Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: JASON CHACON, DIRECTOR OF PARKS AND RECREATION
DATE: FEBRUARY 11, 2025
SUBJECT: APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION
AUTHORITY FOR COLLECTING AND REPORTING DATA FOR THE
NATIONAL TRANSIT DATABASE FOR REPORT YEAR 2022
EXECUTIVE SUMMARY
The City Council will consider approving a Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority for Collecting and Reporting Data for the National Transit Database. The Los Angeles County Metropolitan Transportation Authority serves as the regional pass through of federal transit funding and must enter into a Memorandum of Understanding with each agency they represent.
RECOMMENDATION
That the City Council:
1. Authorize the City Manager, or his designee, to execute the Memorandum of Understanding (MOU) with Los Angeles County Metropolitan Transportation Authority for Collecting and Reporting Data for the National Transit Database, for a term retroactive from May 1, 2024 – June 30, 2027 for a total reimbursement amount of $101,291.
BACKGROUND
The Los Angeles County Metropolitan Transportation Authority (LA METRO) is the designated Regional Transportation Planning Agency for Los Angeles County with authority to program and fund local transit services in Downey. Funds are received from a share of local sales taxes, a portion of the state and federal gasoline tax, and through the voter 1980 approved Proposition A. As part of the Proposition A Incentive Guidelines, each voluntary participating city is paid dollar-for-dollar for what their service generates in the Los Angeles County region minus the cost of an audit. As a requirement of operating locally funded fixed route and Dial-A-Ride public transit services in Los Angeles County, each city must prepare and report data to the Federal Transit Administration (FTA) on an annual basis. To streamline this process, METRO submits a report on behalf of the 35+ cities located within the County. As a result of this comprehensive reporting,
APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY FOR COLLECTING AND REPORTING DATA FOR THE NATIONAL TRANSIT DATABASE FOR REPORT YEAR 2022
FEBRUARY 11, 2025
PAGE 2
2 additional Federal Section 5307 capital funds are provided to METRO through a congressionally approved formula process that includes reported unit values for revenue miles and passenger miles. Concurrently, METRO enters into MOU's with each reporting city to make payment for their share of the revenues generated for the Los Angeles County region.
ANALYSIS
The City of Downey, submitted data into the FTA National Transit Database (NTD) for the Reporting Year 2022, and the data will follow the Fiscal Year 2023-2024 allocations. Reimbursement amounts are calculated for Demand Response (Dial-A- Ride) and Motor Bus/Fixed Route (Downey LINK).
For Fiscal Year (FY) 2023 -2024, The allocation for Demand Response (Dial-A-Ride) is $28,867 and $72,425 for fixed route for a total of $101,291 for reimbursement.
MODE Revenue Vehicle Miles FTA Value Reimbursement
Downey LINK 103,313 .70102255316358331 $72,425
Dial A Ride 41,178 .70102255316358331 $28,867
Total $101,291
A chart below outlines reimbursement amounts over the past seven years:
Fiscal
Year
NTD Reporting
Year
Amount
2018 2016 $93,537
2019 2017 $94,741
2020 2018 $83,898
2021 2019 $129,554
2022 2020 $147,442
2023 2021 $163,951
2024 2022 $101,291
The delay in timing from the NTD reporting year (2022) and the current fiscal year (2024) allows the agency enough time to receive and verify all revenue and vehicle data needed to complete the reimbursement calculations. The local funds received through this MOU must be spent consistent with Proposition A Local Return Guidelines.
Proposition A funds must be spent on direct transportation services such as Downey LINK and Downey Dial a Ride.
CITY COUNCIL PRIORITIES
Fiscal Responsibility
APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY FOR COLLECTING AND REPORTING DATA FOR THE NATIONAL TRANSIT DATABASE FOR REPORT YEAR 2022
FEBRUARY 11, 2025
PAGE 3
3 FISCAL IMPACT
No cost to the City as the City is entitled to a reimbursement.
