TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: JUNE 24, 2025
SUBJECT: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH H.W.
LOCHNER FOR DESIGN, PUBLIC RELATIONS AND SAFETY
EDUCATION COMPONENTS OF THE SOUTH DOWNEY SAFE ROUTES
TO SCHOOL PROJECT PHASE 11, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 24-06
EXECUTIVE SUMMARY
The City Council will consider approving a professional services agreement with H.W.
Lochner to provide professional design engineering, public relations, and safety education services for the South Downey Safe Routes to School Project, Phase 2. This project will construct additional pedestrian circulation infrastructure and provide safety education for seven elementary schools in the southern portion of the city.
RECOMMENDATION
That the City Council:
Approve the Professional Services Agreement with H.W. Lochner for professional design engineering, public relations and safety education services for the South Downey Safe Routes to School Project, Phase 2, for an 18-month term beginning on June 25, 2025 for a total contract amount of $404,761; and,
2. Authorize the City Manager, or his designee, to execute the Professional Services Agreement with H.W. Lochner in the amount of $404,761, including any non - substantive extensions, change orders, purchase orders, and amendments up to the authorized budget amount of $500,000.
BACKGROUND
In 2022, the City applied for funding through the Active Transportation Program (ATP), Cycle 6, for the South Downey Safe Routes to School Project Phase II to help meet the City's active transportation needs and subsequently received $1,145,000 in state ATP funding for this effort. The proposed South Downey Safe Routes to School Project Phase 11 is intended to improve pedestrian access and safety by constructing new sidewalks,
APPROVE PROFESSIOAN LSERVICES AGREEMENT WITH H.W. LOCHNER FOR THE SAFE ROUTES TO SCHOOL PROJECT, PHASE 11 (CIP 24-06)
JUNE 24, 2025
PAGE 2
crosswalks and ADA-compliant curb ramps at ten (10) locations that serve seven (7) schools within the southern portion of the City, including Ward Elementary, Saint Raymond, Imperial Elementary, Alameda Elementary, Sussman Middle, Old River Elementary and Stauffer Middle Schools. School walking routes that would be served by this project were determined based on the following set of factors:
1. Routes that were used by the greatest number of school -aged children while walking to/from school;
2. Routes that connect directly to the school's campuses;
3. Locations that offer school -age children alternative/safer routes to choose while walking to and from school (allowing them to bypass congested street locations or areas which currently lack pedestrian circulation infrastructure); and
4. Routes with the greatest need for pedestrian infrastructure.
The project will further regional goals by encouraging safer walking paths for students, constructing sidewalks to facilitate pedestrian circulation, providing ADA-compliant curb ramps to enhance circulation for the physically -challenged and improving active transportation linkages throughout the City. In addition, the South Downey Safe Routes to School Project Phase 11 will benefit and contribute to the City's goals to improving the health, environment, and safety of active transportation users. The locations of the seven schools and proposed pedestrian routes are shown on the attached Project Location Map (see Attachment "A").
ANALYSIS
A Request for Proposals (RFP) for the design engineering, public relations and safety education services for this project was posted on Planet bids on April 23, 2025. On May 14, 2025, proposals were received from the engineering consulting firms H.W. Lochner and TKE Engineering. A staff panel of from the Public Works Engineering Division evaluated the proposals received based on the following criteria and corresponding weight:
1. Project understanding and approach
10%
2. Experience with similar projects
20%
3. Qualifications of project team members
20%
4. Technical ability and design creativity
20%
5. Overall quality and completeness of proposal
10%
6. Proposed Schedule
10%
7. Cost-effectiveness
10%
Total 100%
APPROVE PROFESSIOAN LSERVICES AGREEMENT WITH H.W. LOCHNER FOR THE SAFE ROUTES TO SCHOOL PROJECT, PHASE 11 (CIP 24-06)
JUNE 24, 2025
PAGE 2
Based on a review of the proposals submitted, the firm H.W. Lochner was the higher ranked firm based on their demonstrated understanding of the project goals and objectives of the project, approach to the scope -of -work, relevant experience, including prior City of Downey experience, and proposed project team with demonstrated experience on past similar projects. A review of H.W. Lochner's qualifications verified that the firm possesses the necessary licenses and other credentials necessary to complete the subject professional services for this project. Therefore, staff recommends H.W. Lochner for this project. H.W. Lochner's original fee was $426,741 and staff was able to reduce their fee to $404,761 through negotiations. The execution of the professional services agreement (Attachment B) will be necessary in order to engage H.W. Lochner to provide the subject professional services.
The scope -of -work includes the following tasks:
1. Project Management
2. Site Analysis/Planning/Conceptual Design
3. Public Participation/Outreach
4. 60% Design Plans
5. 100% Plans, Specifications and Estimate (PS&E)
6. Final (100%) PS&E Bid Document
7. Develop and Implement Safety Education Program
8. Construction Support Services
The subject design engineering, public relations and safety education professional services are estimated to be complete by June 30, 2026. This project is exempt from the California Environmental Quality Act (CEQA) Section 15301(c) Existing Facilities.
CITY COUNCIL PRIORITIES
Quality of Life, Safety & Infrastructure
Public Engagement
FISCAL IMPACT
Approval of the recommended action will result in an expenditure of $404,761 from the Grant funds in Account No. 26-1-6907 as previously approved in the FY 2024-25 Capital Improvement Program. There is sufficient fund balance for the recommended action.
