Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: MARCH 25, 2025
SUBJECT: APPROVAL OF A CONSTRUCTION CONTRACT FOR THE DOWNEY AVENUE PAVEMENT REHABILITATION PROJECT, CIP NO. 23-03
EXECUTIVE SUMMARY
The City Council will consider approving a construction contract with Onyx Paving Company, Inc. for the construction of the Downey Avenue Pavement Rehabilitation Project, which includes pavement and concrete rehabilitation improvements on Downey Avenue between Gallatin Road and Gardendale Street. The project also includes the addition of dedicated Class II Bike Lanes and Class III Bike Route pavement markings (sharrows), as part of the Bicycle Master Plan. Construction on the project is anticipated to take place between April and July 2025, pending any unforeseen weather delays.
RECOMMENDATION
That the City Council:
1. Award a construction contract to Onyx Paving Company, Inc. (Onyx), the lowest responsive bidder for the total bid amount of $2,234,000 for the Downey Avenue Pavement Rehabilitation Project, Capital Improvement Project No. 23-03 (Attachment A); and
2. Authorize the City Manager, or his designee, to execute the construction contract with Onyx in the amount of $2,234,000, including up to a 15 percent contingency, for any non-substantive extensions, change orders, and amendments up to the authorized budget amount of $2,569,100.
BACKGROUND
The Downey Avenue Pavement Rehabilitation Project (Project) is based on two different plans, the City’s Pavement Management System (PMS) and the Bicycle Master Plan (BMP). The PMS is the primary tool used to prioritize street pavement rehabilitation projects throughout the City. The City’s PMS evaluates, ranks, and prioritizes each City street segment based on surface conditions (cracking, surface failures, rutting, etc.), pavement structural strength, and other field observations. Street segments earmarked for improvements are identified as priorities based on the condition of the pavement for
APPROVAL OF A CONSTRUCTION CONTRACT FOR THE DOWNEY AVENUE PAVEMENT REHABILITATION PROJECT, CIP NO. 23-03
MARCH 25, 2025
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2 the given street segment relative to the pavement condition of other street segments throughout the City.
Downey Avenue between Gallatin Road and Gardendale Street has been identified as an arterial street that has deteriorated to a state of disrepair due to severe wear and tear and was prioritized for pavement rehabilitation by City Council on June 25, 2024. The pavement reconstruction proposed for the subject portion of Downey Avenue will raise the condition of the pavement to an acceptable standard and will extend the life of the infrastructure by 20 years.
In 2015, the City Council adopted its Bicycle Master Plan (BMP). The City received a grant from both Caltrans and Metro to develop and implement the BMP. An initial grant of $250,000 from Caltrans was received and used for the overall BMP development. After the plan was developed and adopted by City Council in 2015, a grant of approximately $2.3 million was received from Metro for implementation of the plans by developing bike lane designs that follow the BMP. An update on the BMP was presented to the City Council on February 13, 2024 on approximately 10 miles of bike routes throughout the City. The bike routes are intended to provide a network for bike travel in a relatively safe manner to key destinations (i.e., schools), within and outside the City, as well as to establish connectivity with neighboring jurisdictions and regional bike trails along the Los Angeles, Rio Hondo, and San Gabriel Rivers. The bike routes not only provide for safer bicycle travel throughout the City, they also have the important added benefit of calming traffic through restriping the shared road space of vehicle lanes, bicycle lanes, and painted center medians. Downey Avenue is identified in the BMP as a designated bike route for Class II and Class III bike lanes as described below. The proposed rehabilitation of the pavement on Downey Avenue will provide a good opportunity to implement Class II bike lanes within the project limits. The bike lanes on Downey Avenue are also called out as a priority project in Metro’s First-Last Mile (FLM) Plan for the Southeast Gateway Line, which highlights projects that are critical in providing access to the future rail project.
In the case of the FLM plan, these bike lanes are considered a priority project because they are within a 3-mile radius of the proposed rail station on Gardendale Avenue. These bike lanes will provide an important access point to the future station from the north. The project limits are shown on the attached location map (see Attachment B).
ANALYSIS
On January 28, 2025, the City Council granted authority to advertise the subject project for bids (Attachment B). A copy of the project specifications is available for review in the Public Works Department. The proposed street improvements include approximately 903,827 square feet of asphalt and concrete pavement rehabilitation. The specific project improvements include 528,320 square feet of slurry seal application, 360,234 square feet of grind and overlay, and 15,273 square feet of full-depth asphalt concrete (AC) repairs.
Additionally, 11,029 square feet of Portland Cement Concrete (PCC) sidewalk and 1,736
APPROVAL OF A CONSTRUCTION CONTRACT FOR THE DOWNEY AVENUE PAVEMENT REHABILITATION PROJECT, CIP NO. 23-03
MARCH 25, 2025
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3 square feet of roadway will be replaced to address deteriorated or non-standard conditions. The project will also replace curb ramps to comply with the latest Americans with Disabilities Act (ADA) standards. Damaged or uplifted curb and gutter, cross gutters, sidewalks, driveway approaches, and curb access ramps will also be reconstructed as part of these improvements to ensure full ADA compliance.
