Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC
WORKS/CITY ENGINEER
DATE: APRIL 23, 2024
SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS, AND AUTHORIZATION
FOR THE SOLICITATION OF CONSTRUCTION BIDS FOR THE
WOODRUFF AVENUE (PHASE 1) PAVEMENT REHABILITATION
PROJECT, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 14-14A
EXECUTIVE SUMMARY
The City Council will consider approving plans and specifications, and authorizing the solicitation of construction bids for the Woodruff Avenue Pavement (Phase 1) Rehabilitation Project (Project), Capital Improvement Program (CIP) No. 41-14A.
RECOMMENDATION
That the City Council:
Approve plans and specifications, and authorize the solicitation of construction bids for Woodruff Avenue Pavement Rehabilitation Project, CIP No. 14-14 A.
BACKGROUND
The City’s Pavement Management Program (PMP) is the primary tool used to prioritize street pavement rehabilitation projects throughout the City. The PMP evaluates, ranks, and prioritizes each City street segment based on surface conditions (cracking, surface failures, etc.), pavement structural strength, and other field observations. The PMP systematically prioritizes areas for pavement rehabilitation through a 10-year work plan in which the City was divided into ten areas as shown on Attachment A.
The arterial and residential street segments in each area identified as priorities for improvements are either in: 1) a state of minor deterioration and can be inexpensively repaired with minor maintenance methods such as slurry seal, cape seal, or overlay, or 2) arterial and residential street segments identified are deteriorated to a state of disrepair beyond what ordinarily could be handled through routine street maintenance practices and must be reconstructed. Ultimately, the pavement rehabilitation on these street segments will raise the condition of the pavement to an acceptable standard and will extend the life of the infrastructure by 20 years.
PLANS, SPECIFICATIONS, AND SOLICITATION FOR CONSTRUCTION BIDS FOR THE WOODRUFF AVENUE (PHASE 1) PAVEMENT REHABILITATION PROJECT, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 14-14A
APRIL 23, 2024
PAGE 2
ANALYSIS
The Woodruff Avenue Pavement Rehabilitation Project was split into two phases. The combined project scope will rehabilitate Woodruff Avenue from Firestone Boulevard to Foster Road. The northern half of the project encroaches into Union Pacific Railroad (UPRR) right of way, and, therefore, is subject to additional plan checking and permitting with UPRR prior to construction. If the City were to use the awarded Federal Grant Funds on construction work within UPRR right of way, it would trigger a complex plan check and permitting process that could add as much as one year to the project timeline. In order not to delay the entire project for a small section of work needing additional permitting, staff split the project into two segments: Woodruff Avenue between Firestone Boulevard and Washburn Road (14-14A) and Woodruff Avenue between Washburn Road and Foster Road (14-14B). The UPRR right of way is located within segment 14-14A, no Federal Grant Funds will be used on this segment. Federal Grant Funds will only be used on segment 14-14B which is scheduled for construction immediately following 14-14A.
The plans (Attachment B) and specifications for the Phase 1 of the project (14-14a) are complete and is now ready for solicitation of bids. Simultaneously, the permitting process with UPRR is near completion and staff will advertise the project in May once this step is complete. The scope of work includes repair of existing concrete sidewalks, curb and gutter, driveway approaches, ADA compliant curb access ramps, replacement of striping and pavement markings, and pavement rehabilitation. Plans and specifications for Phase 2 of the project (14-14B) are near completion and will go through a separate permitting process with Caltrans, the agency with oversight of federal funds utilized on road projects.
Staff anticipates returning to City Council in early Summer 2024 for authorization to bid this second phase.
Phase 1 construction is anticipated to begin in June 2024 and will be completed in September 2024. Phase 2 construction is expected to start in September 2024 and completed by December 2024.This Project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15301(c), Existing Facilities.