ATTACHMENTS
Attachment A: Project Location Map
Attachment B: Professional Services Agreement with H.W. Lochner
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PROJECT. SAFE ROUTES TO SCHOOL PHASE 11 PROJECT
Umffs: VARIOUS LOCATIONS IN SOUTH DOWNEY ATTACHMENT A
CITY OF DOWNEY
PROFESSIONAL SERVICES AGREEMENT
WITH H.W. LOCHNER, INC.
FOR PROFESSIONAL ENGINEERING SERVICES
1. PARTIES AND DATE.
This Agreement is made and entered into this day of June, 2025 by and between the City of Downey, a California municipal corporation and charter city with its principal place of business at 11111 Brookshire Avenue, Downey California 90241 ("City") and H.W.
Lochner, Inc., a Wisconsin Corporation, with its principal place of business at 1100 Corporate Center Drive, Suite 201, Monterey Park, California 91754 ("Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional engineering services required by City on the terms and conditions set forth in this Agreement. Consultant represents that it has demonstrated competence and experience with providing traffic engineering services, is licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the design, public outreach and safety education services for the South Downey Safe Routes to School Project Phase II ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from June 24, 2025 to December 31, 2026, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established
schedules and deadlines. The term of this Agreement may be extended by written amendment to this Agreement signed by the City Manager and the Consultant.
3.2 Responsibilities of Consultant.
3.2.1 Control and Pavment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance, In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CaIPERS) to be eligible for enrollment in CaIPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. The parties acknowledge that the Schedule of Services may be amended by mutual agreement due to changes in circumstances, including changes in the performance schedules of other third parties performing work for the City on the Project, which affect the timing of Consultant's performance of the Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.
3.2.5 City's Representative. The City hereby designates Matthew Baumgarder, or his designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City's Representative or his designee.
3.2.6 Consultant's Representative. Consultant hereby designates Giuseppe Canzonieri, or his designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub -consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or
timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner consistent with the standard of care set forth herein, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all applicable local, state and federal laws, rules and regulations in force at the time the Services are performed by Consultant and in any manner affecting the performance of the Project or the Services, including all applicable Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the applicable indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. Consultant's violation of such laws, rules and regulations shall also constitute a material breach of this Agreement.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence the Services or the Project under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience with insurer, coverage or other special circumstances.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement, the Services or the Project by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. (1) Commercial General
Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis including products and completed operations, property damage, bodily injury and personal and advertising injury; (2) Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto) or if Consultant owns no autos, Code 8 (hired) and 9 (non -owned); and (3) Workers' Compensation: Workers' Compensation insurance as
required by the State of California with Statutory Limits; and (4) Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) Commercial General Liability (CGL): No less than $2,000,000 per occurrence for products and completed operations, bodily injury, property damage and personal and advertising injury. If Commercial General Liability Insurance or other form with general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: No less than $2,000,000 per accident for bodily injury and property damage; and (3) Workers' Compensation: Workers' Compensation limits as required by the Labor Code of the State of California with Statutory Limits; (4) Employer's Liability: Employer's Liability limits of no less than $2,000,000 per accident for bodily injury or disease. Employer's Liability coverage may be waived by the City if City receives written verification that Consultant has no employees.
If the Consultant maintains broader coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.2, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.10.3 Professional Liability (Errors & Omissions). Consultant shall procure and maintain, and require its sub -consultants to procure and maintain, for a period of five (5) years following completion of the Services or the Project, errors and omissions liability insurance appropriate to its profession. Such insurance shall be in an amount not less than $2,000,000 per occurrence or claim and $2,000,000 in the aggregate, and shall be endorsed to include contractual liability. If the Consultant maintains broader coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.3, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Additional Insured Status. The Commercial General
Liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to liability arising from the work, Services, Project or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work, Services. Project or operations; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Commercial General Liability insurance coverage may be provided in the form of an endorsement to the Consultant's insurance (at lease as broad as ISO Form 5 CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33 or CG 20 38; and CG 20 37 forms if later revisions are used).
(B) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under said insurance policies set forth herein.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(C) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except with written notice by certified mail, return receipt requested to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.5 Primary Coverage. For any claims related to this Agreement, the Consultant's insurance coverage shall be primary insurance and primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its directors, officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way.
3.2.10.6 Separation of Insureds: No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions.
In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.7 Deductibles and Self -Insurance Retentions. Any deductibles or self -insured retentions must be declared to and approved by the City. City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration and defense expenses and costs within the retention. The policy language shall provide or be endorsed to provide that the self -insured retention may be satisfied by either the named insured or City.
3.2.10.8 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VI I, authorized to do business in California, and satisfactory to the City.
3.2.10.9 Verification of Coverage. Consultant shall furnish City with original certificates of insurance, including all required amendatory endorsements (or copies of the applicable policy language effective coverage required by this provision) and a copy of the Declarations and Endorsement Page of the Commercial General Liability policy listing all policy endorsements to the City before the commencement of work under this Agreement.
However, failure to obtain the required documents prior to the commencement of work under this Agreement shall not waive the Consultant's obligation to provide them to the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, at any time.
3.2.10.10 Claims -Made Policies. If any of the policies provide coverage on a claims -made basis:
(A) The retroactive date must be shown and must be before the date of this Agreement or the date work commences under this Agreement, whichever is earliest; (B) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Services provided under this Agreement;
(C) If coverage is canceled, non -renewed, and not replaced with another claims -made policy form with a retroactive date prior to the effective date of this Agreement or the date work commences under this Agreement, whichever is earliest, the Consultant must purchase extended reporting coverage for a minimum of five (5) years after completion of the Services under this Agreement.
