Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS/
CITY ENGINEER
DATE: FEBRUARY 25, 2025
SUBJECT: ACCEPTANCE OF WORK FOR REPLACEMENT OF THE HEATING
VENTILATION, AND AIR CONDITIONING (HVAC) SYSTEM AT BARBARA J. RILEY COMMUNITY AND SENIOR CENTER, CAPITAL IMPROVEMENT PROJECT (CIP NO. 24-16)
EXECUTIVE SUMMARY
The City Council will consider accepting the work for the replacement of the HVAC system at the Barbara J. Riley Community and Senior Center CIP No. 24-16; approving FM Thomas Air Conditioning, Inc.’s final construction contract amount of $598,708; and authorizing the Public Works Director/City Engineer to file a Notice of Completion with the Los Angeles County Recorder’s office. The Replacement of the HVAC System at the Barbara J. Riley Community and Senior Center has been completed in accordance with the approved plans and specifications, and staff recommends that the City Council accept the project as complete.
RECOMMENDATION
That the City Council:
1. Accept the work for the Replacement of the HVAC System at the Barbara J. Riley Community and Senior Center, CIP No. 24-16;
2. Approve the final construction contract amount of $598,708; and
3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion with the Los Angeles County Recorder’s office, indicating the work is complete and has been accepted by the City.
BACKGROUND
On May 14, 2024, the City Council awarded a construction contract in the amount of $572,694 to FM Thomas Air Conditioning, Inc. Over the summer, work commenced on replacing the HVAC roof mounted units and system controls for the center that were over 25 years old. The work was substantially completed during the summer and final adjustments to the system and controls were completed this winter. HVAC cooling was maintained throughout the building during summer work.
ACCEPTANCE OF WORK FOR REPLACEMENT OF THE HEATING VENTILATION, AND AIR CONDITIONING (HVAC) SYSTEM AT BARBARA J. RILEY COMMUNITY AND SENIOR CENTER, CAPITAL IMPROVEMENT PROJECT (CIP NO. 24-16)
FEBRUARY 25, 2025
PAGE 2
ANALYSIS
The project included the installation of 11 new roof mounted units, new electrical connections, new gas line connections, minor duct work, new economizers and wall mounted thermostats.
In addition, the new HVAC system is programed to allow staff remote access to control and adjust temperature and ventilation of the facility via computer or iPad.
The Replacement of the HVAC System at the Barbara J. Riley Community and Senior Center project has been completed in accordance with the approved plans and specifications, and staff recommends that the City Council accept the project as complete and authorize the Director of Public Works/City Engineer to file the Notice of Completion with the Los Angeles County Recorder’s Office.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
The final cost of the construction contract, including the original contract amount, and two change orders, is $598,708. Change order No. 1 was to provide 14 portable air conditioning units and temporary duct work to maintain certainty that the Senior Center would be cool during construction and continue service without interruption. Change order No. 2 was to provide additional crane mobilization and rigging for a second lift to minimize the impact to the Senior Center operations. Sufficient funds were available in the project contingency to cover the cost of both change orders. The total project cost is broken down as follows:
Item Amount
Construction Contract $572,694
Change Order No. 1 for 14 portable air conditioning units $19,087 Change Orders No. 2. For second crane mobilization $6,927 Total Final Project Cost: $598,708
Sufficient CIP funds are available in account number 40-1-6917-0520 to cover the total project cost.
ATTACHMENTS
None.