Downey City Council
April 9, 2024

Item No.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC

WORKS/ CITY ENGINEER

DATE: APRIL 9, 2024

SUBJECT: APPROV AL OF APROFESSIONAL SERVICES AGREEMENT WITH ST.

FRANCIS ELECTRIC, LLC FOR TRAFFIC SIGNAL, FLASHING BEACON

AND FIBER-OPTIC COMMUNICATION MAINTENANCE SERVICES

EXECUTIVE SUMMARY

The City Council will consider the approval of a Professional Services Agreement with St.

Francis Electric, LLC for traffic signal, flashing beacon and fiber-optic communication maintenance services for a three-year period beginning on April 1, 2024 with an option to extend said agreement for up to three additional 12-month terms.

RECOMMENDATION

That the City Council:

1. Approve a Professional Services Agreement with St. Francis Electric, LLC for a three-year term beginning on April 1, 2024 for a total annual contact amount of $434,970.32, subject to annual CPI adjustments, with an option to extend for up to three additional 12-month terms; and

2. Authorize the City Manager, or his designee, to execute the Professional Services Agreement with St. Francis Electric, LLC in the amount of $434,970.32 annually, including any non-substantive extensions, change orders and amendments up to the authorized budget amount of $815,000.

BACKGROUND

The City of Downey currently has 115 signalized intersections, 104 of which are owned or jointly owned with other agencies and maintained by the City and 11 of which are partially owned by the City, but maintained by other agencies (i.e., Caltrans, City of Santa Fe Springs on behalf of the City of Pico Rivera and City of South Gate). The City also has 18 flashing warning beacons and a fiber-optic communications system spanning approximately 26 miles linking signalized intersections along the City’s arterial highways and remote City uses (i.e., fire stations, Columbia Memorial Space Center, Barabara J.

APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ST. FRANCIS, LLC FOR TRAFFIC

SIGNAL, FLASHING BEACON AND FIBER-OPTIC COMMUNICATIONS MAINTENANCE SERVICES APRIL 9, 2024
PAGE 2

Riley, etc.) to City Hall. The locations of the signalized intersections, flashing warning beacons and fiber-optic communication routes within the City are shown on the location map in Attachment A.

In 2017, the City retained the services of Computer Services Company (CSC) for the maintenance of its traffic signals, flashing beacons and fiber-optic communications system for a period of three years with an option to renew said services for up to two additional one-year periods. In 2020, CSC was acquired by Crosstown Electrical & Data, Inc. which continues to provide the aforementioned maintenance services. The current agreement with Crosstown Electrical & Data, Inc. will expire on April 30, 2024.

ANALYSIS

The City issued a Request for Proposals (RFP) for the next round of the subject maintenance services covering Fiscal Years 2024-2027 with an option to extend for up to three additional one-year periods by posting the RFP on Planet Bids on November 16, 2023. On December 8, 2023, the City received proposals from the following four contractors: St. Francis Electric, LLC, Crosstown Electrical & Data, Inc., Econolite Systems and Yunex Traffic. An evaluation panel consisting of two City of Downey Dept. of Public Works employees and one employee from the City of South Gate Dept. of Public Works evaluated the proposals. The following evaluation criteria as specified in the RFP were utilized along with respective weighting in rating the contractors’ proposals:

Criteria Weight (%)

1. Key personnel/staff qualifications 35

2. Experience/references 20

3. Understanding scope-of-work and work proposal 15

4. Quality and completeness of submittal 10

5. Annual fee 20

Based on the evaluation utilizing the above scoring criteria, the contractors’ proposals were scored as summarized below along with the contractors’ corresponding annual fees as submitted:

Contractor Ranking Annual Fee
St. Francis Electric, LLC 1 $434,970.32
Yunex Traffic 2 $412,249.00
Econolite Systems 3 $442,755.00
Crosstown Electrical & Data, Inc. 4 $312,276.00

St. Francis Electric, LLC obtained the highest score as a result of the proposal evaluation based on their previous experience in providing similar services to other agencies,

APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ST. FRANCIS, LLC FOR TRAFFIC

SIGNAL, FLASHING BEACON AND FIBER-OPTIC COMMUNICATIONS MAINTENANCE SERVICES APRIL 9, 2024
PAGE 3

capabilities of the contractor relative to the City’s maintenance needs, close proximity of company’s technicians to the City and client references. St. Francis Electric, LLC has provided similar maintenance services to other public agencies, including the Cities of Colton, Downey, Lancaster, Palm Springs, Rialto, Rosemead, South El Monte, Yorba Linda and the County of San Bernardino. A check of this contractor’s credentials showed that they are in good standing. Specifically, St. Francis’ state contractor’s license is current and active and the company is registered with the State Department of Industrial Relations under the Public Works Contractor Registration Program for Labor Compliance.

Staff recommends the approval and execution of the attached Professional Services Agreement with St. Francis Electric, LLC (Attachment B) in order to retain the services of this contractor.

The services which will be specifically provided by St. Francis Electric, LLC include monthly preventative and extraordinary maintenance of the City’s traffic signals and flashing beacons (i.e., emergency call-outs in response to equipment knock-downs, equipment modifications, upgrades and repairs; and periodic troubleshooting) and repair, troubleshooting and improvements to the City’s fiber-optic communication system on an as-needed basis. St. Francis Electric, LLC has also assisted the City in the past on an as-needed basis for street lighting maintenance services (i.e., knock-downs, re-lamping, etc.) and has experience in troubleshooting vehicle speed feedback signs similar to those used by the City.

CITY COUNCIL PRIORITIES

Efficiency & Adaptability
Quality of Life, Safety & Infrastructure

FISCAL IMPACT

Approval of the recommended actions will result in an annual expenditure of $434,970.32, subject to annual CPI adjustment, from the Lighting and Landscaping Assessment District (AD 121) in Account No. 23-4-5513 as previously approved in the FY 2023-24 Operating Budget. There is sufficient fund balance for the recommended actions.

ATTACHMENTS

Attachment A: Citywide Map of Signalized Intersections, Flashing Beacons and Fiber- Optic Communication Routes
Attachment B: St. Francis Professional Services Agreement

ATTACHMENT A

CITY OF DOWNEY

PROFESSIONAL SERVICES AGREEMENT
WITH ST. FRANCIS ELECTRIC

FOR PROFESSIONAL TRAFFIC SIGNAL, FLASHING BEACON AND FIBER-OPTIC

COMMUNICATIONS MAINTENANCE SERVICES

1. PARTIES AND DATE.

This Agreement is made and entered into this of 1st day of April, 2024 by and between the City of Downey, a California municipal corporation and charter city with its principal place of business at 11111 Brookshire Avenue, Downey California 90241 ("City") and St.

Francis Electric, a limited liability company with its principal place of business at 1420 Citrus Street, Riverside, CA 92507 ("Contractor"). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain professional engineering services required by City on the terms and conditions set forth in this Agreement. Contractor represents that it has demonstrated competence and experience in providing Traffic Signal, Flashing Beacon and Fiber-Optic Communications Maintenance services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Services.

City desires to engage Contractor to render such services for Traffic Signal, Flashing Beacon and Fiber-Optic Communications Maintenance (“Services”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional services necessary for the maintenance of the City’s Traffic Signals, Flashing Beacons and Fiber-Optic Communications ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

ATTACHMENT B

2 3.1.2 Term. The term of this Agreement shall be from April 1, 2024 to March 31, 2027, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The term of this Agreement may be extended by the City Manager for up to three (3) consecutive years after the initial contract period in one (1) year increments at the discretion and approval of the City. The proposed three (3) one -year contract renewal periods are: April 1, 2027 – March 31, 2028, April 1, 2028 – March 31, 2029 and April 1, 2029 – March 31, 2030. On January 1, 2027, the City may repeat the Request for Proposals (RFP) process at its discretion in the event that the Agreement term is not extended.

Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The term of this Agreement may be extended by written amendment to this Agreement signed by the City Manager and the Contractor.

3.2 Responsibilities of Contractor.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability ins urance, and workers' compensation insurance.

In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CalPERS) to be eligible for enrollment in CalPERS as an employee of City, Contractor shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.

Contractor represents that it has the professional and technical perso nnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor's conformance with the Schedule, City shall respond to Contractor's submittals in a timely

3 manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. The parties acknowledge that the Schedule of Services may be amended by mutual agreement due to changes in circumstances, including changes in the performance schedules of other third parties performing work for the City on the Services, which affect the timing of Contractor's performance of the Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel. Contractor has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Contractor may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Contractor cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, a ny personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services or a threat to the safety of persons or property, shall be promptly removed from the Services by the Contractor at the request of the City.

3.2.5 City’s Representative. The City hereby designates Matthew Baumgardner, P.E., Director of Public Works/City Engineer, or his designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Contractor shall not accept direction or orders from any person other than the City’s Representative or his designee.

3.2.6 Contractor’s Representative. Contractor hereby designates Guy Smith, or his designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, Contractors and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the

4 professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-Contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner consistent with the standard of care set forth herein, shall be promptly removed from the Services by the Contractor and shall not be re-employed to perform any of the Services or to work on the Services.

3.2.9 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all applicable local, state and federal laws, rules and regulations in force at the time the Services are performed by Contractor and in any manner affecting the performance of the Services, including all applicable Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the applicable indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. Contractor’s violation of such laws, rules and regulations shall also constitute a material breach of this Agreement.

3.2.10 Insurance.

3.2.10.1 Time for Compliance. Contractor shall not commence the performance of the Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. The City reserves the right to modify these requirements, including li mits, based on the nature of the risk, prior experience with insurer, coverage or other special circumstances.

3.2.10.2 Minimum Requirements. Contractor shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the

5 performance of the Agreement, the Services by the Contractor, its agents, representatives, employees or subcontractors. Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:

(A) Minimum Scope of Insurance. (1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis including products and completed operations, property damage, bodily injury and personal and advertising injury; (2) Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto) or if Contractor owns no autos, Code 8 (hired) and 9 (non-owned); and (3) Workers’ Compensation : Workers’ Compensation insurance as required by the State of California with Statutory Limits; and (4) Employer’s Liability Insurance.
(B) Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) Commercial General Liability (CGL): No less than $2,000,000 per occurrence for products and completed operations, bodily injury, property damage and personal and advertising injury. If Commercial General Liability Insurance or other form with general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: No less than $2,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation: Workers’ Compensation limits as required by the Labor Code of the State of California with Statutory Limits; (4) Employer’s Liability: Employer’s Liability limits of no less than $2,000,000 per accident for bodily injury or disease. Employer’s Liability coverage may be waived by the City if City receives written verification that Contractor has no employees.

If the Contractor maintains broader coverage and/or higher limits than the min imum shown in this subdivision 3.2.10.2, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

3.2.10.3 Professional Liability (Errors & Omissions). Contractor shall procure and maintain, and require its sub -Contractors to procure and maintain, for a period of five (5) years following completion of the Services or the Services, errors and omissions liability insurance appropriate to its profession. Such insurance shall be in an amount not less than $2,000,000 per occurrence or claim and $2,000,000 in the aggregate, and shall be endorsed to include contractual liability. If the Contractor maintains broader coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.3, the City requires and shall be entitled to the broader coverage and/or higher lim its maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

3.2.10.3.1 Technology Professional Liability Errors and Omissions Insurance. If appropriate to the Contractor’s profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to

6 respond to the duties and obligations as is undertaken by the Contractor in this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, copyright, trademark, invasion of privacy violations, information theft, release of private information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.

a. The Policy shall include, or be endorsed to include, property dama ge liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of the Contractor. If not covered under the Contractor’s liability policy, such “property” coverage of the City may be endorsed onto the Contractor’s Cyber Liability Policy as covered property as follows:

b. Cyber Liability coverage in an amount sufficient to cover the full replacement value of damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City that will be in the care, custody, or control of Contractor.

c. The Insurance obligations under this Agreement shall be the greater of 1) all the Insurance coverage and limits carried by or available to the Contractor; or 2) the minimum Insurance requirements shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required, which are applicable to a given loss, shall be available to City.