ATTACHMENTS
Attachment A – MOU with LA Metro for FY 2024 NTD RY 2022
MOUPAIDOWN24000
PROPOSITION A DISCRETIONARY INCENTIVE GRANT PROGRAM
MEMORANDUM OF UNDERSTANDING
FOR COLLECTING AND REPORTING DATA FOR THE
NATIONAL TRANSIT DATABASE
FOR REPORT YEAR 2022
This Memorandum of Understanding (MOU) is entered into as of May 1, 2024 by and between Los Angeles County Metropolitan Transportation Authority (“LACMTA”) and the City of Downey (the “City”).
WHEREAS, on November 14, 1980, the voters of the County of Los Angeles approved by majority vote Proposition A, an ordinance establishing a one-half percent sales tax for public transit purposes; and
WHEREAS, at its September 26, 2001 meeting, the LACMTA authorized payment of Proposition A Discretionary Incentive funds to each participating agency in an amount equal to the Federal funds generated for the region by each agency’s reported data; and
WHEREAS, at its June 22, 2023 meeting, LACMTA approved the Fiscal Year FY 2023-24 transit fund allocations, which included funds to make payments to all cities that voluntarily reported NTD data for FY 2021-22; and
WHEREAS, the City has voluntarily submitted their FY2021-22 data to the National Transit Database (NTD) and have successfully met all NTD and Federal Transit Administration (FTA) requirements in order to generate Federal 5307 funds for the Los Angeles County region; and
WHEREAS, the City has requested funds under the Proposition A Discretionary Incentive Program for collecting and reporting data for the NTD from the FY 2021-22 Report Year (the “Project”); and
WHEREAS, on April 1, 2024, the Federal Transit Administration (FTA) published in the Federal Register the FY 2023-24 Apportionments, Allocations, and Program Information including unit values for the data reported to the NTD; and
WHEREAS, the parties desire to agree on the terms and conditions for payment for the Project.
NOW, THEREFORE, LACMTA and the City hereby agree to the following terms and procedures:
ARTICLE 1. TERM
1.0 This Memorandum of Understanding (“MOU”) will be in effect from May 1, 2024, through June 30, 2027 at which time all unused funds shall lapse.
ARTICLE 2. STANDARDS
2.0 To receive payment for the submittal of the FY 2021-22 NTD statistics, the City warrants that it:
A. Adhered to the Federal Guidelines for collecting and Reporting NTD statistics including all audit requirements;
B. Prepared and submitted the FY 2021-22 ANNUAL NTD REPORT of the City’s fixed-route and/or demand response transit service to the NTD on or before October 31, 2022;
C. Prepared and submitted the FY 2021-22 ANNUAL NTD REPORT of the City’s fixed-route and/or demand response transit service to the LACMTA on or before February 15, 2023;
ARTICLE 3. PAYMENT OF FUNDS TO CITY
3.0 LACMTA shall pay the City for collecting and reporting FY 2021-22 NTD statistics.
LACMTA shall pay the City for submitting the FY 2021-22 ANNUAL NTD REPORT for the applicable transit services as follows:
MOTOR BUS SERVICE
For City’s motor bus service, LACMTA shall pay an amount equal to the 103,313 revenue vehicle miles reported by the City multiplied by the FTA unit value of
0.70102255316358331 per revenue vehicle mile. See Attachment A for detail.
DIAL-A-RIDE SERVICE
For City’s dial-a-ride service, LACMTA shall pay an amount equal to the 41,178 revenue vehicle miles reported by the City multiplied by the FTA unit value of
0.70102255316358331 per revenue vehicle mile. See Attachment A for detail.
3.1 The City shall submit one invoice to LACMTA prior to June 30, 2027, in the amount of $101,291 to receive its payment described above.
