Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
DATE: APRIL 9, 2024
SUBJECT: ACCEPTANCE OF WORK FOR WELL NO. 24 REHABILITATION, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 23-27
EXECUTIVE SUMMARY
The City Council will consider accepting the work for Well No. 24 Rehabilitation, CIP No. 23- 27; approving Best Drilling and Pump, Inc.’s final construction contract amount of $230,663; and authorizing the Public Works Director/City Engineer to file a Notice of Completion with the Los Angeles County Recorder’s office. The Well No. 24 Rehabilitation project has been completed in accordance with the approved specifications, and staff recommends that the City Council accept the project as complete.
RECOMMENDATION
That the City Council:
1. Accept the work for the Well No. 24 Rehabilitation, CIP No. 23-27;
2. Approve the final construction contract amount of $230,663; and
3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion with the Los Angeles County Recorder’s office, indicating the work is complete and has been accepted by the City.
BACKGROUND
On December 8, 2022, the City Council approved specifications for the Well No. 24 Rehabilitation project and granted authority to advertise for bids. On January 10, 2023, the City Council awarded a contract for this project in the amount of $224,340 to Best Drilling and Pump, Inc. On February 9, 2023, work commenced and was completed on March 14, 2024.
ANALYSIS
The well rehabilitation improvements included mechanical cleaning; test pump installation; redevelopment by pumping and surging; bailing; pump testing; replacement of motor, pump, column pipe, and associated materials; installation of a new variable frequency drive and electric enclosure, and well disinfection necessary to restore pump and motor efficiencies to ensure that the City is able to continue to use this well to meet water demands.
ACCEPTANCE OF WORK FOR WELL NO. 24 REHABILITATION, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 23-27
APRIL 9, 2024
PAGE 2
In addition, two change orders resulting in $71,757 of additional costs were approved for:
additional downhole well video survey; upsizing of the pump and motor to accommodate the favorable post well rehabilitation and testing results; installation of additional column pipe and associated fittings; and all other materials and labor necessary to complete the work.
The Well No. 24 Rehabilitation project has been completed in accordance with the approved specifications, and staff recommends that the City Council accept the project as complete and authorize the Director of Public Works/City Engineer to file the Notice of Completion with the Los Angeles County Recorder’s Office.
CITY COUNCIL PRIORITIES
Efficiency & Adaptability
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
The final cost of the construction contract, including the original contract amount, net decrease in contract quantities, and two change orders, is $230,663. The total project cost is $311,744, broken down as follows:
Item Amount
Construction Contract $224,340
Net Decrease in Contract Quantities
Change Orders $71,757
Final Construction Cost $230,663
Consultant Services – Hydrogeological and Analytical Laboratory $27,685 City-Furnished Materials and Contract Services $51,693
Contract Administration $1,703
Total Final Project Cost: $311,744
Sufficient water CIP funds are available to cover the total project cost, as shown in the following table.
Account
No. Funding Source Amount
51-1-8642
FY 2022-23 Water Well Refurbishment CIP
Account $104,420
51-1-8642
FY 2023-24 Water Well Refurbishment CIP
Account $650,000
Total Project Funding: $754,420
Savings in the amount of $442,676 will be available for reprogramming in the Water Fund.