MINUTES OF THE
CITY COUNCIL OF THE CITY OF DOWNEY
REGULAR MEETING
JANUARY 28, 2025
The City Council of the City of Downey held a Regular City Council Meeting — Closed Session on January 28, 2025, at 5:33 p.m., in the Council Chambers of the Downey City Hall, 11111 Brookshire Avenue, Downey, California, Mayor Sosa presiding.
PRESENT: Council Members:
Hector Sosa
Dorothy Pemberton
Claudia M. Frometa
Horacio Ortiz
Mario Trujillo
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
ALSO PRESENT: Roger Bradley, City Manager
Vaniah De Rojas, Assistant City Manager
John Funk, City Attorney
James McQueen, Human Resources Director
M. Alicia Duarte, CIVIC, City Clerk
PUBLIC COMMENT ON CLOSED SESSION AGENDA ITEMS
Mayor Sosa asked City Clerk Duarte if any written public comments were received regarding Closed Session items. City Clerk Duarte confirmed no written public comments were received. Mayor Sosa asked if there was anyone present who would like to comment on Closed Session items.
Having no one, Mayor Sosaclosedpublic comment.
RECESSED TO CLOSED SESSION
Mayor Sosa announced the City Council is recessing to Closed Session at 5:36 p.m. to discuss matters under the authority of the following sections of the Government Code:
1. Conference with Legal Counsel — Anticipated Litigation — Significant exposure to litigation pursuant to Government Code sections 54956.9(d)(2) and (e)(3). Claims pursuant to the Government Claims Act by Alberto Hurtado, Alexander Arenas, Linda Steele, Sonny Arenas, and Tommy Arenas, available for public inspection at the City Clerk's Office at 11111 Brookshire Avenue during regular City business hours.
2. Government Code Section 54956.9(d)(1) — Conference with Legal Counsel — Existing Litigation:
Jessica Rosas v. City of Downey et al., Los Angeles County Superior Court Case No. 22STCV06985.
3. Government Code Section 54957(b)(1) — Public Employee Performance Evaluation —Title: City Clerk.
4. Government Code Section 54957.6(a) Conference with Labor Negotiator Agency Designated Representative: James McQueen, Director of Human Resources Unrepresented Employee: City Clerk
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Regular Meeting — January 28, 2025 1
RECONVENED REGULAR CITY COUNCIL MEETING — CLOSED SESSION Mayor Sosa reconvened the Regular City Council Meeting — Closed Session at 6:32 p.m.
City Attorney Funk reported the Closed Session report as follows: In regards to Item Nos. 1, 2, and 3, no reportable action was taken.
The City Council of the City of Downey held a Regular City Council Meeting — Open Session on January 28, 2025 at 6:36 p.m., in the Council Chambers of the Downey City Hall, 11111 Brookshire Avenue, Downey, California, Mayor Sosa presiding.
PRESENT: Council Members:
Hector Sosa
Dorothy Pemberton
Claudia M. Frometa
Horacio Ortiz
Mario Trujillo
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
ALSO PRESENT: Roger Bradley, City Manager
Vaniah De Rojas, Assistant City Manager
John Funk, City Attorney
Scott Loughner, Police Chief
Anthony Hildebrand, Fire Chief
Matthew Baumgardner, Public Works Director
James McQueen, Human Resources Director
Irma Huitron, Community Development Director
Jason Chacon, Parks & Recreation Director
Austin Ramirez, Economic Development Director
M. Alicia Duarte, CMC, City Clerk
The Invocation was delivered by Pastor Leonardo "Fish" Figueroa, Real Life Calvary Church. The Pledge of Allegiance was led by Royal Rangers Youth Group, Desert Reign Church.
CITY COUNCIL MEMBER ANNOUNCEMENTS; REQUESTS FOR FUTURE AGENDA ITEMS;
CONFERENCE/MEETING REPORTS
Mayor Pro Tern Pemberton welcomed the audience to the meeting. She expressed concern for the devastation caused by recent wildfires. She commended first responders, including the Downey Fire and Police Departments, for assisting neighboring cities and thanked City staff who helped coordinate relief efforts. She recognized Downey Police Chaplain Greg Welch for providing support and counseling to fire victims. Mayor Pro Tern Pemberton noted that January 20 marked Martin Luther King Jr. Day, and highlighted the YMCA's Day of Giving, during which the Downey Board delivered lunches to all four Fire stations, coordinated by Board Member Liliane Saldana with meals donated by Joseph Slouch. She reminded residents that Assembly Bill 413, effective January 1, prohibits parking within 20 feet of marked or unmarked crosswalks. Warnings are currently being issued, but citations will begin March 1. Mayor Pro Tern Pemberton reported attending a meeting of the California Cities for Animal Care Association (CIRCA) as Downey's representative and looks forward to contributing ideas to improve animal adoption efforts. She toured one of the City's water wells to review systems and discuss improvements for emergency preparedness, particularly in light of recent power outages and fires. She assured residents City Council Minutes
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that City staff and the Fire Department are reviewing emergency systems and exploring the purchase of backup generators if funding allows. She announced the formation of the Measure D Oversight Committee, consisting of members from the existing Measure S Oversight Committee. She announced upcoming events including the Downey Police Department's Youth Academy for residents ages 14-18, held Wednesdays from February 26 through April 30, and the 10tn anniversary celebration of the "Doodalicious" Mural by Don Lamkin at the Porto's parking structure. Additionally, the Annual TLC 5K at Apollo Park. Mayor Pro Tern Pemberton requested that City staff explore the installation of permanent solar -powered speed detectors on Old River School Rd. between Firestone Blvd. and Florence Ave. to help deter speeding. The request was seconded by Council Member Ortiz.