No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the indemnity or other obligations of the Contractor under this Agreement.

If the Contractor maintains broader coverage and/or higher limits than the minimums sh own above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.]

3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms approved by the City to add the following provisions t o the insurance policies:

(A) Additional Insured Status. The Commercial General Liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to liability arising from the work, Services or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work, Services or operations; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Commercial General Liability insurance coverage may be provided in the form of an endorsement to the Contractor’s insurance (at lease as broad as ISO Form CG

7 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33 or CG 20 38; and C G 20 37 forms if later revisions are used).

(B) Waiver of Subrogation. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under said insurance policies set forth herein.

Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

(C) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except with written notice by certified mail, return receipt requested to the City; and (B) any failure to comply with reporting or other provisions of the policies , including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.

3.2.10.5 Primary Coverage. For any claims related to this Agreement, the Contractor’s insurance coverage shall be primary insurance and primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its directors, officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.

3.2.10.6 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions.

In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors officials, officers, employees, agents and volunteers.

3.2.10.7 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. City may require Contractor to provide proof of ability to pay losses and related investigations, claim administration and defense expenses and costs within the retention. The policy language shall provide or be endorsed to provide that the self-insured retention may be satisfied by either the named insured or City.

3.2.10.8 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VII, authorized to do business in California, and satisfactory to the City.

3.2.10.9 Verification of Coverage. Contractor shall furnish City with original certificates of insurance, including all required amendatory endorsements (or copies of the applicable policy language effective coverage required by this provision) and a copy of the Declarations and Endorsement Page of the Commercial General Liability policy listing all

8 policy endorsements to the City before the commencement of work under this Agreement.

However, failure to obtain the required documents prior to the commencement of work under this Agreement shall not waive the Contractor’s obligation to provide them to the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, at any time.

3.2.10.10 Claims-Made Policies. If any of the policies provide coverage on a claims-made basis:
(A) The retroactive date must be shown and must be before the date of this Agreement or the date work commences under this Agreement , whichever is earliest; (B) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Services provided under this Agreement;
(C) If coverage is canceled, non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of this Agreement or the date work commences under this Agreement, whichever is earliest , the Contractor must purchase extended reporting coverage for a minimum of five (5) years after completion of the Services under this Agreement.

3.2.11 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe traffic control, walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.3 Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total annual compensation shall not exceed Four Hundred Thirty-Four Thousand, Nine Hundred Seventy Dollars and Thirty-Two Cents ($434,970.32), consisting of One Hundred Twenty-Three Thousand Six Hundred Forty Dollars and Thirty-Two Cents ($123,640.32) for annual preventative maintenance and Three Hundred Eleven Thousand Three Hundred Thirty Dollars and No Cents ($311,330.00) for annual extraordinary maintenance without written approval of the City. Extra Work may be authorized by the City, as described in Section 3.3.4, and if authorized, said Extra Work will be compensated at the rates and manner set forth in this Agreement.

9 3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services, materials and equipment provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within thirty (30) days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Services, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from the Director of Public Works/City Engineer.

3.3.5 Prevailing Wages. Pursuant to Downey Municipal Code Section 2935, the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing W age Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” Services, shall apply to the Services. Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker nee ded to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the site where services are performed. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. If applicable, Contractor shall be registered at all times with the Department of Industrial Relations under the Public Works Contractor Registration Program for Labor Compliance.

3.3.6 Liquidated Damages. Liquidated damages are necessary as an incentive to the Contractor to respond to calls for service, particularly emergencies, in a timely manner to provide for the health, safety and welfare of the public as well as to ensure the city’s traffic signals and flashing beacons are maintained regularly and properly such that repeated maintenance calls are minimized to the extent practical. The Contractor will be subject to liquidated damages for any of the following failures to provide service as follows:

• Repetitive calls for service at a single location: $500 • Failure to provide preventative maintenance at any given location once every two months: $500 per instance

10 • Failure to respond to after-hours calls for extraordinary maintenance or extra work:

1. Technician reports to location 2-3 hours after notification: $500

2. Technician reports to location 3-4 hours after notification: $1,000

3. Technician reports to location 4 or more hours after notification: $2,500

If assessed liquidated damges, the assessment will be deducted from the Contractor’s monthly payments. If the assessed amount should happen to exceed t he amount owed the Contractor, the Contractor’s surety shall be responsible for the excess amount. Given that it is impractical and extremely difficult to estimate the potential cost of the damages that may occur due to failed responses for service in a timely manner (i.e., within two hours), the amounts to be assessed for liquidated damages set forth above are hereby agreed upon.

3.4 Performance Bond.

3.4.1 The Contractor shall obtain, pay for, and maintain throughout the life of this Agreement a Faithful Performance Bond in an amount equal to 100% of the annual Contract price. The performance Bond shall be renewed annually. CITY may, at its discretion, hold up payment to Contractor or extend the Agreement until the renewed Performance Bond is received from Contractor by January 1st of each year.

3.4.2 Said bond shall be in the form of attached hereto (see Exhibit “D”) and incorporated herein by reference, accompanied by a power of attorney from the surety company authorizing the person executing the bond to sign on behalf of the company. If the bond is executed outside of the State of California, a California representative of the surety must countersign all copies of the bond. The signature of the person executing the bond shall be acknowledged by a Notary Public as the signature of the person designated in the power of attorney.

3.4.3 The surety or sureties on all bonds furnished must be satisfactory to the CITY. CITY will reject surety bond obtained from any company which is not an admitted surety insurer under the laws of the State of California and which does not hold a Certificate of Authority from the U.S. Secretary of the Treasury under 31 U.S.C. as an acceptable surety on Federal bonds. The surety must also be listed in the latest edition of U.S. Department of Treasury Circular 570, and the bond provided must not exceed the surety’s bonding limitations as set forth in Circular 570.

3.4.4 If, during the continuance of the Agreement, any of the sureties, in the opinion of the City, are or become non-responsive or otherwise unacceptable to City, City may require other new or additional sureties, which the Contractor shall furnish to the satisfaction of City within ten (10) days after notice, and in default thereof the Agreement may be suspended and the work completed by City forces at the expense of the Contractor.

11 3.4.5 No modifications or alterations made in the work to be performed under the Agreement or the time of performance shall operate to release any surety from liability on any bond required to be given herein. The surety shall waive notice of such events.

3.4.6 The Notice to Proceed will not be issued until the aforesaid bond have been received and approved by City. City’s decision as to the acceptability of all sureties and bond is final. No substitution of the form of the documents will be permitted without the prior written consent of City.

3.4.7 Contractor’s failure to obtain, pay for, or maintain any required insurance or bonds shall constitute a material breach upon which City may immediately terminate or suspend this Agreement. As its discretion, City may obtain or renew the insurance and pay all or part of the premiums. Upon demand, Contractor shall repay City all monies City has paid to obtain or renew the insurance, or City may offset the cost of the premium against any monies due Contractor from City.

3.5 Accounting Records.

3.5.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.6 General Provisions.

3.6.1 Termination of Agreement.

3.6.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time either for cause or for the City's convenience and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Contractor may only terminate this Agreement for cause upon giving the City not less than seven (7) calendar days' written notice.

Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. The City shall within fifteen (15) calendar days following termi nation pay the Contractor for all services adequately rendered and all reimbursable costs incurred by Contractor up to the date of termination, in accordance with the payment provisions of this Agreement.

12 The following reasons shall constitute "cause" for which either party may terminate this Agreement as provided herein:

• Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party;

• Assignment of this Agreement or transfer of the Services by either party to any other entity without the prior written consent of the other party;

• Suspension of the Contractor's Services by the City for more than ninety (90) calendar days, consecutive or in the aggregate, without good cause;

• Material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Services, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes.

3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such Documents and Data and other information within fifteen (15) days of the City's request.

3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor:

St. Francis Electric
1420 Citrus Street
Riverside, CA 92507
Phone: (951) 304-4903
Fax: (951) 274-0061
Attn: Guy Smith, President

City:

City of Downey
11111 Brookshire Avenue
Downey, California 90241
Phone: (562) 904-7102
Fax: (562) 904-7296

13 Attn: Matthew Baumgardner, P.E., Director of Public Works/City Engineer

With a courtesy copy to:

City of Downey
City Attorney’s Office
11111 Brookshire Avenue
Downey, California 90241

Such notice shall be deemed made when personally delivered or when mailed, forty - eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.3 Ownership of Materials and Confidentiality.

3.6.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and othe r intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. Contractor exclusively retains any and all intellectual property rights to its internally developed hardware and software. As such, IP documentation of Contractor electronics and other hardware, and source code listings, will not be available under this Agreement.

3.6.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor.

Such materials shall not, without the prior written consent of City, be used by Contractor for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services.

Nothing furnished to Contractor which is otherwise known to Contractor or is generally known, or has become known, to the related industry shall be deemed confidential.

14 Contractor shall not use City's name or insignia, photographs of the Services, or any publicity pertaining to the Services in any magazine, trade paper, newspaper, te levision or radio production or other similar medium without the prior written consent of City.

3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.6.5 Attorney's Fees. In the event of any litigation, whether in a court of law, administrative hearing, arbitration, or otherwise, arising from or related to this Agreement of the services provided under this Agreement, the prevailing party shall be entitled to recover from the non-prevailing party all reasonable costs incurred, including staff time, court costs, attorneys' fees and all other related expenses in such litigation.

3.6.6 Indemnification.

3.6.6.1 General Indemnification. Except as provided in subdivision

3.6.6.2 below which is applicable to “design professionals” only, Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, errors, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, arising out of or in connection with the performance of the Services or this Agreement, including without limitation the payment of all consequential damages and attorneys ’ fees and other related costs and expenses. The Contractor’s duty to indemnify shall extend to any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity that Contractor and/or its personnel are employees of the City, have been misclassified as an independent contractors, or failed to pay any or all necessary state or federal withholdings and/or taxes. Contractor shall defend, at Contractor's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers.

Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insu rance proceeds, if any, received by the City, its directors, officials officers, employees, and agents or volunteers.

Contractor shall not be obligated to defend, indemnify or hold the City harmless in any manner whatsoever for any claims or liability arising solely out of the City's own negligent acts, errors or omissions or willful misconduct.

3.6.6.2 Design Professionals. The provisions of this subdivision

3.6.6.2 shall apply only in the event that Contractor is a "design professional" within the

15 meaning of California Civil Code section 2782.8(c). If Contractor is a "design professional" within the meaning of Section 2782.8(c), then, notwithstanding subdivision 3.6.6.1 above, to the fullest extent permitted by law (including, without limitation, Civil Code sections 2782 and 2782.6), Contractor shall defend (with legal counsel reasonably acceptable to C ity), indemnify and hold harmless City and City’s officers, officials, employees, volunteers and agents from and against any Claim that arises out of, pertains to, or relates to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Contractor, subcontractor or any other person directly or indirectly employed by them, or any person that any of them control, arising out of Contractor's performance of any task or service for or on behalf of City under this Agreement. The Contractor’s duty to indemnify shall extend to any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or in jury, in law or equity that Contractor and/or its personnel are employees of the City, have been misclassified as an independent contractor, or failed to pay any or all necessary state or federal withholdings and/or taxes. Such obligations to defend, hold harmless and indemnify City or any City officers, officials, employees or volunteers shall not apply to the extent that such Claims are caused in part by the sole active negligence or willful misconduct of City or such City officers, officials, employees, volunteers and agents. Contractor's cost to defend City and/or City’s officers, officials, employees or volunteers against any such Claim shall not exceed Contractor's proportionate percentage of fault with respect to that Claim; however, pursuant to Civil Code section 2782.8(a), in the event that one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Contractor shall meet and confer with City (and, if applicable, other parties) regarding any unpaid defense costs. To the extent Contractor has a duty to indemnify City or any City officers, officials, employees, volunteers and/or agents under this subdivision 3.6.6.2, Contractor shall be responsible for all incidental and consequential damages res ulting directly or indirectly, in whole or in part, from Contractor's negligence, recklessness or willful misconduct.

