Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: SHANTAE DUREN, MANAGEMENT ANALYST
DATE: JUNE 25, 2024
SUBJECT: APPROVAL OF STREET CLOSURE APPLICATION REQUEST BY THE
DOWNEY CHAMBER OF COMMERCE FOR THE FIRECRACKER
FESTIVAL AND LIGHT PARADE EVENT
EXECUTIVE SUMMARY
The City Council will consider approving a request for a Parade Permit/Street Closure Application submitted by the Downey Chamber of Commerce on behalf of the Downey Collective for a special event scheduled for Sunday, June 30, 2024 from 4:00 p.m. to 9:00 p.m. The street closures that will be implemented beginning at 1:00 p.m. for the event are as follows: hard street closures on Downey Avenue at 2nd Street and 4th Street, and hard street closures on 3rd Street at New Street and Civic Center Drive. The street closures that will be implemented beginning at 5:00 p.m. for the Light Parade are as follows: hard Street Closures on Downey Avenue at the following intersections: La Villa Street, 5th Street, and 6th Street.
RECOMMENDATION
That the City Council:
Approve the Street Closure Permit for Sunday, June 30, 2024 from 1:00 p.m. to 12:00 a.m. to accommodate the “Firecracker Festival and Light Parade” taking place from 4:00 p.m. to 9:00 p.m.
BACKGROUND
The Downey Chamber of Commerce is a non-profit organization that unites businesses within the community, assisting with networking, marketing, and ensuring economic vitality, all while supporting the City with its business retention, expansion, and workforce development efforts.
The Chamber of Commerce has historically hosted multiple special events for the Downey community including the annual Downey Christmas Parade and Downey Street Faire. The Chamber of Commerce now aims to provide the community with an event dedicated to celebrating our Country’s Independence Day.
DOWNEY CHAMBER OF COMMERCE STREET CLOSURE APPLICATION – FIRECRACKER
FESTIVAL
JUNE 25, 2024
PAGE 2
ANALYSIS
On April 24, 2024, the City received a street closure request to close Downey Avenue from 2nd Street to 6th Street and to close 3rd Street from New Street to Civic Center Drive.
The closure will accommodate the inaugural Firecracker Festival and Light Parade to kick off Independence Day celebrations. The event is a family-friendly fair that will include food trucks, an open-air vendor market, petting zoo, kids zone, Miss Firecracker and Little Miss Firecracker Pageants with the event festivities wrapping up with a Light Parade on Downey Avenue. The full event description and layout is included in this report as Attachment B.
The vendor booths will consist of Merchandise and food vendors offering pre-packed food options while some will be cooking on-site. Vendors selling pre-package food and/or food cooked on-site will be required to provide health permits from the Los Angeles County Health Department. A two-story stage is proposed to be located on Downey Avenue at 2nd street and will feature a disc jockey from 4:00 p.m. to 7:30 p.m. with the Miss Firecracker and Little Miss Firecracker Pageants beginning at 5:00 p.m. There is a possibility there will be a live band; however, nothing is confirmed at this time. The event will conclude with a light parade which will include cars, bikes, walking groups, and two to three LED light performers as the parade’s grand finale.
To ensure a safe event, hard street closures are proposed on Downey Avenue at the intersections of 2nd Street and 4th Street as well as on 3rd Street at the intersections of New Street and Civic Center Drive, beginning at 1:00 p.m. and remaining closed until 12:00 a.m. Prior to the Start of the Light Parade, hard street closures are proposed to begin at 5:00 p.m. on Downey Avenue at the intersections of La Villa Street, 5th Street, and 6th Street, and will remain in place until 12:00 a.m.
The event organizer will be responsible for payment of all costs and permits associated with the event. The below table represents the applicable cost estimated for City permits, City staff labor, and City materials associated with the implementation and facilitation of the event.
DOWNEY CHAMBER OF COMMERCE STREET CLOSURE APPLICATION – FIRECRACKER
FESTIVAL
JUNE 25, 2024
PAGE 3
The City’s Police, Fire, Public Works, and Community Development Departments have reviewed the site layout proposed for the event and have provided standard conditions to ensure the event will not cause adverse impacts on the health or safety of surrounding uses. Those conditions include, but are not limited to, providing trash receptacles, portable restrooms, security guards, police officers, placement of road closure signs; approval from the Los Angeles County Health Department permits for food vendors, and assurance that the event site is to be properly restored to its previous state. Lastly, “No Parking” signs will be posted along the Downey Avenue and New Street 72 hours in advance of the street closure.
