Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: FEBRUARY 11, 2025
SUBJECT: ACCEPTANCE OF CONTRACT WORK RELATED TO THE PAINTING OF
VARIOUS AREAS WITHIN THE CIVIC CENTER, CAPITAL
IMPROVEMENT PROJECT (CIP) NO. 23-08
EXECUTIVE SUMMARY
The City Council will consider accepting the contract work with Tony Painting, Inc. related to the painting of various areas within the Civic Center. Further, the Council will consider approving the final construction contract amount of $109,928 and authorizing the Director of Public Works/City Engineer to file a Notice of Completion with the Los Angeles County Recorder’s office. The civic center painting project has been completed in accordance with the approved plans and specifications, and staff recommends that the City Council accept the project as complete.
RECOMMENDATION
That the City Council:
1. Accept the work for the painting of various areas within the Civic Center;
2. Approve Tony Painting, Inc. final construction contract amount of $109,928 for painting of various areas within the Civic Center; and
3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion for the project with the Los Angeles County Recorder’s office, indicating the work is complete and has been accepted by the City.
BACKGROUND
On October 22, 2024, the City Council awarded a contract to Tony Painting, Inc. for the repainting of various areas within the Civic Center, including the exterior of City Hall and the Downey Police Station. Work commenced on November 12, 2024, and was completed on December 13, 2024.
ACCEPTANCE OF CONTRACT WORK RELATED TO THE PAINTING OF VARIOUS AREAS WITHIN
THE CIVIC CENTER
FEBRUARY 11, 2025
PAGE 2
ANALYSIS
This contract work performed by Tony Painting, Inc. consisted of painting of various areas within the Civic Center including the exterior of the Downey Police Station & Pump Station exterior doors, door frames, and three large gates; the exterior of City Hall, including all metal support beams, stucco surfaces, doors, door frames and exterior window frames; City Hall First Floor, Second Floor & Third Floor Window Frames. The scope of work included general surface preparation involving cleaning surfaces before painting, patching holes and cracks, and covering and masking unpainted surfaces, including signage, fixtures, and windows to prevent overspray. The final construction contract amount for the painting work was $109,928.
Staff conducted a primary job walk on December 17, 2024, and prepared a punch list for final work items that needed to be complete. The contractor completed the punch list items on December 18, 2024. Staff conducted the final job walk on January 16, 2025, and found the contract work performed by Tony Painting, Inc. has been completed in accordance with the approved plans and specifications, and staff recommends that the City Council accept the project as complete.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
The final and total project cost of the construction contract was $109,928 with no change order work required.
There are $125,000 in capital funds budgeted in the Fiscal Year 2024-2025 CIP, with $54,764 expended under the Capital Project Fund in CIP No. 23-08, Account No. 40-1- 6895 and $54,764 expended under the Measure S Fund in CIP No. 23-08, Account No. 33-1-6895 for payments related to the contract work. The balance of $15,072 will be reprogrammed evenly from the respective accounts for use on other Civic Center improvement projects.
ATTACHMENTS
None.