Council Member Trujillo thanked Public Works and City Manager Bradley for providing a tour of the City's water wells. He noted the importance of investing in generators following the Christmas Eve blackout, explaining that residents had raised concerns about maintaining water pressure during power outages. He emphasized that the City is assessing its capacity to ensure adequate water supply for fire hydrants and large-scale emergencies, such as multi -residential or commercial fires. Council Member Trujillo requested that Code Enforcement proactively address the removal of Christmas lights, as it is nearly February. He suggested exploring the addition of passport services for residents, similar to those offered by the City of Bell Gardens. Assistant City Manager Vaniah De Rojas responded that the Library is already exploring implementation of passport services and will present the program to the City Council soon. Council Member Trujillo further proposed evaluating the need for additional trash cans along major thoroughfares and requested that staff assess potential locations for placement. The request was seconded by Mayor Pro Tern Pemberton.
Council Member Ortiz welcomed the audience to the meeting. He expressed appreciation to Public Works for installing new stop signs and implementing related programs. He shared that he has received positive feedback from residents and will review their messages to report back on additional locations where stop signs may be needed.
Council Member Frometa welcomed the audience to the meeting. She recognized several attendees, former Mayor Rick Rodriguez, Chamber of Commerce Executive Director Michael Calvert, Downey Police Chaplain Greg Welch, and members of the Downey Rose Float Association. She acknowledged commissioners Jeannie Wood, John Wilhite, and Carrie Uva, along with her husband and daughter. Council Member Frometa thanked the Fire Department for their assistance with the Eaton Fire and for their quick response to two fires near her neighborhood. She reminded residents that at the previous meeting, she had requested a presentation from the City's Emergency Manager to provide an update on Downey's emergency preparedness and response efforts. She encouraged residents to prepare their own households by investing in small generators, storing sufficient water and non- perishable food, and reviewing family emergency plans. Council Member Frometa invited residents to participate in the Neighborhood Watch Program by contacting Coordinator Stephanie Arroyo to join or locate a nearby group. She commended the Police Department for their continued commitment to public safety. She concluded by noting that the City Council will soon hold its annual Strategic Planning Workshop, where members will set priorities and goals for the year. She emphasized the importance of staying focused on key initiatives and asked residents for patience, explaining that staff resources are limited and must remain aligned with the City's broader strategic objectives.
Mayor Sosa welcomed the audience to the meeting and expressed appreciation for the full attendance. He recognized several individuals in the audience, including Pastor Alex Vargas, formerly from New Seasons Church; Dr. Kerry White, Principal, Warren High School; and local veterans, whom he thanked for their service. He acknowledged his wife and two sons, as well as Ari Ruiz, Field Representative for Assemblywoman Blanca Pacheco. Mayor Sosa reported on a recent homelessness outreach effort led by L.A. County and Supervisor Hahn's Office, which successfully connected over 60 unhoused individuals with critical services and resources. He emphasized the importance of consistent City Council Minutes
Regular Meeting — January 28, 2025 3
follow-up care for mental health, addiction, and housing support, noting that such continuity is essential to the long-term success of these initiatives. He shared highlights from his participation in the U.S.
Conference of Mayors in Washington, D.C., which took place ahead of the presidential inauguration.
Mayor Sosa attended sessions focused on housing, public safety, infrastructure, artificial intelligence, workforce development, veterans' employment, and homelessness. He attended a discussion on the upcoming FIFA World Cup 2026, which will include games in Los Angeles at SoFi Stadium, and stated that he is working with regional directors to explore opportunities for Downey to participate in related events.
CITY MANAGER/STAFF MEMBER COMMENTS
City Manager Bradley announced that there no comments from staff.
PRESENTATIONS
1. Mayor's Outstanding Citizen's Award to David Cha, Social Science/AVID 12 Teacher, Warren High School.
2. Certificate of Recognition to the Downey Rose Float Association for winning the Founder's Award at the 136th Tournament of Roses Parade.
3. Presentation of City Pins to the 2025 Miss and Mr. Downey Court.
PUBLIC HEARINGS
1. PUBLIC HEARING NO. 2 TO CONSIDER AND DISCUSS THE TRANSITION TO EITHER A FIVE
DISTRICT ELECTION SYSTEM OR A FOUR DISTRICT ELECTION SYSTEM WITH AN AT -LARGE ELECTED MAYOR: City Attorney/City Clerk.
1) CONDUCTED THE SECOND PUBLIC HEARING TO CONSIDER AND DISCUSS THE
TRANSITION TO AN ELECTION SYSTEM CONSISTING OF EITHER FIVE INDIVIDUAL
DISTRICTS OR FOUR DISTRICTS PLUS AN AT -LARGE MAYORAL OFFICE, INCLUDING ANY PUBLIC INPUT; AND,
2) AFFIRMED THE PRIOR DECISION TO IMPLEMENT A FIVE -DISTRICT SYSTEM OR
PROVIDE ALTERNATIVE DIRECTION TO CITY STAFF
Mayor Sosa opened the Public Hearing at 7:36 p.m.
City Clerk Duarte affirmed receipt of the Proof of Publication. It was moved by Council Member Frometa, seconded by Council Member Trujillo, and carried 5-0, to receive and file the publication.
City Attorney Funk provided an overview of the ongoing series of public hearings regarding a potential transition in the City's election system. He began by summarizing the first public hearing held on January 14, where the City Council discussed changing from the current mixed election system, which includes four district -based seats and one at -large seat, to either a five -district system or a four -district - plus -one at -large mayoral system. At that meeting, the Council voted unanimously to implement a five - district system, a decision made in response to a legal challenge under the California Voting Rights Act.