Table 1
Applicant: Downey Chamber of Commerce
Event: Firecracker Festival; June 30, 2024
Applicable City Fees, Materials and Labor Costs
Department Estimated Value Cost Details
1. Police Department $1,269.72
The cost of 2 officers for the event
plus 30 minutes before and after
the event end time calculated at
overtime rate.
Two (2) officers
12 Hours Total
Hourly Rate: $105.81
2. Fire Department $230 Fire Special Event Permit Fee
Includes Inspection
3. Public Works Department
– Maintenance Division
Staff: $3,391.01
City Resources:
$1,604.28
Estimated labor and materials costs to
provide Street Closure & Traffic
Control Services using City staff,
vehicles and barriers
4. Public Works Department
– Engineering Division $65 Encroachment Permit Fee
5. Building & Safety
Division N/A Permits and Special Inspection
6. Planning Division $117 Special Event Permit Application Fee TOTAL $ 6,677.01 Applicant would be responsible for
payment of all costs associated with
the event
*Final cost subject to final calculation of labor and materials expended
DOWNEY CHAMBER OF COMMERCE STREET CLOSURE APPLICATION – FIRECRACKER
FESTIVAL
JUNE 25, 2024
PAGE 4
CITY COUNCIL PRIORITIES
Economic Vibrancy
Quality of Life, Safety & Infrastructure
Public Engagement
FISCAL IMPACT
Approval of the recommended action will result in an estimated revenue increase in the amount of $6,677.01 that will be received for applicable City fees, materials, and staff labor costs as outlined in Table 1; the Downey Chamber of Commerce will be invoiced for these costs. Subsequently, revenues will be disbursed to the appropriate departmental revenue accounts.
ATTACHMENTS
Attachment A: Street Closure Application
Attachment B: Event Detail and Layout
Attachment C: Conditions of Approval
Attachment D: Insurance Certificate
ATTACHMENT A
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ATTACHMENT B
ATTACHMENT B
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ATTACHMENT B
CityofDow nep
June 3, 2024
Michael Calvert & Jennifer Dekay
11131 Brookshire Ave
Downey CA, 90241
Re: Incomplete application for a Special Event Permit for a street closure along Downey Ave from 2-d Street and Cherokee Street.
Dear Mr. Calvert & Ms. Dekay,
Thank you for resubmitting plans for the City’s Planning Division of the Community Development Department on 5/20/24. Pursuant to State Law, City Staff has completed a secondary review of your request within the prescribed 30-day period. Unfortunately, due to missing information and/or inconsistencies between the project plans and the submitted application, it has been determined that the application is incomplete for processing Please be aware, that the event is scheduled forJune 30, 2024, and sufficient time bM@JpJe©@@IMLMBAII street closures will reM!re a hearing date with the City Council for approval. Review the following information and resubmit in a timely matter,
The attached list of Additional Information/Requirements details information that must be supplied and/or complied with before the City can deem your application complete and begin processing. Please be aware, that as this project is processed, it may lead to a need to clarify or supply new information based upon staff’s comments and your responses to staff
Please be advised, according to State law, once the additional information is submitted, a new 30-day period in which to determine if the revised application is complete will commence. To help expedite this review, all of the information should be submitted at one time. Additionally, it would also be helpful if you could summarize how all of the items have been addressed in letter format, as this will help staff expedite further reviews. An application that remains inactive for a period of six months or more will be administratively withdrawn and any remaining fees will be refunded.
Should you have any inquiries or wish to arrange a meeting to discuss any of the matters outlined in this letter, please do not hesitate to contact me at (562) 904-7154 or via email at JClemente©2downeyca.org .
