log
CITY MANAGER
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: RUBY PICON, MANAGEMENT ANALYST
DATE: FEBRUARY 27, 2024
SUBJECT: MEMORANDUM OF UNDERSTANDING WITH ROTARY CLUB FOR THE
DONATION OF A STREET CLOCK FOR INSTALLATION IN DOWNTOWN DOWNEY
EXECUTIVE SUMMARY
The City Council will consider authorizing the City Manager to sign a memorandum of understanding (MOU) with the Rotary Club for the donation of a street clock for installation in Downtown Downey. The donation was approved at the January 23, 2024 City Council meeting with Council providing direction on the design and install location. The street clock will commemorate the Rotary's club 1 00th anniversary.
RECOMMENDATION
That the City Council:
1. Approve a memorandum of understanding (MOU) with the Rotary Club for the donation of a street clock and authorize the City Manager to sign it.
2. Approved the updated street clock design.
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Founded in 1905 in Chicago, the Rotary Club is an international se-r organization whose mission is to provide service to others, promote integrity, and advance world understanding, goodwill, and peace through the fellowship of business, professional, and community leaders. Rotary members believe in their share"i responsibility to take action to improve their communities. There are 34,282 clubs an4
1.4 million members worldwide.
The Rotary Club of Downey has a rich history of partnering with community organ izatiol-Im to support much needed services to Downey residents. The Rotary Club of Downey w celebrate the 1 00th anniversary of its founding in May 2024, and to mark this milestone, has proposed donating a street clock for installation in Downtown Downey.
At the January 23, 2024 City Council meeting, the City Council approved the donation of the street clock and provided direction on its design and install location.
MOU WITH ROTARY CLUB FOR STREET CLOCK DONATION
FEBRUARY 27, 2024
PAGE 2
ANALYSIS
The Rotary Club has selected Town Clocks U.S.A. as the vendor that would produce and install the clock. The total value of the donation is $15,000, which includes the cost of the clock, shipping, installation, and any additional enhancements, including maintenance and/or a time capsule. The standard warranty for the street clock is three years, and includes parts and labor.
The City of Downey will be responsible for maintenance, provision of electricity, repairs, and if ever necessary removal of the clock.
Street Clock Design
Following the January 23, 2024 City Council meeting, the Rotary Club proposed a change to the clock design, including the incorporation of the Rotary club logo, motto, and year of founding. (Attachment No. A).
Installation
The vendor estimates 60-90 days to build the clock, with an additional 7 days for shipping.
According to these estimates, the clock installation could take place end of April — May 2024. A ribbon cutting event will be scheduled once the installation date is determined.
CITY COUNCIL PRIORITIES
Economic Vibrancy
Public Engagement
FISCAL IMPACT
Approval of the recommended action will result in an estimated annual appropriation for maintenance and electricity of $3,000 and from the General Fund, Public Works Department, Account No. These costs will begin in Fiscal Year 2024-2025 and will be included in future adopted budgets.
Attachment
Attachment No. A - MOU with Rotary Club
N
MOU BETWEEN CITY OF DOWNEY AND ROTARY CLUB OF DOWNEY
FOR DONATION OF STREET CLOCK FOR DOWNTOWN DOWNEY
I. PARTIES Al DATE
This Memorandum of Understanding ("MOU") is entered into on February 27, 2024 by and between the City of Downey, a charter city and municipal corporation ("City") and Rotary Club of Downey ("Rotary"). City and Rotary are sometimes individually referred to as "Party' and collectively as "Parties" in this MOU.
2.1 Donation by Rotary. Rotary desires to provide City with funding to purchase one clock as shown in Exhibit A for installation in Downtown Downey in recognition of the 100t" anniversary of the club's founding in Downey. The Parties wish to enter into this MOU to establish the terms and conditions under which Rotary will provide funding.
