury. if Commercial General Liability Insurance or other form with general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: No less than $2,000,000 per accident for bodily injury and property damage; and (3) Workers' Compensation. Workers' Compensation limits as required by the Labor Code of the State of California with Statutory Limits; (4) Employer's Liability: Employer's Liability limits of no less than $2,000,000 per accident for bodily injury or disease. Employer's Liability coverage may be waived by the City if City receives written verification that Consultant has no employees.
If the Consultant maintains broader coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.2, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.11.3 Professional Liabilii . Service Provider shall procure and maintain, and require its sub -Service Providers to procure and maintain, for a period of five (5) years following completion of the Services, errors and omissions liability insurance appropriate to its profession. Such insurance shall be in an amount not less than $2,000,000 per claim, and shall be endorsed to include contractual liability.
3.2.11.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Service Provider shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) Additional Insured Status. The Commercial General
Liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to liability arising from the work, Services, Project or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work, Services. Project or operations; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Commercial General Liability insurance coverage may be provided in the form of an endorsement to the Consultant's insurance (at lease as broad as ISO Form CG 20 10 1185 or both CG 2010, CG 20 26, CG 20 33 or CG 20 38; and CG 20 37 forms if later revisions are used).
(B) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under said insurance policies set forth herein.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(C) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except with written notice by certified mail, return receipt requested to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.11.5 Primary Coverage. For any claims related to this Agreement, the Consultant's insurance coverage shall be primary insurance and primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its directors, officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way.
3.2.11.6 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions.
In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors officials, officers, employees, agents and volunteers.
3.2.11.7 Deductibles and Self -Insurance Retentions. Any deductibles or self -insured retentions must be declared to and approved by the City. City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration and defense expenses and costs within the retention. The policy language shall provide or be endorsed to provide that the self -insured retention may be satisfied by either the named insured or City.
3.2.11.8 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VII, authorized to do business in California, and satisfactory to the City.
3.2.11.9 Verification of Coverage. Consultant shall furnish City with original certificates of insurance, including all required amendatory endorsements (or copies of the applicable policy language effective coverage required by this provision) and a copy of the Declarations and Endorsement Page of the Commercial General Liability policy listing all policy endorsements to the City before the commencement of work under this Agreement.
However, failure to obtain the required documents prior to the commencement of work under this Agreement shall not waive the Consultant's obligation to provide them to the City. The 0 City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, at any time.
3.2.11.10 Claims -Made Policies. If any of the policies provide coverage on a claims -made basis:
(A) The retroactive date must be shown and must be before the date of this Agreement or the date work commences under this Agreement, whichever is earliest; (B) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Services provided under this Agreement;
(C) If coverage is canceled, non -renewed, and not replaced with another claims -made policy form with a retroactive date prior to the effective date of this Agreement or the date work commences under this Agreement, whichever is earliest, the Consultant must purchase extended reporting coverage for a minimum of five (5) years after completion of the Services under this Agreement.
3.2.12 Safely. Service Provider shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Service Provider shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to:
(A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.3 Security Clearance
3.3.1 Each Service Provider employee entering any City facility, including the Downey Police Department located at 10911 Brookshire Avenue, Downey, shall be required to have a Live scan back ground check on file with the Downey Police Department in a form acceptable to the Downey Police Department.
3.3.2 At the Service Provider's expense, a Live scan background check of each of Service Provider's employees assigned to provide services pursuant to this Agreement in any City facility, including the Downey Police Department shall be conducted by a firm certified to perform such check. All clearance documentation shall be provided to the Downey Police Department. The City reserves the right to verify the authenticity of security clearance documentation and reject any Service Provider employee the Downey Police Department determines to be a threat to City facilities or the safety or persons or property in any city facilities.
3.3.3 At no time shall Service Provider allow or assign an employee to enter any city facilities without first obtaining and providing evidence to the Downey Police Department of each employee's security clearance to enter any city facility, including the Downey Police Department.
3.4 Fees and Payments.
3.4.1 Compensation. For the Initial Term of this Agreement, Service Provider shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed eight hundred thirty seven thousand two hundred forty dollars and zero cents ($837,240.00) without written approval of the City. Extra Work may be authorized, as described below, and if authorized, said Extra Work will be compensated at the rates and manner set forth in this Agreement.
3.4.2 Payment of Compensation. Service Provider shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Service Provider. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within thirty (30) days of receiving such statement, review the statement and pay all approved charges thereon.
3.4.3 _Reimbursement for Expenses. Service Provider shall not be reimbursed for any expenses unless authorized in writing by City.
3.5 Changes
3.5.1 Changes Requested by Service Provider. If the Service Provider, on account of conditions developing during the progress of the work, finds R impractical to comply strictly with the provision(s) of this Agreement or the Scope of Work and requests in writing for a modification of requirements or of methods of work, such change may be authorized by the City Representative, so long as such change is not detrimental to the public health, safety or welfare.
Such change shall be performed by Service Provider without additional cost to the City.
3.5.2 Changes Initiated by Cif. The City reserves the right to make such changes in the Scope of Work or to add Extra Work as are determined by the City Representative to be necessary or in the City's best interests. Changes may include alterations, deviations, addition of Extra Work to or deletions from the Scope of Work. The City reserves the right to increase or decrease the frequencies of any item or portion of work or to omit any item or portion of the Scope of Work.
3.5.2.1 Extra Work. Extra work shall include specific tasks of work outside the Scope of Services set forth in this Agreement. Such extra work shall have a N
specific written scope of services, cost and schedule agreed upon by City and Service Provider, prior to any Authorization to Proceed. The work shall be completed as described following Service Provider's receipt of the Authorization to Proceed, exclusive of any review periods required by City. The Service Provider shall have no claim for compensation for any services or work that has not been authorized by City's Authorization to Proceed.
The cost per month for extra work shall be negotiated between the City and Service provider.
Said contract unit (monthly) prices for extra work shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals necessary to the completed work, including the Service Provider's costs involved with bonding, insurance, worker's compensation, overhead, financing, permit fees, mobilization, public convenience and safety, protective barricading, storage of equipment and materials, security against theft and vandalism, project site maintenance, dust control, cleanup and all other items incidental to the work.
3.5.2.2 Changes to Scope of Services. Changes to the Scope of Services shall include specific additions to or deletions from the Scope of Work set forth in Exhibit "A" or an increase or decrease in the frequency of any item or portion of the Scope of Services.
(A) Added or Deducted Work Areas. The cost per month for added or deducted work locations shall be negotiated between the City and Service Provider.
Said contract unit (monthly) prices shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals necessary to the completed work, including the Service Provider's costs involved with bonding, insurance, worker's compensation, overhead, financing, permit fees, mobilization, public convenience and safety, protective barricading, storage of equipment and materials, security against theft and vandalism, project site maintenance, dust control, clean-up and all other items incidental to the work.
Service Provider shall be responsible to dedicate additional labor and equipment resources as necessary to ensure added work areas receive the same level of care as original work areas in accordance with the requirements of this Agreement. (8) Increased or Decreased Frequencies. The cost change per month, if any, for increased or decreased frequencies of recurring maintenance activity shall be as mutually agreed upon by both parties through negotiation.
3.6 Enforcement Provisions
3.6.1 The City will assess penalties against the Service Provider for unsatisfactory performance. This section outlines the parameters for implementing penalties.
A description of actions that will result in penalties and the monetary amount of penalties is provided herein.
3.6.2 The required response times provided below are applicable for complaints and service requests received by the City and forwarded to the Service Provider.
The required response times listed below will always be based on the time the complaint or request is forwarded to the Service Provider by the City.
3.6.3 Format. The City may assess penalties against Service Provider in the form of deductions withheld from the Service Provider's compensation.
3.6.4 Notification. The City will provide Service Provider with five days written notice of any proposed penalty. Service Provider will have the right to appeal the City's penalty in accordance with the administrative review of disputes procedures of the Agreement. Written notification shall be in the form of email, FAX or letter addressed to the Service Provider.
3.6.5 Modifications. The City will have sole discretion to modify unsatisfactory service indicators and penalty amounts annually when the City conducts its Annual Review of Performance and Quality of Service as described in the Agreement.
3.6.6 Verification. Complaints and requests received by the City will be forwarded to the Service Provider as soon as possible. The Service Provider will maintain a computer record of all complaints and requests received from the City. This record will include the date and time when all complaints and requests are received as well as the date and time the complaint or request has been resolved. All complaints and requests should be recorded in the computer record as soon as they are received. Responses to complaints and service requests must be recorded in the computer record within 24 hours after resolution of the complaint or completion of the service request. A copy of this computer record by address shall be available for inspection upon request by the Director of Public Works or designated representative.
3.6.7 Unsatisfactory Service Indicators and Corresponding Penalty Amounts.
3.6.7.1 Failure to correct deficiency(s). (requested service not satisfactorily cleaned/provided) within twenty-four (24) hours of notice of the deficiency(s) - A penalty of $25.00 will be assessed any time a deficiency is not corrected within 24 hours from the receipt of the complaint. Service Provider is responsible for correcting any deficiency within 24 hours. An additional $25.00 will be assessed for each additional 24-hour period the deficiency is not corrected.
