Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS/
CITY ENGINEER
DATE: FEBRUARY 27, 2024
SUBJECT: CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2023-2024
ANNUAL MISCELLANEOUS CONCRETE REPAIRS (CITYWIDE),
CAPITAL IMPROVEMENT PROJECT NOS. 23-13, 24-01, 24-02
EXECUTIVE SUMMARY
The City Council will consider awarding a contract to Gentry General Engineering, Inc. in the amount of $694,327 for the construction of the Fiscal Year 2023-2024 Annual Miscellaneous Concrete Repairs (Citywide), CIP Nos. 23-13, 24-01, and 24-02 (Project).
The proposed Project will consist of concrete repairs and improvements Citywide. The miscellaneous concrete repairs portion of the Project will repair/improve concrete such as damaged and/or uplifted sidewalks, curb and gutter, and driveway approaches, and will mainly occur in Council District No. 1. The Americans with Disability Act and miscellaneous improvements will occur Citywide. The Lakewood Boulevard Parkway Improvements portion of the Project will repair/improve concrete along Lakewood Boulevard between Imperial Highway and Gardendale Street. Lastly, the Fire Station No. 1 Parking Lot Concrete Replacement portion of the Project will replace the damaged concrete northerly parking lot at the fire station.
RECOMMENDATION
That the City Council:
1. Award a contract to Gentry General Engineering, Inc. in the amount of $694,327 for the Fiscal Year 2023-2024 Annual Miscellaneous Concrete Repairs (Council District 1), Americans With Disabilities Act (ADA) and Miscellaneous Improvements (Citywide), Lakewood Boulevard Parkway Improvements and Fire Station No. 1 Parking Lot Concrete Replacement Project, CIP Nos. 23-13, 24-01, 24-02; and
2. Appropriate $75,000 from Measure S Bond funds for fencing to be replaced at Fire Station No. 1 as part of CIP No. 23-13; and
3. Authorize the City Manager or his designee to execute any change orders or additional scope of work for this Project up to the approved Project budget of $860,000.
CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2023-2024 ANNUAL MISCELLANEOUS CONCRETE REPAIRS (CITYWIDE), CAPITAL IMPROVEMENT PROJECT NOS. 23-13, 24-01, 24-02 FEBRUARY 27, 2024
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BACKGROUND
The City receives requests on an ongoing basis for the repair of concrete improvements within the public right-of-way. These requests are primarily related to damaged and/or uplifted concrete sidewalks, curb and gutter, and driveway approaches. Priorities for repairs are given to areas that have higher than usual pedestrian traffic (i.e., near hospitals, health clinics, schools, parks, bus stops, and senior care facilities) or locations with severe damage.
Periodically, the City also receives requests for construction of new sidewalks and Americans With Disabilities Act (ADA)-compliant curb access ramps where they currently do not exist. In October 2016, the City of Downey started the development of a Self- Evaluation and Transition Plan to bring City infrastructure into compliance with ADA. The Transition Plan includes information regarding the types of needed ADA upgrades and repairs, locations, and estimated dates for repairs.
In order to efficiently and equitability complete the necessary concrete repairs and ADA improvements, the City has adopted an Annual Miscellaneous Concrete Repair Program through which the City has divided into four areas (Attachment A). Each fiscal year, the Program is rotated between the four geographical regions. For this fiscal year, the Project will be in Area 1, the southeastern part of the community.
ANALYSIS
On November 28, 2023, the City Council approved plans and specifications and granted authority to advertise the subject Project for bids (Attachment B). A copy of the Project specifications is available in the Public Works Department for public review. The proposed work consists of locations requiring concrete repairs and/or ADA-related upgrades that have been selected that need attention and are shown on the plans in Attachment B.
Also included in this year’s Capital Improvement Program budget is the third phase of the Lakewood Boulevard Parkway Improvements. This project will remove and replace uplifted or damaged sidewalks, curb across and gutter, and ADA-compliant curb access ramps on both sides of Lakewood Boulevard between Imperial Highway and Gardendale Street.