2.2 A ppbt
City of Downey vot*
Parties would enter
et6=
00OLUEOMI
3.1 Use c
THOUSAND B-OLI
depicted on Exhibit
estimated to be $1
enhancements, inclu4
funds only for the r
MOU. City shall pi
Exhibit B.
it by City. At its regular meeting on January 23, 2024, the City Council of the to approve the donation by Rotary. At that time, it was contemplated that the to a MOU to establish the terms and conditions under which Rotary would ands. Rotary shall provide City with a one-time payment of FIFTEEN S ($15,000.00) for the purchase and installation of (1) street clock as The total cost of the street clock, including shipping and installation, is
5. The Parties agree that any remaining funds may be utilized for without limitation maintenance and/or a time capsule. City agrees to use the >se described and subject to the terms and conditions provided for in this ise the clock and installation services from the manufacturer as shown by
3.2 Installation. Street clock will be installed at the southwest comer of Downey Avenue and 3 rd Street. City may select an alternate location in Downtown Downey if there are any conflicts with underground utilities or other extenuating circumstances, as determined by City in its sole discretion.
3.3 Clock
shall incorporate the
design has been appr(
3.4 Ownei
of reversion to Rotary
the Parties.
Sear Rotary Name. As consideration of the Rotary Club's donation, City ie and branding of the organization in the street clock. The street clock by the Parties and is shown in Exhibit C.
by City_ City shall be the sole owner of the clock at all times without right any third parties, even in the event of termination of this MOU by either of 00�
ATTACHMENT A
3.5 Main
clock in good work
ongoing operational
3.6 Rem(
threat to the health,
sole cost and expen,
any capital improve
deems necessary.
Lnce and Repair. The City shall be responsible for maintaining the street condition. The City, at its sole cost and expense, shall be responsible for ts, maintenance and repairs until it determines removal is warranted. by City. If City, in its sole discretion, determines the street clock poses a ,ty or welfare of persons or property, City may remove the street clock at its Additionally, City, in its sole discretion, may remove the street clock due to .it projects, if street clock can no longer be repaired, or for any reasons it
3.7 Entire C-o
with respect to the subj
agreements. The terms
written agreement sigoe(
3.8 Authors
this MOU have the lleg,,
Party.
3.9 Notice
respective Parties at -
provide in writing for
CITY:
ROTA
CITY OF DOWNEY
By:
Roger Bradley
City Manager
Aract/Modification. This MOU contains the entire agreement of the Parti ,ct matter hereof, and supersedes all prior negotiations, understandings Ymd conditions of this MOU may be altered, modified or amended only by both Parties.
to Enter MOU. Each Party warrants that the individuals who have signed it power, right and authority to make this MOU and bind each respective Any notices or invoices required by this MOU shall be given to the following address, or at such other address as the respective Parties may purpose:
City of Downey
I I I I I Brookshire Ave
Downey, CA 90241
Attn: City Manager
Rotary Club of Downey
P.O. Box 339
Downey, CA 90241
ATTN: Rotary Club President
By:
Attest:
By:
M. Alicia D
City Clerk
Approved as to For
By:
J010M.
City Att
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Scope Of Work
The scope of work for this project includes the provision of the Courtyard 10' post clock. The clock is 10' tall with 26" clock head with LED backlighting. The clock will have your text / logo on the clock faces. The clock body is of aluminum finished in color of purchasers' choice, TCUSA will provide a proof drawing for your approval. TCUSA also will concrete footer drawings and the anchor bolts and alignment plate to ensure a perfect fit when the clock arrives.
Client Responsibilities
*The client is responsible to receive the anchor bolt assembly, to place it in poured concrete footer. Drawings and instructions will be provided.
**The client is responsible to provide conduit and electrical wiring to and up through the concrete footer following the drawings we will provide.
Warranty
The standard warranty is 3 years for all parts and labor from date of delivery with payment in full.
Investment
The investment required for the post clock as described above is $9,995, plus shipping, but excluding any and all taxes, fees, permits, levies, certificates of any type which are the responsibility of the purchaser.
Option: Professional Installation
As an option, a TCUSA technician will arrive to perform the installation of the clock for an additional $2,500; please initial your acceptance of this option here:
Terms of Payment
50% with placement of order, balance in full due prior to shipping, (pictures will be provided). This purchase agreement valid for 30 days from February 15, 2024.
Respectfully submitted February 15, 2024
Tower Clocks USA
By:
Stan Christoph, President
Accepted:
City of Downey
Downey, CA
By:
Date:
Tower Clocks USA is a division of Christoph Paccard Bell Foundry, Charleston, South Carolina sales TowerClocksUSA.com 843-822-8145 www,towerclocksusa.com
EXHIBIT B