3.6.7.2 Failure to Process a Claim for Damages caused by the Service Provider or Service Provider's subcontractors. A penalty of $1 00.00 will be assessed for failure to process a claim for damages within (30) days from the date submitted to the Service Provider.
3.6.7.3 Failure to Provide Resorts. A penalty of $25.00 per day will be assessed for each day after the due date specified in the Agreement each report required of the Service Provider is not provided to the City.
10 3.6.7.4 Excessive Complaints. A penalty of $500.00 will be assessed when more than ten (10) complaints per month regarding Service Provider's service are noted.
3.6.7.5 Operating During Unauthorized Hours. A penalty of $100.00 will be assessed for any occurrence of the Service Provider operating during unauthorized hours, except when approved in writing by the City.
3.6.7.6 Failure to Provide Record of Service Rea nests/Comp laints.
A penalty of $100.00 will be assessed anytime the Service Provider fails to make available a copy of his/her records within seventy-two (72) hours of the request by the City.
3.6.7.7 Failure to Maintain Equipment. A penalty of $25.00 will be assessed for any occasion when Service Provider's equipment does not meet the standards required by this Agreement.
3.6.7.8 Failure to Maintain Records. A penalty of $1,000.00 will be assessed if the Service Provider fails to maintain any records required by this Agreement.
3.6.7.9 Excessive Violations of Service Requirements. The penalty will increase by 25% for any of the above indicators when the City has had to assess a penalty more than 15 times per year for that particular Unsatisfactory Service Indicator unless specified otherwise in the Agreement. After the Service Provider has received 15 penalties for any Unsatisfactory Service Indicator the penalty will increase by 25% after each five penalties assessed for that requirement unless specified otherwise in the Agreement.
3.6.7.10 Failure to Respond to Emergency During Working Hours.
A penalty in the amount of three (3) times the cost incurred by the City to respond to an Emergency during Working Hours due to the Service Provider's failure to perform shall be assessed.
3.6.7.11 Failure to Respond to Emer enc During Off -Work Hours.
A penalty in the amount of three (3) times the cost incurred by the City to respond to an Emergency during Off -Work Hours due to the Service Provider's failure to perform shall be assessed.
3.7 Accounting Records.
3.7.1 Maintenance and inspection. Service Provider shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement.
All such records shall be clearly identifiable. Service Provider shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Service Provider shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of one (1) year from the date of final payment under this Agreement. 11 3.8 General Provisions.
3.8.1 Termination of A reement.
3.8.1.1 Grounds for Termination. City may, by written notice to Service Provider, terminate the whole or any part of this Agreement at any time either for cause or for the City's convenience and without cause by giving written notice to Service Provider of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Service Provider may only terminate this Agreement for cause upon giving the City not less than seven (7) calendar days' written notice.
Upon termination, Service Provider shall be compensated only for those services which have been adequately rendered to City, and Service Provider shall be entitled to no further compensation. The City shall within fifteen (15) calendar days following termination pay the Service Provider for all services adequately rendered and all reimbursable costs incurred by Service Provider up to the date of termination, in accordance with the payment provisions of this Agreement.
The following reasons shall constitute "cause" for which either party may terminate this Agreement as provided herein:
• Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party, • Assignment of this Agreement or transfer of the Services by either parry to any other entity without the prior written consent of the other party; • Suspension of the Services or the Service Provider's Services by the City for more than ninety (90) calendar days, consecutive or in the aggregate, without good cause;
• Material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Services, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes.
3.8.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Service Provider to provide all finished or unfinished Documents and Data and other information of any kind prepared by Service Provider in connection with the performance of Services under this Agreement. Service Provider shall be required to provide such Documents and Data and other information within fifteen (15) days of the City's request.
12 3.8.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.8.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Service Provider:
City:
With a courtesy copy to:
Joncowest, Inc.
268 N. Lincoln Avenue, Suite 8
Corona, CA 92882
Phone: (424) 526-6241
Fax: (951) 577-0079
Attn: Pattie Patrick, Owner/CEO
City of Downey
11111 Brookshire Avenue
Downey, California 90241
Phone: (562) 904-7286
Fax: (562) 904-7102
Attn: Director of Public Works
City of Downey
City Attorney's Office
11111 Brookshire Avenue
Downey, California 90241
Such notice shall be deemed made when personally delivered or when mailed, forty- eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.8.3 Ownership of Materials and Confidentiali .
3.8.3.1 Documents & Data, Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Service Provider under this Agreement ("Documents & Data"). Service Provider shall require all subcontractors to agree in writing that City is 13 granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Service Provider represents and warrants that Service Provider has the legal right to license any and all Documents & Data. Service Provider makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Service Provider or provided to Service Provider by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.
3.8.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Service Provider in connection with the performance of this Agreement shall be held confidential by Service Provider_ Such materials shall not, without the prior written consent of City, be used by Service Provider for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services. Nothing furnished to Service Provider which is otherwise known to Service Provider or is generally known, or has become known, to the related industry shall be deemed confidential. Service Provider shall not use City's name or insignia, photographs of the Services, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.8.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.8.5 Attorne 's Fees. In the event of any litigation, whether in a court of law, administrative hearing, arbitration, or otherwise, arising from or related to this Agreement of the services provided under this Agreement, the prevailing party shall be entitled to recover from the non -prevailing party all reasonable costs incurred, including staff time, court costs, attorneys' fees and all other related expenses in such litigation.
3.8.6 indemnification. Service Provider shall defend (with counsel acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, errors, omissions or willful misconduct of Service Provider, its officials, officers, employees, agents, Service Providers and contractors arising out of or in connection with the performance of the Services, the Services or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Service Provider shall defend, at Service Provider's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers.
Service Provider shall pay and satisfy any judgment, award or decree that may be rendered 14 against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Service Provider shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Service Provider's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, and agents or volunteers. Service Provider shall not be obligated to defend, indemnify or hold the City harmless in any manner whatsoever for any claims or liability arising solely out of the City's own negligent acts, errors or omissions or willful misconduct.
3.8.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.8.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County.
3.8.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.8.10 City's Right to Emplov Other Service Providers_. City reserves right to employ other Service Providers in connection with these Services.
3.8.11 Successors and Assign . This Agreement shall be binding on the successors and assigns of the parties.
3.8.12 Assignment or Transfer. Neither party shall assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the other party. Any attempt to do so shalt be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.8.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Service Provider include all personnel, employees, agents, and subcontractors of Service Provider, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.8.14 Amendment: Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 15 3.8.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.8.16 No Third _Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.8.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.8.18 Prohibited Interests. Service Provider maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Service Provider, to solicit or secure this Agreement. Further, Service Provider warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Service Provider, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.8.19 Egual Opportunity Employment. Service Provider represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Service Provider shall also comply with all relevant provisions of any City Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.8.20 Labor Certification. By its signature hereunder, Service Provider certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.8.21 Authority to Enter Agreement. Service Provider has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.
Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 16 3.9 Subcontracting.
3.9.1 Prior Approval Required_. Service Provider shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement,
CITY OF DOWNEY,
a California municipal corporation
and charter city
M
Attest:
Mario Trujillo, Mayor
Maria Alicia Duarte, CIVIC
City Clerk
Approved as to Form:
"- l t v.
Jofifi M. Funk,
City Attorney
123859
Jonco West,
a California Corporation
By __
P ie Patri k, O neriCEO
17 EXHIBIT "A"
SCOPE OF SERVICES
EXHIBIT "A"
SCOPE OF SERVICES AND SPECIFICATIONS
Locations for Janitorial Services Floor Area
(Square Feet)
1. City Hall (is' through 3rd Floors)
54,277
11111 Brookshire Ave. Downey, Ca. 90241
2. Police Department
22,298
10911 Brookshire Ave. Downey, Ca. 90241
3. Downey City Library
27,400
11121 Brookshire Ave. Downey, Ca. 90241
4. Public Works Maintenance Yard
1,650
12324 Beliflower Blvd. Downey, Ca. 90242
5. Public Works Utilities Yard
2,700
9252 Stewart & Gray Rd. Downey, Ca. 90242
6. Columbia Memorial Space Center
18,300
12400 Columbia Way Downey, Ca. 90242
7. Barbara J. Riley Community Center
29,107
7810 Quill Drive Downey, Ca. 90242
8. Apollo Park Breezeway Restrooms
315
7830 Quill Drive Downey, Ca. 90242
9. Apollo Park — Aspire Office
1,200
7830 Quill Drive Downey, Ca. 90242
10. Apollo Park Dance Studio
3,000
7840 Quill Drive Downey, Ca. 90242
11. Apollo Park Baseball & Tot Lot Restrooms
630
12544 Rives Avenue Downey, Ca. 90242
12. Apollo Park McCaughan Gymnasium
12,942 (gym
floor exc(uded)
12544 Rives Ave. Downey, Ca. 90242
0 13. Apollo Park
315
12544 Rives Ave. Downey, Ca. 90242
14. Parks and Recreation Administration Offices
12,562
7850 Quill Drive Downey, Ca. 90242
16. Discovery Park Sports Complex
780
12400 Columbia Way Downey, Ca. 90242
16. Furman Park
6,873
10419 Rives Ave Downey, Ca. 90241
17. Dennis the !Menace Park
965
9125 Arrington Ave. Downey, Ca. 90240
18. Independence Park
1,260
12334 Bellflower Blvd. Downey, Ca. 90242
19. Rio San Gabriel Park
824
9612 Ardine St. Downey, Ca. 90242
20. Wilderness Park
4,137
10999 Little Lake Rd. Downey, Ca. 90240
21. Golden Park
5,500
8840 Golden Street Downey, Ca. 90242
22. Rancho Park
4,400
7651 Gardendale Street Downey, Ca. 90242
A site location map of the City facilities listed above will be provided at the mandatory pre -proposal meeting.
