Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: SHANTAE DUREN, MANAGEMENT ANALYST
D ATE: JULY 23, 2024
SUBJECT: APPROVAL OF STREET CLOSURE APPLICATION REQUEST BY THE
LOS ANGELES CENTERS FOR ALCOHOL AND DRUG ABUSE FOR
THE DOWNEY PRIDE FESTIVAL EVENT
EXECUTIVE SUMMARY
The City Council will consider approving a request for a Parade Permit/Street Closure Application submitted by the Los Angeles Centers for Alcohol and Drug Abuse for a special event scheduled for Saturday, August 10, 2024, from 4:00 p.m. to 10:00 p.m. The street closures, which will be implemented beginning at 10:00 a.m., are as follows: hard street closures on Downey Avenue at 2nd Street and 4th Street, and hard street closures on 3rd Street at New Street and the end of the US Bank building. The Street closure will remain in place until 2:00 a.m. on August 11th to accommodate for event clean up.
RECOMMENDATION
That the City Council:
Approve the Street Closure Permit for Saturday, August 10, 2024, from 10:00 a.m. to 2:00 a.m. to accommodate the “Downey Pride Festival” taking place from 4:00 p.m. to 10:00 p.m.
BACKGROUND
The Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) is a non-profit organization whose mission is to save lives, unite families, and protect the community through addiction counseling and healthy living education.
L.A. CADA has held Pride events within the City of Downey over the last three years. The agency hosted the Downey Pride Family Picnic at Furman Park in 2021. In 2022, they hosted two Pride events over the course of a weekend including a Pride Sunset Festival on Downey Avenue and a Pride Family Picnic at Furman Park the following day. In 2023, they hosted a one-night Downey Pride Festival on Downey Avenue. The proposed 2024 Pride Festival street closure will be similar to the street closure approved for the 2023 Pride event.
APPROVED BY
CITY MANAGER
L.A. CADA STREET CLOSURE APPLICATION – DOWNEY PRIDE FESTIVAL JULY 23, 2024
PAGE 2
At the May 20, 2024, Special City Council meeting, the City Council authorized a donation request from L.A. CADA in the amount of $25,000 through the Community Based Organization grant program. This donation was approved for the funding of the 2024 Downey Pride Festival and was included as a part of the Fiscal Year 2024-2025 Budget.
ANALYSIS
On June 6, 2024, the City received a street closure request to close Downey Avenue from 2nd Street to 4th Street and to close 3rd Street from New Street to the end of the US Bank Building (Attachment A). The closure will accommodate the 4th Annual Downey PRIDE Festival celebrations scheduled from 4:00 p.m. – 10:00 p.m. Six hours will be allocated before the start of the event for set up, and an additional four hours are allocated after the event for break down and cleanup.
The L.A. CADA event will focus on raising awareness and community support for LGBTQIA+ community and their families. Event activities include live entertainment, retail vendors, a photo booth, a petting zoo, food vendors, and a beer garden.
To ensure a safe event, hard street closures are proposed on Downey Avenue at the intersections of 2nd Street and 4th Street as well as on 3rd Street at the intersections of New Street and the end of the US Bank building, beginning at 10:00 a.m. and remaining closed until 2:00 a.m.
The event organizer will be responsible for payment of all costs and permits associated with the event. The below table represents the applicable cost estimated for City permits, City staff labor, and City materials associated with the implementation and facilitation of the event.
L.A. CADA STREET CLOSURE APPLICATION – DOWNEY PRIDE FESTIVAL JULY 23, 2024
PAGE 3
The City’s Development Review Committee (DRC), which is made up of representatives from the Police, Fire, Public Works, and Community Development Departments, has reviewed the site layout (Attachment B) proposed for the event and have provided standard conditions to ensure the event will not cause adverse impacts on the health or safety of surrounding uses. Those conditions include, but are not limited to, providing trash receptacles, portable restrooms, security guards, police officers, placement of road closure signs; approval from the Los Angeles County Health Department permits for food vendors, and assurance that the event site is to be properly restored to its previous state.
Lastly, “No Parking” signs will be posted along Downey Avenue and New Street 72 hours in advance of the street closure. All recommended conditions of approval have been included in “Attachment C.”
Table 1
Applicant: L.A. CADA
Event: Downey PRIDE Festival; August 10, 2024
Applicable City Fees, Materials and Labor Costs
Department Estimated Value Cost Details
1. Police Department $1,481.34
The cost of 2 officers for the event
plus 30 minutes before and after
the event end time calculated at
overtime rate.