3.2.11 Sa_ fety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways; traffic control, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.3 Fees and Payments.
3.3.1 Allowable Costs and Payments.
A. Total Compensation. The method of payment for this
contract will be based on actual cost plus a fixed fee. Consultant shall receive compensation on a fixed fee basis, including authorized actual costs, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation, including actual costs and the fixed fee, shall not exceed Four Hundred Four Thousand Seven Hundred Sixt -One Dollars and Thirty -Seven Cents ($404,761.37) ("Total Compensation").
B. Allowable Costs. City will reimburse Consultant for actual costs (including costs, employee benefits, travel equipment rental costs, overhead and other direct costs) incurred by Consultant in performance of the work. Actual Costs shall not exceed Three Hundred Seventy -Six Thousand One Hundred Thirty Dollars and Eighty -Seven Cents ($376,130.87) of the Total Compensation. Consultant will not be reimbursed for actual costs that exceed the estimated wage rates, employee benefits, travel equipment rental, overhead, and other estimated costs set forth in the approved Consultant's Cost Proposal attached hereto as Exhibit "C", unless additional reimbursement is provided for by an amendment to the Agreement. In no event, will Consultant be reimbursed for overhead costs at a rate that exceeds City's approved overhead rate set forth in the Cost Proposal. In the event that City determines that a change to the work from that specified in the Cost Proposal and Agreement is required, the contract time or actual costs reimbursable by City shall be adjusted by an amendment to the Agreement to accommodate the changed work. The maximum total cost as specified in Paragraph 3.3.1(A) shall not be exceeded, unless authorized by an amendment to the Agreement.
C. Fixed Fee. In addition to the allowable actual incurred costs, City will pay Consultant a fixed fee of Twenty -Eight Thousand Six Hundred Thirty Dollars and Fifty Cents 28 630.50 of the Total Compensation. The fixed fee, otherwise referred to as the Consultant's profit, is nonadjustable for the term of the Agreement.
D. Reimbursement for transportation and subsistence costs are included in the Total Compensation and shall not exceed the rates specified in the approved Cost Proposal attached hereto as Exhibit "C".
E. When milestone cost estimates are included in the
approved Cost Proposal, Consultant shall obtain prior written approval for a revised milestone cost estimate from the City's Representative before exceeding such cost estimate.
F. Progress payments will be made monthly in arrears based on services provided and allowable incurred costs. A pro rata portion of Consultant's fixed fee will be included in the monthly progress payments. If Consultant fails to submit the required deliverable items according to the schedule set forth in the Statement of Work, City shall have the right to delay payment or terminate this Agreement in accordance with the provisions of Section 3.5.1 ("Termination of Agreement").
G. No payment will be made prior to approval of any work, nor for any work performed prior to approval of this Agreement.
H. Consultant will be reimbursed, as promptly as fiscal procedures will permit upon receipt by City's Representative of itemized invoices in triplicate. Invoices shall be submitted no later than 45 calendar days after the performance of work for which Consultant is billing. Invoices shall detail the work
performed in each milestone and each project as applicable. Invoices shall follow the format stipulated for the approved Cost Proposal, attached hereto as Exhibit "C", and shall reference this contract number and project title. Final invoice must contain the final cost and all credits due City. The final invoice should be submitted within 60 calendar days after completion of Consultant's work. City shall, within thirty (30) days of receiving such invoice, review the invoice and pay all approved charges thereon. Invoices shall be mailed to City's Representative at the following address:
City of Downey
11111 Brookshire Avenue
Downey, CA 90241
I. Salary increases will be reimbursable if the new salary is within the salary range identified in the approved Cost Proposal and is approved by City's Representative. For personnel subject to prevailing wage rates as described in the California Labor Code, all salary increases, which are the direct result of changes in the prevailing wage rates are reimbursable.
3.3.2 Prevailing Wages. Pursuant to Downey Municipal Code Section 2935, the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects, shall apply to the Project. Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the Project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. If applicable, Consultant shall be registered at all times with the Department of Industrial Relations under the Public Works Contractor Registration Program for Labor Compliance.
3.4 Accounting Records; Audit Review Procedures.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.4.2 Audit Review Procedures.
3.4.2.1 Any dispute concerning a question of fact arising under an interim or post audit of this Agreement that is not disposed of by this Agreement, shall be reviewed by City's Director of Finance.
3.4.2.2 Not later than 30 days after issuance of the final audit report, Consultant may request a review by City's Director of Finance of unresolved audit issues. The request for review will be submitted in writing.
3.4.2.3 Neither the pendency of a dispute nor its consideration by City will excuse Consultant from full and timely performance, in accordance with the terms of this Agreement.
3.4.2.4 Consultant and sub -consultant Agreements, including cost proposals and indirect cost rates (ICR), are subject to audits or reviews such as, but not limited to, an Agreement audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or review, the Agreement, cost proposal and ICR and related work papers, if applicable, will be reviewed to verify compliance with 48 CFR, Part 31 and other related laws and regulations. In the instances of CPA ICR audit work paper review, it is Consultant's responsibility to ensure federal, state, or local government officials are allowed full access to the CPA's work papers including making copies as necessary. The Agreement, cost proposal, and ICR shall be adjusted by Consultant and approved by City Representative to conform to the audit or review recommendations. Consultant agrees that individual terms of costs identified in the audit report shall be incorporated into the Agreement by this reference if directed by City at its sole discretion. Refusal by Consultant to incorporate audit or review recommendations, or to ensure that the federal, state or local governments have access to CPA work papers, will be considered a breach of Agreement terms and cause for termination of the Agreement and disallowance of prior reimbursed costs.