City Attorney Funk explained that the purpose of the current hearing is to continue the discussion, gather public input, and allow the Council to either affirm or reconsider its prior decision. He noted that state law requires at least four public hearings for the transition process, meaning that even if the Council City Council Minutes
Regular Meeting — January 28, 2025 4
maintains its earlier decision, this second hearing is necessary to formally conclude that stage of discussion. He described the key differences between the two systems. The five -district system requires redrawing district boundaries by dividing the City into five equal geographic areas, making the process more procedurally complex. The four -plus -one system would retain the current four districts but convert the fifth at -large seat into a directly elected mayoral position, which is simpler to implement. City Attorney Funk reviewed practices in neighboring cities, noting that most nearby jurisdictions select their mayors from among council members, while only a few, including El Monte, Long Beach, South El Monte, and Whittier, elect their mayors directly. Regarding the next steps, City Attorney Funk explained that if the Council reaffirms the five -district plan, a professional demographer will be hired to prepare draft district maps for public review before the third public hearing. Residents will be able to view and comment on the maps both online and at public meetings. If the Council instead chooses the four -plus -one system, there will be no new maps to review, but public hearings will still continue for feedback.
Council Member Frometa asked whether the City Council would have input on how the new district boundaries are drawn once the maps are prepared, or if the demographer would make those determinations independently. City Attorney Funk responded that the Council would have options to consider, as several versions of the maps will be prepared. However, he explained that the demographer must create the maps according to specific criteria required by state law. These include maintaining equal population across districts, ensuring districts are contiguous, and preserving communities of interest. He emphasized that while the Council will have choices, all maps must comply with these legal standards.
Council Member Frometa asked whether the City Council would have the ability to guide the demographer in creating the fifth district, suggesting the possibility of slightly reducing the size of the existing four districts to form a new, centrally located fifth district that would be more balanced and practical. City Attorney Funk confirmed that the Council would indeed have the opportunity to provide input. He explained that while the maps must still be drawn in accordance with legal criteria such as population equality and contiguity, the Council will be able to share its preferences directly with the demographer when the draft maps are presented. He noted that the demographer will attend the Council meeting to discuss the maps, likely scheduled for February 25, allowing for Council input and feedback at that time.
Council Member Frometa asked whether, since the City is acting in good faith to move toward a potential five -district election system, it would be possible to delay implementing the change until 2028 rather than 2026, noting that the District 5 council seat is set to conclude in 2028 and that no Council term should be shortened. City Attorney Funk confirmed that no current Council Member's term would be affected regardless of when the transition occurs. He explained that if the five -district system takes effect in November 2026, certain districts, such as Districts 2 and 4, would be redefined and up for election under the new boundaries at that time. However, delaying the implementation until 2028 would be possible if both the City Council and the prospective plaintiff agreed, as the plaintiff is legally entitled to request the earliest possible implementation. He added that if the Council were to adopt the four -plus - one system instead, with District 5 becoming an at -large mayoral seat, that change would automatically take effect in 2028.
Council Member Ortiz asked whether any written public comments had been submitted regarding the discussion on transitioning the City's election system, noting the significance of the topic and its impact on how council members are elected. City Attorney Funk responded that one written comment had been received earlier that day expressing support for the five -district system. He stated that he was not aware of any additional submissions and confirmed that the City Clerk would announce the comment during the public comment portion of the meeting. City Attorney Funk stated that the City is conducting extensive public outreach, including posting information on the City's website and providing an online mapping tool that allows residents to create and submit their own district maps for Council consideration.
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Mayor Sosa asked City Clerk Duarte if any written public comments were received regarding the Public Hearing item. City Clerk confirmed one written public comment was received.
Faraz Aqil, commented in support of a five -district council with an appointed Mayor.
Mayor Sosa asked City Clerk Duarte if there was anyone present who would like to comment regarding the Public Hearing item.
Mayor.
Lee Squire, resident, commented in support of a five -district election system with an appointed Timothy Horn, resident, commented in support of a five -district election system with an appointed Mayor.
Speaker No. 3, no name provided, commented in support of a five -district election system with an appointed Mayor.
B.C., resident, commented in support of reducing the districts in the City and only having three Council districts.
John Lacey, resident, requested the name of the plaintiff or the name of the organization that contacted the City.
Speaker No. 6, no name provided, commented in support of a five -district election system with an appointed Mayor.
It was moved by Council Member Frometa, seconded by Mayor Pro Tern Pemberton, and so ordered by Mayor Sosa, to close the public hearing at 8:10 p.m.
It was moved by Council Member Frometa, seconded by Council Member Trujillo, and carried a 5-0, to affirm the decision to transition to an election system consisting of five individual districts.
PUBLIC COMMENT ON AGENDA, CONSENT CALENDAR AND NON -AGENDA ITEMS Mayor Sosa asked City Clerk Duarte if any written public comments were received regarding Agenda, Consent Calendar and Non -Agenda items. City Clerk Duarte confirmed no written public comments were received.
Mayor Sosa asked City Clerk Duarte if there was anyone present who would like to comment regarding Agenda, Consent Calendar and Non -Agenda items.
Alan Halstensgaard, resident, commented in regards to the passing of Jimmy Carter, the 39tn President of the United States.
Lee Squire, resident, commented regarding Holocaust Remembrance Day and Martin Luther King Jr. Day.
Timothy Horn, resident, commented in regards to the original Taco Bell building that was built in Downey in 1962.
B.C, resident, commented in regards to supporting the Rose Float Association.
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John Lacey, resident, commented regarding to the newly appointed Fire Chief Anthony Hildebrand, and the fires in Southern California.
Speaker No. 6, no name provided, commented in support of the Council and their efforts.