Future Unlimited
CIVIC CENTER
11111 BROOKSHIRE AVE
PO BOX 7016
DOWNEY. CALIFORNIA
90241-7016
562.869 -7331
www downevca ora
LIBRARY
11121 BROOKSHIRE AVE
DOWNEY. CALIFORNIA
90241-7016
562-904-7360
www.downeyllbrary org
POLICE DEPARTMENT
10911 BROOKSHIRE AVE
PO BOX 7016
DOWNEY. CALIFORNIA
90241-7016
562-861-0771
PARKS & RECREATION
7850 QUILL DR.
DOWNEY. CALIFORNIA
90242
562-904-7238
UTILITIES DIVISION MAINTENANCE SERVICES
9252 STEWART & GRAY RD. 12324 BELLFLOWER BLVD
DOWNEY. CALIFORNIA DOWNEY CALIFORNIA
5 6 :el al M : 2 o 2 : :j :920 4 M 7 1 9 4
ATTACHMENT C
Respectfully ,
Jerry Clemente
Associate Planner
cc: Irma Huitron, Director of Community Development
Attachment A: Alcohol Zone
ATTACHMENT C
Additional Information/Requirements: A preliminary review of the application and associated materials has determined that the following additional information will be required to achieve project completeness (please make all revisions permanent, penciled in revisions are not acceptable):
Planning Division
General Information
1. Submit a Parade Permit/ Street Closure Application
2. It is the applicant’s responsibility to apply for a proposed general public liability insurance in the amount of $2 (two) million dollars
3.Submit payment for a special event permit for the amount of:
a. $293.00 or,
b. $117.00 for a 501 (c)(3), provide documentation for 501 (c)(3).
Site Plan
4. Confirm if there will only be a DJ for the staging area or will there be live music? 5 Identify the dimensions of the stage and the height
6. Identify the Fire access lane
Alcohol Zone
7. In response to the proposed alcohol zone requested in the in-person meeting on 5/30/24, Identify the location, provide the dimension of the area, and the type of safety barriers that will be utilized in the Alcohol zone (see Attachment A). a. Specify the type of safety barriers: fencing, barricades, or other form of structures?
Staffing
8. Select an individual who will serve as your point of contact for managing the event the day of, in case City staff needs to address any concerns
9. Will there be staffing or volunteering? if so how many? What task will they be assigned to?
a. What specific tasks will they be assigned to, for example, ticketing, crowd management, vendor assistance, etc.
10. Staff recommends that the event goers.
Issues of Concern & Misc. Information:
The information below is provided at this time simply to make you aware of many of the requirements and obligations that are applicable to your project should your project ultimately receive approval from the Planning Commission. Many of the items listed below
ATTACHMENT C
must show compliance as part of the Plan Check Review which occurs after project approval.
Fire Department
The following comments pertain to a fire review of a limited design plan submittal. The comments contained herein shall not be construed as complete or encompassing all fire- life safety code requirements set forth in local, State, and/or National local codes. At this time, Downey Fire is only able to provide general comments as additional information is required for Fire to conduct a formal review. Additional information needed would include:
11 The applicant shall obtain a Special Event permit from the Downey Fire Department Fire Prevention Bureau a minimum of two weeks prior to the event. If there will be tent structures in excess of 400 sqft, an additional tent permit will be required. FAILURE
TO OBTAIN A PERMIT MAY RESULT IN DENIAL OF THE EVENT AND SUBSEQUENT ENFORCEMENT ACTION.
12. The applicant shall submit an Emergency Action Plan (EAP) to the City’s Emergency manager. A template and guidance for this document are available by contacting Rakdy Khlok, Emergency manager. This document shall be submitted with or before the Fire Department Special Event permit. Email: [email protected]
13. Provide details related to the manner in which vehicle traffic will be blocked from entering the proposed closure (eg. Barricades, bollards, etc.).
14. If tents are to be included in the event plan, the following conditions shall be met a. Tent structure shall adhere to all other applicable requirements for an assembly occupancy as it pertains to egress, egress sizing, exit signs, emergency illumination, etc Minimum 10’ separation between food trucks and surrounding materials (structures, tents, vehicles, etc.).
b. Tent structures shall be constructed of approved flame-resistant materials and have an affixed label indicating the rating from the California State Fire Marshal.
15. The following conditions for the proposed “Finale with Fire” shall be met a. Compliance with NFPA 160 shall be maintained as it relates to the flame effect operator, performer(s), materials, and safety
b. A detailed plan for the performance, including effects, training, fuel(s), and fire safety plan shall be submitted to Downey Fire Department Fire Prevention Bureau no less than 2 weeks before the proposed event.
16. A detailed site map of the entire event is required. The plan that was submitted lacks detail related to several of the included components of the event (food trucks).
Police Department
ATTACHMENT C
Alcohol Zone
17. The alcohol zone must be set back 60 feet from the public right of way, with the starting point measured from the property line.
18. The Alcohol zone must be enclosed with egress and ingress access at the front and rear of the area.
19. Per Alcoholic Beverage Control (ABC), the alcohol point of sale must be conducted within the enclosed alcohol zone. All Alcoholic consumption is strictly prohibited outside of this area.