Additionally, the Fire Station No. 1 Parking Lot Concrete Replacement Project is included in this year’s Capital Improvement Program budget. This project will replace the northerly concrete parking lot at the fire station and will include the replacement of the corroded fuel sumps for the underground fuel tanks. This project will also remove the existing trees and overgrown vegetation uplifting the concrete parking lot and will construct a new privacy chain link fence along the perimeter of the parking lot. The privacy chain link fence is an Additive Alternate Bid Item and was not considered in the Base Bid when awarding the contract.
CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2023-2024 ANNUAL MISCELLANEOUS CONCRETE REPAIRS (CITYWIDE), CAPITAL IMPROVEMENT PROJECT NOS. 23-13, 24-01, 24-02 FEBRUARY 27, 2024
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The Project was advertised in the Downey Patriot on January 11, 2024, and January 18, 2024, and published in various trade publications. On February 1, 2024, the City Clerk received and publicly opened 7 bids ranging from $631,827.00 to $1,041,269.80. The bid results were as follows:
CONTRACTOR LOCATION BASE BID
AMOUNT
Gentry General Engineering, Inc. Rancho Cucamonga $631,827 Leonida Builders Acton $689,930
CT&T Concrete Paving, Inc. Diamond Bar $715,159
Kalban, Inc. Santa Clarita $734,662
EBS General Engineering, Inc. Corona $800,683
Picture Build Sylmar $971,333
TTS Engineering, Inc. Stanton $1,041,270
The lowest responsive and responsible bidder is Gentry General Engineering, Inc., with a Base Bid amount of $631,827 (Attachment C). The addition of the Additive Alternate Bid Item (Construction of a Chain Link Fence) brings the total bid amount to $694,327.
Staff reviewed the bid proposal and references provided by Gentry General Engineering, Inc. and found that Gentry General Engineering, Inc. has satisfactorily completed projects for the Cities of Downey, Fontana, Hermosa Beach, Laguna Niguel, Manhattan Beach, Upland, and others. Gentry General Engineering, Inc.'s state contractor's license is "current and active," and this contractor is registered with the California Department of Industrial Relations (DIR) for Labor Compliance. Staff recommends that the City Council award a contract to Gentry General Engineering, Inc. for the construction of Fiscal Year 2023-2024 Annual Miscellaneous Concrete Repairs (Citywide), CIP Nos. 23-13, 24-01, 24-02.
Construction is anticipated to begin in March 2024 and be completed by the end of May 2024. This Project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15301(c), Existing Facilities.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
Approval of the recommended actions will result in an expenditure of approximately $785,000, from budgeted Capital Improvement Program (CIP) funds to cover the Total Estimated Project Cost (breakdown listed in table on next page) for the Fiscal Year 2023- 2024 Annual Miscellaneous Concrete Repairs (Citywide), CIP Project Nos. 23-13, 24-01, 24-02.
CONSTRUCTION CONTRACT FOR THE FISCAL YEAR 2023-2024 ANNUAL MISCELLANEOUS CONCRETE REPAIRS (CITYWIDE), CAPITAL IMPROVEMENT PROJECT NOS. 23-13, 24-01, 24-02 FEBRUARY 27, 2024
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Description Amount
Design and Preliminary Engineering $10,000
Construction Contract $694,327
Contingencies $40,673
Construction Inspection and Materials Testing $70,000
Construction Engineering and Contract Administration $30,000 Tree Work $15,000
Total Estimated Project Cost: $860,000
Following approval of the appropriation request from the Measure S Bond funds, there are sufficient fund balances for the recommended actions, as shown in the table below.
Account No. Funding Source Amount
32-1-6902 SB1 Local Return funds, CIP 24-01 $400,000
32-1-6903 SB1 Local Return funds, CIP 24-02 $250,000
40-1-6892 Capital Project funds, CIP 23-13 $135,000
33-1-3301 Measure S Bond funds (Appropriation Request) $75,000 Total Project Funding: $860,000
ATTACHMENTS
Attachment A – Project Location Map
Attachment B – Plans
Attachment C – Bid Summary
ATTACHMENT A
ATTACHMENT B
Bid Summary
ATTACHMENT C