Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: VANIAH DE ROJAS, ASSISTANT TO THE CITY MANAGER
DATE: JANUARY 28, 2025
SUBJECT: BUDGET CALENDAR FOR 2025-2026 FISCAL YEAR
EXECUTIVE SUMMARY
The City Council will review and approve the Budget Calendar for the Fiscal Year 2025- 2026 Budget process, which covers the fiscal year beginning July 1, 2025 and ends on June 30, 2026.
RECOMMENDATION
That the City Council:
Approve the attached Budget Calendar for the Fiscal Year 2025-2026 Budget.
BACKGROUND
Each year, a budget calendar is presented to the Downey City Council to establish various deadlines to ensure the budget process is completed in a timely and transparent manner.
Pursuant to the Downey Municipal Code, the annual budget must be adopted before June 30th of each fiscal year.
ANALYSIS
Attached to this report is the budget calendar for Fiscal Year 2025-2026 (Attachment A).
Tentatively scheduled as part of the budget calendar are a few key dates that encompass the items involving the City Council, including:
• The Annual City Council Goal Setting Workshop - Thursday, February 13, 2025 • The City Council Budget Subcommittee - Wednesday, May 7, 2025 • Budget Workshop - Tuesday, May 20, 2025
• Public Hearing and Budget Approval - Tuesday, June 10, 2025, where the City Council will adopt the Fiscal Year 2025-2026 budget
APPROVAL OF THE FISCAL YEAR 2024-2025 BUDGET CALENDAR
JANUARY 28, 2025
PAGE 2
CITY COUNCIL PRIORITIES
Fiscal Responsibility
Efficiency and Adaptability
Public Engagement
FISCAL IMPACT
None.
ATTACHMENTS
Attachment A: Budget Calendar
Attachment A
Task/Milestone Department Due dates
Departments Begin Review of New User Fee Schedule ADMIN/FINANCE / DEPTS. 1/2025
Department Goals Due to the City Manager DEPTS./ADMIN. 1/6/2025 Begin Budget Presentation and Budget Book Design ADMIN. 1/8/2025 Update Budget Coordinator List FINANCE 1/20/2025
Annual City Council Goal and Priority Setting Workshop ADMIN 2/13/2025 Review of City Council Budget Goals with Department Heads and Incorporate into Budget ADMIN. 2/19/2025
Begin Transmittal letter ADMIN. 2/19/2025
1st Estimate of Budget Revenues Entered FINANCE 2/24/2025 Employee list with charge points/cost allocation, Equipment Rental Rates, City Hall Rent and Liability Insurance Rates Released to Departments
FINANCE
Mid Feb 2025
Update Budget Workshop Presentation from Last Year FINANCE 2/28/2025 Department Budget Created: YTD / End of Year Estimates, and Department Spreadsheets
FINANCE/ADMIN 3/3/2025
Budget Training and Budget Materials/Documents Provided to Departments
FINANCE 3/10-3/14/2025
Proposed Position Requests submitted DEPTS. 3/21/2025
Proposed Budget Expenditures Inputted in Budget System (ClearGov Operating)
DEPTS. 3/21/2025
Capital Projects Request Submitted (ClearGov) DEPTS. 3/21/2025 Budget Excel Workbook Submitted: Professional Services/Contract Sheet, Grant Sheet, Performance Indicators Sheet and Equipment Requests Sheet and Forms (if applicable).
DEPTS.
3/28/2025
Departments Update Budget Narrative (explain 5+/- increase of summary), Accomplishments, and FY Goals (any changes from what was entered)
DEPTS.
3/28/2025
Preliminary Review of Budget Requests and Expenditure Entries FINANCE 3/31/2025 Adjustments made to the Budget after Finance Director meets with Department Heads FINANCE 4/2 – 4/8/2025
Public Information Coordinator to Finalize Photos for Budget Book Design DEPTS./ADMIN 4/3/2025 Departments Sent Budget Power Point Presentation Design FINANCE/ADMIN 4/3/2025 City Manager Budget Review Sessions with Departments Heads and Finance Director
FINANCE/
ADMIN/DEPTS. 4/9 – 4/21/2025
Determine how much of Capital Projects will be expended by June 30, to establish beginning balance.
PUBLIC
WORKS/FINANCE 4/15/2025
Capital Improvement Project (CIP) Budget & Project Description Summary for Budget Document Submitted to Finance PUBLIC WORKS 4/15/2025
Attachment A
Task/Milestone Department Due dates
Departments notified of final tentative budget, and approved equipment and personnel requests. FINANCE 5/1/2025
Departments Update Budget Narrative after Final Decisions (explain 5+/- increase of summary) and update Performance Measures and Accomplishments (if needed).
DEPTS.
TBD
Finalize Budget Book Pages (Introduction, Summary, Revenue, Expenditures, Appendices, Department Org. Charts) FINANCE/ADMIN 5/1/2025 Departments Submit PowerPoint Slides for Presentation DEPTS. 5/1/2025 2nd Estimate of Budget Revenues Entered FINANCE 5/2/2025 Task/Milestone Department Due dates
City Council Budget Sub-Committee Review Session FINANCE/ADMIN May 7, 2025 Finalize Items for Budget Workshop FINANCE/ADMIN 5/12/2025 Budget Workshop in City Council Chambers DEPTS. 5/20/2025 Finalize Items for Public Hearing (Budget and User Fee) FINANCE / ADMIN / CLERK 5/26/2025
Submit Items to Downey Patriot for Public Hearing Notice CLERK 5/28/2025 Final Budget and User Fee Schedule Approval (10 Day Public Notice) 6/10/2025