3.6.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.6.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be the courts in Los Angeles County.

3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6.10 City's Right to Employ Other Contractors. City reserves right to employ other Contractors in connection with this Services.

3.6.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.6.12 Assignment or Transfer. Neither party shall assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without

16 the prior written consent of the other party. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement.

All references to City include its elected officials, officers, employees, agents and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.6.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.18 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the righ t to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.6.19 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to

17 initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of any City Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.6.20 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self - insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.6.21 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.6.22 Counterparts. This Agreement may be executed in counterparts, each of which shall constitute one and the same instrument.

3.6.23 Effect of Conflict. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, any of its exhibits, attachments, purchase order, or notice to proceed, the provisions of this Agreement will govern and control.

3.7 Subcontracting.

3.7.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Contractor shall require and verify that all subcontractors maintain insurance meeting all of the requirements set forth in this Agreement. Contractor shall ensure that City is an additional insured as required in Section 3.2.10.4. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

CITY OF DOWNEY,
a California municipal corporation
and charter city
ST. FRANCIS ELECTRIC
a limited liability company
Roger Bradley, City Manager
Attest.'
Maria Alicia Duarte, CMC,
City Clerk
Approved as to Form.
18 EXHIBIT "A"

SCOPE OF SERVICES

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 1

Proposal For The

CITY OF DOWNEY

FOR TRAFFIC SIGNAL, FLASHING BEACON AND FIBEROPTIC COMMUNICATIONS MAINTENANCE SERVICES RFP NO. 23-006

Proposal to the City of Downey

Presented by: St Francis Electric
1420 Citrus St. Riverside, CA 92507
“Experience, Quality & Reliability…”
Due by: December 8, 2023 @ 5:00 p.m.

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 2

TABLE OF CONTENTS

COVER LETTER .............................................................................................................................................. 3 A. SFE'S INFORMATION / BACKGROUND .................................................................................................. 4 B. KEY PERSONNEL / QUALIFICATIONS ...................................................................................................... 8 C. PAST EXPERIENCE / REFERENCES ......................................................................................................... 14 D. UNDERSTANDING OF SCOPE OF WORK AND WORK PROPOSAL .................................................... 15 E. COST PROPOSAL ................................................................................................................................... 31 ATTACHMENT D - LIQUIDATED DAMAGES ACKNOWLEDGEMENT ....................................................... 35 ATTACHMENT E - NONCOLLUSION AFFIDAVIT ........................................................................................ 36 PROOF OF INSURANCE ............................................................................................................................. 38 IN CLOSING ................................................................................................................................................ 39

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 4

a. SFE’s Information / Background

Company Profile & History

SFE has been in the electrical business for 77 years. We have provided a track record of success in the contracting and in the maintenance divisions, over these 77 years. With over 250+ employees, we have the senior management team to allow for continued growth and have the path of growth to succeed. We have seen tremendous changes in our industry and have grown our business along the lines of longevity and stability. We have matured as a company from the early days of SFE into a leader in our industry. We pride ourselves on a close working relationship with our clients and we have continued to create new and lasting relationships with all of them. SFE has extensive experience in the maintenance work that is being requested. SFE owns and operates approximately 100+ service vehicles of various types and sizes throughout California.

We maintain management of all our costs and expenses. Having been in the Electrical business for these 77 years length of time, we have crafted special relationships with our suppliers and our financial backing. We have worked on projects that have been worth over 20 million dollars and have successfully secured the financing and the manpower to produce the finest work and craftsmanship in this business proving that SFE is the best qualified to provide the services as described in this RFP. We intend to bring our years of experience to this maintenance proposal.

SFE has extensive experience in the maintenance work that is being requested. SFE to help ensure safety, our maintenance crews use hydraulic “bucket” trucks with aerial lifts which are Occupational Safety and Health Administration (OSHA) approved, inspected, and certified as required by law. Our bucket trucks are typically equipped with the most common traffic signal gear, poles, and street light replacement parts to service most emergency responses such as knock downs. In addition, SFE’s vehicles are equipped with a permanently mounted arrow board/stick, warning beacon/strobe lights, traffic cones & construction warning signs.

Our “bucket truck” hydraulic lift is capable of
reaching a height of at least forty (40) feet from
roadway surfaces. Additionally, SFE houses a
minimum of 2 crane truck at our yard. Our
technicians are equipped with necessary laptops
for the programming/testing of traffic signal
controllers, CMU/MMU, Camera monitoring (CCTV,
Video, etc.), and various equipment. In addition, all
SFE employees will be equipped with a
smartphone/mobile tablet with 4G LTE access
capable of email, text, photo, and internet. SFE is
committed to maintain an inventory of all signal
equipment used by the City of Downey. This
commitment will ensure the City avoiding long wait time on some equipment such as traffic signal poles.

SFE offers Transportation Engineering and Civil Engineering support for the City of Downey as an optional service. SFE’s in-house California Professional Civil and Traffic Engineer have extensive experiences to address all traffic signal related problems for the City of Downey. Including, but not limited to, ITS equipment programming, traffic signal coordination, signal timing validation, traffic control plan, traffic signal design modifications, foundation design, pedestrian ramp design, and many other traffic signal disciplines.

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 5

We maintain these types of services to create the applications needed to keep SFE in the leading edge of services that are provided as part of our core business. We take great pride in our value-added services and how we can be relied on for a complete package of services in the Transportation areas.

SFE’s Maintenance Division Management Team has extensive experience for more than 50 years in serving the governmental needs as well as in charge of municipalities’ maintenance programs as government employees. Shenoa Townsend will be the Project Manager and Guy Smith will be the Management contact that is authorized to sign an agreement for St. Francis Electric.

Number of Years Company has Provided Services and Company Ownership

St. Francis Electric, LLC is a Limited Liability Corporation chartered under the State of California and incorporated in 1986. SFE is not owned by another business organization of individual. SFE has been conducting business as St. Francis Electric, LLC. for 8 years and providing the services as outlined in the RFP; however, SFE has been in business for 77 years. Our Headquarters is located at 975 Carden St, San Leandro, CA 94577 with many satellite offices located throughout California including Riverside. The Riverside location opened its doors on November 1, 2015 and is the location from which the employees are assigned. Our contractor’s license number is 1003811 for A, C-10 classifications and it expires on 5/31/25. Our DIR# is 1000022208.

St. Francis Electric Availability

SFE understands the importance to maintain a functional traffic signal system for the City’s public reception and safety concerns. SFE promises to make available for the City of Downey on a 365/24/7 basis to perform tasks and services under this contract. SFE as a company has an excellent reputation performing traffic signal maintenance contract work on time and on budget. We are confident that our existing clients are greatly satisfied with our services and will be providing the positive feedback and recommendations. SFE will make every effort to satisfy the City of Downey in responding to the 24/7 emergency calls. SFE will respond immediately within thirty (30) minutes of receiving call during working hours and within one (1) hour for emergency calls during non-working hours, weekends and holidays.

Resumes for assigned staff on Page 9 in the b. Key Personnel / Qualifications section of this RFP.

SFE’s Experience

It is always the goal of SFE to hone our service around a City’s needs. We understand that throughout the term of a contract of this type, those needs may change. We approach all our contracts with the same vision; build a partnership with the City’s staff and work towards achieving common goals set forth through that partnership. We realize that this is an ever-evolving process and that is why we believe that the only successful route is through establishing these common goals. SFE’s account management team as well as our field staff will work closely with the City in order to make sure that all of your requests are being effectively addressed. We make every effort to ensure that the City’s staff is always aware of issues that are in need of attention.

Past Experience of Staff

SFE has been extremely successful in retaining & acquiring traffic signal maintenance and response contracts due to our customer service and reputation; this is largely due to our desire to offer the best possible customer service. SFE staff has an exemplary customer service track-record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and our accounting department with on time quarterly invoicing and reports. We understand what is required to maintain a community’s electrical infrastructure and exceed our customer’s expectations. Our Southern Californian

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 6

staff has an overwhelming combined Traffic signal maintenance response team experience for this exact scope of work of 50 years. It is from this experience that we have grown to understand that Cities such as the City of Downey isn’t just looking for a contractor, they want a partner that they can trust has their best interest in mind. With SFE’s work ethics we intend to gain that trust and not ever lose it.

Negative History

SFE does not have any negative history to report.

Principals of the Company
Name Title Address
Guy Smith President, Secretary &
Manager 975 Carden St, San Leandro, CA 94577
Andrew Amador Vice President 975 Carden St, San Leandro, CA 94577 Karla Brauer Treasurer 975 Carden St, San Leandro, CA 94577

Headquarters
St. Francis Electric, LLC
975 Carden Street
San Leandro, CA 94577
Office: (510) 639-0639
Fax: (510) 639-4653
24/7/365 Traffic Signal Telephone Service 1-(844)-LIGHT88

Riverside/San Bernardino Region
Jill Petrie Shenoa Townsend
Southern California Area Manager Project Manager
1420 Citrus Street 1420 Citrus Street
Riverside, CA 92507 Riverside, CA 92507
Office: (951)-304-4903 Cell: (951) 906-7626
Cell: (951) 203-4586 Fax: (951) 274-0061
Fax: (951) 274-0061 Email: [email protected] Email: [email protected] https://www.stfranciselectric.com

24/7/365 Traffic Signal Telephone Service 1-(844)-LIGHT88

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 7

SFE’s Primary, Headquarters and Satellite Office Locations

St. Francis Electric’s Southern California office is the designated local office/yard for this project located at 1420 Citrus St, Riverside, CA 92507 in the County of Riverside. We currently provide these exact services to your neighboring cities, allowing for our technicians to always be in the neighborhood just minutes away - this allows for eyes on in the field of day-to-day operations of the intersections and emergency support when needed. SFE’s office has secured outdoor storage space sufficient for all the contract equipment, parts, components, and inventory. In addition to the outdoor storage, we also have ample warehouse indoor secured storage space necessary for these types of contracts. SFE’s Southern California shop is not only set up for our typical maintenance & response work but has the necessary room for growth to support the addition of many new customers, contracts and projects. SFE has a Southern California traffic signal lab located in Riverside County used for the testing and repairs of new/used equipment and the on-going training of field technicians in a controlled environment. SFE also has a testing lab facility located at our Headquarters office for these same types of services in that area. Since all of our offices are located in California, as seen below, they all provide services throughout Northern, Central and Southern California.

St. Francis Electric, LLC. (Primary Office) St. Francis Electric, LLC. (Headquarters) 1420 Citrus St 975 Carden St
Riverside, CA 92507 San Leandro, CA 94577

Other SFE Office Locations Include:
1850 West Imola Ave
Napa, CA 94559
230 Mayock Rd
Gilroy, CA 95020
341 Industrial Way
Woodland, CA 95776
1919 Commonwealth Ave
Fullerton, CA 92833

Northern California Locations Southern California Locations

SFE’s Southern California office currently has contracts for Traffic Signal Maintenance Services with such Cities as: City of Beaumont, Corona, Grand Terrace, Indian Wells, Lancaster, La Quinta, Loma Linda, Palm Desert, Palm Springs, Rialto, Rosemead, County of San Bernardino, County of San Bernardino Waste, South El Monte, Temecula, and Yorba Linda as well as several projects with other cities throughout Southern California.

