TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS/
CITY ENGINEER
DATE: MAY 13, 2025
SUBJECT: ACCEPTANCE OF WORK FOR THE RESIDENTIAL STREETS PAVEMENT REHABILITATION - AREAS 5 AND 7, CAPITAL
IMPROVEMENT PROJECT (CIP) NO. 22-20 AND 22-21
EXECUTIVE SUMMARY
The City Council will consider accepting the work for the construction of the Residential Streets Pavement Rehabilitation - Area 5 and 7 Project (Project), Capital Improvement Project (CIP) No. 22-20 and 22-21. Further, the Council will consider approving Onyx Paving Company, Incorporated's final construction contract amount of $8,897,980, approving transfer of funds and authorizing the Director of Public Works/City Engineer to file a Notice of Completion with the Los Angeles County Recorder's office. The Residential Streets Pavement Rehabilitation - Area 5 and 7 Project has been completed in accordance with the approved plans and specifications, and staff recommends that the City Council accept the project as complete.
RECOMMENDATION
That the City Council:
Accept the work for the Residential Streets Pavement Rehabilitation - Area 5 and 7 Project, Capital Improvement Project (CIP) No. 22-20 and 22-21;
2. Approve Onyx Paving Company, Incorporated's final construction contract amount of $8,897,980; and,
3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion for the project with the Los Angeles County Recorder's office, indicating the work is complete and has been accepted by the City.
On February 27, 2024, the City Council approved plans (Attachment A) and specifications for the Residential Streets Pavement Rehabilitation - Area 5 and 7, CIP No. 22-20 and 22-21, and granted authority to advertise for construction bids. On May 28, 2024, the City Council awarded a construction contract in the amount of $7,337,000 to Onyx Paving
CAPITAL IMPROVEMENT PROJECT NO. 22-20 AND 22-21 RESIDENTIAL STREETS PAVEMENT REHABILITATION PROJECT - AREAS 5 AND 7
MAY 13, 2025
PAGE 2
Company, Incorporated. On July 23, 2024, work commenced and was completed on March 31, 2025.
ANALYSIS
This project rehabilitated 277 residential street segments with a total length of approximately 72,148 linear feet or 13.66 miles of roadway in Area 5 and 7. The project also included the replacement of uplifted or damaged curb and gutter, sidewalk, and cross -gutter. In addition, the project included the replacement of curb access ramps in accordance with the latest Americans with Disabilities Act (ADA) requirements, and the replacement of incidental striping.
Combining the Area 5 and Area 7 Projects led to favorable bids due to the increased production that contractors would achieve by ordering and installing larger quantities of materials. This allowed staff the flexibility to look into additional improvements on the project. Staff approved six change orders in the amount of $1,980,160.Over 11,400 linear feet of curb and gutter were added to the project to improve drainage on various street segments, for a total of $1,118,655. The remaining change orders were for: the installation of six additional crosswalks and associated curb ramps and striping; additional asphalt concrete reconstruction to improve the grade at various cross -gutters; additional contractor move -in; and additional utility adjustments. The final construction contract amount was $8,897,980.
The Residential Streets Pavement Rehabilitation - Area 5 and 7 Project has been completed in accordance with the approved plans and specifications and staff recommends that the City Council accept the project as complete.
CITY COUNCIL PRIORITIES
Efficiency and Adaptability
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
The final cost of the construction contract, including the original contract amount, net decrease in contract quantities and six change orders is $8,897,980. The total project cost is $9,806,133 broken down as follows:
Item
Amount
Construction Contract
$7,337,000
Net decrease in Contract Quantities
$419,180
Change Orders
$1,980,160
Final Construction Cost
$8,897,980
Design and Preliminary Engineering
$454,389
Construction Inspection and Materials Testing
$306,565
CAPITAL IMPROVEMENT PROJECT NO. 22-20 AND 22-21 RESIDENTIAL STREETS PAVEMENT REHABILITATION PROJECT - AREAS 5 AND 7
MAY 13, 2025
PAGE 3
Construction Engineering and Contract Administration $147,199 Total Final Project Cost: $9,806,133
Sufficient funding is available for this project as shown in the table below:
Account
No.