3.2 INVOICE BY CITY:
Send invoice with supporting documentation to:
Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051-0296
[email protected]
Re: LACMTA MOU# MOUPAIDOWN24000 M.S. Chelsea Meister (99-4-3)
ARTICLE 4. CONDITIONS
4.0 The City agrees to comply with all requirements specified by the FTA guidelines for reporting NTD statistics.
4.1 The City understands and agrees that LACMTA shall have no liability in connection with the City’s use of the funds. The City shall indemnify, defend, and hold harmless LACMTA and its officers, agents, and employees from and against any and all liability and expenses including defense costs and legal fees and claims for damages of any nature whatsoever, arising out of any act or omission of the City, its officers, agents, employees, and subcontractors in performing the services under this MOU.
4.2 The City is not a contractor, agent or employee of LACMTA. The City shall not represent itself as a contractor, agent or employee of LACMTA and shall have no power to bind LACMTA in contract or otherwise.
4.3 The City agrees that expenditure of the Proposition A Discretionary Incentive funds will be used for projects that meet the eligibility, administrative, audit and lapsing requirements of the Proposition A and Proposition C Local Return guidelines most recently adopted by the LACMTA Board.
4.4 These expenditures will be subject to AUDIT as part of LACMTA’s annual Consolidated Audit.
ARTICLE 5. REMEDIES
5.0 LACMTA reserves the right to terminate this MOU and withhold or recoup funds if it determines that the City has not met the requirements specified by the FTA for collecting and submitting NTD statistics through LACMTA.
ARTICLE 6. MISCELLANEOUS
6.0 This MOU constitutes the entire understanding between the parties, with respect to the subject matter herein.
6.1 The MOU shall not be amended, nor any provisions or breach hereof waived, except in writing signed by the parties who agreed to the original MOU or the same level of authority.
ARTICLE 7. CONTACT INFORMATION
7.0 LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority One Gateway Plaza
Los Angeles, CA 90012
Attention: Chelsea Meister (99-21-3)
[email protected]
7.1 City’s Address:
Downey
11111 Brookshire Ave
Downey,CA 90241
Attn: Jason Chacon
[email protected]
ATTACHMENT A
LACMTA Voluntary NTD Reporting Program for FY22
Using FY24 FTA Formula Programs Apportionment Data Values Jurisdiction MODE
Total Vehicle
Revenue Miles $ from VRM
Tier II
Operator
Deduction
Total ($)Due
to
Jurisdiction
Alhambra MB 168,115 117,852.41 117,852 178,639 Alhambra DR 86,711 60,786.37 60,786 Artesia DR (DT)3,956 2,773.25 2,773 Azusa DR 28,615 20,059.76 20,060 Baldwin Park MB 173,378 121,541.89 121,542 139,086 Baldwin Park DR 25,027 17,544.49 17,544 Bell MB 33,351 23,379.80 23,380 Bell DR 14,950 10,480.29 10,480 Bellflower MB 72,617 50,906.15 50,906 58,146 Bellflower DR 10,327 7,239.46 7,239 Bell Gardens MB 91,237 63,959.19 63,959 81,790 Bell Gardens DR 25,435 17,830.51 17,831 Burbank MB 212,160 148,728.94 (19,766) 128,963 Calabasas MB 65,374 45,828.65 45,829 51,463 Calabasas DR 8,037 5,634.12 5,634 Carson MB 13,788 9,665.70 9,666 56,301 Carson DT 66,524 46,634.82 46,635 Cerritos MB 100,933 70,756.31 70,756 97,359 Cerritos DR 37,948 26,602.40 26,602 Compton MB 185,493 130,034.78 130,035 130,192 Compton DR 224 157.03 157 Covina DR 43,672 30,615.06 30,615 Cudahy MB 33,395 23,410.65 23,411 30,244 Cudahy DR 9,747 6,832.87 6,833 Downey MB 103,313 72,424.74 72,425 101,291 Downey DR 41,178 28,866.71 28,867 Duarte MB DID NOT REPORT F - -