We graciously hope for the opportunity to work hand and hand with your City.

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 8

b. Key Personnel / Qualifications

SFE’s Project Manager and Foreman’s Responsibilities

SFE’s Project Manager will primarily be responsible for planning a particular job and overseeing its progress along the way. The Project Manager plans the work that his or her crew will perform. The Project Manager will look over the proposed project to determine how and when the work will be performed, including prep work such as ordering materials and scheduling that must be completed before the project starts. The Project Manager will also develop a deliverables schedule to provide a roadmap that the team must adhere to in order to finish the job in a timely and cost-effective manner.

SFE’s Project Manager will be responsible for setting up estimates, budgets and timetables for the City, and develop a strategy. The project manager will select the appropriate field staff and coordinate / collaborate with the City personnel. When delays or problems occur the project manager and foreman will be the first responders, ready to make the changes required to move the project past the issue.

SFE’s Project Manager and Foreman will review the work daily to ensure that it is progressing in a timely fashion. If there is a slowdown, due to weather, an accident, or simply a task that takes longer than expected, the Project Manager will make changes to get the job back on track.

SFE’s Project Manager and Foreman will maintain ongoing customer contact to ensure quality work is completed on time and ensures customer satisfaction. The Project Manager will manage the field staff daily and stay in constant communication with the Foreman on scheduling and potential problems / solutions. Our Project Manager will check in with the warehouse weekly regarding material inventory and assist with competitive pricing for the customer.

Organizational Chart

SFE understands any request to replace consultant’s key staff member will be submitted in writing to the City for review.

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 9

Project Team Members

Jill Petrie - SoCal Area Manager/Project Manager (Key
Personnel)
Scott Verplanck – Foreman/Traffic Signal &
Streetlight Technician/Electrician (Secondary Tech)
Shenoa Townsend – Project Manager (Key Personnel) Emi Cervantes – Traffic Signal & Streetlight Technician/Electrician Foreman (Primary Tech)
Andy Briones - Project Administrative Support (Key
Personnel)
Brian Meza – Traffic Signal & Streetlight
Technician/Electrician (Primary Tech)
Guy Smith - Maintenance Division Manager/VP/CEO
(Management Contact)
Alex Lara - Traffic Signal & Streetlight
Technician/Electrician (Secondary Tech)
Lance Alm - Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Chris Cruz – Traffic Signal & Streetlight Technician /
Electrician / Fiber Optics Installer (Key Personnel)
Stephen Petrie - Traffic Signal & Streetlight
Technician/Electrician (Key Personnel)
Josh Alm – Streetlight Technician / Electrician (Key
Personnel)
Ceasar Gonzales – Traffic Signal & Streetlight
Technician/Electrician – (Staff Support)
Sergio Godinez – Streetlight Technician / Electrician
(Staff Support)

SFE is an active union company and is supported by the local unions in all areas which provides upon request certified IBEW journeyman electricians, traffic signal technicians, laborers, and apprentices for these classifications. SFE supports these unions and their apprenticeship programs in order to develop knowledge and growth which in turn provides jobs for our local communities in the traffic signal maintenance industry. Currently, SFE has 5 qualified IMSA candidates on file pursuing employment with SFE and we would be willing to bring these candidates on as needed.

Summarized Resumes

Jill Petrie is the SoCal Area Manager, a key personnel contact for the City of Downey. Her responsibilities include quality of service, communications with the City, and Proposal/Estimating. She is fully available to the City of Downey for repairs, upgrades, extraordinary work, city project planning, assisting City with Fiscal budgeting and contract execution. She has over 22 years of experience in the Traffic Signal, ITS, and Street Light industry working with numerous Government agencies and contractors. She has excellent relationships with manufacturers, contractors, municipalities, Region.al Transportation Associations, and State Department of Transportations. Extensive experience in both technical and construction related aspects of the traffic signal and streetlight maintenance industry. Experienced in scheduling, coordinating field work, support calls and intersection turn-ons.

Work Experience:
 SoCal Area Manager / Project Manager – St. Francis Electric, LLC – 2015 to Present  Service Account Manager - Siemens Industry, Inc. - 2010 to 2015  Project Manager – Republic ITS - 2001 to 2010

Shenoa Townsend is the Project Manager and has over 18 years of experience working with traffic signal and streetlight maintenance service and contract management. Her responsibilities include quality of service, communications with the City, and Proposal/Estimating. She is fully available to the City of Downey for repairs, upgrades, extraordinary work, city project planning, assisting City with Fiscal budgeting and contract execution. She has provided service for many municipalities throughout Southern California, while building relationships with contractors, distributors, and manufacturers to ensure the best pricing available for her customers. During her time in the industry, she has managed and scheduled a field team of 8 employees, while managing contracts and repair estimates.

Work Experience:
 Project Manager – St. Francis Electric, LLC. – 2021 to Present

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 10

 Service Account Manager – Siemens Industry, Inc – 2015 to 2021  Senior Service Coordinator – Siemens Industry, Inc - 2012 to 2015  Jr Project Manager – Republic ITS – 2008 to 2012 (acquired by Siemens in 2010)  Service Coordinator – Republic ITS – 2006 – 2008
 Administrative Assistant / Dispatcher – Republic ITS – 2005 – 2006

Andy Briones has over 16 years of experience and is responsible for assisting with proposal estimates, monthly billing tasks, assisting City with Fiscal accounting and contract administrative/coordination tasks.

Work Experience:
 Service Coordinator – St. Francis Electric, LLC. – 2015 to Present  Service Coordinator – Siemens Industry, Inc – 2010 to 2015  Service Coordinator – Republic ITS – 2007 to 2010

Scott Verplanck (Assigned Tech) has over 28 years of experience in the Traffic Signal and Streetlighting Maintenance. He is familiar with street lighting, traffic signal systems, and expectations. Skilled in all aspects of traffic signal and streetlight maintenance, troubleshooting and construction. He has many years of experience in building intersections therefore troubleshooting field wiring issues is one of his skills. He has been a primary responder for many emergency calls such as traffic signal pole and cabinet knock downs and is very familiar in trouble-shooting controllers and ITS equipment. Currently resides within 20 miles from City. IMSA Traffic Signal Field Technician Level II Work Experience:
 Traffic Signal Technician – St. Francis Electric, LLC. – 2019 to Present  Traffic Signal Technician Construction, Utility Lead – Computer Service Company – 2017 to 2019  Traffic Signal Technician / Journeyman Electrician – Crosstown – 2016 to 2017  Construction & Utility - Schimick Construction – 2014 to 2016  Construction & Utility – California Professional Engineering – 2013 to 2014  Construction & Utility Lead - Siemens Industry, Inc. – 2010 to 2013  Construction & Utility Lead – Republic ITS – 2003 to 2010  Lead Utility - Econolite – 1998 to 2003

Emi Cervantes (Assigned Tech) has over 18 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting.

Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Also familiar with No Traffic detection systems. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. ATSI (Athens Technical Specialist, Inc.) CMU/MMU Testing Equipment Certified. Familiarity with Various different Solar and Hardwired Speed Feedback Systems for both installation and troubleshooting. Intersection inspection and Service Meter installation inspection turn-on support. IMSA Traffic Signal Level III Senior Field Technician
Work Experience:
 Traffic Signal Technician – St. Francis Electric, LLC. - 2022 to Present  Traffic Signal Technician – Siemens Industry, Inc. and Yunex ITS – 2010 to 2022  Traffic Signal Technician – Republic ITS – 2008 to 2010  Traffic Signal Technician – Team Econolite – 2006 to 2008  Apprentice – LA Signal – 2005 – 2006

Brian Meza (Assigned Tech) has over 5 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting.

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 11

Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various different Solar and Hardwired Speed Feedback Systems, Flashing Beacon Systems, Crosswalk Systems for both installation and troubleshooting. Currently resides within 15 miles from City. IMSA Traffic Signal Field Technician Level II Work Experience:
 Traffic Signal Technician – St. Francis Electric, LLC. - 2023 to Present  Traffic Signal Technician – Siemens Industry, Inc. and Yunex ITS – 2018 to 2023

Alex Lara (Assigned Tech) has over 10 years of experience in traffic signal maintenance services. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically: Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various different Solar and Hardwired Speed Feedback Systems, Flashing Beacon Systems, Crosswalk Systems for both installation and troubleshooting. Intersection inspection and Service Meter installation inspection turn-on support. He has worked in Cities that are similar in Scope of Services and size as the City of Downey. Currently resides in the City of Downey IMSA Traffic Signal Level III Senior Field Technician
Work Experience:
 Traffic Signal Technician – St. Francis Electric, LLC. – 2016 to Present  Traffic Signal Technician – Computer Service Company – 2014 to 2016  Construction Wireman – CSI – 2013 to 2014

Lance Alm has over 15 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. IMSA Traffic Signal Level III Senior Field Technician
Work Experience:
 Traffic Signal Technician – St. Francis Electric, LLC. - 2016 to Present  Traffic Signal Technician – Siemens Industry, Inc. – 2010 to 2016  Traffic Signal Technician – Republic ITS – 2008 to 2010

Ceasar Gonzales has over 9 years of experience in the Traffic Signal and Streetlighting Maintenance.

Skilled in all aspects of traffic signal and streetlight maintenance and troubleshooting. Proficient with TS1, TS2, Type 170, ATC and NEMA Controllers. Video Detection installation and maintenance, specifically:

Iteris & Autoscope. Experienced with installation and wiring of battery backup system and traffic signal controller cabinets. Familiarity with Various Solar and Hardwired Speed Feedback Systems and Crosswalk Systems for both installation and troubleshooting. IMSA Traffic Signal Level III Senior Field Technician Work Experience:
 Traffic Signal Technician – St. Francis Electric, LLC. - 2021 to Present  Traffic Signal Technician – Siemens Industry, Inc. and Yunex ITS – 2014, 2016-2021

Chris Cruz (Assigned Tech for Fiber Optics) has over 3 years of experience in the Traffic Signal and Streetlighting Maintenance. Skilled in all aspects of traffic signal and streetlight maintenance, troubleshooting and construction. IMSA Traffic Signal Field Technician Level II and ETA Certified Standalone Fiber Optics Installer
Work Experience:
 Traffic Signal Technician / Electrician – St. Francis Electric, LLC. – 2020 to Present

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 12

Stephen Petrie has over 15 years of experience in the street lighting / traffic signal maintenance and on- call emergency response.

Work Experience:
 Traffic Signal/Street Lighting Technician – St. Francis Electric, LLC. – 2016 to Present  Traffic Signal/Street Lighting Technician – Siemens Industry, Inc. – 2010 to 2016  Traffic Signal/Street Lighting Technician – Republic ITS – 2008 to 2010

Guy Smith is responsible for the maintenance operations for all offices he also oversees all field and front office. Guy is available to the City of Downey to ensure contract satisfaction. He has over 20 years of experience in the Traffic Signal and Street Light business in maintenance, repairs, and modification for public agencies from the Bay Area through Central Valley.

Work Experience:
 Chief Executive Officer, Vice President and Secretary of Company  Authorized representative to sign agreements for SFE
 Supervisor responsible for managing 250+ employees
 Responsible for the management of all Maintenance and Construction projects and accounts.  10+ Years of multiple Video Detection installations, specifically: Iteris, Autoscope, Trafficon & Aldis
 Knowledgeable with CCTV installation, maintenance and troubleshooting;

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 13

List of Subcontractors

SFE will/may subcontract work within the City using the subcontractors listed below. If it is found that additional subcontractors are required, their information would be submitted to City at that time.

