Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: APRIL 23, 2024
SUBJECT: APPROVAL OF SPECIFICATIONS AND AUTHORIZATION TO SOLICIT FOR BIDS FOR WELL NO. 9 REHABILITATION, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 23-30, AND FINDING THE PROJECT EXEMPT FROM
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO
SECTION 15301(d)
EXECUTIVE SUMMARY
The City Council will consider approving specifications and authorizing the solicitation of bids for Well No. 9 Rehabilitation, Capital Improvement Program (CIP) No. 23-30. The proposed well rehabilitation improvements, which would occur at the well site in the northerly part of the City, are necessary to restore well efficiency to ensure the City can rely on this well to help meet water supply demands.
RECOMMENDATION
That the City Council:
1. Approve specifications and authorize solicitation of bids for Well No. 9 Rehabilitation, CIP No. 23-30; and
2. Find that the project is categorically exempt from the requirements contained in the California Environmental Quality Act (CEQA) under Existing Facilities, Section 15301(d).
BACKGROUND
Each year, a number of the City’s groundwater wells are rehabilitated to replace worn-out parts and materials and restore efficiency and water production as part of the annual groundwater well maintenance and rehabilitation program. Well No. 9, located in the northern part of the City, is one such well that needs rehabilitation to restore pump and motor efficiencies to ensure that the City is able to continue to use this well as a reliable water source.
ANALYSIS
CIP NO. 23-30 WELL NO. 9 REHABILITATION
APRIL 23, 2024
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The specifications are complete and the project is now ready for solicitation of rehabilitation bids. A copy of the project specifications is available for review in the Public Works Department.
The proposed well rehabilitation improvements include mechanical cleaning; installation of casing patch; chemical cleaning; test pump installation; redevelopment by pumping and surging; bailing; pump testing; replacement of motor, pump, column pipe, and associated materials; and well disinfection.
Staff recommends that the City Council approve the project specifications and authorize solicitation for bids. Work is tentatively scheduled to begin in July 2024 and be completed by January 2025.
This project is categorically exempt per Section 15301(d) of CEQA Guidelines.
CITY COUNCIL PRIORITIES
Efficiency & Adaptability
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
Approval of the recommended actions will result in an expenditure of approximately $309,000, from budgeted Water Fund Capital Improvement Program (CIP) funds to cover the Total Estimated Project Cost (break down listed in table below). Depending on actual bids received, a detailed project cost summary will be provided at the time of award of the contract for this project.
Description Amount
Rehabilitation Work and Contingencies $280,000
Consultant Services – Hydrogeologic and Analytical Laboratory $27,000 Contract Administration $2,000
Total Estimated Project Cost: $309,000
There is sufficient fund balance for the recommended actions. The budgeted CIP funds for this project are Water Fund CIP Account No. 51-1-8642 as provided in the table below.
Account No. Funding Source Amount
51-1-8642 Water Well Refurbishment CIP Account $650,000 Total Project Funding: $650,000
ATTACHMENTS
No attachments.