3.4.2.5 Consultant's Cost Proposal may be subject to a CPA ICR Audit Work Paper Review and/or audit by the Independent Office of Audits and Investigations (IOAI). IOAI, at its sole discretion, may review and/or audit and approve the CPA ICR documentation. The Cost Proposal shall be adjusted by the Consultant and approved by the City contract administration to conform to the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report. Refusal by the consultant to incorporate the Work Paper Review recommendations included in the management letter or audit recommendations included in the audit report will be considered a breach of the Agreement terms and cause for termination of the Agreement and disallowance of prior reimbursed costs.
1. During IOAI's review of the ICR audit work papers created by the consultant's independent CPA, IOAI will work with the CPA and/or consultant toward a resolution of issues that arise during the review. Each party agrees to use its best efforts to resolve any 10 audit disputes in a timely manner. If IOAI identifies significant issues during the review and is unable to issue a cognizant approval letter, City will reimburse the consultant at an accepted ICR until a FAR (Federal Acquisition Regulation) compliant ICR (e.g 48 CFR Part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if applicable; in accordance with procedures and guidelines of the American Association of State Highways and Transportation Officials (AASHTO) Audit Guide; and other applicable procedures and guidelines) is received and approved by IOAI.
Accepted rates will be as follows:
a. If the proposed rate is less than one hundred fifty
percent (150%) — the accepted rate reimbursed will be
ninety percent (90%) of the proposed rate.
b. If the proposed rate is between one hundred fifty
percent (150%) and two hundred percent (200%) - the
accepted rate will be eighty-five percent (85%) of the
proposed rate.
c. If the proposed rate is greater than two hundred
percent (200%) — the accepted rate will be seventy-five percent (75%) of the proposed rate.
2. If IOAI is unable to issue a cognizant letter per paragraph
3.4.2.5.1 above, IOAI may require consultant to submit a revised independent CPA -- audited ICR and audit report within three (3) months of the effective date of the management letter. IOAI will then have up to six (6) months to review the consultant's and/or the independent CPA's revisions.
3. If the Consultant fails to comply with the provisions of this paragraph 3.4.2.5, or if IOAI is still unable to issue a cognizant approval letter after the revised independent CPA audited ICR is submitted, overhead cost reimbursement will be limited to the accepted ICR that was established upon initial rejection of the ICR and set forth in paragraph 3.4.2.5.1. above for all rendered services. In this event, this accepted ICR will become the actual and final ICR for the reimbursement purposes under this Agreement.
4. Consultant may submit to City final invoice only when all of the following items have occurred: (1) IOAI accepts or adjusts the original or revised independent CPA audited ICR; (2) all work under this Agreement has been completed to the satisfaction of City; and, (3) IOAI has issued its final ICR review letter. The
consultant must submit its final invoice to City no later than sixty (60) calendar days after the occurrence of the last of these items.
The accepted ICR will apply to this Agreement and all other agreements executed between City and the consultant, either as a prime or subconsultant, with the same fiscal period ICR.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time either for cause or for the City's convenience and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Consultant may only terminate this Agreement for cause upon giving the City not less than seven (7) calendar days' written notice.
Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. The City shall within fifteen (15) calendar days following termination pay the Consultant for all services adequately rendered and all reimbursable costs incurred by Consultant up to the date of termination, in accordance with the payment provisions of this Agreement.
The following reasons shall constitute "cause" for which either party may terminate this Agreement as provided herein:
• Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party; • Assignment of this Agreement or transfer of the Project by either party to any other entity without the prior written consent of the other party; • Suspension of the Project or the Consultant's Services by the City for more than ninety (90) calendar days, consecutive or in the aggregate, without good cause; • Material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the 12 performance of Services under this Agreement. Consultant shall be required to provide such Documents and Data and other information within fifteen (15) days of the City's request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant:
City:
H.W. Lochner, Inc.
1100 Corporate Center Drive, Suite 201
Monterey Park, California 91754
Phone: (323) 260-4703
Attn: Giuseppe Canzonieri, P.E., Principal
City of Downey
11111 Brookshire Avenue
Downey, California 90241
Phone. (562) 904-7110
Fax: (562) 904-7296
Attn: Matthew Baumgarder, P.E., Director of Public Works/City Engineer
With a courtesy copy to:
City of Downey
City Attorney's Office
11111 Brookshire Avenue
Downey, California 90241
Such notice shall be deemed made when personally delivered or when mailed, forty- eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentialit .
3.5.3.1 Documents & Data; Licensing of Intellectual Property_. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied 13 in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential.
Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.5.4 Cooperation, Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorne 's Fees. In the event of any litigation, whether in a court of law, administrative hearing, arbitration, or otherwise, arising from or related to this Agreement of the services provided under this Agreement, the prevailing party shall be entitled to recover from the non -prevailing party all reasonable costs incurred, including staff time, court costs, attorneys' fees and all other related expenses in such litigation.
3.5.6 Indemnification.
3.5.6.1 General Indemnification. Except as provided in subdivision
3.5.6.2 below which is applicable to "design professionals" only, Consultant shall defend (with counsel acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, errors, omissions or willful misconduct of Consultant, its officials, officers, employees, 14 agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses.
Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers.
Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, and agents or volunteers.
Consultant shall not be obligated to defend, indemnify or hold the City harmless in any manner whatsoever for any claims or liability arising solely out of the City's own negligent acts, errors or omissions or willful misconduct.