Additionally, SFE will subcontract a local fiberoptic communications maintenance contractor as-needed and as approved by the City if awarded the contract.

Company Address Phone Number License DIR
Registration Responsibilities
Sierra Pacific
Electrical,
Inc.
2542 Avalon St
Riverside, CA 92509 (951) 784-1410
264048

A, B, C-
10 1000004626
Underground
Construction,
Foundations
Smithson
Electric, Inc.
1938 E. Katella Ave
Orange, CA 92867 (714) 997-9556 614518
C-10 1000001610 Detector Loops

SFE also understands that it is responsible for verifying the experience, qualifications, and validity for all licenses for any subcontractors SFE hires. Below are the current statuses of licenses and DIR registrations for the subcontractors listed above.

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 14

c. Past Experience / References

St. Francis Electric has established a reputation of quality service with our Southern California team.

The field and office staff have provided maintenance/response services to public agencies for over two decades and continue to build strong relationships with new clients. We understand the value of our clients as well as their demands all while keeping the citizens’ safety in mind.

Client Address Contact Info Contract
Term Discussion
Town of Apple
Valley
14955 Dale Evans Pkwy
Apple Valley, CA 92307
Brett Morgan
[email protected]
(760) 403-8034
2023/1-
yr+1+1+1+1 Current and On-Going
City of Colton 160 South 10th St
Colton, CA
Victor Ortiz
[email protected]
(909) 514-4210
2023/1-
yr+1+1+1 Current and On-going
City of Corona 400 S. Vicentia Ave
Corona, CA 92882
Gabriel Hernandez
[email protected]
(951) 279-3709
2019/2-yr+ Current and On-going
City of Grand
Terrace
22795 Barton Rd
Grand Terrace, CA 92313
Ruben Montano
[email protected]
(909) 835-0890
2017/3-yr+1+1
&
2022/3yr+1+1
Current and On-Going
City of Indian
Wells
44-950 Eldorado Dr
Indian Wells, CA 92210
Mihai Dan
[email protected]
(760) 346-2489
2019/1-yr Current and On-Going
City of Lancaster 44933 Fern Ave
Lancaster, CA 93534
Mike Harne
[email protected]
(661) 723-5801
2019/1-yr
2020/1-yr+1+1 Current and On-Going
City of Loma
Linda
25541 Barton Rd
Loma Linda, CA 92354
John Trujillo
[email protected]
(909) 478-4269
2018/1-
yr+1+1+1 &
2022/1-
yr+1+1+1
Current and On-Going
City of Palm
Desert
73-510 Fred Waring Dr
Palm Desert, CA 92260
Robert Becerra
[email protected]
(760) 862-6804
2017/2-yr &
2020/3-yr Current and On-Going
City of Palm
Springs
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Francisco Jaime
[email protected]
(760) 219-0579
2016/3-yr+1+1
& 2021 Current and On-Going
City of Rialto 150 S Palm Avenue
Rialto, CA 92376
Tim Sullivan
[email protected]
(909) 421-7229
2016/1-yr+1+1
2019/1-yr+1+1
& 2022
Current and On-Going
City of
Rosemead
2714 River Ave
Rosemead, CA 91770
Jimmy Limon
[email protected]
(626) 644-1287
2017-2019
2019/3-yr+1+1 Current and On-Going
County of San
Bernardino
825 E. Third Street
San Bernardino, CA 92415
Tony Lugo
[email protected]
(909) 501-5165
2017-2019
2019/5-yr Current and On-Going
City of South El
Monte
1415 Santa Anita Ave
South El Monte, CA 91733
Brianna Badar
[email protected]
(626) 579-6540 x3245
2018/2-yr+3 Current and On-Going
City of South El
Monte
1415 Santa Anita Ave
South El Monte, CA 91733
Brianna Badar
[email protected]
(626) 579-6540 x3245
2018/2-yr+3 Current and On-Going
City of Wildomar 23873 Clinton Keith Rd
Suite 201
Wildomar, CA 92595
Jason Farag
[email protected]
(951) 677-7751 x219
2023/3-yr+1+1 Current and On-Going
City of Yorba
Linda
4845 Casa Loma Ave
Yorba Linda, CA 92886
Armando Jaime
[email protected]
(714) 961-7170
2016/3-yr+2+2
2023/3-yr+1+1 Current and On-Going

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 15

d. Understanding of Scope of Work and Work Proposal

SFE’s team intends to approach this contract with a desire to provide the best customer service experience for the City of Downey and its citizens. SFE has consistently performed to the highest levels of satisfaction on all our service contracts. SFE understands that, as a maintenance contractor, we represent the City while working on its streets.

We clearly comprehend and understand what the City expects of us and the work we do. SFE’s field and office staff continues to strive to become a highly valued part of the City of Downey’s team. SFE proposes to make every effort to satisfy the City of Downey in responding to the 24/7 unscheduled and emergency work. SFE maintains a 24-hour per day emergency response service (1-844-LIGHT88) to respond within thirty (30) minutes of receiving call during working hours and within one (1) hour for emergency calls during non-working hours, weekends and holidays. We have 2 technicians that reside within 20 miles and 1 technician that resides in the City of Downey making it possible to meet the required response times.

Our SFE team stands out over many due to our experience and providing exceptional customer service year after year. Working with municipalities is our primary focus. All SFE Employees have the same goal to “be the best in the industry”, by providing superior customer service. We understand to last the test of time you not only must be the very best at what you do but you must care about what you do and prove it every day. SFE owners have from day one always been boots on the ground, in the field working alongside their employees, taking pride in the service we provide and the team that it has built throughout the years.

SFE’s crew is focused and attentive to the City’s needs and will do what it takes to assist the City achieve their goals for their streets and infrastructure.

SFE has been in the traffic signal and streetlighting industry for over 77 years and has built an outstanding reputation all over California for its work and services provided:
• We respond to your request for service with the utmost urgency 24/7/365 days a year and within the required response time.
• We have over 250+ employees throughout our offices and in the field, IMSA certified, NEC certified, VMS qualified, USA trained, Traffic Engineers on staff and Construction specialists dedicated to this industry alone. Our motto “Experience, Quality & Reliability…” is something we all stand by.
• We strive to understand our customer’s, their needs, and goals. We understand there can be many obstacles our customers may have to navigate, and we are there to help them in any way possible. Our project managers/field staff make it a point to answer calls and emails responsively, we meet with our customers on a routine basis whether it be onsite or at their facility to always have clear concise communications. With this type of effort, we can sustain from common issues that arise when there is a lack of communication.
• We offer our customers an emailing option for non-urgent [email protected] during our business hours so that our Cities will receive a response from our office staff. We inform our customers that a tech has been dispatched and when a service request has been completed in the field by our technicians so that they are not left wondering if a problem has been addressed. • We have a live person dispatch service when calling our 24/7 Direct Line Teleservice every time you call in, and the service call is immediately dispatched to our on-call technicians. Our techs will follow up with a return phone call notifying the reporting party confirmation of receipt and our estimated time of arrival. All our technicians have smartphones / tablets and / or laptops and can be reached at any time while performing services within the City. • We have built outstanding relationships with our suppliers over the past few decades giving us the advantage of outstanding pricing, expedited shipping and making it so we have access to

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 16

thousands of components that may not be the standard everyday part, and a tremendous number of resources that we can rely on.
• SFE continuously works with all our customers on getting their warranty items repaired or replaced throughout the city even when they were not the original installer. We make every effort to handle and relieve our customers of this burden, while keeping the customer informed and up to date on the status.
• We have an In-house testing/training Lab in both our Southern California and Northern California facilities.
• Our technicians receive communication directly from our 24/7 Dispatch center and take company vehicles home for a faster response time. Our shop is centrally located between the 215/60/91 Freeways making it convenient for our technicians to pick up materials if needed. Our technicians reside in various areas of SoCal and our company vehicles are equipped with GPS to be able to dispatch the nearest technician available.

Method of Approach

SFE Staff we will proactively communicate with City officials to inform of field issues encountered for all services described in this RFP during the contract period. Correspondence between the City of Downey and our local Area Manager, Project Managers, and Project Coordinators can be called in direct line or via individual email or to [email protected] (this will send an email to all office staff.) Any and all issues with service, performance or quality shall be directed to the assigned project manager for the City of Downey. All Call/Service request and Dispatch request will go through our 24/7 dispatch center. This helps to insure they are responded to in a timely manner. Our Dispatch Center also knows what techs are in what area in order to have the quickest response possible. SFE DISPATCH 1-(844)-LIGHT88 • Staff will proactively communicate with city personnel to inform of field issues encountered for all services described in this RFP during the contract period. • SFE highly encourages all field technicians become acquainted with city personnel so that they are recognized while working throughout the City. Our technicians will contact designated city contact(s) when they plan on being in the city, when they are responding to calls and to update status of the calls in the city or prior to leaving the city to ensure all tasks have been communicated. • Dispatch requests (emergency or non-emergency) are encouraged to be called into our 24/7/365 dispatch call center at 1-844-LIGHT88 this helps ensure accurate complete information is received and dispatched appropriately.

Time Period Between Award and Start of Service

During our “kick-off” meeting with your City (virtually or in-person) we would like to have staff introductions, a discussion on any on-going issues or projects that we would be taking over, and exchange contact information including our 24/7 Dispatch number 1-844-LIGHT88 or 1-844-544-4888 and operations. SFE believes on an “Eyes On” approach which we will discuss. We would also obtain a list of authorized callers (if applicable). Prior to contract commencement, SFE will contact the designated City presentative to confirm any additional City requests or answer any questions and confirm transition is set to go.

Contracts
Received.

Confirm all
documentation
is complete.

Open Job in Our
System.
(Immediately)
Input City
Information
into Salesforce
(3 Weeks)
Setup "Kick-off"
Meeting with
City
(2 Weeks)
Inform our 24/7
Dispatch Center
of City Account
(2 Weeks)
Check in with
City to ensure
all contact
information has
been received
(Prior to Start
Date)

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 17

Scope of Work

SFE’s understanding is to provide a thorough maintenance program for all of the City’s Traffic Signals Systems in order to do this, we know it is imperative to not only understand the scope of work requested but to also allow our field technicians the time required to perform these tasks. To provide the best service possible, we have hired an experienced staff and have listened to what they feel is providing Platinum services. Having heard what has caused constraints in the past from both Field Technicians and Management it all comes back to time spent, if they had just a bit more time. At SFE we found if we focus on the services provided and not so much the time spent, our customers become partners who trust us and are undeniably satisfied with the services they are paying for, and our technicians and management are able to provide a service that give them pride and enjoyment in what they do.

A. GENERAL

SFE will provide ongoing and regular field preventative maintenance and repair of traffic signal equipment (extraordinary maintenance), flashing beacons, fiberoptic communications system and other related equipment by duly trained and qualified personnel.

In addition, SFE will provide and maintain emergency service response of the City’s traffic signals, flashing beacons and fiberoptic communications on a 24-hour a day, 7 days per week basis, including all holidays and can be reached through our dispatch center at 1-844-LIGHT88 or 1-844- 544-4888.

SFE will provide a vehicle for the Traffic Signal Technician’s use which will be equipped with a permanently-mounted arrow board; warning beacon/strobe lights; traffic cones; construction warning signs; a hydraulic bucket capable of reaching a height of 28 feet from the roadway surface; necessary computer laptop for programming, fusion splicer and the capability of splicing fiber optic cables, maintenance and testing of traffic signal controllers and various equipment; and communications equipment for dispatch. In addition, SFE understands its employee will be required to have web-enabled communication equipment for dispatch purposes. At a minimum, this will be a smartphone capable of email, voice, numeric and text messages with vibration alert.

