Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: AUSTIN RAMIREZ, DIRECTOR OF ECONOMIC DEVELOPMENT
DATE: FEBRUARY 11, 2025
SUBJECT: APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH THE
DOWNEY CHAMBER OF COMMERCE
EXECUTIVE SUMMARY
Since 2012, the City and Chamber of Commerce have entered into annual Professional Services Agreements for various civic and business services. The City Council will consider approving the attached Professional Services Agreement with the Downey Chamber of Commerce to promote civic and business services for fiscal year 2024-25.
Examples of services include promoting the local business community, hosting monthly networking events for civic and business leaders, supporting business recruitment and retention efforts, providing business access to various resources, and coordinating annual Special Events (Street Faire, Firecracker Festival, and the Christmas Parade).
RECOMMENDATION
That the City Council:
1. Approve the Professional Services Agreement with The Downey Chamber of Commerce to promote civic and business services for a total contract amount of $35,000, and;
2. Authorize the City Manager, or his designee, to execute the agreement with the Downey Chamber of Commerce, including any non-substantive extensions and/or amendments.
BACKGROUND
On an annual basis, the City of Downey and the Chamber of Commerce enter into a Professional Services Agreement (PSA), outlining performance expectations, including promotion of businesses throughout the City for business attraction and retention, and the provision of informational and promotional services. These agreements have been executed since 2012, with the previous PSA for Fiscal Year 2023-2024 executed on June 13, 2023. City staff and the Chamber’s Executive Director have developed a proposed agreement for Fiscal Year 2024-2025 that includes civic and business services valuable to the community.
PROFESSIONAL SERVICES AGREEMENT WITH THE DOWNEY CHAMBER OF COMMERCE FEBRUAY 11, 2025
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2 ANALYSIS
As further described in Exhibit A of the attached PSA, civic and business services for Fiscal Year 2024-2025 include, but are not limited to:
• Providing business resources and information to the general public and business owners
• Providing promotional, advertising, and marketing assistance to businesses in Downey
• Hosting events and programming to welcome new businesses and provide networking opportunities
• Coordinate city-wide annual special events, including the Street Faire, Firecracker Festival, and Christmas Parade.
• Supporting business retention, expansion, and recruitment efforts • Referring businesses to appropriate resources such as workforce programs or capital access
• Providing quarterly updates to the City Council regarding Chamber activities
The contract amount is proposed to increase by $2,000, for a total amount of $35,000.
Staff reviewed the annual contract amounts going back to 2012 and this is the first increase in the period since. The costs to provide the Chamber of Commerce’s civic and business services has increased since 2012, including special events fees, staffing expenses, and materials and programming fees. The proposed increase supports the continuation of these valuable services to the community.
The PSA was also revised to update reporting requirements, add the new Firecracker Festival to the list of annual events, and remove outdated deliverables (such as assisting with the creation of a Downtown Business District).
CITY COUNCIL PRIORITIES
Economic Vibrancy
FISCAL IMPACT
Approval of the recommended action will result in an expenditure of $35,000 from the General Fund budget 10-4-1220-0700, to Economic Development and Housing, as proposed in the Fiscal Year 2024-2025 operating budget.
ATTACHMENTS
Attachment A: Professional Services Agreement
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements set forth in this Agreement. Consultant shall ensure that City is an additional insured as required in Section 3.2.10.4. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
CITY OF DOWNEY,
a California municipal corporation
and charter cit y
By:
Attest:
Roger Bradley, City Manager
Maria Alicia Duarte, CMC
City Clerk
Approved as to Form:
CiAttorney
Downey Chamber of Commerce,
a California nonprofit co oration
By:
Its: Executive
Attest:
Secretary
Approved as to Form:
Legal Counsel
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