Two (2) officers
14 Hours Total
Hourly Rate: $105.81
2. Fire Department $240 Fire Special Event Permit Fee
Includes Inspection
3. Public Works
Department –
Maintenance Division
Staff: $3,571.47
City Resources:
$1,027.14
Estimated labor and materials costs
to provide Street Closure & Traffic
Control Services using City staff,
vehicles and barriers
4. Public Works
Department –
Engineering Division
$65 Encroachment Permit Fee
5. Building & Safety
Division $157.62 Permits and Special Inspection
6. Planning Division $117 Special Event Permit Application Fee
TOTAL $6,659.57
Applicant would be responsible for
payment of all costs associated with
the event
*Final cost subject to change based on final calculations of permit costs, labor, and materials expended.
L.A. CADA STREET CLOSURE APPLICATION – DOWNEY PRIDE FESTIVAL JULY 23, 2024
PAGE 4
CITY COUNCIL PRIORITIES
Economic Vibrancy
Quality of Life, Safety & Infrastructure
Public Engagement
FISCAL IMPACT
Approval of the recommended action will result in an estimated revenue increase in the amount of $6,659.57 that will be received for applicable City fees, materials, and staff labor costs as outlined in Table 1; L.A. CADA will be invoiced for these costs.
Subsequently, revenues will be disbursed to the appropriate departmental revenue accounts.
ATTACHMENTS
Attachment A: Street Closure Application
Attachment B: Site Layout
Attachment C: Conditions of Approval
Special Event Application
City of Downey - Community Development Department - Planning Division Planning Application Requested: A
Project Information:
Property Address Assessor Identification Number(s)
Request:
B
Applicant Information:
Name
Business Name
Mailing Address
City State Zip
Phone Fax
Email
I declare under the penalty of perjury that to the best of my knowledge that the information provided on this application is true and correct.
Applicant’s Signature Date
C
Case No:
(continued on next page) Page 1 of 2
Large Special Event (500+ attendees)Small Special Event (150 — 499 attendees)
ATTACHMENT A
Special Event Permit Application (continued)
City of Downey - Community Development Department - Planning Division Owner Information:
Name
Business Name
Mailing Address
City State Zip
Phone Fax
I declare under the penalty of perjury that to the best of my knowledge that the information provided on this application is true and correct. I further hereby authorize the applicant listed in Section C of this application to submit the application and to be my repre- sentative on matters regarding the project described herein.
Date Property Owner Signature (notarization required)
D
STATE OF CALIFORNIA )
)
COUNTY OF _________________________ )
Notary Seal
On _____________, 20__ before me, __________________________________, (here insert name and title of the notarizing officer)
personally appeared ________________________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument, the person(s), or the entity upon be- half of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of ___________ that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature ___________________________________
ATTACHMENT A
Event Operations Information
City of Downey - Community Development Department - Planning Division
Event Name:
Event Date(s): Start: am/pm End: am/pm
Describe Event Activities and General Operations:
Organization: Representative:
Number of Volunteers during Event:
General Information
Event Information
Number of Attendees: Number of Parking Stalls Provided:
Will any of the following be utilized during the event? (Circle all that apply) Some items may require additional permits from other City Departments Tent/Canopy (size:______) Live Music Generator Amplification (Public Address or Music) Special Equipment: ________________________ Event Banner Electrical Power
Will any of the following take place during the event? (Circle all that apply) Some items may require additional permits from outside agencies Serve/sell food items (# of Vendors: _____) Serve/Sell Alcoholic Beverages (Attach copy of ABC License) Cooking (Describe: ____________) Security Measures (Describe: ________________________________) Certification
I hereby certify that the statements furnished on this supplemental information form (including any attached exhibits) present the most current information, and that the facts, statements, and information presented are true and correct to the best of my knowledge and belief:
Applicant or property owner signature ____________________________________ Date __________________ Case No: ______________
A SITE PLAN WITH A DETAILED & DIMENSIONED LAYOUT OF THE EVENT MUST BE PROVIDED
ATTACHMENT A
CITY OF DOWNEY
11111 BROOKSHIRE AVENUE
DOWNEY, CA. 90241-0607
PARADE PERMIT/STREET CLOSURE APPLICATION
D.M.C. SEC. 3145 AND ADMINISTRATIVE REGULATION 805
Organization Sponsoring:
Event Name:
Contact Person:
Business:
Phone:
Address:ZIP:
Date of Parade:Start Time:End Time:
* * * PARTICIPANTS * * *
* * * ROUTE (attach map) * * *
Parade Route Information Submitted to City Manager's Office on:Date Proposed Insurance to Provide General Public Liability Insurance Protection to City in the Amount of $2,000,000.