All of the required equipment will be properly maintained and functional 24 hours a day, 7 days a week, including holidays. SFE will ensure that any vehicle used within city limits where lane closures or work within travel lanes is required will be equipped with an arrow board, warning beacons/strobe lights, the proper quantity and sized cones for a lane closure, and advance warning signs. All of SFE’s employees working within the city limits will be equipped with a communications device capable of instant 2-way communications for extended periods of time with SFE’s shop or with City staff.

SFE will conform to the latest version of California Manual of Uniform Traffic Control Devices (CAMUTCD), when providing traffic control/lane closures.

SFE will possess, and have readily available in functioning order, all required tools, equipment, apparatus, facilities, fusion splicer and materials needed to perform all work necessary to maintain and repair the traffic signals, flashing beacons and fiberoptic communication systems listed in Tables 1 and 2 and shown on Figure 1 in compliance with current Caltrans and City standards and specifications.

SFE is fully stocked and carries a vast majority of inventory to be able to furnish temporary replacement traffic signal poles, controllers, conflict monitors, cabinets and various other standard traffic signal equipment. SFE-furnished temporary spares will be equivalent to the component being replaced in manufacture, make, and model. SFE understands the existing City

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 18

inventory of poles, cabinets and other traffic signal related materials sorted at the Public Works Maintenance Yard may be exhausted before SFE will furnish said materials.

SFE will cooperate with the City in recalibrating traffic signal coordination timing and progression.

SFE will only change the timing of traffic signal only upon the direction or advance written approval of the City.

During emergency conditions, SFE will assure the full operation with the City and those employees of the City as indicated.

SFE understands it will not represent the City in matters of policy or procedures under this contract, will not make any reference to City policy or procedures, and will refer all questions or inquiries from the public regarding policy and procedures, or terms and conditions of this contract to the City.

B. ROUTINE MAINTENANCE

SFE will enact a continuing comprehensive maintenance program designed to eliminate or reduce any incidence of malfunctions, complaints, and extension of the useful life of the City’s traffic signal equipment. SFE understands the program will include at a minimum the following:

1. MONTHLY AND ANNUAL PREVENTATIVE MAINTENANCE

SFE will provide monthly preventative maintenance of the signalized intersections and flashing beacons listed in Tables 1 and 2 shown in Figure 1. SFE will complete monthly preventative maintenance checks in real time for each maintenance inspection and will indicate the minimum work required for each item. SFE will maintain two separate logs at each signalized intersection and flashing beacon location included under this contract. One log will detail each monthly and preventative maintenance inspection by SFE. SFE will complete at a minimum on this log, the inspection date, arrival time, departure time, type of inspection, any findings or repairs, and SFE’s employee name or ID. The other log will detail any extraordinary repairs or service calls for the intersection or location. This log will detail the nature of the emergency / service call, SFE’s findings, the repair made, repair order number, if applicable, arrival time at the intersection, departure time and SFE’s employee name or ID. All information must be collected and made available.

SFE will perform the following services at each signalized intersection or flashing beacon location as required per contract once per calendar month unless otherwise noted:

a. Air Filter
SFE will clean or replace the air filter element in all controller cabinets so equipped at least once each six (6) months and will note in the monthly report any filter replacement.

SFE will wash or replace all air filter elements in all cabinets so equipped within three (3) months after execution of this contract, and will note so in the monthly report the date the filter elements are cleaned or replaced.

b. Cabinet Exterior
SFE will remove any posters, signs and graffiti from the controller and service cabinet exteriors. Check the interior and exterior of the controller and service cabinets for signs of deterioration on the cabinet’s surface with a wire brush and then protect area with zinc chromate, red lead or rust inhibitor prior to painting with a matching color.

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 19

c. Cabinet Fan
Verify that the controller cabinet fan operates properly with a minimum of noise.

d. Cabinet Grounding
Using a megger, check the resistance between the AC and Ground in the controller cabinet. If the cabinet is not properly grounded, provide the city with an estimated cost of grounding the cabinet.

e. Cabinet Vents
Check the vents in both the controller cabinet door and above the door, or at the top of the cabinet to ensure that they are free of any foreign material.

f. Signal Conflict Monitor
Verify that the time clock and date are correct in any Signal Monitor Unit (CMU or MMU) at all controller cabinets. Annual testing of all Signal Monitor equipment will be completed with the use of an automated testing device with the test results printed on a report that is to be maintained in the controller cabinet at all times.

The printed report containing the test results will, at a minimum, include the following information: Report header with type of monitor tested and date tested; agency identification including manufacturer, model and serial number; related test information including operator, test site, and intersection location; and monitor verification with a description of type of tests performed and conditions found (i.e., failure or non-failure).

g. Connectors
SFE will check all connectors (includes any connections on the main panel, interface panels and under detector racks) to ensure they are secure and free of corrosion. Apply diazo grease at least once every six (6) months to deter corrosion.

h. Controller Cabinet Mounting
Check the snugness of the nuts on the controller cabinet anchor bolts, and tighten if necessary being sure not to distort the cabinet door opening by over tightening.

i. Controller Cabinet Foundation Seal
Check the seal between the bottom of the cabinet and the foundation for deterioration if standing water or evidence or water is present inside the bottom of the controller cabinet. Reseal as necessary and ensure that there is a weep hole at the lowest point to allow any moisture in the cabinet to seep out.

j. Controller Operation
Manually place vehicle and pedestrian calls on each phase through the controller cabinet test switches or the controller keyboard to verify controller servicing of each active phase.

Check for any improperly recalling phases.

k. Controller Clock
Check the controller time and reset, if necessary, to WWV or GPS time.

l. Detection Setup
Verify that the video detection camera or detector loop cables are correctly identified, connected to the correct vehicle detector field interface terminals, that the correct

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detector indicates a call, a call is placed on the correct controller detector input, and that the input places a call on the correct controller phase.

m. Detector Operation
Check detector units and systems including, but not limited to, video detection cameras, inductive loops, and pedestrian push buttons for correct detection of both vehicles and pedestrians by observing the turn-on of the appropriate detection indicator as a vehicle passes over or through the detection zone; and adjust or repair said equipment as necessary to restore system to its intended operation.

n. Door Gasket
Check all door gaskets on the controller cabinet, service cabinet and any other enclosures for evidence of moisture or deterioration. Completely replace any gaskets showing signs of leaking or deterioration.

o. Door Panel Harness
Check the harness leading from the door panel to the police and auxiliary panels on the cabinet door to ensure they are not being pinched and do not bind against the cabinet door. Adjust if necessary.

p. Equipment Displays and Indicators
Verify that all LED and LCD displays and indications (controller, CMU, load switches, flasher, etc.) are working properly.

q. Flash
Verify the operation of the flash transfer relay, that the flash rate is between 50 to 60 pulses per minute, that the “ON/OFF” state for each flash circuit are equal, and that all signal heads are flashing correct color.

r. Ground Fault Receptacle
Verify the proper operation of “Test” and “Reset” buttons on GFCI type outlets.

s. Hinges and Locks
Check for free movement of all doors, latching assemblies and locks on the controller cabinet, service cabinet and any other enclosures. Use a minimum of oil or spray lubricant and remove any excess.

t. Insect Infestation
Check for any signs of ants, wasps or other insects within the cabinet and take the necessary steps for extermination. Check for any bird nests in signal vehicle heads and camera lenses.

u. Fiber-optic Interconnect and Field Communication Devices (switches and encoders) Check all traffic controller communications equipment (internal modems, Ethernet switches and terminal servers) for proper operation and replace or repair as needed.

Make sure all communications devices are communicating. The repair or replacement of traffic signal fiber optic interconnect cables shall be extraordinary work and will require prior approval by the City before work is commenced.

v. Interior Light
Verify the proper operation of the controller cabinet’s interior fluorescent light and starter. Replace fluorescent tube if necessary.

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w. Intersection Timing
All traffic signal controller timing is compared weekly with a master data base located at the City’s Traffic Management Center. The cabinet controller timing sheets are to be used only if controller is being replaced. SFE will notify the City Traffic Engineer so Controller timing can be downloaded to the Controller.

x. Intersection Records
Ensure that all intersection “As-Built” plans, cabinet wiring diagrams, necessary equipment operations manuals, controller data timing sheets, and log book are corrected and inside the cabinet. Contact the City Traffic Engineer to obtain any missing items.

y. Plug-in Components
Check that each plug-in component (rack mount detectors, relays, load switches, etc.) fits tightly and securely in its socket.

z. Preemption Devices and Isolators
Test any preemption devices for proper operation. Check the operation of all DC/AC isolators.

aa. Service Connections
Verify that the neutral, ground and power connections are secure in the controller and service cabinet at least once every six (6) months.

bb. Switches
Verify the correct operation of each position, including “OFF”, of all switches. Repeatedly work all test and stop time switches to keep the switch contacts clean.

cc. System Telemetry
Check operation of telemetry on controller display.

dd. Terminal Connections
Using the correct size insulated screwdriver, test each terminal screw backing off slightly then retightening to confirm that it is secure at least once every (6) months.

ee. Thermostat
Verify that the cabinet fan thermostat is set at 100 degrees Fahrenheit.

ff. Vacuum Cabinet
Blow or brush off terminal blocks and components and thoroughly vacuum the interior of the controller cabinet including the police panel. Also blow out or vacuum the vent openings above the controller cabinet door.

gg. Intersection Walk Around
Walk all the approaches of the intersection and visually inspect all signal poles, mast arms, signal heads and indications, traffic control signs, pedestrian signals, reflective and illuminated street name signs, loop sealants, pull box covers, and any other devices, and verify the correct placement and/or operation. Any inoperable vehicle or pedestrian indications, safety lights, or illuminated sign lamps will be replaced under extraordinary maintenance; illuminated signs damaged beyond repair will be reported to the City and replaced under extraordinary maintenance. All vehicle heads and pedestrian heads found to be out of alignment will be properly aligned. Check for damaged signal and pedestrian

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head lenses and clean if necessary. Missing signs will be replaced under extraordinary maintenance. All other equipment found missing or damaged will be replaced or repaired.

hh. Vehicle Indications
SFE will check and re-align all signal and pedestrian indications if necessary. Check for bent visors and backplates. In addition, SFE will check all vehicular and pedestrian signals for proper operation and replace if any outages are found. LED modules under warranty will be returned to manufacturer for replacement at no cost to the City. Any malfunctioning LEDs will be replaced at City cost. SFE will clean and polish all lenses annually.

ii. Pedestrian Signals and Push Buttons
SFE will maintain all pedestrian signal heads and push buttons and plates in working order, and the cost incurred will be included in the unit price for routine preventative maintenance per intersection. The replacement of defective parts will be extraordinary maintenance. New parts will conform to current State of California Standard Specifications (Section 2, “Preventative Maintenance also applies) and as specified by the City Traffic Engineer or his authorized representatives.

jj. Loop Detectors
SFE will verify the condition of the loops in the roadway and take necessary preventative measures to ensure the longevity of the loop. This includes the splicing (or re-splicing) of detector loops and/or replacement of loop sealant. Check loop detectors for possible exposed loop wires. Cutting and installing new loops is considered extra work and will require prior approval by the City before work commences. Cracked or damaged loops sealants will be resealed. The failure of a loop due to sealant not maintained is not considered extra work and will be repaired at SFE’s expense. Check detector cards to ensure they are functioning normally and will tune if necessary.

kk. Video Detection Cameras (Where Present)
SFE will verify that video detection camera lenses are clean and the system operable. SFE will clean and polish all video detection camera lenses once every six (6) months and record it on the cabinet log book, or as directed by the City on an individual basis. At that time, all signal heads, mast arm mounted street name signs, and optically programmed signal heads, will be realigned as necessary.

ll. Signs
Traffic Control Signs will be cleaned and adjusted as routine maintenance. SFE will repair or furnish any damaged or missing traffic control signs or pedestrian push button plates affixed to any signal mast arm or pole under extraordinary maintenance.

mm. Traffic Signal Controller Assembly
SFE will replace, repair, or otherwise render in good working order any and all defective traffic signal controller assemblies with like make and model assemblies as necessary to ensure the safe operation of said signal equipment. Solid state equipment will be maintained according to the manufacturer’s specifications.