3.5.6.2 Design Professionals. The provisions of this subdivision
3.5.6.2 shall apply only in the event that Consultant is a "design professional" within the meaning of California Civil Code section 2782.8(c). If Consultant is a "design professional" within the meaning of Section 2782.8(c), then, notwithstanding subdivision 3.5.6.1 above, to the fullest extent permitted by law (including, without limitation, Civil Code sections 2782 and 2782.6), Consultant shall defend (with legal counsel reasonably acceptable to City), indemnify and hold harmless City and City's officers, officials, employees, volunteers and agents from and against any Claim that arises out of, pertains to, or relates to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, subcontractor or any other person directly or indirectly employed by them, or any person that any of them control, arising out of Consultant's performance of any task or service for or on behalf of City under this Agreement. Such obligations to defend, hold harmless and indemnify City or any City officers, officials, employees or volunteers shall not apply to the extent that such Claims are caused in part by the sole active negligence or willful misconduct of City or such City officers, officials, employees, volunteers and agents. Consultant's cost to defend City and/or City's officers, officials, employees or volunteers against any such Claim shall not exceed Consultant's proportionate percentage of fault with respect to that Claim; however, pursuant to Civil Code section 2782.8(a), in the event that one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with City (and, if applicable, other parties) regarding any unpaid defense costs. To the extent Consultant has a duty to indemnify City or any City officers, officials, employees, volunteers and/or agents under this subdivision 3.5.6.2, Consultant shall be responsible for all incidental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant's negligence, recklessness or willful misconduct. 15 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be the courts in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.1 d City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.12 Assignment or Transfer. Neither party shall assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the other party. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement.
All references to City include its elected officials, officers, employees, agents and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
Ili
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it'agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19 Conflict of Interest
A. During the term of this Agreement, the consultant shall disclose any financial, business, or other relationship with City that may have an impact upon the outcome of this Agreement or any ensuing City construction project. The consultant shall also list current clients who may have a financial interest in the outcome of this Agreement or any ensuing City construction project which will follow.
B. Consultant certifies that is has disclosed to City any actual, apparent, or potential conflicts of interest that may exist relative to the services to be provided pursuant to this Agreement. Consultant agrees to advise City of any actual, apparent, or potential conflict of interest that may develop subsequent to the date of execution of this Agreement. Consultant further agrees to complete any statements of economic interest if required by either City ordinance or State law.
C. The consultant hereby certifies that it does not now have, nor shall it acquire any financial or business interest that would conflict with the performance of services under this Agreement.
D. The consultant hereby certifies that the consultant or subconsultant and any firm affiliated with the consultant or subconsultant that bids on any construction contract or on any Agreement to provide construction inspection for any construction project resulting from this Agreement, has established necessary controls to ensure a conflict of interest does not exist. An affiliated firm is one, which is subject to the control of the same persons, through joint ownership or otherwise.
IN
3.5.20 Equal Opportunity Empl yment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of any City Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.21 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.22 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.23 Counterparts. This Agreement may be executed in counterparts, each of which shall constitute one and the same instrument.
3.5.24 Effect of Conflict.
In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, any of its exhibits, attachments, purchase order, or notice to proceed, the provisions of this Agreement will govern and control.
3.5.25 Debarment and Suspension Certification.
Consultant's signature affixed herein, shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant has complied with Title 2 CFR, Part 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (nonprocurement)", which certifies that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this certification must be disclosed to City.
Exceptions will not necessarily result in denial of recommendation for award, but will be considered in determining Consultant responsibility. Disclosures must indicate to whom is
exception apply, initiating agency, and dates of action. Exceptions to the Federal Government Excluded Parties List System maintained by the General Services Administration are to be determined bV the Federal Highway Administration.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements set forth in this Agreement. Consultant shall ensure that City is an additional insured as required in Section 3.2.10.4. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. [Signatures on Next Page]
19 CITY OF DOWNEY,
a California municipal corporation
and charter city
Attest:
Roger Bradley, City Manager
Maria Alicia Duarte, CMC
City Clerk
Approved as to Form:
A
LL V-1 11
J M. Funk,
City Attorney
H.W. Lochner, Inc.
a Wisconsin Corporation
y;
Giuseppe a z ri, P.E.
Its: Principal
20 EXHIBIT "A°!
SCOPE OF SERVICES
City of Downey I May 14, 2025 Cf- Lochner
Proposal
aCityofDowney
RFP No. 25-005 Professional Design,
Public Outreach ar • Safety Education
Services for i South
Routes to School Project Phase 11
IN=
May 14, 2025
Edwin J. Norris, P.E.
Deputy Director of Public Works
11111 Brookshire Avenue
Downey, CA 90241-7016
RE: Proposal for RFP No. 25-005 Professional Design, Public Relations and Safety Education Services for the South Downey Safe Routes to School Project Phase II Dear Mr. Norris:
H.W. Lochner (Lochner) is pleased to submit this proposal to assist the City of Downey in preparing Phase II of the City's Safe Routes to School (SRTS) programs, plans, specifications and estimates for pedestrian improvements near seven schools.
Having completed Phase I of this program, which resulted in the design and implementation of sidewalk facilities near five schools, our team has a keen understanding of the City's design and approval process, expectations, and general considerations necessary to ensure the project is completed expeditiously and effectively.
Lochner is one of the leading SRTS engagement, planning, and design firms in Southern California. With over 35 years of experience and proficient in traffic calming, traffic engineering, transportation planning, active transportation, roadway design, and cost estimates, Lochner is uniquely positioned to meet and exceed the objectives of this project. Our firm has four offices in Southern California made up of over 100 staff members; including California registered Civil and Traffic Engineers, and Certified Planners.