It was moved by Council Member Frometa, seconded by Mayor Pro Tern Pemberton, and so ordered by Mayor Sosa to close public comment.
CONSENT CALENDAR
Council Member Trujillo abstained from Item No. 3, due to owning property in the Downtown Downey area.
It was moved by Council Member Frometa, seconded by Council Member Ortiz, and carried 5-0, to approve the remainder of the Consent Calendar.
2. WARRANTS ISSUED: Warrant Nos. 384963-385416; Payroll Wire Nos. 30004538 and 30004541 30004543; EFT Nos. 14236-14274; and, Manual Wire Nos. 2627-2637, in the total amount of $7,156,906.86: Finance.
3. AUTHORIZED THE SOLICITATION OF CONSTRUCTION BIDS FOR THE DOWNEY AVENUE PAVEMENT REHABILITATION PROJECT, CIP NO. 23-03: Public Works.
APPROVED THE PLANS AND SPECIFICATIONS, AND AUTHORIZED THE SOLICITATION
OF CONSTRUCTION BIDS, FOR THE DOWNEY AVENUE PAVEMENT REHABILITATION PROJECT, CIP NO. 23-03
4. PURCHASE OF CITYWIDE COMPUTER AND LAPTOP REPLACEMENTS: Information Technology.
AUTHORIZED THE CITY MANAGER, OR HIS DESIGNEE, TO ISSUE A PURCHASE ORDER
TO PURCHASE FROM DELL, REPLACEMENT DESKTOP COMPUTERS AND LAPTOPS IN THE AMOUNT OF $276,000
5. APPOINTMENT TO THE PLANNING COMMISSION FOR COUNCIL DISTRICT 5: Council Member Trujillo.
ADOPTED RESOLUTION NO. 25-8288, APPROVING THE APPOINTMENT OF GIL LEGASPI TO THE PLANNING COMMISSION FOR COUNCIL DISTRICT 5
6. SECOND READING AND ADOPTION OF ORDINANCES APPROVING THE AMENDMENT TO
THE RANCHO LOS AMIGOS SOUTH CAMPUS SPECIFIC PLAN TO ALLOW THE
CONTINUATION OF INDUSTRIAL USES WITHIN EXISTING BUILDINGS LOCATED IN THE FLEX
TECH/BIO-MEDICAL SUBDISTRICT AND A ZONING TEXT AMENDMENT TO ADD A DEFINITION FOR "EXISTING FTBM BUILDING" WITHIN DOWNEY MUNICIPAL CODE SECTION 9130: Community Development.
1) ADOPTED ORDINANCE NO. 25-1518, APPROVING A SPECIFIC PLAN (PLN-24-00060) TO AMEND TABLE 5-1 OF THE RANCHO LOS AMIGOS SOUTH CAMPUS SPECIFIC
PLAN TO ALLOW EXISTING BUILDINGS TO BE USED FOR SPECIFIC INDUSTRIAL City Council Minutes
Regular Meeting — January 28, 2025 7
USES WHEN LOCATED IN SPECIFIC AREAS OF THE FLEX TECH/BIO-MEDICAL SUB- DISTRICT; AND,
2) ADOPTED ORDINANCE NO. 25-1519, APPROVING ZONING TEXT AMENDMENT (PLN- 24-00060) TO SECTION 9130 OF ARTICLE IX OF THE DOWNEY MUNICIPAL CODE TO ADD A DEFINITION FOR "EXISTING FLEX TECH/BIO-MEDICAL SUB -DISTRICT (FTBM) BUILDING"
7. SECOND READING AND ADOPTION OF ORDINANCES TO ESTABLISH TWO NEW HOUSING OVERLAY ZONES, REZONING ONE PARCEL (APN: 6232-020-004) FROM SINGLE FAMILY RESIDENTIAL (R-1) TO MULTIFAMILY RESIDENTIAL (R-3), MODIFYING AND ADDING NEW SECTIONS TO ARTICLE IX (LAND USE) OF THE DOWNEY MUNICIPAL CODE: Community Development.
1) ADOPTED ORDINANCE NO. 25-1520 APPROVING ZONING TEXT AMENDMENTS TO SECTIONS 9302 AND 9328 OF ARTICLE IX OF THE DOWNEY MUNICIPAL CODE TO IMPLEMENT NEW HOUSING OVERLAYS OF THE 2021-2029 HOUSING ELEMENT AND CERTIFICATION OF A NEGATIVE DECLARATION; AND,
2) ADOPTED ORDINANCE NO. 25-1521 AMENDING THE CITY'S ZONING MAP TO REZONE ONE PARCEL (APN: 6232-020-004) FROM SINGLE-FAMILY RESIDENTIAL TO
MULTIPLE -FAMILY RESIDENTIAL ZONING AND IMPLEMENT NEW HOUSING OVERLAYS OF THE 2021-2029 HOUSING ELEMENT
8. BUDGET CALENDAR FOR 2025-2026 FISCAL YEAR: Finance.
APPROVED THE BUDGET CALENDAR FOR THE FISCAL YEAR 2025-2026 BUDGET
9. ACCEPTANCE OF A COMMEMORATIVE BENCH DONATION FROM THE KIWANIS CLUB OF DOWNEY: Administration.
ACCEPTED THE DONATION OF A BENCH
COMMEMORATING THE ORGANIZATION'S
FOUNDING
ADMINISTRATIVE REPORTS
FROM THE KIWANIS CLUB OF DOWNEY
100T" ANNIVERSARY OF THE CHAPTER'S
10. APPROVAL OF A CONSTRUCTION CONTRACT FOR THE RESIDENTIAL STREETS PAVEMENT REHABILITATION - AREA 3, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 22-22: Public Works.