Requested Concessionaires (attach list):
Signature:
FOR CITY USE ONLY
Police Dept. Review - Name:Date:
Costs Per Attached Report:
Public Works Review - Name:Date:
Costs Per Attached Report:
Other Dept. - Name:Date:
Traffic Impact - Name:Date:
Traffic Volumes Per Attached Report
Rev. 08/08 1
Date:
ATTACHMENT A
CITY OF DOWNEY PARADE/STREET CLOSURE PERMIT INDEMNITY AGREEMENT The undersigned, herein known as the "Applicant", understands and agrees that the applicant shall assume all risk for loss, damage, liability, injury, cost, or expense that may occur during or as a result of located
Activity Location
2 The Applicant further agrees that in consideration of permission to use the property above, Applicant will save, defend, protect, indemnify and hold the City of Downey, its employees, agents, and volunteers free and harmless from any loss, claims, liability or damages of any kind or nature, and/or injuries to persons and property arising out of or resulting from the alleged acts or omissions of the applicant, its employees, or its agents.
The undersigned warrants that she/he has the legal authority and capacity to sign this Agreement on behalf of the organization listed below.
The undersigned has read, understands and will comply with the requirements of the City of Downey.
Signature of ApplicantDate
ATTACHMENT A
Attachment B
Additional Information/Requirements: A preliminary review of the application and associated materials has determined that the following additional information will be required to achieve application completeness.
Planning Division
General Information
1. It is the applicant's responsibility to apply for a proposed general public liability insurance in the amount of $2 (two) million dollars. Proof of insurance is required to be submitted prior to the application being approved.
2. Submit payment for a special event permit for the amount of:
a. $293.00 or,
b. $117.00 for a 501 (c)(3), provide documentation for proof of 501(c)(3) status.
Site Plan
3. Submit proof of authorization to use private properties shown on the site plan signed by the property owner.
Issues of Concern & Misc. Information:
The information below is provided at this time simply to make you aware of many of the requirements and obligations that are applicable to your event should your application ultimately receive approval from the City. Many of the items listed below must show compliance as part of the Plan Check Review which occurs after project approval.
Fire Department
The following comments pertain to a fire review of a limited design plan submittal. The comments contained herein shall not be construed as complete or encompassing all fire- life safety code requirements set forth in local, State, and/or National local codes. At this time, Downey Fire is only able to provide general comments as additional information is required for Fire to conduct a formal review. Additional information needed would include:
4. The applicant shall obtain a Special Event permit from the Downey Fire Department Fire Prevention Bureau a minimum of two weeks prior to the event. If there will be tent structures in excess of 400 sqft, an additional tent permit will be required. FAILURE
TO OBTAIN A PERMIT MAY RESULT IN DENIAL OF THE EVENT AND SUBSEQUENT ENFORCEMENT ACTION.
5. If tents are to be included in the event plan, the following conditions shall be met:
a. Tent structure shall adhere to all other applicable requirements for an assembly occupancy as it pertains to egress, egress sizing, exit signs, emergency illumination, etc Minimum 10’ separation between food trucks and surrounding materials (structures, tents, vehicles, etc.).
Attachment C
b. Tent structures shall be constructed of approved flame-resistant materials and have an affixed label indicating the rating from the California State Fire Marshal.
Police Department
Beer Garden
6. The beer garden must be set back 60 feet from the public right of way, with the starting point measured from the property line.
7. The beer garden must be enclosed with egress and ingress access at the front and rear of the area.
8. Per Alcoholic Beverage Control (ABC), the alcohol point of sale must be conducted within the enclosed alcohol zone. All alcoholic consumption is strictly prohibited outside of this area.
9. A minimum of three (3) security guards will be required for the beer garden. a. One security guard at the entrance, for ID verification b. One security roaming inside the beer garden
c. One Security at the exit.
10. A Security Plan will required to be review and approved prior to the event.
Building Department
11. Any food service shall be checked and approved by the County Health Department as part of the building department plan review process.