SFE understands traffic signal controller assemblies that become obsolete or that deteriorate beyond repair should be removed from service. SFE will report such

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conditions to the City along with sufficient evidence to support the replacement of the equipment. The replacement of the obsolete or unsalvageable equipment will be at the discretion of the City and any approved replacements will constitute extra work.

nn. Before Leaving Intersection
Before leaving intersection during any routine or extraordinary maintenance, verify that all detector test switches are in “normal” position, and that the stop time switch is in the “auto” or “normal” position. Record all information (name, time, date, nature of work, etc.) in the cabinet log book. Immediately correct all safety deficiencies found during routine inspections and schedule non-emergency work with City staff.

oo. Electrical Service
Electrical service (type II or Type III pedestal) Bi-annually customer section of electrical service will be thoroughly cleaned and documented on the cabinet log book to date and time of cleaning.

pp. Battery Back-up System (BBS)
SFE will test the battery backup system semi-annually. Check battery voltage and make recommendations for battery replacement as necessary. Check the BBS unit for proper functionality.

qq. Documentation
Check cabinet for logs, timing sheets, manuals and cabinet prints, manufacturer test results for controller, cabinet and CMU, copy of Annual Preventative Maintenance checklist and CMU, loops and LED degradation test results and intersection drawing(s).

rr. Flashing Beacons
Check LED indications to ensure they are operating properly. Once every three (3) months, clean off the solar panels. Check batteries for proper voltage and for any leakage.

Check passive pedestrian detection bollards for normal operation. Open controller enclosures to ensure controller is functioning normally, all wiring connections are secure and clean enclosure contents.

2. TRAFFIC SIGNAL CONTROL EQUIPMENT

SFE will repair, replace or otherwise render in good working order any and all defective parts of all traffic signal control equipment. Whenever SFE replaces any defective parts on either a temporary and/or permanent basis, SFE will identify the parts being replaced by manufacture’s make and model. Further, SFE will only use new parts for permanent replacement. Exceptions to this requirement will only occur on an individual basis upon advance written approval from the City.

SFE understands no permanent changes of traffic signal control devices will be done without prior written approval from the City. Furthermore, any changes will also be indicated on the maintenance or repair log within the traffic signal controller cabinet. SFE agrees to notify the City in advance of any planned or scheduled traffic signal turn-offs/turn-ons of traffic signals only upon prior written approval by the City.

3. NEW INSTALLATIONS OR DELETIONS

SFE will maintain any new traffic signal equipment and flashing beacons and any other related devices, which are installed for or by the City throughout the term of the contract. These

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devices will be deemed to be added to the list of existing signalized intersections and flashing beacons listed in Tables 1 and 2, respectively, and shown in Figure 1 when the City notifies SFE of the installation thereof in writing. These added devices, regardless of the complexity of the technology, will be maintained in the same manner and for the same flat rate as those devices already covered by the contract.

In the event notification of the addition of any device is made any day other than the first day of the month, payment for that month will be prorated from the first day SFE is notified to begin maintenance. Should responsibility for the maintenance of any current or future traffic signal device cease to be the City’s the City will notify SFE in writing of the last date to perform maintenance. The flat rate maintenance for any such affected device will be prorated on the basis of the number of days that device was maintained by SFE.

C. CONTRACTOR SHOP AND EMERGENCY SERVICE

SFE has established an adequate shop and storage facilities housing over $350k in inventory. This facility houses the necessary staff, traffic signal poles, vehicle and pedestrian heads, traffic signal controllers, traffic signal communications devices, LEDs, 332 controller cabinets, service cabinets, wiring, pullboxes, pullbox lids, temporary base plate and weights for up to a type 19 traffic signal pole and other necessary materials and vehicular equipment to perform all maintenance required and to perform temporary and permanent repair of accident damage to traffic signal controller cabinets in accordance with Caltrans and City specifications. This facility will be staffed and open for meetings/inspections at any time Monday thru Friday during normal working hours except holidays.

SFE maintains a single toll-free telephone number 1-844-LIGHT88 or 1-844-544-4888 during the entire term of the contract where he/she or a designed representative can be reached 24 hours a day, 365 days a year.

SFE will also maintain and provide direct telephone numbers, cellular phone numbers, fax numbers, and email addresses of various pertinent staff/employees with which the City can maintain regular and direct contact regarding billing, estimating, service calls, status reports, scheduling, testing of equipment, and various other issues.

SFE understands when notified of any traffic signal device malfunction, failure, loss of indication, accident damage, construction damage, or any traffic signal service call, SFE will respond and be at a location within the required time following notification from the City, or of when a City designated individual first notifies SFE.

SFE understands that in the event of a knockdown, SFE will provide temporary emergency replacement of a type acceptable to the City until permanent repairs can be accomplished. SFE will not reinstall the damaged equipment even if there are no visible signs of damage. Public safety and reliability is of the utmost concern. SFE will install a temporary device appropriate for the situation and consult with the City to identify a permanent replacement. Required replacement of equipment will require prior written approval from the City before such replacements are commenced in conjunction with an emergency call.

At any time that SFE is notified of an emergency situation by the City, or other duly recognized authority, SFE will call the appropriate phone number or email the appropriate City staff including Traffic Engineering personnel of the nature of the emergency call. All information collected must be entered into SFE’s MMS and be visible to the City via a web interface in real time including technician estimated time of arrival (ETA).

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 25

SFE will enter any emergency/service call onto the Extraordinary Repair Log at the intersection controller cabinet along with the minimum required information stated in the previous sections.

Details of all activity must be entered into SFE’s MMS in real time and be made available to the City via a web interface.

D. EXTRAORDINARY MAINTENANCE

SFE will repair traffic signal and flashing beacon equipment as requested by the City. All such work will be considered extra and will be performed to the satisfaction of the City.

SFE understands no additional or extra work will be commenced or undertaken by SFE unless authorized in advance in writing by the City. Said written authorization is a condition precedent to SFE’s entitlement to reimbursement or remuneration for services. Additional or extra work will be performed in accordance with the most current version of the City Standard Plans and City Standard Specifications. This work will be performed within a specified time limit established by the City.

E. SIGNAL UPGRADES, MODIFICATIONS, AND INSTALLATIONS

SFE will install, modify, and/or upgrade traffic signals and all associated hardware of traffic safety devices as requested by the City. All such work will be considered extra work and will be performed to the satisfaction of the City.

F. SAFETY LIGHT MAINTENANCE AND REPAIR

SFE will provide maintenance for all Safety Lights. SFE will perform a night drive within the first week of each month to survey all Safety Lights. Results will be posted in real time on SFE’s MMS.

SFE will obtain City approval prior to scheduling any work to be performed under this provision.

Any replacement of safety lights or IISNS parts found to be damaged will be billed per unit prices per Attachment B as separate items and as extra work. SFE will maintain an inventory of light- emitting diode (LED) safety lights within the City, consisting of Dialight, Leotek and General Electric (GE) Brands.

SFE understands it will be required to remove and replace the inoperable safety light(s) in either case, but not furnish replacement light(s) unless the warranty has expired.

G. RECORDS AND COMMUNICATION

1. COMPUTERIZED MAINTENANCE MANAGEMENT AND ASSET SYSTEM WITH GRAPHICAL

USER INTERFACE (GUI)

Prior to contractor award, SFE understands it must have a functioning comprehensive PC, web-based, computerized traffic signal maintenance, and asset management system. SFE currently offers Salesforce and a list of its capabilities are described below on Page 29 but is also implementing a comprehensive Maintenance Management and Asset System. SFE understands the City may require to provide a demonstration of the system to verify its functionality as a condition of awarding the contract to said contractor. Within 30 days following contract award, SFE will have the system fully deployed. Upon the end of the contract, the City at its option may retain possession of data in electronic database format for future use related to the City’s traffic signal maintenance management and inventory.

The system must be a proven system that has been in use for a minimum of four years.

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The City will make available to SFE, if available, as-built drawings that show all equipment in service at each signalized intersection or flashing beacon locations for integration into the computerized maintenance management and asset system via PDF or AutoCAD format. The drawings will be scanned or saved and available by selecting the intersection on the Graphical User Interface. SFE will complete the equipment tagging with unique identifiers of all major assets (equipment) in order to integrate into the system within the completion of the second Preventative Maintenance cycle. SFE understands it is preferred that bar-code scanners not be required to operate the MMS asset management.

At a minimum, the traffic signal maintenance and inventory management system will provide the following features and equipment:

a. Intersections – A complete database of signalized intersection and flashing beacon locations, including all monthly and annual maintenance histories, complete major asset inventory, design/construction as-built drawings in PDF or AutoCAD format, electronic photo images of the cabinets with door open showing all equipment, repair history and activity date of any equipment utilized at each location. The system must also have mapping capabilities utilizing GIS technology that allows for zooming and panning.
b. Assets – Asset inventory at each location. The asset identification will be completed in the field with the information presented on the Graphical User Interface in real time. Major assets are considered, Cabinet, Controller, Signal Conflict Monitor, Power Supply, and Video Detection and fiber optic interconnect communications devices equipment inside the cabinet. The system must have the capability to move assets from location to vehicle, vehicle to repair lab, repair lab to vehicle, vehicle to location, with information available on the Graphical User Interface in real time. MMS will have the ability to attach documents, photos and URLs to any asset. These documents will remain attached to the asset indifferent to the physical location of the asset. c. Repair/Replacement Parts – Real time visibility to available spare or replacement assets at customer locations other than intersections including the City Hall and city maintenance yard.
d. Service/Emergency Calls – A record of all calls, date and time stamp moment of receipt, dispatch, SFE arrival and departure times. Must show description of the call, the person calling and a call back number for the person calling and a call back number for the person calling. The system will also have the ability to provide estimated time of arrivals, and corrective actions in real time via the technician in the field. All records will be updated real-time utilizing laptops, PDAs, pocket PCs, smartphones or other like devices. All information will be viewable in real time by the selected city personnel via the graphical user interface. Emergency calls will be automatically sent to the on-call technician via email and text message when a call is dispatched. e. Web Based Reporting – SFE will include in the graphical user interface the ability to mine the database, view and export reports based on the City’s preference. Export types must include Excel and PDF. The system will be able to produce reports based on any combination of location, date, technician and work type. Reports will be accessible from the Graphical User Interface.
f. Graphical User Interface – SFE will develop and give access to the City’s selected personnel a web-based GUI that will consist of a GIS format map will all locations marked and status shown by color. Status will be noted as calls that have not yet been dispatched, calls that have been dispatched but the technician has not arrived, the technician is on site or no current call activity. The GUI will provide the ability to view information about a particular location by selecting from a location listing or the map

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 27

itself. The City will have the ability to turn on and off an auto-refresh. Items “a” thru “e” above will be viewable from the GUI.

2. MONTHLY ACTIVITY REPORT

SFE will make available to the City via a web interface, a computerized report covering all SFE’s activities within the City during the previous month. This monthly activity report will be available in real time. SFE will be required to maintain an electronic copy of the data for a period not less than five years. The monthly activity report will include at a minimum:

a. Time and emergency/service calls were received by SFE, time at which the emergency/service call was dispatched to the technician, the arrival time of the technician at the requested location, the length of time spent repairing or diagnosing the problem, and the departure time.
b. A complete record of any and all work performed on the traffic signal equipment during the period covered by the monthly activity report, including any replacement or newly installed equipment at each intersection or flashing beacon location. The report will also detail the equipment replaced.
c. The date and time that any preventative maintenance work was performed. d. Any and all pending repair work needed at each intersection or flashing beacon location.