1) DENIED THE APPEAL BY EFS WEST OF CITY STAFF'S RECOMMENDED DECISION TO
REJECT THE LOW BID BY EFS WEST FOR THE RESIDENTIAL STREETS PAVEMENT REHABILITATION - AREA 3 PROJECT, CAPITAL IMPROVEMENT PROGRAM (CIP) NO. 22-22 ON GROUNDS OF NON -RESPONSIVENESS;
2) AWARDED A CONTRACT TO THE NEXT LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, R.J. NOBLE COMPANY, IN THE AMOUNT OF $3,793,751 FOR THE RESIDENTIAL STREETS PAVEMENT REHABILITATION - AREA 3 PROJECT, CAPITAL IMPROVEMENT PROGRAM (CIP) NO. 22-22 (SEE ATTACHMENT A); AND, City Council Minutes
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3) AUTHORIZED THE CITY MANAGER, OR HIS DESIGNEE, TO EXECUTE THE CONSTRUCTION CONTRACT WITH R.J. NOBLE COMPANY IN THE AMOUNT OF $3,793,751, INCLUDING ANY NON -SUBSTANTIVE EXTENSIONS, CHANGE ORDERS,
PURCHASE ORDERS, AND AMENDMENTS UP TO THE AUTHORIZED BUDGET AMOUNT OF $5,203,000
Public Works Director Matthew Baumgardner presented the staff report for Item No. 10, regarding the award of a contract for residential street paving in Area 3, which includes neighborhoods north of Florence Ave, east of Lakewood Blvd, and south of Telegraph Rd. He explained that the project went out to bid on December 18, and eight bids were received by January 6, ranging from $3.7 million to $4.9 million. Upon review, staff determined that the lowest apparent bidder, EF West, was nonresponsive for two reasons: they failed to provide a list of relevant residential paving projects completed in the past five years as a prime contractor and did not submit a complete list of subcontractors performing significant portions of the work. The bidder only listed one subcontractor, preventing staff from adequately evaluating their qualifications. After notifying EF West on January 6 of the intent to reject their bid, the company submitted an appeal letter on January 9 as allowed under the Downey Municipal Code. Staff reviewed the appeal but found that the original deficiencies remained. While EF West listed 33 past projects for public agencies, these were primarily utility related, such as compressed and liquefied natural gas facilities, rather than residential street paving. Director Baumgardner recommended that the City Council reject the bid from EF West and award the contract to R.J. Noble Company, the lowest responsive and responsible bidder.
Council Member Trujillo asked whether EF West had completed work in other cities and, if so, what type of projects those were. Public Works Director Baumgardner confirmed that the company had performed work for other public agencies; however, those projects were primarily related to compressed and liquefied natural gas facilities and other utility projects, not residential street paving.
It was moved by Council Member Frometa, seconded by Mayor Pro Tern Pemberton, and carried 5-0, to deny the appeal and the bid by EFS West, on grounds of non -responsiveness and award a contract to the next lowest responsive and responsible bidder, R.J. Noble Company, in the amount of $3,793,751 for the Residential Streets Pavement Rehabilitation — Area 3 Project, CIP No. 22-22.
11. DOWNEY POLICE DEPARTMENT ORGANIZATIONAL ASSESSMENT: Administration. 1) ALLOCATED THE FOLLOWING NINE POSITIONS WITHIN THE FISCAL YEAR 2024-2025 BUDGET TO BE PAID FOR BY THE NEWLY PASSED MEASURE D REVENUES:
L ONE (1.0) TRAFFIC POLICE OFFICER
ii. ONE (1.0) TRAFFIC DETECTIVE
iii. TWO (2.0) OFFICERS/CORPORALS
iv. ONE (1.0) OFFICE ASSISTANT
v. ONE (1.0) TRAINING COORDINATOR
vi. TWO (2.0) FORENSIC SPECIALISTS
vii. ONE (1.0) PROPERTY ROOM TECHNICIAN; AND,
2) INCREASED APPROPRIATIONS IN THE FISCAL YEAR 2024-2025 BUDGET BY $341,543 IN GENERAL FUND, MEASURE D OPERATING FUND, ACCOUNT NO. 12- 4-2120 FOR THE ADDITIONAL POLICE DEPARTMENT STAFFING
City Manager Bradley presented the staff report for Item No. 11. He provided an update on the Police Department organizational assessment, expressing enthusiasm to bring the item back to the City Council. He explained that about a year ago, the Council authorized staff to work with Matrix Consulting Group to conduct a comprehensive study of the Police Department. The consultant analyzed statistical City Council Minutes
Regular Meeting — January 28, 2025 9
data, operational protocols; and internal reports, conducted staff surveys, and held community meetings to assess the Police Department's structure and operations from a full 360-degree perspective. City Manager Bradley noted that the Department currently has 125 sworn officers, the same number as it did in 2007-2008, before the Great Recession. The goal of the study was to determine appropriate staffing levels to meet current and future needs. He reminded the Council that in December 2024, it approved the addition of eight patrol officers at a cost of $1.5 million, made possible through Measure D, which generates approximately $6.4 million annually for the City. The current proposal recommends adding nine additional positions, which will result in a net increase of eight full-time staff members after converting two part-time positions. The new positions include one Traffic Police Officer, one Traffic Detective, two Police Officers or Corporals, one full-time Office Assistant, one full-time Training Coordinator, two Forensic Specialists, and one Property Room Technician. The total annual cost for these positions is approximately $1.4 million, separate from the prior eight positions, bringing the combined total to about $2.9 million, or roughly 45% of Measure D revenue. City Manager Bradley emphasized that Measure D funding allows the City to implement the needed staffing growth immediately rather than incrementally over several years. He added that the consultant also reviewed retention and recruitment practices, and staff will continue to explore ways to strengthen both as the City enters negotiations with its bargaining units this year, including public safety personnel. The consultant reviewed technology improvements and best practices, which staff will continue to evaluate through the City's regular budget process. The study also suggested reviewing administrative support needs and the School Resource Officer Program, the latter in collaboration with the Downey Unified School District. City Manager Bradley concluded by thanking the Police Chief and Department staff for their collaboration and recommended that the City Council approve the proposed staffing additions as part of the Department's ongoing efforts to strengthen public safety operations.