El Monte MB 221,303 155,138.39 155,138 192,668 El Monte DR 53,536 37,529.94 37,530 Glendora MB 44,811 31,413.52 31,414 61,485 Glendora DR 42,896 30,071.06 30,071 Huntington Park MB 147,119 103,133.74 103,134 132,064 Huntington Park DT 41,268 28,929.80 28,930 LACDPWAvocado MB 39,129.00 27,430.31 27,430 LACDPWELA MB 226,843.00 159,022.06 159,022 LACDPWELA DR 32,646.00 22,885.58 22,886 181,908 LACDPWEast Valinda MB 44,279.00 31,040.58 31,041 LACDPWKing Medical MB 37,428.00 26,237.87 26,238 LACDPWWillowbrook Shuttle MB 73,799.00 51,734.76 51,735 542,348 LACDPWS.Whittier MB 196,000.00 137,400.42 137,400 LACDPWAthens MB 36,721.00 25,742.25 25,742 LACDPWLennox MB 30,216.00 21,182.10 21,182 LACDPWFloranceFirestone MB 56,592.00 39,672.27 39,672 Lakewood DR 52,213 36,602.49 36,602 Lawndale MB DID NOT REPORT F --
Lynwood MB 147,420 103,344.74 103,345 Malibu DT 5,867 4,112.90 4,113 ManhattanBeach DR 22,484 15,761.79 15,762 Maywood MB 31,380 21,998.09 21,998 32,276 Maywood DR 14,662 10,278.39 10,278 MontereyPark MB - - - 11,785 MontereyPark DR 16,811 11,784.89 11,785 Pico Rivera DR 8,765 6,144.46 6,144 Rosemead MB 104,818 73,479.78 73,480 94,855 Rosemead DR 30,491 21,374.88 21,375 Santa Fe Springs DR 12,570 8,811.85 8,812 South Gate MB 118,783 83,269.56 83,270 160,309 South Gate DT 109,896 77,039.57 77,040 SouthPasadena DR 20,054 14,058.31 14,058 WestCovina MB 155,047 108,691.44 108,691 135,451 WestCovina DR 38,172 26,759.43 26,759 West Hollywood MB 114,445 80,229 80,229 Total 3,869,524 2,792,852 (19,766) 2,773,086 FY24 Revenue Mile Rate 0.701022553
ATTACHMENT A
LACMTA Voluntary NTD Reporting Program for FY '22
Using FY '24 FTA Formula Programs Apportionment Data Unit Values Jurisdiction MODE
Total Vehicle
Revenue Miles
Total Vehicle
Revenue Hours
Total Passenger
Miles
Total Operating
Costs $ from VRM $from OPCOST Total Generated
Total ($)Due to
Jursd Before
Tier 2
Deduction
Tier II
Operator
Deduction
Total ($)Due to
Jurisdiction
Glendale MB 871,699 100,417 1,127,888 10,012,370 611,080.66 8,770 619,851$ 619,851 (82,378) 537,473 Pasadena MB 739,633 71,223 1,905,376 6,777,893 518,499.41 36,974 555,473$ 555,473 (73,822) 481,651 LADOT COMMUNITY DASH MB 4,118,894 292,898 11,327,239 40,076,119 2,887,437 220,998 3,108,436$ 3,108,436 (413,110) 2,695,326 LADOT DEPARTMENT OF AGING DR 169,282 28,228 306,343 3,955,395 118,670 1,638 120,308$ 120,308 120,308 Total LADOT 4,288,176 321,126 11,633,582 44,031,514 3,006,108 222,636 3,228,744$ 3,228,744 2,815,634 - -
Total NTD 5307 Funds 5,899,508 492,766 14,666,846 60,821,777 4,135,688 268,380 4,404,068 4,404,068 (569,310) 3,834,758 -
FY24 Revenue Mile Rate *
FY24 Passenger Mile Rate
0.7010226
0.0690283