For decades, Lochner (as KOA) has been providing comprehensive SRTS services to cities throughout Southern California, such as Los Angeles, Lynwood, Duarte, Downey, Commerce, Santa Clarita, and Burbank. From project organization, PS&E design, community engagement, producing outreach materials, conducting walk/bike audits, countermeasure plan development, and cost estimates, our firm is well -versed in all aspects of SRTS and understands what is required to produce a successful SRTS plan and program recommendations.
Our public facilitation and education expertise has helped us conduct over 200 pedestrian audits over the last year. To bolster our educational, encouragement, and safety programming component for this proposal, Lochner is partnering with Safe Moves, a renowned school outreach and safety programming organization. Lochner is also partnering with KDM Meridian, a leading surveying firm, to prepare accurate and comprehensive PS&E products.
Full Legal Name of Firm: H.W. Lochner, Inc.
Firm's Principal Place of Business: 1100 Corporate Center Drive, Suite 201, Monterey Park, CA 91754 Company Tax Identification Number
Local Office Phone Number: (323) 260-4703
Contact Person: Giuseppe Canzonieri, PE I Principal/Southern California Design Lead 1 1100 Corporate Center Drive, Suite 201, Monterey Park, CA91754 1 (323) 260-4703 1 [email protected]
4 Thank you for this opportunity to offer our services and as a firm principal, I am authorized to make representations for the firm. I will serve as the Principal -in -Charge for this project. Mr. Carlos Velasquez, AICP, will serve as the Project Manager. His extensive project experience and personal familiarity with the City of Downey traffic and mobility issues along with his active transportation work for multiple jurisdictions will provide the project with an engaged Project Manager that will ensure project delivery. He can be reached at [email protected].
This proposal is valid for 120 calendar days from the date of submission. Lochner acknowledges that we have received and reviewed all provided documents pertaining to the RFP, look forward to speaking with you soon regarding our proposal. I can be reached at (323) 260-4703 or via e-mail at [email protected].
Sincerely,
Lochner
Giuseppe Canzonieri, PE
Principal I Southern California Design Lead
Cf- Lochner SECTION 2: TABLE OF CONTENTS 1 3
SECTION 1: COVER LETTER ......................................................... 1 SECTION 2: TABLE OF CONTENTS .............. — ............................. 3 SECTION 3: UNDERSTANDING OF NEED .................................... 4 ProjectUnderstanding ............................ ................................... .................. -.. 4-6 SECTION 4: SCOPE OF SERVICES ............................................... 7 SECTION 5: RELEVANT EXPERIENCE. .............................. ......... 19 SECTION 6: QA/QC PLAN., ..................... - ............ -- ......... ............ 22 SECTION 7: KEY PERSONNEL ..................... - ............................... 23 OrganizationChart .......................... .................................................................... 27 SECTION 8- PROPOSER'S CURRENT WORK COMMITMENTS... � ....... 27 SECTION 13: REQUESTS FOR INFORMATION PROPOSED
CHANGES, & CLAIMS ... --- ....................... ... -- .... ........ .......... 28 SECTION 14: FAILURE TO PERFORM ........................ - ................ 28 SECTION 15: CLAIMS ............. -.— .................................. -- .... ........ 28 SECTION 16: ADDITIONAL PROPOSER INFORMATION .......... 28 RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the ,;n,,th nnWnpw q:4fin Rrmtpc to qt-hnnl Prniort Ph;Aczp 11
SECTION 3: UNDERSTANDING O E 4
cf— LochnerProject Understanding
PROJECT UNDERSTANDING
With 21 schools and approximately 23,000 students, the Downey Unified School District (DUSD) is one of the largest school districts (by student population) in Los Angeles County. Most of the transportation and sidewalk infrastructure around its schools is adequate or has been recently improved. However, for some of those schools, particularly in the neighborhoods in South Downey, several of the surrounding streets need improvement. In several key street segments that feed directly to school entrances, there are missing sidewalks and pedestrian network gaps. Such a condition forces students to walk on the roadway which exposes them to vehicle traffic.
The City recognized these issues and in the last ten years has embarked in an ambitious plan to improve sidewalk conditions near some of the schools with the highest need. In 2015, the City applied and won Caltrans Active Transportation Program (ATP) Cycle 2 funding to improve pedestrian access and safety by constructing new sidewalks at ten locations near five schools located in the neighborhoods of South Downey.
The locations were near five schools and included the design of 6,750 linear feet of sidewalk. As a result of these efforts, several of these sidewalks were constructed in the last five years.
Recognizing the success of that program, in 2023 City again applied and won Caltrans ATP Cycle 6 funding to continue improving student pedestrian access, but this time at seven schools and will include the design and construction of approximately 8,850 linear feet of sidewalks. The seven schools are:
1. Ward Elementary School,'
2. Saint Raymond Catholic School,
3. Imperial Elementary School,*
4. Alameda Elementary School,
5. Sussman Middle School,
6. Old River Elementary School,*
7. Stauffer Middle School.*
*A TP Cycle 2 Schools
Furthermore, like with the ATP Cycle 2 program, the City will also be suggesting to improve safety through non - infrastructure means like safety education programming. The educationlencourage programming will provide the schools with a tailored curriculum that will educate students on the rules of the road and general safety practices as they walk and bike to and from school.
To further understand the pedestrian conditions around the seven schools, the Lochner team conducted an initial field investigation to identify potential project challenges as well as solutions that will be leveraged to meet the Project goals.