The project also supports active transportation goals through the implementation of bicycle infrastructure improvements, as identified in the BMP. This includes the installation of 15,590 feet of dedicated Class II bike lanes and 11,253 feet of Class III bike route pavement markings (sharrows), enhancing connectivity and promoting sustainable transportation options (Attachment A). Class II bike lanes are delineated lanes, 3-feet in width. Class III bike routes are distinguished from Class II bike lanes in that they are shared bicycle/vehicle paths. The Class III shared bike route is called out by placing the bicycle icon and chevrons (sharrow) on the pavement. A sharrow, shown below, indicates that the lane is to be shared by vehicles and bicycles and is part of the bike network.
Project Outreach
In order to notify and educate the public on the design and implementation of the paving and street markings on Downey Avenue, an initial community outreach effort took place in February through March 2025 to demonstrate the purpose and need of the proposed bike lanes. Staff mailed targeted outreach materials directly to homes and businesses on Downey Avenue. These materials consisted of a fact sheet and map that highlighted the location and benefits of the bike lanes. As a result of this effort, residents and businesses in the vicinity of the project limits, were given an opportunity to comment. To date, staff has received calls from eight members of the public asking for more information on the project. Following discussion with these residents and businesses, the project has received positive feedback on the proposed bike lanes and sharrows to be implemented as part of the project. Typically, more questions on the project come up during construction and staff will continue to work with the community to educate residents and businesses on the need for the bike lanes and their benefits.
Construction Bids
The project was posted on Planet Bids on February 17, 2025 advertised in the Downey Patriot on February 20 and February 27, 2025 and published in various trade publications.
APPROVAL OF A CONSTRUCTION CONTRACT FOR THE DOWNEY AVENUE PAVEMENT REHABILITATION PROJECT, CIP NO. 23-03
MARCH 25, 2025
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4 On Tuesday, March 11, the City received eleven bids electronically through Planet Bids ranging from $2,234,000 to $3,146,421. The bid results were as follows:
CONTRACTOR LOCATION BID AMOUNT
Onyx Paving Company, Inc Anaheim $2,234,000.00
Aster Construction Services Hollywood $2,320,102.71
Sequel Contractors, Inc. Santa Fe Springs $2,394,198.50 R.J.Noble Company Inc. Orange $2,413,147.55
Dimond Construction Los Angeles $2,455,531.74
All American Asphalt Corona $2,489,112.00
Hardy & Harper, Inc. Lake Forest $2,540,000.00
Armstrong Cal Builders Inc. Signal Hill $2,558,935.05 Excel Paving Company Long Beach $2,748,383.71
PUB Construction Inc. Pomona $3,065,881.00
Toro Enterprises Inc. Oxnard $3,146,421.00
The lowest responsive and responsible bidder is Onyx Paving Company, Inc. in the amount of $2,234,000. Staff reviewed the bid proposal and references provided by Onyx and found that said contractor has satisfactorily completed similar projects for the Cities of South Gate, Seal Beach, Inglewood, and Downey. In addition, its Contractor’s State contractor’s license is “current and active,” is registered with the California Department of Industrial Relations (DIR) for Labor Compliance, and its Disadvantage Business Enterprise (DBE) Good Faith Effort was found to be acceptable. Therefore, staff recommends that the City Council award a contract to Onyx Paving Company, Inc. for the construction of the Downey Avenue Pavement Rehabilitation Project, CIP No. 23-03.
Construction activities are anticipated to take place between April and July 2025, pending any unforeseen weather delays.
This project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15301(c), Existing Facilities, and is categorically excluded from the provisions of the National Environmental Policy Act (NEPA) under section 23 USC 326.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
Approval of the recommended actions will result in estimated expenditures of $2,792,413 from the various accounts, as listed in the following tables:
APPROVAL OF A CONSTRUCTION CONTRACT FOR THE DOWNEY AVENUE PAVEMENT REHABILITATION PROJECT, CIP NO. 23-03
MARCH 25, 2025
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5 Description Amount
Construction Contract $2,234,000
Construction Contract Contingencies (15%) $335,100 Total Construction Cost $2,569,100
Construction Management and Inspection $140,000
Soils and Materials Testing $20,000
Project Management and Contract Administration $63,313
Total Estimated Project Cost: $2,792,413
There is sufficient fund balance for the recommended actions. The budgeted CIP funds for this project are Metro Bike Master Plan Implementation Grant, Measure M, SB1, and Prop C Local Return funds, as provided in the table below.
Account No. Funding Source Amount
26-1-6765 Metro Bike Master Plan Implementation Grant $452,757 57-1-6765 Measure M Local Return Fund $250,525
32-1-6882 SB1 Local Return Fund $1,502,131
54-1-6882 Prop C Local Return Fund $587,000
Total Project Funding: $2,792,413
ATTACHMENTS
Attachment A: Construction Contract
Attachment B: Project Location Map
ATTACHMENT B – PROJECT LOCATION MAP