Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC
WORKS/CITY ENGINEER
DATE: OCTOBER 8, 2024
SUBJECT: ACCEPTANCE OF WORK FOR THE FISCAL YEAR 2023-2024 ANNUAL MISCELLANEOUS CONCRETE REPAIRS (COUNCIL DISTRICT 1),
AMERICANS WITH DISABILITIES ACT (ADA) AND MISCELLANEOUS
IMPROVEMENTS (CITYWIDE), LAKEWOOD BOULEVARD PARKWAY
IMPROVEMENTS AND FIRE STATION NO. 1 PARKING LOT CONCRETE REPLACEMENT PROJECT (CIP) NO. 24-01
EXECUTIVE SUMMARY
The City Council will consider accepting the work for the Fiscal Year 2023-2024 Annual Miscellaneous Concrete Repairs (Council District 1), Americans With Disabilities Act (ADA) and Miscellaneous Improvements (Citywide), Lakewood Boulevard Parkway Improvements and Fire Station No. 1 Parking Lot Concrete Replacement Project as shown in the attached Project Location Map (Attachment A). Further, the Council will consider approving Gentry General Engineering Incorporated’s final construction contract amount of $780,427 and authorizing the Director of Public Works/City Engineer to file a Notice of Completion with the Los Angeles County Registrar-Recorder/County Clerk. The Fiscal Year 2023-2024 Annual Miscellaneous Concrete Repairs (Council District 1), Americans with Disabilities Act (ADA) and Miscellaneous Improvements (Citywide), Lakewood Boulevard Parkway Improvements and Fire Station No. 1 Parking Lot Concrete Replacement Project has been completed in accordance with the approved plans and specifications. The work is now complete and ready for City Council acceptance.
RECOMMENDATION
The City Council:
1. Accept the work for the Fiscal Year 2023-2024 Annual Miscellaneous Concrete Repairs (Council District 1), Americans With Disabilities Act (ADA) and Miscellaneous Improvements (Citywide), Lakewood Boulevard Parkway Improvements and Fire Station No. 1 Parking Lot Concrete Replacement Project, CIP No. 24-01;
2. Approve Gentry General Engineering Incorporated’s final construction contract amount of $780,427; and
ACCEPTANCE OF WORK FOR FISCAL YEAR 2023-2024 ANNUAL MISCELLANEOUS CONCRETE REPAIRS (COUNCIL DISTRICT 1), AMERICANS WITH DISABILITIES ACT (ADA) AND
MISCELLANEOUS IMPROVEMENTS (CITYWIDE), LAKEWOOD BOULEVARD PARKWAY IMPROVEMENTS AND FIRE STATION NO. 1 PARKING LOT CONCRETE REPLACEMENT PROJECT (CIP) NO. 24-01
OCTOBER 8, 2024
PAGE 2
3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion for the project with the Los Angeles County Registrar- Recorder/County Clerk, indicating the work is complete and has been accepted by the City.
BACKGROUND
On November 28, 2023, the City Council approved plans (Attachment B) and specifications for the Fiscal Year 2023-2024 Annual Miscellaneous Concrete Repairs (Council District 1), Americans With Disabilities Act (ADA) and Miscellaneous Improvements (Citywide), Lakewood Boulevard Parkway Improvements and Fire Station No. 1 Parking Lot Concrete Replacement Project, CIP No. 24-01, and granted authority to advertise for construction bids. On February 27, 2024, the City Council awarded a construction contract in the amount of $694,327 to Gentry General Engineering, Incorporated. Construction commenced on March 25, 2024, and the project was completed on July 12, 2024.
ANALYSIS
This project consisted of locations requiring concrete repairs and ADA-related upgrades that needed attention and are shown on the plans in Attachment B. Also included was the third phase of the Lakewood Boulevard Parkway Improvements. This project removed and replaced uplifted or damaged sidewalks, curb and gutter, and ADA-compliant curb access ramps on Lakewood Boulevard between Imperial Highway and Gardendale Street. Furthermore, the Fire Station No. 1 Parking Lot Concrete Replacement Project was included in this project. This project replaced the northerly concrete parking lot at the fire station which included the replacement of the corroded fuel sumps for the underground fuel tanks. This project also removed the existing trees and overgrown vegetation, which uplifted the concrete parking lot, and constructed a new privacy chain link fence along the perimeter of the parking lot. The final construction contract amount was $780,427.
Inclusive of the total cost of work mentioned above, the removal of an existing damaged block wall and construction of a new 6-foot high block wall located at Fire Station No. 1 was approved, resulting in a change order of $98,535. Within the change order, there were additional quantities of striping and signage at Furman Park for an accessible stall.
The Fiscal Year 2023-2024 Annual Miscellaneous Concrete Repairs (Council District 1), Americans With Disabilities Act (ADA) and Miscellaneous Improvements (Citywide), Lakewood Boulevard Parkway Improvements and Fire Station No. 1 Parking Lot Concrete
ACCEPTANCE OF WORK FOR FISCAL YEAR 2023-2024 ANNUAL MISCELLANEOUS CONCRETE REPAIRS (COUNCIL DISTRICT 1), AMERICANS WITH DISABILITIES ACT (ADA) AND
MISCELLANEOUS IMPROVEMENTS (CITYWIDE), LAKEWOOD BOULEVARD PARKWAY IMPROVEMENTS AND FIRE STATION NO. 1 PARKING LOT CONCRETE REPLACEMENT PROJECT (CIP) NO. 24-01
OCTOBER 8, 2024
PAGE 3
Replacement Project has been completed in accordance with the approved plans and specifications. Staff recommends that the City Council accept the project as complete.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
The final cost of the construction contract is $780,427. The total project cost is $877,102, broken down as follows:
Item Amount
Final Construction Cost $780,427
Design and Preliminary Engineering $11,859
Construction Inspection and Materials Testing $56,801
Construction Engineering and Contract Administration $28,014 Total Final Project Cost: $877,101
Following approval of the fund transfer from the Vehicle Impact funds in the amount of $17,101, there are sufficient fund balances for the recommended actions, as shown in the table below.
Account No. Funding Source Amount
32-1-6902 SB1 Local Return funds, CIP 24-01 $400,000
32-1-6903 SB1 Local Return funds, CIP 24-02 $250,000
40-1-6892 Capital Project funds, CIP 23-13 $135,000
33-1-3301 Measure S Bond funds $75,000
38-1-6878 Vehicle Impact funds, CIP 22-22 (transfer) $17,101 Total Project Funding: $877,101
ATTACHMENTS
Attachment A – Project Location Map
Attachment B – Plans
Project Location Map
ATTACHMENT A
ATTACHMENT B