PROJECT CHALLENGES
The most common deficiency around the schools is either non-existent sidewalk or sidewalk facilities that abruptly end, forcing students to enter the roadway, as is the situation along Orizaba Avenue and Gneiss Avenue, south of Imperial Elementary School. Conditions such as these have the potential of creating resident opposition since any proposed construction will reduce what may be perceived as private property. The Lochner team will overcome this potential challenge by ensuring that all residents in the project area are aware of this project and can engage with the City and voice their concerns.
The Lochner team is uniquely qualified to ensure a successful dialogue since our bilingual planners and engineers will be present at every meeting and provide ample opportunities (digital and traditional) for residents to communicate with the Project team. Lochner's planners and engineers have conducted outreach (including entirely in Spanish) for numerous safe routes to school projects throughout the Los Angeles region and have been successful in creating consensus and ensuring project progress.
Sidewalk gap along Orizaba Avenue, near
Imperial Elementary School
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the qni ith DOIAmP1r Rafp Rne itpc to I;rhnni Prniprt Phncp II
�'- Lochner
SECTION 3: UNDERSTANDING OF NEED 5
Project Understanding
Lochner staff leading a community meeting as
part of Downey SRTS Phase I
A related challenge observed in the field is that several of these locations also contain facilities controlled by utilities, such as street light poles (or even residential irrigation systems).
Although the potential impacts are not known, any construction near these facilities may affect operations and would require coordination with the local utility. Even if the City controls these, coordination with those departments will be necessary.
Lochner's engineering team is well -suited to overcome this challenge as we have dealt with such conditions in the past for numerous other sidewalk reconstruction or road re -pavement projects. In such projects, Lochner issues utility notices and works closely with those entities to ensure minor disruption to their operations and ensure that the project is completed.
PROJECT APPROACH AND LESSONS LEARNED
Having led, designed, and assisted the City in implementing Phase I of this project, the Lochner team has refined the process to ensure an efficient and effective implementation of this project as well.
Data Collection and Analysis
First, we will start with collecting all necessary data and conducting field work to better understand the school
environment. In preparation of this proposal, we developed a pedestrian -collision map that focused on all seven schools, to gain a better idea of how non-existent pedestrian facilities might be leading to pedestrian -related collisions. As the map shows, there are not many collisions around the proposed sidewalk locations, but there are numerous pedestrian -related collisions in other parts of the immediate school area. During the data collection phase, Lochner will review the primary collision factors (PCF) that led to these collisions and make the appropriate observations and potential recommendations on what can be done to reduce their frequency. As the
Lochner team prepares for the walk audits at each school, we will review all major school characteristics and assess potential walking paths and routes to the school.
Comprehensive Design Approach
Having successfully delivered the first phase of this project in 2021and recognizing that this is a very similar project, Lochner brings a deep understanding of the level of effort and detailed analysis that is required to ensure Phase II PS&E delivery is a success.
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M.3C4wtaJeNRf1Att4*4Capu#�DbS 2G"n 88Fmj..... .e.
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Pedestrian -related collisions along proposed
improvement locations.
Building on this experience, rather than seeking a "quick and dirty" design approach, a more deliberate and comprehensive approach will ultimately minimize construction conflicts, reduce construction time and contract change orders, and reduce impacts to residents during construction.
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the Cni ith nnurnav Safes Roi itQc to Srhnnl Prniart PhacA 11
cf- Lochner
SECTION 3: UNDERSTANDING OF NEED 6
Project Understanding
PHASE I DESIGN CHALLENGES
Designing a sidewalk gap closure project in a residential neighborhood is more than just placing a 4'-5' sidewalk in the public right-of-way and moving on. During Phase 1, we overcame a number of challenges including:
Driveways: Several driveway approaches were not ADA compliant and needed to be reconstructed, including work on private property.
Private Property Improvements: There were several instances where we encountered decorative landscaping and hardscaping, block walls and wood fences, and decorative mailboxes that had been constructed within the public right-of-way.
Irrigation: Irrigation was not always noted in the survey, therefore our detailed field review was an important factor.
PHASE 11 DESIGN APPROACH
Our approach to the Phase II design will be similar to Phase I and build upon our previous lessons learned:
Driveway Conformance and ADA Compliance
A key element of our design strategy is a detailed assessment of ADA compliance at all residential driveways.
We will utilize the existing surface from the topographic survey to analyze cross sections of every driveway. We will design the cross section of each driveway per the Standard Plans for Public Works Construction (SPPWC) Std. Plan 110-2. Our intent will be join the existing elevations at the back of sidewalk 1 right-of-way line, however there may be cases where that may result in exceeding the allowable driveway and sidewalk slopes.
Our surveyor's scope includes providing additional shots in private property driveway, therefore we will be able to accurately design the improvements on private property. . M�
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Minimizing Construction and Resident Impacts
Through accurate base mapping, comprehensive survey, and a detailed driveway design approach, our plans will reflect realistic field conditions. This will provide the following benefits to the City:
• Less requests for information (RFI) regarding private property join location. • Reduction of change orders for additional demolition and concrete construction. • Reduction of construction delays.
• Fewer disruptions to driveway access for residents.
• Minimized need for temporary construction easements (TCE) or modifications of TCE's during construction. • More accurate information for the City to present to property owners prior to construction.