Council Member Frometa thanked staff for the comprehensive Police Department Organizational Assessment, noting its depth and the amount of data included. She asked for clarification on the current total number of sworn officers, referencing that in 2008 the department had 125 officers and inquiring what the total would be in 2025 with the newly added positions. City Manager Bradley initially estimated that the total would increase to around 141 officers, but Police Chief Loughner clarified that the Department currently has 125 officers, and with the previously approved eight additional positions, the total is 133 officers, two of which are funded by the Downey Unified School District for the School Resource Officer Program. With the four new proposed positions, the total would reach 137 sworn officers.
Council Member Frometa expressed gratitude to the community for overwhelmingly supporting Measure D, noting that the Council's actions demonstrate a commitment to delivering on promises made to residents. She emphasized that the community has consistently called for increased police presence and more officers in the field, and this assessment ensures the City can meet those expectations. Council Member Frometa stated that it was essential to conduct the organizational assessment a year ago, as the City cannot continue to grow without strengthening its response capabilities and providing necessary support to public safety operations.
Mayor Pro Tern Pemberton noted that approximately 45% of the anticipated $6 million in Measure D revenue is being allocated to police staffing and administrative support, fulfilling the City's commitment to residents to use the funds as promised. She referenced the report's indication that funding will begin on April 1, 2025, and asked whether recruitment efforts would start around mid -February and be advertised on the City's website. City Manager Bradley confirmed that recruitment would begin around mid -February, depending on staff workload, to allow enough time for the hiring process. He explained that the goal is to have new personnel start after April 1, once the Measure D funds are available to cover the positions.
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Council Member Ortiz asked how many vacancies currently exist within the Police Department.
Police Chief Loughner responded that prior to the passage of Measure D, the Department had nine vacancies due to retirements. With the addition of the eight newly authorized positions, that number increased to 17, and with four more recently approved positions, the total came to 21 vacancies.
However, the Department has since hired four new officers, bringing the current number of vacancies to approximately 17.
It was moved by Council Member Frometa, seconded by Council Member Trujillo, and carried a 5-0, to approve staff's recommended actions 1 and 2.
12. DISCUSSION REGARDING PROVIDING ADDITIONAL FUNDING FOR THE NEW DOWNEY YMCA FACILITY: Administration.
1) DISCUSSED FUNDING, INCLUDING ANY POTENTIAL CITY ASSISTANCE, OF THE NEW YMCA FACILITY AT 11531 DOWNEY AVENUE; AND,
2) APPROVED AN ADDITIONAL FEE WAIVER OF $66,070 FOR CITY FEES AND
ASSOCIATED COSTS FOR THE YMCA OF METROPOLITAN LOS ANGELES TO FACILITATE THE CONSTRUCTION OF A NEW YMCA FACILITY AT 11531 DOWNEY AVENUE
City Manager Bradley presented the staff report for Item No. 12. He explained that this item was placed on the agenda at the Council's request to discuss potential funding support for the YMCA. He stated that staff also conducted a review of the fee waiver previously granted to the organization and found that the estimated amount needed to be increased by $66,000 now that full building plans and updated information are available. He recommended that the Council consider authorizing staff to provide the fee waiver amount necessary for the YMCA project to avoid bringing the item back repeatedly. City Manager Bradley noted that after reviewing the City's operating budget, no available cost savings were identified to cover the additional amount, meaning that any allocation would likely need to come from City reserves.
Council Member Trujillo asked whether the City could make a conditional pledge of the requested $1.5 million to help the YMCA qualify for tax credits, with the understanding that the funds could be disbursed over a three-year period. He noted that this approach might allow the City to identify funding within future budgets rather than drawing from City reserves. City Manager Bradley confirmed that this approach would be possible if that is the direction the Council chooses to provide.
Mayor Pro Tern Pemberton emphasized the urgency of making a funding commitment at this meeting, noting that without it, the YMCA could lose a $5 million pledge. She stated that this support is crucial not only for the organization but also for the community, as residents have long welcomed the YMCA's presence and contributions.
Council Member Ortiz asked how a $1.5 million pledge to the YMCA could be divided over three years. City Manager Bradley responded that the amount could be split equally at approximately $500,000 per year, depending on the Council's direction. He explained that the City has already authorized an annual contribution of $333,000 totaling $1 million over three years, along with about $500,000 in fee waivers, bringing the City's total support to $1.5 million so far. The current request for an additional $1.5 million would bring the total contribution to $3 million, which would mean adding roughly $833,000 per year under a three-year funding plan.
Mayor Pro Tern Pemberton asked whether one-third of the City's prior pledge to the YMCA had already been allocated. City Manager Bradley confirmed that one annual installment has been provided, City Council Minutes
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explaining that each year the City returns to the Council during the budget process to allocate the next $333,000 installment, provided that sufficient funds are available. He added that staff will again bring the item forward during the upcoming budget discussions to identify funding sources and allow the Council to determine how to allocate the next payment.
Assistant City Manager Vaniah De Rojas explained that to provide funding for both the current $1 million pledge and any additional contributions to the YMCA, the City would need to reallocate money from existing operating funds. She stated that staff is currently evaluating which programs or services could be adjusted or reduced in order to redirect those funds toward fulfilling the City's pledge commitment.