Funding Source
Amount
58-1-6876
Fund 58 (Measure M Bond)
$2,014,701
59-1-6876
Fund 59 (Measure R Bond)
$3,637,135
32-1-6877
Fund 32 (Senate Bill 1)
$500,000
38-1-6877
Fund 38 (Vehicle Impact Fee)
$2,230,000
56-1-6877
Fund 56 (Measure R Local Return)
$1,417,000
57-1-6877
Fund 57 (Measure M Local Return)
$1,235,000
58-1-6877
Fund 58 Measure M Bond
$180,528
Total Project Funding:
$11,214,364
Savings in the amount of $1,408,231 will be available for reprogramming.
ATTACHMENTS
Attachment A — Plans
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GENERAL NOTES
1, ALL WORK CALLED FOR ON THE PLANS SHALL COMPLY WITH THE CITY OF
DOW NEY STANDARD PLANS AND SPECIFICATIONS', THE LATEST EDITIONS OF THE STANDARD PLANS AND SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION. "GREENBOOK", AND THE CALTRANS STANDARD PLANS AND SPECIFICATIONS,
2. LOCATIONS OF EXISTING UTILITIES AND/OR UNDERGROUND FACILITIES, IF
SHOWN, ARE IN THEIR APPROXIMATE LOCATIONS BASED ON BEST AVAILABLE INFORMATION AT TIME OF PREPARING PLANS. ACTUAL LOCATION, SIZE, TYPE,
AND NUMBER OF UTILITIES AND/OR UNDERGROUND FACILITIES MAY DIFFER
FROM THAT SHOWN AND SUCH UTILITIES OR FACILITIES MAYBE PRESENT THAT
ARE NOT SHOWN, IT IS THE CONTRACTOR'S RESPONSIBILITY TO HAVE SITE
INSPECTED BY USA PRIOR TO COMMENCING WORK AND TO VERIFY LOCATIONS
OF ALL UTILITIES WITH RESPECTIVE OWNERS PRIOR TO STARTING WORK AND
THROUGHOUT CONTRACT, THE PLANS ONLY SHOW KNOWN UNDERGROUND UTILITIES FOR STREETS THAT ARE TO BE RECONSTRUCTED.
3, THE CONTRACTOR SHALL NOTIFY THE CITY OF DOWNEY INSPECTOR AT LEAST 48 HOURS PRIOR TO ANY CONSTRUCTION (PHONE 562-904-]110),
4, INSPECTION BY THE CITY OR ITS REPRESENTATIVE OF THE WORK CALLED FOR
ON THE PLANS DOES NOT, IN ANY WAS, RELIEVE THE CONTRACTOR OF THEIR
OBLIGATION TO PERFORM WORK IN COMPLIANCE WITH THE PLANS AND SPECIFICATIONS.
5, THE CONTRACTOR SHALL USE PROPER SAFETY SIGNING AND BARRICADING AS
REQUIRED PER CALIFORNIA MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES (CA MOTOR), LATEST EDITION,
6, REQUESTS FOR DEVIATIONS FROM THE APPROVED PLANS(EXCEPT MINOR
ADJUSTMENTS IN THE FIELD TO MEET EXISTING CONDITIONS), SHALL BE MADE IN
WRITING AND ARE NOT TO BE INITIATED UNLESS, OR UNTIL, THEY ARE APPROVED
BOTH PUBLIC WORKS DIRECTOR CITY ENGINEER OR A REPRESENTATIVE ACTING SPECIFICALLY UPON HIS INSTRUCTIONS.
]. QUANTITIES, AS SHOWN ON THE PLANS ARE ESTIMATED, AND THE CONTRACTOR
IS ADVISED THAT FINAL OUANTITIES OF MATERIAL AND WORK IN PLACE MAYBE
MORE OR LESS THAN THOSE INDICATED ON THE PLANS,
8, CONTRACTOR SHALL VERIFY ALL CONDITIONS AND DIMENSIONS AND SHALL
REPORT ALL DISCREPANCIES TO THE CITY ENGINEER PRIOR TO THE COMMENCEMENT OF WORK.