20. A minimum of four (4) security guards will be required for the alcohol zone. a. Two security cards in the front, for ID verification b. One security roaming inside the alcohol zone
c. One Security at the rear.
21. A Security Plan will required to be review and approved prior to the event.
Building Department
22. Any food service shall be checked and approved by the County Health Department as part of the building department plan review process
23 Temporary structures that cover an area greater than 120 square feet or used for the gathering of 10 or more persons require permits. The construction documents shall include a site plan indicating the location of the temporary structure and information delineating the means of egress and the occupant load. The temporary structure shall be located in accordance with the requirements of California Building Code Table 602 based on the fire-resistance rating of the exterior walls proposed type of construction (10 feet minimum from property line based on Type VB). Requests for permits shall be submitted to the Building Division 14 days prior to the special event.
24. Temporary structures or facilities shall meet the requirements of Chapter 11B of the California Building Code. The site plan shall include a site accessibility plan identifying exterior routes of travel and detailing running slope, cross slope, width, pedestrian ramp, curb ramps, handrails, signage, and truncated domes. Path of travel shall be provided from the public right of way and accessible parking to the building or facility.
The design professional shall ensure that the site accessibility plan is in compliance with the latest Federal and State regulations.
Public Works Department
25. Owner/Applicant shall hand deliver public notifications to each resident and business along the road closure one week prior to the closure. Public notifications shall be submitted to Public Works for review/approval prior to distribution.
26. The event shall provide sufficient trash and recycling receptacles for the disposal of food and debris at the event.
27. All sidewalks along the parade route and event shall remain clear at all times to allow pedestrian access
ATTACHMENT C
28. The owner/applicant shall comply with the National Pollutant Discharge Elimination System (NPDES) requirements of the Federal Clean Water Act; the General Construction Activities Stormwater Permit (GCASP) of the State Water Resources Control Board; and Ordinance 1142 of the Downey Municipal Code (DMC)
29. Street maintenance by water hosing method shall be prohibited at all times (refer to Attachment A: Best Management Practice). It shall be the responsibility of the owner/applicant to maintain the street area free from debris during the duration of the street closure.
30. Owner/Applicant shall submit a traffic control plan along with a detour plan showing the alternative route vehicles will be taking due to the closure of Downey Avenue. Said plan shall be stamped by a Registered California Professional Engineer (PE) and submitted to the City of Downey Engineering Division for review and approval prior to the event
31. Traffic Control company placing the Traffic Control shall pull an Encroachment permit with the City of Downey Engineering Division at least a week prior to the event. Traffic Control Company shall submit the approved Traffic Control Plan along with the necessary documents needed to pull the encroachment permit. If the applicant requests that the City of Downey staff place traffic control, a deposit of $6,066.34 shall be submitted to the Public Works Department. Note that all traffic signals that are within the road closure limits shall be placed on red flash. The owner/applicant shall coordinate with the Public Works Department on traffic signal modifications 32 The owner/applicant shall provide the necessary Changeable Message Signs (CMS) to notify the public of the road closures at least one week prior to the Event. Signs shall display the limits of the closure, beginning and end dates of the closure, and statement advising motorists to seek alternate routes during said closure. CMS signs shall be placed a maximum of 1000’ away from the closure at the following locations:
a
b
C
d
e
f
g.
h
1. J.
Northbound and southbound Downey Ave
Eastbound and westbound Cherokee Dr
Eastbound and westbound 7th St
Eastbound and westbound 6th St
Northbound New St
Eastbound and westbound 5th St
Westbound La Villa St
Eastbound 4th St
Eastbound 3'd St
Northbound and southbound Brookshire Ave
ATTACHMENT C
Attachment A
Alcohol Zone
The parking lot at the rear of the subject site located at 10927 Downey Ave may be used to host an alcohol zone, provided that the requirements outlined in the incomplete letter are addressed and approved by all departments. The area highlighted in yellow has been deemed acceptable, provided it is enclosed. As part of your resubmission, use the image below to provide the dimensions of the area to be utilized. Include an entry and an emergency exit for the enclosed area, security placement, and alcohol booth.
•
a
B
of
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Measure distance
Click on the map to add to your path
Total distance: 60.22 ft (18.35 m)
• Property line
a Area for proposed Alcohol Zone
ATTACHMENT C
ATTACHMENT D