Definition of Terms
Buff: Remove all marks using floor machine equipment with polishing pad to maintain floor luster.
Carpet Extraction: Shampoo carpeting using wet extraction machine method.
Clean: Remove all dirt, stains and marks with approved cleaner.
Daily: Work to be performed each and every day of the week.
N
Damp Mop: Remove all surface dirt and stains with mop and warm water containing detergent or floor cleaner as required.
Damp Wipe: Remove surface dirt with damp cloth.
Disinfect: To cleanse in order to destroy disease and germs.
Disinfectant: A germicidal cleaner for germs control.
Dust: Remove all loose dirt and debris. Specially treated cloths shall be used.
Machine Strip: Remove all surface dirt, stains, and wax with warm water, floor cleanser or germicidal disinfectant; dry with vacuum or mop.
Mop: Remove all surface dirt and stains with a mop and warm water containing floor cleaner or germicidal disinfectant.
One Day: 24 clock hours
Polish; Machine polish or rub with dry cloth.
Day Porter Custodian: A person that does cleaning and maintenance work in a building.
Refinish: Apply proper floor coating (wax on polish or sealer) and buff.
Sanitize: To cleanse free from dirt and bacteria.
Scrub: Remove all dirt, stains and marks with an approved cleaner using a floor machine equipped with scrubbing pad.
Strip: Remove all accumulation of old floor finish, all surface dirt, stains and marks. Rinse and dry.
Sweep/Dust Mop: Remove all loose dirt and litter with dustless -type sweeping tools on smooth concrete, tiled, and terrazzo floor; in places difficult to sweep, use hair floor brush or vacuum on other hard floors.
Vacuum: Remove all surface and embedded dirt, dust and debris using a vacuum cleaner.
Wash: Remove all dirt, stains, and marks with approved cleaner; rinse and dry.
Wax: Apply appropriate number of coats of approved floor finish.
General Requirements for Janitorial Services
3 The Service Provider shall provide janitorial services at the various City facilities, as applicable, in accordance with the following descriptions of the various services:
Entrances: Exterior entrances to all buildings shall be swept clean to remove debris within ten (10) feet of all entranceways. Mass entry doors shall be cleaned on exterior and interior surfaces on a daily basis.
Floors, Except as otherwise noted below, all uncarpeted floors shall be swept, dry mopped, wet mopped, waxed and buffed by the Service Provider as required to achieve a uniform, glossy appearance, free of scuff marks, heel marks, stains and discoloration. Chairs, trash receptacles and easily movable items shall be moved to maintain floors underneath these items. All moved items shall be returned to their proper position when all operations have been completed. Wax shall be applied to floor surfaces that have been cleaned, except as otherwise noted herein.
Sweep/Dust Mop Floors: All accessible on floor surface areas shall be swept or dust mopped. After the floor has been swept or dust mopped, the entire floor surface, including comers and abutments shall be free of litter, dust, and debris. Any computer CPU located on the floor shall also be dusted.
Mop Floors: All accessible floor areas shall be damp and/or wet mopped.
After being mopped, the floor shall have a uniform appearance with no streaks, swirl marks, detergent residue, or any evidence of soil, stains, film debris, or standing water. There shall be no splash marks or mop streaks on furniture, walls, baseboards, etc., or mop strands remaining in the area. Do not mop wood floors.
Wax Floors: All accessible composition vinyl tile and concrete floor surfacing shall be waxed and stripped in accordance with the Frequency Schedules, or more often if necessary to maintain a high -luster finish. Ceramic tile, brick pavers, wood and concrete flooring surfaces shall not be waxed. All wax buildup and floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, corners, wall abutments, and baseboards.
Ceramic tile and brick pavers shall be swept, dry mopped, and wet mopped using an approved cleaning solutions. In addition, brick pavers shall be machine scrubbed using approved brushes designed for this task, and maintained with appropriate cleaning products.
Wood floors will be cleaned using a floor dust mop and appropriate cleaning products. Wood floors shall be maintained in accordance with the manufacturer's recommendations. No silicon or oily based products shall be used.
4 Concrete floors shall be maintained in a manner consistent with composite flooring material. Concrete floors will be mopped daily using appropriate cleaning products.
Baseboards and molding (including rubber top -set cove base) shall be cleaned as needed to remove stains, spots and dust. Special attention shall be paid during floor cleaning and waxing to remove grout stains and to prevent wax from becoming built up at the base of the fixtures and on baseboards.
Carpets: All carpeted areas, including hallway carpets, area and throw rugs, interior and exterior walk -off mats shall be vacuumed daily by the Service Provider to be free of all visible lint, litter, paper dips, staples, soil and imbedded grit. All tears, burns, and raveling shall be brought to the attention of the Contract Administrator.
Carpet Cleaning: The Service Provider shall remove all small spots and stains (areas of 2 square feet or less) as soon as they are noticed, in accordance with carpet manufacturer's approved methods. Comprehensive carpet cleaning (deep cleaning) and removal of carpet stains larger than 2 square feet, shall be considered additional cleaning services, as described in Article
6.4. Trash Disposal: All trash receptacles shall be emptied daily and returned to their initial location with plastic liners. Any obviously soiled or torn plastic trash receptacle liners in such receptacles shall be replaced. Boxes, cans, paper placed near a trash receptacle and marked "TRASH" shall be removed. All debris or liquids remaining in a trash receptacle due to a leaky plastic trash bag shall be removed. Trash shall be disposed of in a secured plastic bag. The Service Provider shall pick up any trash that may fall onto the facility or grounds during the removal of such trash collection. All refuse collected shall be disposed of in the nearest trash dumpster outside the building. Unless otherwise indicated, trash shall be emptied from all wastebaskets. Dirty trash receptacles shall be washed inside and out and shall be odor free.
Restrooms:
All restrooms shall be cleaned and restocked daily, in accordance with the Frequency Schedules.
Clean and Disinfect: Completely damp clean and disinfect all surfaces of mop sinks, wash bowls, toilet bowls and seats, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, toilet partitions, walls, polished exposed piping, mirrors, and other such surfaces, using germicidal detergent.
Disinfect all surfaces of toilet partitions, stalls, stall doors, entry doors (including handles, kick plates, ventilation grates, metal guards, etc.), and wall 5 areas adjacent to wall mounted lavatories, urinals, and toilets. After cleaning, restroom fixtures shall be left free of deposits, dirt, smudges and streaks, soap film, dust, soils, graffiti, scum, and odors. All bright metal finishes such as faucets, pipes, fittings and hardware shall be kept in a bright and clean condition. Service Provider shall avoid Using abrasive or caustic cleansers on acrylic or polyester polymer counter top materials (Conran, Formica, Wilsonart, Avonite), glass and stone surfaces. These surfaces shall be cleaned only with an appropriate cleaning product.
Descale Plumbing Fixtures; Services include cleaning and disinfecting as indicated in Article 6_3.4.2 above, which are performed prior to descaling.
Descaling of plumbing fixtures including but not limited to sinks, toilets, urinals, showers, dispensers, and polished exposed valves, flush valves and piping shall be performed as required, but at least monthly. After descaling, the entire surface shall be free from streaks, stains, scale, scum, urine deposits, mineral deposits, and rust stains.
Sweep and Moo Floor: After sweeping and mopping, the entire floor surface shall be free from litter, dust, and foreign debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall be maintained in a sanitary condition, with a clean uniform appearance, without streaks, swirls, marks, detergent residue, or any evidence of soil, stain, film, or standing water. Easily moveable items shall be tilted or moved aside to sweep and damp mop underneath. Ceramic file floor surfaces shall not be waxed.
Special attention shall be paid during floor cleaning to remove grout stains and discoloration from the base of the fixtures and on tile coping.
Remove Trash: All trash receptacles, to include those receptacles used for feminine hygiene waste, shall be emptied and returned to their initial location with plastic liners. Any obviously soiled or tom plastic trash receptacle liners in such receptacles shall be replaced. All debris or liquids remaining in a trash receptacle due to a leaky plastic trash bag shall be removed. Trash shall be disposed of in a secured plastic bag. The Service Provider shall pick up any trash that may fall onto the facility or grounds during the removal of such trash collection. All refuse collected shall be disposed of in the nearest trash dumpster outside the building. Unless otherwise indicated, trash shall be emptied from all wastebaskets. Dirty trash receptacles shall be washed inside and out and shall be odor free.
ate --supper Restrooms: Service Provider shall ensure restrooms are stocked so that supplies (paper towels, toilet paper, and hand soap) do not run out and that dispensers are in working order. Any dispenser found not to be in working order or vandalized shall immediately be report to the Facilities Supervisor or his designee. At a minimum, each restroom will be stocked at the frequency established in Exhibit "B". Supplies shall be stored in designated areas within the building maintained. No overstocking shall be R
allowed. If supplies run out prior to the next service date, the Service Provider shall refill within one day of notification.