12. Temporary structures that cover an area greater than 120 square feet or used for the gathering of 10 or more persons require permits. The construction documents shall include a site plan indicating the location of the temporary structure and information delineating the means of egress and the occupant load. The temporary structure shall be located in accordance with the requirements of California Building Code Table 602 based on the fire-resistance rating of the exterior walls proposed type of construction (10 feet minimum from property line based on Type VB). Requests for permits shall be submitted to the Building Division 14 days prior to the special event.
a. Submit building permit application and stage plans and obtain building permit for stages/platforms over 30” above finished grade.
b. Obtain permit for Generators over 25 KW .
13. Temporary structures or facilities shall meet the requirements of Chapter 11B of the California Building Code. The site plan shall include a site accessibility plan identifying exterior routes of travel and detailing running slope, cross slope, width, pedestrian ramp, curb ramps, handrails, signage, and truncated domes. Path of travel shall be provided from the public right of way and accessible parking to the building or facility.
The design professional shall ensure that the site accessibility plan is in compliance with the latest Federal and State regulations.
Attachment C
Public Works Department
14. Public Notifications – The applicant shall hand deliver public notifications to each resident and business within the special event or road closure parameters at least one week prior to the event/closure. Public notifications shall be submitted to Public Works for review/appro val prior to distribution.
15. No Parking Sings – No Parking Signs shall be the City approved layout as shown in the attached exhibit. Signs may be printed at Zumar Industries in Santa Fe Springs or at a vendor of the applicant’s choosing. No Parking Signs must be posted at 50’ increments and a minimum of 72 hours prior to the start of the event. Once posted, the applicant shall submit photographs with a date and time stamp to Brian Aleman, Associate Civil Engineer at [email protected].
16. Traffic Control Plan Submittal - The applicant shall submit a Traffic Control Plan, including a detour plan, stamped by a Registered California Professional Engineer (PE) or Traffic Engineer (TE) to the City of Downey Engineering Division for review and approval prior to the event.
Said Traffic Control shall adhere to the latest edition of the California Manual of Uniform Traffic Control Devices (CAMUTCD). Applicant shall comply with the requirements of the Americans with Disabilities Act Accessibility Guidelines and the California Accessibility Guidelines as related to pedestrian access and shall maintain pedestrian access at all times per ADA requirements.
17. Implementation of Traffic Control - If the applicant requests that the City of Downey staff place traffic control, a deposit of $4,589.61 shall be submitted to the Public Works Department.
Note that all traffic signals that are within the road closure limits shall be placed on red flash.
The owner/applicant shall coordinate with the Public Works Department on traffic signal modifications.
18. Advanced Warning Signs – The applicant shall provide the necessary Changeable Message Signs (CMS) to notify the public of the road closures at least three (3) days prior to the event.
Signs shall display the limits of the closure, beginning and end dates of the closure, and a statement advising motorists to seek alternate routes during said closure. CMS board locations shall be shown on the Traffic Control Plans and be placed a maximum of 1000’ away from the closure.
19. Open Sidewalk Access – All sidewalks shall remain clear at all times to allow pedestrian access. If sidewalks must be closed due to the event or closures, proper pedestrian detour signs must be posted in compliance with CAMUTCD and shown on the Traffic Control Plans.
20. Encroachment Permit – The applicant shall pull an Encroachment permit with the City of Downey Engineering Division at least one week prior to the event. A fee of $65 shall be paid to the City Manager’s office prior to the issuance of the encroachment permit.
Attachment C
21. Coordination with Transit – The owner/applicant shall coordinate with the City’s transit department, Downey Link, that will be impacted by the closure at least a week prior to the event, in order to temporarily relocate their routes and stops during the impacted timeframe.
22. NPDES Compliance – The owner/applicant shall comply with the National Pollutant Discharge Elimination System (NPDES) requirements of the Federal Clean Water Act; the General Construction Activities Stormwater Permit (GCASP) of the State Water Resources Control Board; and Ordinance 1142 of the Downey Municipal Code (DMC). a. Street maintenance by water hosing method shall be prohibited at all times (refer to Attachment A: Best Management Practice). It shall be the responsibility of the owner/applicant to maintain the street area free from debris during the duration of the street closure.
Waste Facilities – The event shall provide sufficient trash and recycling receptacles for the disposal of food and debris at the event
Attachment C