Council Member Ortiz asked whether the first one -million -dollar contribution to the YMCA was funded from City building upgrades or only the $300,000 portion. City Manager Bradley confirmed that the initial $300,000 came from a defunded portion of a Capital Improvement Project for City building upgrades. He added that the remaining funds have not yet been identified and that staff will determine potential funding sources such as reserves or other projects during the upcoming budget process.
Council Member Frometa stated that the decision about providing additional funding for the YMCA is very difficult. She explained that while she values the organization and her family benefited from it when her children were growing up, she must also consider the intent of Measure D. She emphasized that residents approved the sales tax increase to strengthen public safety and essential City services.
She shared that although she wants to see the YMCA reopen, committing a total of $3 million dollars including previous allocations, fee waivers, and the new funding request would require taking money from other important areas in the community. With the Police Department assessment identifying further needs, she said the Council must balance priorities and act responsibly with taxpayer funds.
City Attorney Funk clarified that the item before the Council is not a public hearing but rather a discussion among the Council as listed on the Agenda. He explained that there is no applicant involved, so the conversation is intended primarily for Council deliberation. He added that while limited interaction with YMCA representatives may occur, this meeting is not meant for a full public hearing or for extensive public comment.
Mayor Sosa stated that he supports approving the fee waiver related to the YMCA project, acknowledging that rising material and construction costs have increased expenses. Assistant City Manager De Rojas clarified that the total fee waiver amount needed is $362,150 dollars, which includes the previously mentioned $66,000 dollars adjustment. Mayor Sosa confirmed his support for that total amount.
Mayor Sosa stated that while he greatly respects members of the YMCA Board and the fundraising committee, his decision must be based on financial responsibility rather than personal relationships. He acknowledged the City's strong support for the YMCA, noting the previous unanimous approval of a $1 million -dollar commitment over three years and nearly $400,000 in fee waivers. He expressed concern about any additional funding requests that would require reallocating funds or drawing from reserves, emphasizing the need for fiscal prudence. Mayor Sosa highlighted several upcoming financial priorities, including the Columbia Memorial Space Center expansion, ongoing road improvement projects affected by rising material costs, and upcoming labor negotiations with employee groups. He stated that while the YMCA's mission is valued, providing an additional $1.5 million dollars would be fiscally irresponsible, particularly after the recent passage of Measure D, which was intended to strengthen core City services and public safety. He concluded that the City has already shown substantial support for the YMCA but cannot justify further funding at this time without jeopardizing other essential projects and responsibilities.
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Council Member Trujillo asked how much the City currently has in reserves and how much would be added next year under the reserve policy. City Manager Bradley responded that the City's reserve policy requires maintaining reserves at 35% of the General Fund, which is currently about $35 million.
He added that the reserve amount could increase next year depending on General Fund growth, but specific projections have not yet been completed.
Assistant City Manager De Rojas explained that the City's reserves have remained steady at approximately $35 million, with the year-end projection estimated at about $35.9 million. She noted that staff would need to review past data to determine the exact annual growth, but overall, the reserve balance has been relatively consistent.
Council Member Trujillo stated that while maintaining reserves is important, this situation represents -a moment that justifies using them. He emphasized that the YMCA has served the Downey community for over 60 years without asking the City for financial support and that their programs provide significant community value, including after -school care and youth engagement that help deter crime. He noted that other cities invest heavily in their YMCAs and that Downey's proposed $3 million contribution, including prior commitments, would be a wise investment in public safety and community well-being.
Council Member Trujillo added that the City is financially stable and capable of supporting this request without harming operations and that he has not heard any public opposition to funding the YMCA. He concluded by reaffirming his full support for providing the additional $1.5 million needed to secure the YMCA's $5 million tax credit, calling it a necessary and beneficial investment for the community.
Council Member Ortiz expressed that he is personally conflicted about the decision, noting his longtime connection to the YMCA and respect for its Board Members and supporters. He acknowledged the difficulty of the choice and referenced Council Member Trujillo's earlier comment about the additional $1.5 million pledge being necessary to secure the YMCA's $5 million tax credit. Council Member Ortiz questioned whether not approving the pledge would actually prevent the YMCA from reopening, seeking clarification on whether the facility's reopening depends entirely on this funding commitment.
Downey YMCA Board Member Steve Roberson thanked the Council for its past support, including the $1 million funding pledge, $300,000 contribution, and the potential additional $666,000 in fee waivers.
He expressed deep frustration at having to return to request more assistance but emphasized the YMCA's vital role in the community, calling it one of the City's most important institutions alongside public safety and education. Board Member Roberson explained that the YMCA has raised and secured more than $21 million toward its $22.5 million goal to rebuild the facility, which includes a pool. However, he stressed that without a $1.5 million pledge from the City by the end of the month, the organization stands to lose a $5 million tax credit critical to completing the project. He argued that the City has the financial capacity to make this commitment, noting its $35 million in reserves, and urged the Council to act.
Mayor Sosa firmly stated that he disagreed with the suggestion that the City Council should be ashamed for not committing additional funds to the YMCA. He emphasized that all City departments, including Public Works and Community Development, play vital roles in keeping the City running and that their efforts must also be respected. He noted that the City has already made an unprecedented financial commitment to the YMCA, including a $1 million pledge and more than $300,000 in fee waivers. Mayor Sosa reminded everyone that when the YMCA first approached the City for help, the Council thoroughly reviewed the request and chose the highest fee waiver option to demonstrate full support. When the YMCA later requested an additional $1 million, the Council again deliberated carefully and found a way to fund it. He explained that while the City had agreed to review the new $1.5 million request, his review led him to conclude that using reserve funds would be fiscally irresponsible. Mayor Sosa underscored the importance of maintaining strong reserves, particularly in light of regional emergencies like recent fires, and reiterated that the City had already demonstrated exceptional support for the YMCA.