9, AT NO TIME IS ANY BUSINESS OR RESIDENCE TO BE WITHOUT ACCESS UNLESS
OTHERWISE APPROVED IN WRITING BY THE CITY,
10. WORK LIMITED BETWEEN B 00 A.M.AND 5,00 P.M., UNLESS OTHERWISE APPROVED
BY THE CITY,
11, NO STORAGE OF MATERIALS/EQU IPM ENT WILL BE ALLOWED IN PUBLIC RIGHT OF -WAY. PROVIDE OFFEITE/ONSITE STAGINGISTORAGE AREA IF
NECESSARY,
12, TRAFFIC CONTROL SHALL BE PER CA MI OR WORK AREA TRAFFIC CONTROL
HANDBOOK (WATCH),
13, PEDESTRIAN ACCESS ALONG PARKWAY MUST BE MAINTAINED AT ALL TIMES. 14, THE CONTRACTOR SHALL OPERATE INA MANNER COMPLIANT WITH ALL
APPLICABLE SECTIONS OF THE DOWNEY MUNICIPAL CODE AND COMPLIANT WITH ALL APPLICABLE CITY COUNCIL RESOLUTIONS.
15, HARD HATS AND SAFETY VESTS SHALL BE WORN AT ALL TIMES WHEN WORKING
ON THIS PROJECT,
16. CONTRACTOR AGREES THAT THEY SHALL ASSUME SOLE AND COMPLETE
RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF THE CONSTRUCTION OF THIS PROJECT. INCLUDING SAFETY OF ALL PERSONS AND PROPERTY. THAT THIS REQUIREMENT SHALL APPLY AND NOT BE LIMITED TO
NORMAL WORKING HOURS', AND THAT THE CONTRACTOR SHALL DEFEND,
CONTINUOUSLY INDEMNIFY AND HOLD THE CITY AND ITS EMPLOYEES HARMLESS
FROM ANY AND ALL LIABILITY, REAL OR ALLEGED, IN CONNECTION WITH THE
PERFORMANCE OF THE WORK ON THIS PROJECT, EXCEPTING FOR LIABILITY
ARISING FROM SOLE NEGLIGENCE OF THE CITY OR ITS EMPLOYEES, 17 RECOVER CENTERLINE MONUMENTS AND SET TIES PRE- CONSTRUCTIONAND
FILE PER COUNTY REQUIREMENTS, POST CONSTRUCTION SET NEW CENTERLINE MONUMENTS 8 TIES (INCLUDING MISSING MONUMENTS) PER CITY AND COUNTY REQUIREMENTS, AND FILE CORNER RECORDS.
18. REPLACE TYPE C BLUE RETROREFLECTIVE MARKERS WHERE A FIRE HYDRANT IS LOCATED.
UNDERGROUND STRUCTURES
ALL UNDERGROUND UTILITIES OR STRUCTURES REPORTED BY THE OWNER
OR OTHERS AND THOSE SHOWN ON THE RECORDS EXAMINED ARE INDICATED WITH THEIR APPROXIMATE LOCATION AND EXTENT. THE OWNER BY
ACCEPTING THESE PLANS OR PROCEEDING WITH IMPROVEMENTS PURSUANT
THERETO AGREES TO ASSUME LIABILITY AND TO HOLD UNDERSIGNED
HARMLESS FOR ANY DAMAGES RESULTING FROM THE EXISTENCE OF
UNDERGROUND UTILITIES OR STRUCTURES NOT REPORTED TO THE
UNDERSIGNED, NOT INDICATED ON THE PUBLIC RECORDS EXAMINED,
LOCATED AT VARIANCE WITH THAT REPORTED OR SHOWN ON RECORDS
EXAMINED,
THE CONTRACTOR IS REQUIRED TO TAKE DUE PRECAUTIONARY MEASURES
TO PROTECT THE UTILITIES OR STRUCTURES SHOWN AND ANY OTHER
UTILITIES OR STRUCTURES FOUND AT THE SITE, IT SHALL BE THE
CONTRACTOR'S RESPONSIBILITY TO NOTIFY THE OWNERS OF THE UTILITIES OR STRUCTURES CONCERNED BEFORE STARTING WORK.
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