CITY COUNCIL PRIORITIES
Quality of Life, Safety, & Infrastructure
FISCAL IMPACT
Approval of the recommended actions will result in an expenditure of $3,075,930. The detailed cost breakdown is listed below:
Description Amount
PLANS, SPECIFICATIONS, AND SOLICITATION FOR CONSTRUCTION BIDS FOR THE WOODRUFF AVENUE (PHASE 1) PAVEMENT REHABILITATION PROJECT, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 14-14A
APRIL 23, 2024
PAGE 3
Design $50,000
Construction Contract $ 2,475,837
Construction Contract Contingencies (10%) $ 275,093 Construction Inspection $123,750
Soils and Materials Testing $27,500
Construction Engineering and Contract
Administration $123,750
Total Estimated Project Cost: $3,075,930
There are sufficient fund balances for both phases in the approved Fiscal Year 2023- 2024 CIP Budget, as shown in the following table:
Account No. Funding Source Amount
26-1-6711 Fund 26 (Grant Fund) $350,930
32-1-6711 Fund 32 (SB1) $1,300,000
54-1-6711 Fund 54 (Prop C) $1,400,000
56-1-6711 Fund 56 (Measure R) $25,000
Total Project Funding: $3,075,930
A detailed Project cost summary will be provided at the time of the award of the construction contract.
ATTACHMENTS
Attachment A – 10-Year Workplan Area Identification Map Attachment B – Plans
ATTACHMENT A
CONSTRUCTION PLANS FORPROJECT SITECITY OF DOWNEYPUBLIC WORKS DEPARTMENTCITY OF PICORIVERACITY OFDOWNEY”
WOODRUFF AVENUEONSTRUCTION NOTESISPOSITION NOTESTILITY COMPANY NOTESAVEMENT LEGEND3DRIVEWAY AND ALLEY INTERSECTION SECTION4RAMP DETAIL1MANHOLE ADJUSTMENT DETAILOR2
12101WOODRUFFAVENUE12049WOODRUFFAVENUE12000WOODRUFFAVENUE12050WOODRUFFAVENUE12023WOODRUFFAVENUE(FUTUREDEVELOPMENT)12001WOODRUFFAVENUE12112WOODRUFFAVENUE11929WOODRUFFAVENUEONSTRUCTION NOTESISPOSITION NOTESTILITY COMPANY NOTESWOODRUFF AVENUEAVEMENT LEGENDMATCHLINE STA 45+00.00 SEE SHEET 4
MATCHLINE STA 45+00.00 - SEE SHEET 440+0042+0043+00104 E'LY106 C/L104 W'LY41+0039+0010610210410810610236+0038+0037+00C/L 102104100104100104100E'LY 102W'LY 10244+00WASHBURN ROADN
11929WOODRUFFAVENUE11911WOODRUFFAVENUE11912-11916WOODRUFFAVENUE11926WOODRUFFAVENUE11899WOODRUFFAVENUE11890WOODRUFFAVENUE11800WOODRUFFAVENUE11902-11908WOODRUFFAVENUEONSTRUCTION NOTESISPOSITION NOTESSTEWART AND GRAY ROADWOODRUFF AVENUENAVEMENT LEGEND50+00106 E'LY108 C/L106 W'LY49+0010810411010610810446+0048+0047+00C/L 106108104108104108104MATCHLINE STA 45+00.00 - SEE SHEET 3E'LY 106W'LY 106SEE SHEET 3MATCHLINE STA 45+00.00 MATCHLINE STA 53+00.00
SEE SHEET 5
MATCHLINE STA 53+00.00 - SEE SHEET 551+0052+00
11711WOODRUFFAVENUE11700WOODRUFFAVENUE11255WOODRUFFAVENUE9412NANCEAVENUE11899WOODRUFF AVENUE 11229WOODRUFFAVENUE9438NANCEAVENUEONSTRUCTION NOTESISPOSITION NOTESHALL ROADWOODRUFF AVENUENAVEMENT LEGEND58+00106 E'LY108 C/L106 W'LY57+0010810411010610810454+0056+0055+00C/L 106108104108104108104MATCHLINE STA 53+00.00 - SEE SHEET 4E'LY 106W'LY 106SEE SHEET 4MATCHLINE STA 53+00.00 MATCHLINE STA 60+00.00
SEE SHEET 6
MATCHLINE STA 60+00.00 - SEE SHEET 6NANCE STREET59+00TILITY COMPANY NOTES
9400-9436FIRESTONEBOULEVARD11209WOODRUFFAVENUE11229WOODRUFFAVENUEONSTRUCTION NOTESISPOSITION NOTESFIRESTONE BOULEVARDWOODRUFF AVENUENAVEMENT LEGEND65+00106 E'LY108 C/L106 W'LY64+0010810411010610810461+0063+0062+00C/L 106108104108104108104MATCHLINE STA 60+00.00 - SEE SHEET 5E'LY 106W'LY 106SEE SHEET 5MATCHLINE STA 60+00.00