H. MEETINGS

SFE’s representative will be available to meet, when deemed necessary, with City staff at a mutually agreed upon time and place to review maintenance activities, operational and timing activities, pending work, estimates, work quality, and any items related to SFE’s work under this contract.

I. WAGES PAID TO CONTRACTOR’S WORKERS

SFE understands that pursuant to California Labor Code Article 2, Wages, Section 1770-1781 et seq., the work described herein is a “public work” as defined by this Article of the Labor Code Section 1771. Hence, SFE will abide by all applicable Sections of the California Labor codes including Sections 1770-1781, et seq. relative to the traffic signal maintenance. In accordance with the provisions of Section 1773 of the California Labor Code, general prevailing rates of per diem wages and holiday and overtime work in the locality in which the Work is to be performed will be in accordance with the rates posted on the Department of Industrial Relations website, found at http://dir.ca.gov/dirdatabases.html . SFE, and any subcontractor under us, will pay not less than the specified prevailing rates of wages to all workers employed in the execution of this Agreement. Prospective bidders are also encouraged to review the Prevailing Wages Section (3.3.5) of the attached sample Professional Services Agreement (Attachment A).

J. RESPONSE TIME

During working hours (7:30 AM to 4:30 PM Monday – Friday), SFE will respond within thirty (30) minutes of receiving the call. During non-working hours, weekends and holidays, SFE will respond withing one (1) hour of emergency calls and the next normal working day for non-emergency calls.

Additionally, SFE will ensure that there is always at least one fully-equipped and properly functioning service vehicle available to respond to emergency calls. All our technicians take their service vehicles home. The service vehicle is equipped with all necessary tools, equipment and

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 28

replacement parts to address common emergency situations, such as signal outages and equipment malfunctions. SFE will also ensure that their personnel are adequately trained to handle emergency situations and that they have access to necessary safety equipment, such as reflective vests and hard hats.

SFE will provide an emergency call-out list to all persons designated by the City. SFE understands that emergency calls that require replacement of equipment will not require approval from the City before such replacements are commenced. Upon completion of the emergency work, SFE will inform the City that the emergency work has been completed. SFE will notify the City within one working day of any change in traffic signal operation caused by controller replacement, timing changes, loss of communication of traffic collisions. The following events are considered emergency:

a. Any signal controller malfunctions
b. Burned-out traffic signal lamps (unless there are two signal indications still operative for each phase of traffic signal operation)
c. Signal equipment knockdowns
d. Failure of pedestrian pushbutton assembly
e. Any wiring or electrical component that is exposed or poses a hazard to public safety f. Damaged caused by weather events, such as severe storms or flooding g. Any other unforeseen circumstances that pose a threat to public safety or significantly impact the operation of the traffic system.

SFE understands that prospective bidders are also encouraged to review the Liquidated Damages Section (3.3.6) of the attached sample Professional Services Agreement in Attachment A, which specifies that the contractor will be assessed liquidated damages in an amount which varies per occurrence ranging between $500-$2500 for repetitive calls for service at a single location, failure to provide preventive maintenance at any given location, failure to respond to after-hours calls for extraordinary maintenance or extra work, or the technician reports to location 2-3 hours, 3-4 hours or 4 or more hours after notification. SFE understands it is required to sign the Liquidated Damaged Acknowledgement (Attachment D) and include in the proposal.

K. SALVAGED OR DAMAGED EQUIPMENT

SFE understands that all salvaged or damaged equipment remains the property of the City unless directed otherwise. If requested by the City, SFE will deliver the equipment to the City’s yard for storage. When requested by the City, SFE will be responsible for disposing all damaged equipment at no additional cost to the City.

L. WARRANTY SERVICE

SFE understands that new equipment installed by SFE will be covered with a material and workmanship warranty for (1) year after acceptance. The warranty will include all labor, parts and materials necessary to correct defects in the workmanship and material used in the installation of the equipment and will commence on the date of acceptance of the installation by the City.

Where parts or material become defective during this warranty period, SFE will notify the City so that the warranty may be exercised. SFE understands it will be responsible for exercising maintenance and replacement covered by the warranty. No additional or separate compensation will be paid for warranty work.

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 29

Salesforce

SFE is proud to utilize Salesforce Project Tracking ™ our computerized electronic maintenance and inventory management system. This internet cloud- based website www.salesforce.com/products/service-cloud/overview represents what we believe to be the forefront of customer account management and maintenance tracking in our industry. The City’s Salesforce Project Tracking ™ account will include a complete list of all of City of Downey’s intersections, equipment inventory, a log of repair and replacement parts, and records of all routine and emergency calls received for the City. Once the technician has received a notification of a service request, he/she will respond and arrive on site within the required response time, making the proper repair work, and report the incident via online real time Salesforce™ on their mobile tablets. Reporting for routine maintenance activities is handled the same way.

The information handled by Salesforce™ includes:
• Service Request Management and Scheduling, including time stamping and dispatching. • Scheduled Maintenance Management and Scheduling.
• Location details of technicians and start work/end work times in the case of Emergency call-outs. • Intersection Details, inventories of equipment, maps, CAD drawing, timing sheets, etc. • Report Generation: including invoices, material use, etc. • Inventory control, including real-time tracking of available and installed equipment. • Information available to view or download through the Customer Portal, which includes:
• Real-time status of Scheduled Maintenance and Service Request calls. • Real-time Intersection Inventories.
• Real-time Equipment Inventories.
• Intersection maintenance histories, maps, CAD drawings, digital photographs. • Account information, such as contacts and billing
Essential key functions of this online database are made available to the Public Works Director and staff, all Traffic Engineers and authorized agent(s) to monitor maintenance, service call history, and review all activities performed by SFE technicians working within the City.

Salesforce™ Customer Portal (Sample)
Information that is associated with each service call will be documented as follows:
• Call to Dispatch Center or Office is logged as to time and location of request. • Dispatch time is noted as well as Technician name that is dispatched • Arrival time to site of call for service.
• Technician notes of problem(s) discovered, and process to repair. • Any notes of other circumstances seen by the technician will also be captured. • Resolution of problems and equipment used or replaced to remedy the location will be noted. • Technician completion of service call will be noted.

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 30

All SFE work done under this maintenance contract will be verified and available to the City of Downey through this online Salesforce Project Tracking ™ tool

SAMPLE OF ASSET MANAGEMENT BY INTERSECTION

SAMPLE OF CITY OF DOWNEY’S MONTHLY ACTIVITY REPORT

GPS Navigation System
SFE uses Samsara Networks to track our workforce and fleet. Samsara’s fleet management platform organizes daily workflow management to help managers effectively respond to customer requests. Its instant visibility map feature allows users to view all drivers and vehicles in real-time to pinpoint exact locations to dispatch the best routes. When a customer calls for an ETA or last-minute status update, SFE can accurately answer inquires based on location within seconds.

EXHIBIT "B"

SCHEDULE OF SERVICES

Schedule

During working hours (7:30 AM – 4:40 PM Monday-Friday), SFE will response within 30 minutes of receiving the call. During non-working hours, weekends and holidays, SFE will respond within one (1) hour of emergency calls and the next normal working day for non-emergency calls.

Preventative maintenance shall be completed at each signalized intersection and flashing beacon location monthly.

Extraordinary maintenance work shall be completed in accordance with a schedule to be determined by the City.

EXHIBIT "C"

COMPENSATION

COMPENSATION RATES AND REIMBURSABLE EXPENSES
Note: This Form Must be Completed and Included with Your Proposal Annual Maintenance Services for Citywide Traffic Signal, Flashing Beacon and Fitnroptic Communications Maintenance Fiscal Year 2023-2024 through 2027.2028 covrRACT ITEM

DESCRIPTION

ESTMATED I UNIT

QUANTITY I TYPE
UNIT
PRICE
TOTAL
PRICE
r
sjgnals Der intersection nor month
Routine preventative rrnintenance of
intersection safety lighting per intersection
'r month
Routine preventative rrnintenance of
flashing beaoons per loation (tm> per
location) per month
l04 1 EA $ 92,34 $ 9,603.36
2 l04 1 EA $ 5.00
$ 30.00
$ 520.00
3 A1
A
Total Item Nos. 1 throuah 3
Annual Routine & Preventative Maintenance:

Multiply A1 by 12 to convert to annual cost
6 1 EA $ 180.00
110,303.36
123,640.32
L e estifKe a
purposes and for establishing the rates to be applied to actual EXTRAORDINARY WORK performed. These estirrntes should not be construed as a minimum or maximum of actual EXTRAORDINARY WORK performed NO. 1 DESCRIPTION LQUANTIW I TYPE 1 PRICE I PRICE
4 5.

6. 7.

8. 9.

10. Furnish and Replaoerrent of inoperable
LED safety jjght
Replacement of inoperable LED safety light
[bulb onI
Replacerrent of inoperable LED safety light
[Remove and Reolaoe vdth City furnished]
Replacerrent of inoperable internally
illuminated street name sian laI
Replace large traffic signal pole (Type 24 or
29 Replace medium traffic signal pole (Type
17 or 19)
Mlace ;a
15 Replacement of standard loop detector vath
Type "E” 6’ diameter traffic loop, including
savwcut bad'in and cable splicing vWth hot.
rrett sealant
5 1 EA 625.00
105.00
3, 125.00
10 1 EA
10 1 EA
5 1 EA
2 1 EA
$
525.00
$
2 1 EA
4 1 EA
;20,050.00
$$
11 10 1 EA $1,125.oo 1 $1 1,250.oo
St. Francis Electric I A and C-10 Licensed Contractor 1 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-(X)61 – 24/7/365 Traffic Signal Service 1-(844)-UGHT88

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 32

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 33

St. Francis Electric | A and C-10 Licensed Contractor | 1420 Citrus St. Riverside, CA 92507 stfranciselectric.com – Phone (951) 304-4903 – Fax (951) 274-0061 – 24/7/365 Traffic Signal Service 1-(844)-LIGHT88 34

*Note: Rates No. 1 - 58 may be subject to annual adjustments commensurate with the CPI.

Also, Items (4-7, 12-20) are for items completed while at location doing Routine Preventative Maintenance. At any other time or call out, these items would be billed at the Labor, Equipment & Material cost + 15% per rates listed.

3 EXHIBIT "D"

PERFORMANCE BOND

KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Downey, California ("City"), has awarded ("Contract") to ("Principal") for the Traffic Signal, Flashing Beacon and Fiberoptic Communications Maintenance Services.

WHEREAS, Principal is required under the terms of the Contract to furnish a bond for the faithful performance of the Contract.

NOW, THEREFORE, we, the undersigned Principal, and (“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the City in the penal sum of Dollars ($__________________), this amount being not less than the total Contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, or his/her heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the Contract and any alteration thereof made as therein provided, on the Principal's part to be kept and performed, all within the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and hold harmless the City, its officers, agents, and others as therein provided, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

In case suit is brought upon this bond, Surety further agrees as part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees, including reasonable attorney’s fees, incurred by the City in successfully enforcing such obligation, all to be treated as cost and included in any resolution.

FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the Specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the Specifications thereunder.

PERFORMANCE BOND
Annual Maintenance Services for
Citywide Traffic Signal, Flashing Beacon and Fiberoptic Communications Maintenance Fiscal Year 2023-2024 through 2027-2028

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Date:______________________________

"Principal" "Surety"

___________________________________ ____________________________________

___________________________________ ____________________________________

By:________________________________ ____________________________________ Its Its

By:_________________________________ _____________________________________ Its Its

(Seal) (Seal)

Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached.