FROM: OFFICE OF THE CITY MANAGER
BY: MATT BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: MAY 13, 2025
SUBJECT: PURCHASE OF WATER MATERIALS FOR PUBLIC WORKS UTILITIES
OPERATIONS
EXECUTIVE SUMMARY
The City Council will consider approving the purchase of water materials the Department of Public Works Utilities Division uses for maintenance of the City's water distribution system.
The City's stock of water materials including valves, fire hydrants, repair sleeves, and other fittings is running low and needs replenishment to meet the division's operational needs. The purchase of such materials will ensure such parts are available for continued upkeep of the water distribution system.
RECOMMENDATION
That the City Council:
Approve a purchase order with S&J Supply Company, Inc. for water materials for a total amount of $136,208.
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The City has approximately 264 miles of potable and recycled water piping in its water distribution system, the components of which include fittings, valves, fire hydrants and other accessories that require regular maintenance, replacement, and repair by the Utilities Division staff throughout each year. To ensure such parts are available when needed, staff regularly solicits bids annually from vendors to obtain the best prices.
ANALYSIS
The City's stock of valves, fire hydrants, repair sleeves, and other fittings is running low and must be replenished to meet the operational needs of the Utilities Division.
The request for quotation to replenish such materials was advertised on Planet Bids on March 31, 2025. On April 14, 2025, the City received three bids electronically through Planet Bids ranging from $136,208 to $148,000. The bid results were as follows:
PURCHASE OF WATER MATERIALS FOR PUBLIC WORKS UTILITIES OPERATIONS MAY 13, 2025
PAGE 2
VENDOR
BID AMOUNT
S&J Supply Company, Inc.
$136,208
Ferguson Waterworks
$140,830
Core & Main
$148,000
The lowest bidder is S&J Supply Company, Inc. in the amount of $136,208 (Attachment A).
Staff recommends that the City Council approve the purchase order with S&J Supply Company, Inc. for the purchase of the water materials necessary to meet the operational needs of the Utilities Division.
CITY COUNCIL PRIORITIES
Efficiency and Adaptability
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
Approval of the recommended actions will result in an expenditure of $136,208 from Water Fund, Water Materials Inventory Account No. B 51-533 as provided in the table below.
Account No.
Funding Source
Amount
B 51-533
FY 2024-25 Water Materials Inventory Bud et
$136,208
Total:
$136,208
ATTACHMENTS
Attachment A: Bid Summary
CITY OF DOWNEY UTILITIES DIVISION
BID SUMMARY
April 15, 2025
FERGUSON WATERWORKS
CORE & MAIN
ITEM 4UAN, UNIT DESCRIPTION
UNIT PRICE AMOUNT
UNIT PRICE AMOUNT.
1 5
EA
James Jones J344hp 4" Fire Hydrant Head (J-344HP)
t t r } ,''($jt $863.20
$4,316.00
$B53.70
$4,268.50
I�
2 8
EA
4" MJ X MJ Solid Sleeve 12" Long (Tyler Union Mjls4)
OW
1 L $9 1 1 1 $66.42
$531.36
$99.05
$792.40
3 20
EA
6" MJ X MJ Solid Sleeve 12" Long (Tyler Union Mjls6)
1 $11 L24
$2,224.80
$147.30
$2,946.00
11 1 1
4 20
EA
8" MJ X MJ Solid Sleeve 12" Long (Tyler Union MjIsB)
+ ) �i $178.20
$$564.00
$191.20
$3,824.00
1 5
10 EA
James Jones 3700-R Fire Hydrant (J3700RPCZ366)4
1�il1}L
z $' $4,065.56
$40,655.60
$4,277.60
$42,776.00
6 12
EA
James Jones 3775-R Fire Hydrant(J3775RPCZ366)
L ��A; $5,496.83
$65,961.96
$5,747.50
$68,970.00
>LA.
7 20
EA
4" Megalug Series 1104-Dec Complete Kit (El 104DEC Ebaa Mega Lug Kit Ductile) L ✓ 1 Imam b $46.76
$935.20
$49.80
$996.00
3 8
20 EA
6" Megalug Senes 1104-Dec Complete Kit (El 106DEC Ebaa Mega Lug Kit Ductile) t +�
}1t: } -, i4 $59.28
$1,185.60
$62.80
$1,256.00
t 1 ,i„
9 20
EA
8" Megalug Senes 1104-Dec Complete Kit (E1108DEC Ebaa Mega Lug Kit Ductile) t1 1 ,�` 1 s1 L A9� $79.17
$1,583.40
$83.85
$1,677.00
10 4
EA
6" Gate Valve, FL X MJ (060A-2362-19-LN-E387)
$910.88
$3,643.52
$902.50
$3,610.00
11 2
EA
8" Gate Valve, FL X MJ (OBOA-2362-19-LN-E381)
1}'tT$ $1,423.39
$2,B46.78
$1,410.30
$2,820.60
TOTAL
J " 1 t ,t;
$127,448.22
$133,936.5
TAX
,.... T) �,=t1;:1 ,.. �
$13,382.06
$14,063.3
GRAND TOTAL
J T ,t y. ,' §
$140,830.28
$147,999.8
NOTE 1. MATERIALS SHALL BE MADE IN THE USA IN ACCORDANCE WITH ATTACHED MATERIAL SPECIFICATIONS NOTE 2. ITEMS 1, 5 AND 6 - FIRE HYDRANTS SHALL BE JAMES JONES IN ACCORDANCE WITH ATTACHED MATERIAL SPECIFICATIONS NOTE 3'. ITEMS 10 THROUGH 11-GATE VAVLES SHALL BE MUELLER IN ACCORDANCE WITH ATTACHED MATERIAL SPECIFICATIONS
ATTACHMENT A