Drain Traps: Service Provider shall maintain water seal in all sink and floor drain traps to prevent sewer gas emissions from waste lines by utilizing the mop water. An odor -controlling enzyme solution may be used for this purpose at the discretion of the City.
Kitchens/Break Rooms:
General: All kitchen areas and break rooms, including but not limited to, appliances, stoves, refrigerators, microwave ovens, counter surfaces, sinks, and cabinets, etc. shall be thoroughly cleaned and deodorized in accordance with the Frequency Schedules to remove all food residues, spills, stains, smudges, or marks both on interior and exterior surfaces. Additionally, all surface areas shall be polished as indicated in the Frequency Schedules with an approved appliance polish. Service Provider shall avoid using abrasive or caustic cleansers on acrylic or polyester polymer counter top materials (Conran, Formica, Wilsonart, Avonite), glass and stone surfaces. These surfaces shall be cleaned only with an appropriate cleaning product.
Descale Plumbing Fixtures: Descaling of all kitchen plumbing fixtures shall be performed as required, but at least monthly. After descaling, the entire surface shall be free from streaks, stains, scale, scum, mineral deposits, and rust stains.
Re -supply Kitchens: Service Provider shall ensure kitchen/break rooms are stocked so that supplies (paper towels, hand soap, etc.) do not run out and that dispensers are in working order.
Odor Control: Service Provider shall empty trash, operate and flush garbage disposers and sink drain traps on a daily basis to prevent objectionable odors in kitchen/break rooms. An odor -controlling enzyme solution shall be used on a weekly basis in garbage disposers and sink drain traps for this purpose.
Stairways: All stair treads and stairway floor surfaces shall be maintained free of all lint, dust, dirt, and debris. Grease and grime shall be removed from metal stair riser and tread surfaces, handrails, and baseboards. The Service Provider shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls to provide or maintain a clean, uniform appearance.
Drinking Foun ins: All drinking fountains shall be cleaned and sanitized on a daily basis to remove any spillage, debris and stains. Clean, disinfect and polish all porcelain, stainless steel and bright metal surfaces, including the cabinet, percolator orifices and drains. Metal surfaces shall be cleaned and polished as needed to maintain a shiny appearance and to prevent lime scale or corrosion 7 from forming. After cleaning, the entire drinking fountain shall be free from streaks, stains, spots, smudges, scale and other obvious soil and odors.
Glazed Surfaces: The Service Provider shall be responsible for cleaning the interior and exterior glass and Plexiglas surfaces on all buildings.
Interior glazed surfaces to be cleaned by the Service Provider shall include but not be limited to glazed storefront office watts, glass doors, plexiglas cubicle partitions, glass display cases, mirrors, glass handrails etc.
After cleaning there shall be no traces of lint, dust, dirt, smudges, smears, film, tape, streaks, spots, or other foreign matter. Special care shall be taken so that special glass treatments (films and tinting) are not scratched.
Mirrors shall be cleaned every day in accordance with the Frequency Schedules.
All interior office glass panels, partitions, and windows will be cleaned with an appropriate cleaning product and a soft clean towel free of any abrasives or soapy residues. Paper towels shall not be used for glass cleaning unless approved by the Contract Administrator. High lint paper and worn cotton towels will not be permitted.
No squeegees shall be used for interior glass cleaning. Liquid run-offs from glass cleaning will not be permitted to spill on carpeted floor surfaces or office work surface units.
All glass panels shall be cleaned daily as part of the normal evening maintenance service.
Dustin :
All building areas shall be thoroughly inspected and checked daily for cobwebs and dust, in accordance with the Frequency Schedules (Exhibit "B' ).
The Service Provider shall pay special attention to ensure that all cobwebs are removed concurrent with each cleaning.
Low level dusting.: All horizontal and vertical surfaces, within 6 feet above finished floor shall be maintained free of lint, dust, dirt, cobwebs, and other accumulated soils. Surfaces shall include walls, window sills, window blinds, book cases, hand rails, door frames, exposed conduit, piping, desk top office equipment, lamps, covers and diffusers, etc. Low level dusting shall be performed daily, in accordance with the Frequency Schedules.
High level dusting: All horizontal and vertical surfaces 6 to 95 feet above finished floor shall be maintained free of lint, dust, dirt, cobwebs, and other 8 accumulated soils. Surfaces shall include tops of doors, door frames, partition walls, and book shelves; crown moldings, ceilings, light fixtures, air conditioning registers (vents), exposed conduit, pipes, etc. High level dusting shall be performed monthly, in accordance with the Frequency Schedules.
City will be responsible for dusting and cleaning surfaces higher than 15 feet above finished floor.
Walls Pa ' i ns Doors & Miscellaneous urfaces:
Painted wall surfaces shall be thoroughly washed using an appropriate degreasing product. All interior painted surfaces in accordance with the Frequency Schedules will be cleaned regularly with an appropriate cleaning product. Additionally, walls shall be spot cleaned as needed to remove spills, finger marks, ink and pencil marks, and other contaminants.
Fabric gartitions will be cleaned with an appropriate fiber rinse product.
Solvents, such as Piciin or acetone, shall not be used on fabric partitions.
Doors, door frames, kick plates, door hardware shall be cleaned on a daily basis to remove any spillage, smudge marks, and ink and pencil marks.
Miscellaneous Surfaces: such as window sills, window blinds, hand rails, door frames, exposed piping, light fixtures, covers and diffusers, ceiling and wails within 15 feet above finished floor shall be maintained free of marks, finger prints, smudges, and other accumulated soils.
Work-out rooms, gym equipment surfaces, floors, walls and free weights shall be free of all grime, soils, perspiration marks, water spots and lotion residue and free of odor (Apollo Park Barbara J. Riley Center and Police Department).
Air conditionirm LegisteM and surrounding wall or ceiling surfaces shall be cleaned monthly to prevent accumulation of dust and soot.
Offce Furniture:
General: Furnishings, counter top surfaces, office unit desks, returns, credenzas, file cabinets and built-in unit surfaces, etc. shall be cleaned on a daily basis to remove smudges, food stains, chemical spills, etc, using an appropriate cleaning product.
Office Machines & Eguioment: Telephones, computers, calculators, fax machines, etc. shall be cleaned on a weekly Basis, to remove smudges and fingerprints, using an appropriate cleaning product. In addition, telephones shall be sanitized using an appropriate disinfectant product. irk
Personal effects and other items that are on surfaces to be cleaned, and which can be safely moved from the surfaces for the purpose of properly cleaning under or around these items, shall be moved to accommodate furniture cleaning and polishing, unless otherwise directed by the Contract Administrator. All items moved for furniture cleaning and polishing must be restored to their original place.
Wood surfaces shall be cleaned with an approved furniture polish. No wood oil is permitted as this will result in a sticky surface. Terry cotton towels, which are non-abrasive and not excessively worn, will only be permitted in cleaning such surfaces.
Special Surfaces: Service Provider shall avoid using abrasive or caustic cleansers on acrylic or polyester polymer counter top materials (Corr`an, Formica, iifsonart, Avonite), glass and stone surfaces. These surfaces shall be cleaned and polished only with appropriate cleaning products.
Upholstered FumRure and fabric cubicle partition walls shall be vacuumed and cleaned monthly, or more often if necessary to maintain the fabrics in a dirt and spot -free manner in accordance with the Frequency Schedules.
Spotted and heavy -soiled upholstered chairs and couches will be cleaned with an appropriate fiber rinse product or an extraction type upholstery cleaning method. Solvents, such as Picrin or acetone, shall not be used.
Additionally, all fabric chairs will be extraction cleaned once a year to insure cleanliness.
Janitorial SuDolies;
The City will furnish all janitorial supplies, including all restroom supplies, paper products, cleaning chemicals and supplies, including but not limited to soaps, cleansers, degreasers, deodorizers, enzyme treatments, sanitizers, polishes, waxes, strippers, mop heads, toilet brushes, sponges, scouring pads, disposable gloves, trash can liners, etc.
Janitorial Supply Storage Areas:
Janitorial closets will be made available for the Service provider at the various City facilities, where provided. The Service Provider may utilize the janitorial closets for the storage of the Service provider's materials., equipment, eta. at his or her discretion. The Service Provider shall maintain and keep clean each chemical and storage closet used by the Service Provider at each facility location.
Electrical P2Wr:
10 The City shall provide electrical power for the Service provider's equipment during the performance of the janitorial services.
City's Representative
The City designates its Director of Public Works/City Engineer or his or her designee as the City's Contract Administrator, and shall act as City's representative for the performance of the janitorial services. The City's representative shall have the power to act on behalf of the City for all purposes under this Agreement. The Service Provider shall not accept direction or orders from any person other than the City's Representative or his or her designee.
Service Provider's Representative
The Service Provider's representative shall have full authority to represent and act on behalf of the Service Provider for all purposes for the janitorial services. The Service Provider's representative shall supervise and direct the Scope of Work, using his or her best professional skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Scope of Services.