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Mayor Pro Tern Pemberton stated that as a member of the Budget Subcommittee, she is aware that the City of Downey's reserves remain strong at approximately $35 million, with nearly $1 million added last year. She noted that most cities maintain reserves between 16% and 20%, while Downey's stands at about 35%, reflecting sound financial management. She emphasized that while fiscal prudence is important, using a portion of the reserves to support the YMCA should be viewed as an investment in the community, not as unnecessary spending. The YMCA project, she said, directly benefits residents and enhances quality of life, making it an appropriate use of the City's resources. Mayor Pro Tern Pemberton added that the community has responded positively to the City's support for the YMCA and stressed that helping the organization secure the $5 million tax credit is a worthwhile investment. She concluded that with Downey's strong financial position, the pledge would not jeopardize fiscal stability but would instead strengthen the City's commitment to its residents.
Assistant City Manager De Rojas provided additional context regarding the City's reserves, noting that several major legacy projects will require substantial funding in the near future. She explained that the City's Enterprise Resource Planning (ERP) system for Finance and Human Resources has reached the end of its support life, and a full replacement is estimated to cost about $5 million, though the final amount could be higher. She stated that the City's share of the Southeast Gateway Line project is projected at approximately 3% of total costs, with Downey's contribution currently estimated at $6.2 million, pending final confirmation next month. In addition, the City is considering potential economic development incentives that may impact available funds. Assistant City Manager De Rojas cautioned that taking on these commitments and using reserves to fund them could potentially reduce the reserve balance below accepted industry standards. She emphasized that staff continues to evaluate these financial obligations carefully to ensure that the City remains fiscally responsible and aligned with Council priorities.
Council Member Ortiz asked whether the YMCA would still be able to open if the City did not pledge the additional $1.5 million. Board Member Roberson responded that without the pledge, the YMCA risks losing the $5 million tax credit tied to having $22.5 million raised or pledged by the end of the month. If that happens, the project would be delayed, and the organization would need to restart fundraising efforts to replace both the lost $5 million and the additional $1.5 million, making it unlikely the YMCA would open as planned.
Council Member Frometa asked the City Manager to clarify how Downey's financial reserves compare to those of other cities, noting that there are nuances in how reserves are calculated and maintained. City Manager Bradley explained that the Government Finance Officers Association recommends cities maintain a minimum reserve level of 16%, which represents roughly three months of operating expenses. However, that figure is considered the minimum standard, and each City is encouraged to assess its own financial risks and market vulnerabilities to determine an appropriate reserve level. He noted that Downey has chosen to maintain a reserve of 35%, which is about twice the recommended minimum, reflecting the City's commitment to financial stability and preparedness.
Council Member Ortiz expressed that the decision regarding additional funding for the YMCA was difficult and emotional, noting his strong support for the organization, as shown through the City's prior $1 million pledge and substantial fee waivers. However, he emphasized his responsibility to balance priorities across the City, explaining that several important projects are underway in his District, including improvements to Brookshire Park, a proposed Holiday Movie Night at Golden Park, and addressing the need for costly generators at the City's water wells, which currently cost about $40,000 per month to rent.
He stated that while he understands the value of the YMCA and its programs for youth, the additional $1.5 million request brings the City's total contribution to roughly $3 million, which he believes is too large of a commitment for a single organization at this time. Council Member Ortiz said he would prefer to revisit the discussion in the future rather than rush into a decision, adding that it is important to maintain balance and fiscal responsibility to protect the City's long-term goals and projects.
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Council Member Trujillo reminded the Council that unlike many neighboringoitiau Downey does not have ayouth center oraBoys and Girls Club, and the YMCA iothe only organization providing similar \ services. He noted that for 60 years, the YMCA has supported local youth and families without requesting financial assistance from the Citv, emphasizing its long-standing value to the community.
Council Member Trujillo made a motion to okadoe an additional $1.5 million to the YK8CA, to be distributed over the next four years, and to also include the approval of the additional fee waiver of $66^070 for City fees and associated costs for the YMCA of Metropolitan Los Angeles to facilitate the construction Vfanew YMCA facility ai11551Downey Ave.
N1ayor8osa made a substitute motion to vote on Item No. 2Ursd. seconded by Council Member Ortiz, and carried 5-0, to approve an additional fee waiver of $66,070 for City fees and associated costs for the YMCA of Metropolitan Los Angeles to facilitate the construction of a new YMCA facility at 11531 Downey Ave.
Council Member Trujillo made a motion to pledge an additional $1.5 million to the YMCA' to be distributed over the next four years.
It was moved by Council Member Trujillo, seconded by Mayor Pro Tern Pemberton, and failed 2- 3, with Council Member Frornet8, Council Member Ortiz, and K4ayor8OSa voting no, to approve on additional $1.5 million to the YMCA, to be distributed over the next four years.
Mayor 8osaadjourned the Regular City Council Meeting — Open Session sdR25 p.m. in memory of the crews of Apollo 1, Space Shuttle Columbia, and Gpema Shuttle Challenger; Border Patrol Agent / David Christopher K8a|8nd, 44` U.S. Department nfHomeland Security, shot and killed while on duty Lduring etroffiC stop; and, Riverside County Sheriff Deputy Timothy Cor|evv. 40.assigned to the Jurupa Valley Station who died in otraffic collision while on duty.
IkALICI&A DUA TE, MC
City Clerk
City Council Minutes
HECTOR �OSA
Mayor
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