Superintendent
Service Provider shall be required to designate a Superintendent to represent Service Provider in connection with the janitorial services. The Superintendent must be knowledgeable with all aspects of the janitorial services, and can effectively communicate with the City's Representative regarding the requirements for the janitorial services. Instructions and information given by the City's Representative to the Service Provider's Superintendent pertaining to the obligations under said services shall be considered as having been given to the Service Provider.
A. Superintendent will be the Service Provider's primary contact person for communication with the City. The Superintendent must be available during regular business hours to respond to comments and instructions from the Contract Administrator and shall meet with the City as necessary to effectuate the purposes of the janitorial services, and must be available to respond to inquiries, job walks and inspections of the maintained facilities as required.
B. Superintendent shall not change without prior notification of the City, excluding cases of termination of the employee.
C. Superintendent shall have at least five (5) years experience in the management of recurring janitorial services for municipal government entities.
11 D. Superintendent shall have demonstrated competence in the diligent prosecution of recurring janitorial services, mobilization of labor, materials and equipment resources, scheduling work, training staff.
E. Superintendent must be able to anticipate, direct and monitor the progress of recurring maintenance activities, oversee the performance of all assigned staff and subcontractors and be responsible for ensuring that all work is completed on schedule in conformity with the Scope of Services and Specifications.
F. Superintendent shall perform a weekly visual and operational inspection of all maintained facilities during normal working hours. Following the inspection, the Superintendent shall prepare a written facility deficiency list and submit to the Contract Administrator, identifying all needed repairs.
G. Superintendent shall prepare and submit to the Contract Administrator a weekly report indicating the overall condition of the maintained facilities and shall specifically list any unusual or problem areas or situations. The report shall also include the action(s) to be taken by the Service Provider to rectify said situation and indicate the anticipated timeframe for compliance.
H. Superintendent shall be on site for a minimum of eight (8) hours per month.
I. Superintendent shall possess the following qualities:
1. Ability to read and speak English.
2. Knowledge of all aspects of building janitorial services.
3. Knowledge of tools and machines of the trade.
4. Ability to read and comprehend equipment and chemical manufacturer's instructions.
5. Strong managerial, organization and scheduling skills.
6. Proficiency in use of Microsoft Office software, particularly MS Outlook, Word and Excel programs.
ForemanfLeadworker
A responsible Foreman or I_eadworker must be able to effectively communicate with the City's representative regarding the Scope of Services and shall represent the Service Provider's work crew at each location where the Scope of Services is in progress.
12 Janitorial TechniciansMay Porter Custodian
Service Provider shall maintain on staff janitorial technicians A. Janitorial technicians/Day porter custodian shall have at least five (5) years' experience in the building janitorial services field.
B. Janitorial technicians/Day Porter Custodian shall possess the following qualities:
1. Knowledge of equipment, tools and chemicals used in daily performance of duties.
2. Ability to read and comprehend equipment and chemical manufacturer's instructions.
3. Proficiency in building janitorial practices
4. Ability to communicate effectively (writing and verbally) C. Day Porter/Janitorial Services (Service Schedule Mon -Fri lam to 1pm)
1. The Day Porter is to report to the Facilities Supervisor's office promptly at lam to receive daily assignments. The purpose of the Day Porter is to provide more detailed janitorial services and other related services as needed. The Day Porter may be assigned to provide these services at any of the several city facilities.
Basic Tasks:
1. Move all large equipment in kitchen and sweep and mop under them.
2. Clean the tops of all equipment and fixtures including, Coffee Maker, Refrigerator, Center Island and Range Hood and polish with Stainless Steel Cleaner as needed.
3. Wipe splashes or other marks from walls as needed.
4. Clean drinking fountains with Lime Scale remover and Stainless Steel Cleaner.
a. Check all glass doors for smudges and finger marks and remove as needed.
6. Pour clear water in all floor drains to keep moist.
7. Wipe dawn all exercise equipment with in workout room with disinfectant wipes or similar product.
8. Clean mirrors.
8. Clean restrooms as needed.
10. Clean refrigerators.
11. Clean elevatodpolish as needed.
12. Wipe down counter tops with cleaner/polish as needed.
13.General dusting as needed
13 14. Sweep hard floors and mop as needed.
15. Vacuum carpets as needed
16.Clean showers with appropriate products including Lime Scale remover.
17. Restock restrooms as needed.
Clean and detail Council Chambers as directed:
1. Polish all wood surfaces.
2. Polish wood on back of seats.
3. Detail vacuum around base of seats.
4. Vacuum all carpet.
5. Clean restroom and restock as needed.
6. Polish furniture in meeting room.
7. Clean electrical outlet/switch plates.
8. Clean windows and polish doors.
All Service Provider personnel shall wear and maintain clean, clearly identifiable uniforms complete with nametag. In addition, Service Provider vehicles shall have identifiable graphics such as logos or company name. At no time will the Service provider's employees be allowed to bring children or visitors into the work areas.
Subcontractor
If the Service Provider chooses to employ subcontractors, the City shall have direct access to a designated representative from each subcontractor. The Service Provider or subcontractor(s) shall not change this designation without prior approval of the City.
The City's direct contact with subcontractor(s) in no way eliminates the Service Provider's ultimate responsibility to fulfill every requirement for the janitorial services.
14 ExHIB1T "B"
SCHEDULE OF SERVICES
EXHIBIT "B"
SCHEDULE OF SERVICES
The Custodial/Janitorial Services contractor is responsible for the cleanliness and sanitation of the building. The description of each service area, below, is to be used as a guideline for the Custodlaillanitorial Services contractor. The description does not attempt to describe every detail or feature of the facility that is to be maintained by the Custodial0ankorial Services contractor.
JANITORIAL SERVICES FREQUENCY SCHEDULE
CITY HALL SERVICE SCHEDULE - MON - FRI 7:00 PM- 190 AM
CITY HALL AREA: First Floor — Lobby, Two Elevators, Kitchenette, Men's and Women's restroom, All office work spaces, Council Chambers, Council conference rooms
E'xclud%g. UTfLITY ROOMS
Daily Activities:
• Empty waste baskets and carry trash to pick up area, replace liners, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed including all entrance mats.
• Completely clean & disinfect restrooms, fixtures and bright worm, restock dispensers, refill soap as needed and mop floors with approved floor cleaner/disinfectant.
Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all Lard floors stains and spills 1 clean all mop splatter from all vertical surfaces. • Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel. • Completely clean dust mop & polish bright work in and around elevators. • Spot clean soiled walls and fixtures.
• Clean conference room tables.
• Clean exterior and interior of microwave. Clean exterior of refrigerator. Clean coffee pots and damp wipe counters and sinks In kitchen areas. • Clean and polish drinking fountains.
• Service, empty and clean exterior trash receptacles.
• Remove all cobwebs.
Weekly Activities:
• Dust low areas up to six foot in height.
• Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spat Glean around wall switch plates, doors, doorframes and counters. • Wipe down vinyl and leather furniture.
• Vacuum elevator tracks removing all debris, clean and polish exterior doors. • Rinse all waterless urinals with small amount of water on Friday evenings. • Surface clean carpets as needed.
• Clean and dust of Dias, council chamber podium, conference tables and council chamber public areas on Mondays before City Council meeting and Tuesday after the meeting.
Monthly Activities:
• Vacuum upholstered seating.
• Dust all vertical and horizontal blinds.
• Dust ledges and window sills.
• Vacuum ceiling vents & air deflectors.
• Dust, mop and spot clean Fire Stairs, railings and ledges. • Clean interior storefront office windows.
• Machine scrub hard surface floor and apply finish.
• Detail vacuum corners and edges.
• Clean accessible baseboards.
• Extra clean of council chambers exterior doors.
Bimonthly Activities:
• Clean 9 st floor windows inside.
Quarterly Activities:
• Clean carpet and hot water extract, using a high-pressure extraction system. • Machine strip hard surface floors/clean grout on floor file and reapply approved floor finish
• Replace waterless urinal cartridges with provided approved replacement.
Monthly Labor Hours 66
2 CITY HALL AREA: Second Floor, Men's and Women's restrooms, meeting and break rooms, all offices including maintenance office and workstations.
Excluding. utility and electrical rooms
Daily Activities
• Empty waste baskets and carry trash to pick up area, replace liners, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed including all entrance mats.
• Completely clean & disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed and mop floors with approved floor cleaner/disinfectant. • Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. • Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel. • Completely clean dust mop & polish bright work in and around elevators. • Spot clean soiled walls and fixtures.
• Clean conference room tables.
• Clean exterior and interior of microwave. Clean exterior of refrigerator. Clean coffee pots and damp wipe counters and sinks in kitchen areas. • Clean and polish drinking fountains.
• Service, empty and clean exterior trash receptacles.
• Remove all cobwebs.
Weekly Activities:
• Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spot clean around all wall switch plates, doors, door frames and counters. • Wipe down vinyl and leather furniture.
• Vacuum elevator tracks removing all debris, clean and polish exterior doors. • Rinse all waterless urinals with a small amount of water on Friday evenings. • Spot clean carpets as needed.
Monthly Activities:
• Vacuum upholstered seating.
• Dust all vertical and horizontal blinds.
• Dust ledges and window sills.
• Vacuum ceiling vents and deflectors.
• Dust mop and spot clean Fire Escape Stairs, railingsand ledges. • Machine scrub hard surface floor and apply finish.
Detail vacuums comers and edges.
• Clean and polish metal elevator threshold plates.
Clean accessible baseboards.
• Clean interior storefront office windows
Bimonthly Activities:
• Clean 2nd floor windows inside.
Quarterly Activities:
• Clean carpet using a high-pressure hot water extraction system. • Machine strip hard surface floors 1 clean grout in floor file and reapply approved floor finish.
• Replace waterless urinal cartridges with provided approved replacements.
Monthly Labor Hours 65
4 CITY HALL AREA: Third Floor, Men's and Women's restrooms, meeting and conference rooms, all offices and workstations
Excluding vault, and Mechanical Room
Daily Activities:
• Empty waste baskets and carry trash to pick up area, replace liners, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floor traffic lanes, workspaces and all accessible areas, spot and edge as needed including all entrance mats.
• Completely clean & disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed and mop floors with approved floor cleaner/disinfectant. • Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills 1 clean all mop splatter from all vertical surfaces. • Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel. • Completely clean dust mop & polish bright work in and around elevators. • Spot clean soiled walls and fixtures.
• Clean conference room tables.
• Clean exterior and interior of microwave. Clean exterior of refrigerator. Clean coffee pots and damp wipe counters and sinks in kitchen areas. • Clean and polish drinking fountains.
• Service, empty and clean exterior trash receptacles.
• Remove all cobwebs.
Weekly Activities:
Dust low areas 5 foot in height.
• Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
a Spot clean around all wall switch plates, doors, door frames and counters. • Wipe down vinyl and leather furniture.
• Vacuum elevator tracks removing all debris, clean and polish exterior doors. • Rinse waterless urinals with a small amount of water on Friday evenings. • Surface clean carpets as needed.
Bimonthly Activities:
Clean 3rd floor windows inside.
Monthly Activities:
• Vacuum upholstered seating.
• Dust all vertical and horizontal blinds.
• Dust ledges and window sills.
• Vacuum ceiling vents and deflectors.
• Dust, mop and clean Fire stairs, railings, and ledges. • Machine scrub hard surface floor and apply finish,
• Detail vacuum comers and edges.
• Clean and polish metal elevator threshold plates.
• Clean accessible baseboards.
• Clean interior storefront office windows
Quarterly Activities:
• Clean carpet using a high-pressure hot water extraction system. • Machine strip hard surface floors/ clean grout in floor tile and reapply floor finish. • Replace waterless urinal cartridges with approved replacement as needed.
Monthly Labor Hours 65
p 11 NEY CITY LIBRARY — SERVICE SCHEDULE — MON - SAT 10:00 PM- 6:00 AM DOWNEY LIBRARY AREAS: Public areas and staff work areas.
Daily Activities:
• Empty waste baskets and carry trash to pick area. Replace liners, cleanup soiled areas resulting from leaking liners,
• Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floor traffic lanes, workspaces and all accessible areas, spot and edge as needed
• Completely clean & disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills I clean all mop splatter from all vertical surfaces. • Dust horizontal top surfaces using a synthetic duster or a treated towel. • Spot clean soiled wall and fixtures.
s Clean conference room tables.
• Clean exterior and interior of microwave, clean exterior of refrigerator, clean coffee pots and damp wipe counters and sinks in kitchen areas. • Clean and polish drinking fountains.
• remove all cobwebs.
Weekly Activities:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls. • Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spot clean around all wall switch plates, doors, door frames and counters. • Wipe down vinyl and leather furniture.
• Rinse all waterless urinals on with a small amount of water Friday evenings. • Surface clean carpets as needed.
6 Monthly Activities:
• Vacuum upholstered seating,
• Dust all vertical and horizontal blinds.
• Dust ledges and window sills.
• Vacuum ceiling vents and deflectors.
• Dust, mop and spot clean Fire stairs, railings and ledges. • Machine scrub hard surface floor and apply finish.
• Detail vacuum corners and edges.
• Clean accessible baseboards.
Bimonthly Activities:
• Clean windows lobby/main entry way.
Quarterly Activities:
• Machine strip hard surface floors / clean grout in floor tile and reapply floor finish. • Clean carpet using a high-pressure hot water extraction system. • Replace waterless urinal cartridges with approved replacement as needed, Monthly Labor Hours 183
9 POLICE DEPARTMENT: SERVICE SCHEDULE — SUN -SAT 6:00 PM - 6:OOAM POLICE DEPARTMENT AREAS: Excludes Jail area, Evidence Room, Property Storage, Janitor Closet.
Daily Activities:
• Empty waste baskets and carry trash to pick area. Replace liners, cleanup soiled areas resulting from leaking liners.
Spot clean interior & exterior entranceway door glass, push plates and handles.
Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.
® room, fixtures and bright work, restock dispensers, refill Completely clean, disinfect rest
soap as needed including Man's and Women's locker rooms/showers. • Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. • Dust horizontal top surfaces using a synthetic muster or a treated towel. • Spot clean soiled wail and fixtures.
• Clean conference room tables.
• Clean exterior and interior of microwave and damp wipe counters and sinks in break room. • Clean and polish drinking fountains.
• Remove all cobwebs.
• Clean weight room, wipe down equipment, clean mirrors and sweep floor.
Weekly Activities:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls. • Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spot clean around all wail switch plates, doors, door frames and counters. • Wipe down vinyl and leather furniture.
• Rinse all waterless urinals with a small amount of water on Friday evenings. • Surface clean carpets as needed.
Bimonthly Activities:
• Clean windows lobby area/main entry way.
Quarterly Activities:
• Machine strip hard surface floors f clean grout in floor file and reapply floor finish. • Clean carpet using a high-pressure hot water extraction system, • Replace waterless urinal cartridges with provided approved replacement.
Monthly Labor Hours 183
9 COL.UMBIA MEMORIAL SPACE CENTER: SERVICE SCHEDULE TUE - SAT 10 PM TO 6 AM COLUMBIA MEMORIAL SPACE CENTER AREA: First floor excluding utility and mechanical closets and/or rooms.
Daily Activities:
• Empty waste baskets and carry trash to pick area. Replace liners, cleanup soiled areas resulting from leaking liners.
• Clean both sides of partitions.
• Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.
• Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. • Dust horizontal top surfaces using a synthetic duster or a treated towel.
Spot clean soiled wall and fixtures.
• Clean conference room tables.
• Dust all display items, tables and exhibits.
• Clean exterior and interior of microwave and damp wipe counters and sinks in break room.
• Clean and polish drinking fountains.
• Remove all cobwebs.
• Clean, dust stairway handrail.
Weekly Activities:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls. • Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spot clean around all wall switch plates, doors, door frames and counters. • Wipe down vinyl and leather furniture.
• Vacuum elevator tracks removing all debris and clean exterior door. • Surface clean carpets as needed.
• Disinfect all exhibits and hands-on displays.
Monthly Activities:
• Vacuum upholstered seating.
• Dust all vertical and horizontal blinds.
• Dust ledges and window sills.
• Vacuum ceiling vents and deflectors.
10 • Dust, mop and spot clean fire stairs, railings and ledges. • Machine scrub hard surface floor and apply finish.
• Detail vacuum comers and edges.
• Clean and polish metal elevator threshold plates.
• Clean accessible baseboards.
• Clean rubber stair treads per manufacture's recommendations. • Replace urinal screens.
Bimonthly Activities:
Clean main entry door windows.
Quarterly Activities:
Machine strip hard surface floors f clean grout in floor tile and reapply floor finish.
Replace waterless urinal cartridges with approved replacement as needed.
Clean carpet using a high-pressure hot water extraction system. {Monthly Labor Hours 91.5
11 COLD BIA MEMORIAL SPACE CENTER: SERVICE SCHEDULE TUE - SAT 10 PM TO 6 AM COLUMBIA MEMORIAL SPACE CENTER AREAS: Second floor public areas and staff work areas, public restrooms and staff restrooms. Excluding mechanicalijanitorial storage closetsirooms,
Daily Activities:
• Empty waste baskets and carry trash to pick area. Replace liners, cleanup soiled areas resulting from leaking liners.
• Clean both sides of partitions.
• Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.
• Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. • Dust horizontal top surfaces using a synthetic duster or a treated towel. • Spot clean soiled wall and fixtures.
• Clean conference room tables.
• Dust all display items, tables and exhibits.
• Clean exterior and interior of microwave and damp wipe counters and sinks in break room.
• Clean and polish drinking fountains.
• Remove all cobwebs.
Weekly Activities:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls. • Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spot clean around all wall switch plates, doors, door frames and counters. • Wipe down vinyl and leather furniture.
• Vacuum elevator tracks removing all debris and clean exterior door, • Spot clean carpets as needed.
Quarterly Activities:
• Clean carpet using a high-pressure hot water extraction system. • Machine strip hard surface floors / clean grout in floor tile and reapply floor finish. • Replace waterless urinal cartridges with approved replacement as needed_ Monthly Labor Hours 91.5
12 BARBARA J. RILU SENIOR C NTER: SERVICE SCHEDULE- MON — FRI 10:00 P1111-5:00 AM BARBARA J. RILEY SENIOR CENTER AREAS: Public areas and staff work areas Daily activities:
• Empty waste baskets and carry trash to pick area. Replace liners, cleanup soiled areas resulting from leaking liners.
• Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.
• Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers as needed, refill soap and mop as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills 1 clean all mop splatter from all vertical surfaces. • Sweep and Wet mop kitchen floor.
• Clean all cobwebs.
Weekly activities:
• Dust railings, ledges and spot clean.
• Dust horizontal top surfaces using a synthetic duster or a treated towel. • Spot clean soiled wall and fixture marks.
• Glean conference room tables.
• Clean and polish drinking fountains.
• Dust low areas up to six foot In height.
• Damp mop all hard surface floors 1 clean mop splatter on walls. • Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spot clean around all wall switch plates, doors, door frames and counters. • Wipe down vinyl and leather fumiture.
• Clean accessible baseboards.
• Dust all vertical and horizontal blinds.
• Dust ledges and window sills.
• Clean kitchen counters, appliances, sinks.
Biweekly Activities:
• Wipe down all tables and chairs.
Monthly Activities:
• Vacuum upholstered seating.
• Vacuum ceiling vents and air deflectors.
• Machine scrub hard surface floor and apply finish.
• Detail vacuum comers and edges.
• Clean accessible baseboards.
13 Quarterly Activities
Clean carpet using a high-pressure hot water extraction system.
Semi -Annual Activities
Machine strip hard surface floors 1 clean grout in floor tile and reapply floor finish.
Monthly Labor Hours 144
14 PUBLIC WO KS MAINTENANCE YARD: SERVICE SCHEDULE- M N — FRI 8:OOPM-6: OAM PUBLIC WORKS MAINTENANCE YARD AREAS: including 3 front offices, 2 fleet department offices, street department offices, landscapeMacilities department offices (3 different locations), breakltraining room, 2 restrooms and one shower. Excludes Vehicle Repair Bays and Mezzanine Storage
Daily Activities:
• Empty waste baskets and carry trash to pick area. Replace liners, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.
• Completely clean, disinfect restrooms, shower, fixtures and bright work, showers, restock dispensers, refill soap as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. • Dust horizontal top surfaces using a synthetic duster or a treated towel. • Spot clean soiled wall and fixtures.
• Clean conference room tables.
• Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen areas.
• Clean and polish drinking fountains.
• Remove all cobwebs.
Weekly Activities:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls. • Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spot clean around all wall switch plates, doors, door frames and counters. • Wipe down vinyl and leather furniture.
• Clean accessible baseboards.
• Spot clean carpets as needed.
Monthly Activities:
• Vacuum upholstered seating.
• Dust all vertical and horizontal blinds.
• Dust ledges and window sills over six feet.
• Vacuum ceiling vents and deflectors.
15 Machine scrub hard surface floor and apply finish.
• Detail vacuum corners and edges.
Clean accessible baseboards
Bimonthly Activities:
Clean main entry glass door.
(quarterly Activities:
• Clean carpet using a high-pressure hot water extraction system. semi -Annual Activities:
• Machine strip hard surface floors / clean grout in floor tile and reapply floor finish. • Replace waterless urinal cartridges with approved replacement as needed.
Monthly Labor Hours 80
16 PUBLIC WORKS UTILITIES YARD: SCHEDULE- MON — FRI 8:00PM- 6:00AM PUBLIC WORKS UTILITIES YARD AREAS: front offices, restrooms, locker room, shower, 3 supervisor's offices, kitchenette and breakltralning room. Excludes Storage mezzanine
Daily Activities:
Empty waste baskets and carry trash to pick up area. Replace liners, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and Dandles.
Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed.
Completely clean and disinfect restrooms, showers, fixtures and bright work, restock dispensers, and refill soap as needed.
• Dust mop hard floors except hardwood gym floor
• Mop all hard floors stains and spills ! clean all mop splatter from all vertical surfaces. • Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel. • Spot clean soiled walls and fixtures.
• Clean conference room tables.
• Clean exterior and interior of microwave and damp wipe counters and sinks in break room.
• Clean and polish drinking fountains.
• Remove all cobwebs.
Weekly Activities:
Dust low areas up to six foot in height.
• Damp mop all hard surface floors i clean mop splatter on walls_ • Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spot clean around wall switch plates, doors, doorframes and counters. • Wipe down vinyl and leather furniture.
Spot clean carpets as needed.
• Clean interior of all lockers.
Monthly Activities
• Vacuum upholstered seating and replace furniture in its designated location. • Dust all vertical and horizontal blinds.
• Dust ledges and window sills over six feet.
• Vacuum ceiling vents & air deflectors.
• Machine scrub hard surface floor and apply finish.
17 • Detail vacuum corners and edges,
Bimonthly Activities:
Clean main entrance glass door.
Quarterly Activities:
• Clean carpet using a high-pressure hot water extraction system. ® replace waterless urinal cartridges with approved replacement as needed. • Machfne strip hard surface floors / clean grout in floor tile and reapply approved sealer:
Semi Annual Activities:
Machine strip hard surface floors / clean grout in floor the and reapply approved floor finish.
Monthly Labor Hours 65
18 AP LLO PARK MCCAUGHAN GYM SERVICE SCHEDULE- SUN — SAT JUO PM — 6:00 AM Daily Activities:
• Empty waste baskets and carry trash to pick up area. Replace liners, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed including floor mats.
• Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills / clean all mop splatter from all vertical surfaces. • Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel. • Spot clean soiled wails and fixtures.
• Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen area.
• Clean and polish drinking fountain.
• Remove all cobwebs.
Weekly Activities:
* dust low areas up to six foot in height.
* Damp mop all hard surface floors / clean mop splatter on walls. Ej[cg lion - GkM Floor • Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spot clean around wall switch plates, doors, door frames and counters. • Wipe down vinyl and leather furniture.
• Surface clean carpets as needed.
Monthly Activities:
• Vacuum upholstered seating and replace furniture in its designated location.
Dust all vertical blinds.
* Dust ledges and window sills.
• Vacuum ceiling vents & air deflectors.
• Machine scrub hard surface floor and apply finish. ExCa►n6 - Gym Floor • Detail vacuum corners and edges,
Quarterly Activities:
Clean carpet using a high-pressure hot water extraction system Monthly Labor Hours Apollo Park McCaughan Gymnasium _ 88 19 APOLLO PARK AREAS: Parks and Recreation offices, Public Areas, Park Restrooms, administrative offices, breezeway restrooms and ballfield restrooms Daily Activities:
• Empty waste baskets and carry trash to pick up area. Replace liners, cleanup soiled areas resulting from leaking liners, clean outside of trash receptacle. • Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floor mats and offices.
• Clean mirrors
• Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills 1 clean all mop splatter from all vertical surfaces. • Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel including window ledges.
• Spot clean soiled walls and fixtures.
Clean conference room and hallway tables.
• Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen areas.
Clean and polish drinking fountains.
• Dust low areas up to six foot in height.
Remove all cobwebs.
Weekly Activities:
• Damp mop all hard surface floors 1 clean mop splatter on walls. • Disinfect all door handles.
• Spot clean around wall switch plates, doors, doorframes and counters. • Wipe down or vacuum lobby furniture.
Monthly Activities:
• Vacuum upholstered seating and replace furniture in its designated location. • Dust all vertical and horizontal blinds.
• Dust ledges and window sills.
• Vacuum ceiling vents & air deflectors.
• Machine scrub hard surface floor and apply finish.
• Detail vacuum corners and edges.
20 Quarterly Activities:
• Clean carpet using a high-pressure hot water extraction system • Replace waterless urinal cartridges with approved replacement as needed Semi -Annual Activities:
• Machine strip hard surface floors 1 clean grout in floor file and reapply approved floor finish.
Total Monthly Labor Hours 140
21 DOWNEY PARK BUILDINGS SERVICE SCHEDULE: REFER TO FACILITIES COMPENSATION SCHEDULE EXHIBIT C ITEMS 16-21 SUN - SAT 10:00 PM TO 6:00 AM DOWNEY PARK BUILDING AREAS AT: Discovery Sports Complex, Furman Park, Dennis the Menace Park, Independence Park, Rio San Gabriel Park, Wilderness Park, Golden Park and Rancho Park - (to include all restroom facilities, offices, kitchens, activity rooms).
Daily Activities:
• Empty waste baskets and carry trash to pick up area. Replace liners, cleanup soiled areas resulting from leaking liners.
• Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed. • Completely clean, disinfect restroom, fixtures and bright work, restock dispensers, refill soap as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills ! clean all mop splatter from ail vertical surfaces. • Dust horizontal top surfaces using a synthetic duster or a treated towel. • Spot clean soiled walls and fixtures.
• Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen areas.
• Clean and polish drinking fountains.
• Remove all cobwebs.
• Unclog toilets_
Weekly Activities in office areas:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors / clean mop splatter on walls. • Disinfect all door handles.
• Spot clean around wall switch plates, doors, doorframes and counters.
Monthly Activities:
• Vacuum upholstered seating.
• Dust all vertical and horizontal blinds.
• Vacuum all ceiling vents and deflectors.
• Machine scrub hard surface floor and apply finish.
• Detail vacuum corners and edges.
• Clean all baseboards.
Quarterly Activities:
• Machine strip hard surface floors / clean grout in floor the and reapply floor finish. • Replace waterless urinal cartridges with approved replacement as needed. • Clean exterior windows.
Total Monthly Labor Hours 415
22 APOLLO PARK ASPIRE OFFICE: SERVICE SCHEDULE- MON-FRI 8:00 PIVI4:00 AM Daily Activities:
• Empty waste baskets and carry trash to pick up area. Replace liners, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Clean both sides of partition glass using an approved window cleaner. • Vacuum carpeted floors, workspaces and all accessible areas, spot and edge as needed. • Completely clean, disinfect restroorns, fixtures and bright work, restock dispensers, refill soap as needed.
• Dust mop hard floors with a chemically (city approved) treated dust mop. • Mop all hard floors stains and spills I clean all mop splatter from all vertical surfaces. • Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel. • Spot clean soiled walls and fixtures.
• Clean conference room tables
• Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen areas.
• Clean and polish drinking fountain.
• Remove all cobwebs.
Weekly Activities:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors I clean mop splatter on walls. • Use shampoo system to remove large soil spots and dry carpet areas. • Disinfect all door handles.
• Spot clean around wall swKch plates, doors, doorframes and counters. • Wipe down vinyl and leather furniture.
Spot clean carpets as needed.
Monthly Activities:
• Vacuum upholstered seating and replace furniture in its designated location. • Dust ledges and window sills.
• Vacuum ceiling vents & air deflectors.
• Machine scrub hard surface floor and apply finish.
• Detail vacuum corners and edges.
Quarterly Activities:
• Clean carpet using a high-pressure hot water extraction system. • Machine strip hard surface floors I clean grout in floor file and reapply approved floor finish. • Clean all exterior windows.
Total Monthly Labor Hours Apollo Park Aspire Office so
23 APQLLQ PARK DANCE STUDIO SERVICE SCHEDULE- MON — FRI 8:00 PM -- 6.00 AM Dally Activities:
• Empty waste baskets and carry trash to pick up area. Replace liners if torn or soiled, cleanup soiled areas resulting from leaking liners.
• Spot clean interior & exterior entranceway door glass, push plates and handles. • Completely clean, disinfect restrooms, fixtures and bright work, restock dispensers, refill soap as needed.
• Dust mop hard wood floors with a (city approved) treated dust mop. • Mop all hard floors stains and spills 1 clean all mop splatter from all vertical surfaces.
Dust all horizontal top surfaces using a synthetic duster or a treated dusting towel. • Spot clean soiled walls and fixtures.
• Clean exterior and interior of microwave. Clean exterior of refrigerator and damp wipe counters and sinks in kitchen area.
• Clear~ and polish drinking fountain.
• Remove all cobwebs.
Weekly Activities:
• Dust low areas up to six foot in height.
• Damp mop all hard surface floors 1 clean mop splatter on walls. Exception —Wood Dance Floor
• Disinfect all door handles.
• Spot clean around wail switch plates, doors, door frames and counters. • Wipe down vinyl and leather furniture.
• Surface clean carpets as needed.
Monthly Activities:
• Vacuum upholstered seating and replace furniture in its designated location. • Dust all vertical blinds.
• Dust ledges and window sills.
• Vacuum ceiling vents & air deflectors.
• Machine scrub hard surface floor and apply finish. Exception — Wood Dance Floor • Detail vacuum comers and edges.
Quarterly Activities:
• Clean carpet using a high-pressure hot water extraction system Monthly Labor Hours Apollo Park Dance Studio 30
24 EXHIBIT "BT"
Day Porter/Janitorial Service
Service Schedule: Mon -Fri 7am tog pm
The Day Porter is to report to the Facilities Supervisor's office promptly at 7am to receive daily assignments. The purpose of the Day Porter is to provide more detailed janitorial services and other related services as needed. The Day Porter may be assigned to provide these services at any of the several city facilities. The Porter may need to tend to any locations as needed and service any missed location the previous night.
Basic Tasks:
1. Move all large equipment in kitchen and sweep and mop under them.
2. Clean the tops of all equipment and fixtures including, Coffee Maker, Refrigerator, Center Island and Range Hood and polish with Stainless Steel Cleaner as needed.
3. Wipe splashes or other marks from walls as needed.
4. Clean drinking fountains with Lime Scale remover and Stainless -Steel Cleaner.
5. Check all glass doors for smudges and finger marks and remove as needed.
6. Pour clear water in all floor drains to keep moist.
7. Wipe down all exercise equipment with in workout room with disinfectant wipes or similar product.
8. Clean mirrors.
9. Clean restrooms as needed.
10. Clean refrigerators.
11. Clean elevatorlpolish as needed.
12. Wipe down counter tops with cleaner/polish as needed.
13. General dusting as needed
14. Sweep hard floors and mop as needed.
15. Vacuum carpets as needed
16.Clean showers with appropriate products including lime Scale remover.
17. Restock restrooms as needed.
18. Touch up Police Station (24-hour facility)
Clean and detail Council Chambers as directed:
1. Polish all wood surfaces.
2. Polish wood on back of seats.
3. Detail vacuum around base of seats.
4. Vacuum all carpet.
5. Clean restroom and restock as needed.
6. Polish furniture in meeting room.
7. Clean electrical outlet/switch plates.
8. Clean windows and polish doors.
I
EXHIBIT "C"
COMPENSATION
Janitorial Services -All Facilities RFP
September 11, 2023
EXHIBIT "C"
COMPENSATION SCHEDULE
ITEM
NO,
DESCRIPTION
MONTHLY
PRICE
I ANNUAL COST
BASIC CLEANING SERYICI=S
City Hail
$4$50.00
$58,200.00
1 11111 Brookshire Ave.
Police Department
$2100.00
$25,200.00
2 10911 Brookshire Ave.
Downey City Library
$2765.00
$33,180.00
3 11121 Brookshire Ave.......
w.
Public Works Maintenance Yard
$895.00
$10,740.00
4 12324 Bellflower Blvd.
—
Public Works Utilities Yard
$1300.00
$15,600.00
5 9252 Stewart &, Gray Rd
Columbia Memorial Space Center
$2450 00
$29,400.00
8 12400 Columbia Wa
Barbara J. Riley Community Center
$2455.00
29 460.a0
7 7810 Quill Dr.
8 Apollo Park Breezeway Restrooms
7830 Quill Dr. Downey, Ca 90242
$250.00
$3000.00
9 Apollo Park Aspire Office
7830 Quill Dr., Downey Ca 90242
$650.00
$7,$0000
Apollo Park Dance Studio
1350.00
$16,200.00
10 7840 Quill Dr. Downey Ca 90242__
Apollo Park Baseball & Tot Lot Restrooms
$450 00
$5,400 00
11 12544 Rives Ave. Downes 02-2 ....
Apollo Park McCaughan Gymnasium
$1975.00
$23,700.00
12 12544 Rives Ave. .........
Apollo Park
$125.00
$1,500A0
13 12544 Rives Ave.
Parks & Recreation Administration Offices
$1975.00
$23,700.00
14 7850 Quill Dr.
Discovery Park Sports Complex
$375.00
$4,500.00
15 12400 Columbia W®....
16 Furman Park
10419 Rives Ave.
$1925.,00
$3 $50.00
Dennis the Menace Park
$350.00
$4,200.00
17 ...... .....
9125 Arrin ton Ave.
.
Independence Park
$675 00
$8,100.00
18 12334 Bellflower Blvd.
Rio San Gabriel Park
$470.00
$5,fi40.00
19 9612 Ardine St.
Wilderness Paris
$1425.00
$17,100.00
20 10999 Little Lake Rd.
Janitorial Services -All Facilities RFP
September 11, 2023
21 Golden Park
8840 Golden St. Downey90242
$1575.00
$18,9QO.OQ
Rancho Park
22 7651 Gardendale St. Downey 90242
$1500.00
$18,000.00
23 Day Porter/Janitorial Services
Various Facilities _
$3000.00
$36,000.00
-
Grand
$34,885.0 0
$418,620.00
Monthly Total Written: Thirty four thousand, eight hundred & eighty-five thousand, zero cents Annual Total Written: Four hundred, eighteen thousand, six hundrend & twenty dollars, zero cents Proposals must be provided on the above compensation form (Exhibit C above).
Both the numerical totals and written totals must be filled -in. Any discrepancy between the numerical total and the written total, the written total shall prevail.
Service Providers who intend to provide alternative services shall submit information on company letterhead.
The unit (monthly) prices to be paid for the Items listed above shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals necessary to the completed services and for performing all services contemplated and embraced under the Contract, in accordance with this Request for Proposals, the Professional Services Agreement and all Exhibits attached hereto, This shall include the Contractor's costs involved with bonding, insurance, worker's compensation, overhead, financing, permit fees, mobilization, public convenience and safety, protective barricading, storage of equipment and materials, security against theft and vandalism, and all other items incidental to the services provided herein.
2