Other Cost -Saving Measures
For Phase 1, the City's preference was to place the proposed sidewalk up against the right-of-way line with a landscaped parkway separating the sidewalk from the curb. Recognizing that field conditions may vary, our team proactively develops design alternatives as we may encounter a utility, block wall or fence that might be in the proposed sidewalk alignment. We will explore cost saving alternative alignments and present those to the City for consideration. These alternatives will allow the City to make informed decisions balancing cost, aesthetics, and constructability.
In summary, our comprehensive design approach is not just about producing plans —it is about delivering a constructible, compliant, and community -sensitive project that minimizes downstream problems. While other teams may attempt to rush design, our method leads to better outcomes for the City, the contractor, and the residents.
FP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the Sniifh r)nwnP%i Rnfa Rniitnc to Rrhnnl Prniart Phaca 11
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SCOPE OF WORK
MANAGEMENT
NT
TASK •
1 - KICK-OFF MEETING
Lochner will coordinate and lead a project kick-off
meeting with City staff. Our team will prepare the
agenda and be shared with the City at least 48 hours
prior to the meeting. The agenda will include:
• Project team, communication structure, schedule
confirmation, verification of project/plan approval
process, and meeting dates/structure,
• Agreeing on monthly status meetings with City
staff,
• Data needs request,
• Discuss any potential project issues/challenges,
TASK 1.2, 1.3-
ONGOING COORDINATION/
Lochner will maintain ongoing communication with
the City's project manager on a monthly basis. We
will prepare meeting agendas regarding any special
items to discuss and keep detailed meeting minutes.
TASK 1.4 AND 1.11
SCHEDULE
Lochner will review the project schedule on a monthly
basis with the City at each monthly status meeting.
The schedule will be updated per any issues and
changes that might take place during the project
timeline.
TASK 1.5 AND 1.6
PROGRESS AND ISSUES
Lochner staff have delivered these types of project
to the City and other agencies in the recent past.
As such, our tears understands the potential issues
and can anticipate how best to address any project
needs. As part of these two tasks, Lochner will track
task progress and ensure that issues are handled in
an expeditious manner to maintain project timeline
progress. Detailed notes and an email record will be
kept to ensure that the project continues to progress
and all decisions are documented accordingly.
TASK 1.7 - PROJECT
APPROVALS
As the project progresses, Lochner will confirm the
project approval process with the City. This will be
critical when assessing the project timeline and
noting the City's approval and contractor procurement
process. Our team will make the necessary schedule
adjustments to accommodate the anticipated review
and project approval timeline.
Lochner will draft a Quality Assurance/Quality Control
Plan and provide it to the City for review and approval.
The QAIQC Plan will be drafted with City expectations
in mind to ensure that it is tailored to anticipated issues that are unique to this project and to the City. The QAI QC plan content and focus will be discussed later in
this proposal.
TASK •
9 - STAFF, PROJECT
MEETINGS
As part of the monthly project coordination meetings,
Lochner staff will schedule as -needed meetings with
specific project stakeholders and other partners.
These meetings will be as -needed depending on the
issues and concerns raised during the community
workshops and during any walk audits. The City will
put Lochner in touch with stakeholders and project
partners.
[See above for Task 1.10 and 1.11 as they are
incorporated to other subtasks]
Task 9 Deliverables:
• Project kick-off meeting, including agenda set-up,
meeting facilitation, and documentation,
• Monthly project coordination meetings,
• Project schedule review and as -needed updates,
• Task progress and issue identification,
• Project approval process and incorporation into
project schedule,
• QAIQC Plan,
• Staff and project stakeholder/partner as -needed
meetings.
RP No. 25-05 Professional Design, Public Outreach and Safety Education Services for the Sni ith flnsarnPv Raf= Rni itac to Srhnn! PrniRrf Phaca 11
SECTION 4: SCOPE OF SERVICES 1 s
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` ANALYSIS
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TASK 2.1 - FIELD REVIEW AND TASK 2.2 - SITE PHOTOGRAPHS Upon receipt of any available as -built records from the City (Task 2.3) and the topographic survey (Task 2.5.1), we will visit the project site to verify and document existing conditions. We will investigate and verify existing roadway geometry, utility manholes/valves, signing and striping, traffic signals, detector loops, power poles, cabinets, fire hydrants, etc. Lochner will send a team of experienced and knowledgeable civil engineers to the project site to fully evaluate the existing pavement conditions and identify any asphalt, curb, gutter, or sidewalk that is damaged and in need of replacement.
Lochner will also develop a .kmz file in Google Earth with geo-coded field photos of existing conditions and to identify locations requiring special attention including, but not limited to decorative landscaping/hardscaping, block walls, decorative mailboxes, etc. in the public right-of-way, or proposed driveways that may required concrete replacement on private property.
Note: As a cost saving measure, we will only verify existing conditions in areas where proposed improvements are being recommended as shown in Figures 2A-2E of the RFP.
TASK 2.3 - RECORDS RESEARCH
Lochner will work with the City to obtain record drawings and documents relevant to the work site. Record drawings and documents can include, but are not limited to existing improvement plans, topographic maps, centerline ties, corner records, as -built plans, utility plans, ATP funding application, ADA transition plan, etc. We will send our request for record drawings and documents through the City's Project Manager.
TASK 2.4 - PRELIMINARY UTILITY NOTICES
-
Lochner will obtain a list from the City of utility companies known to own and operate facilities in the City.
Lochner will send an email with our standard utility response form, and a map of the project site to all relevant utility companies. We will request information from them including record drawings of their facilities, prior rights information, and any planned upgrades expected in the near future. Utility responses will be logged and information regarding existing facilities will be shown on our plans. in some cases, the utility owner may require a request presented on City letterhead. We will coordinate these situations, if needed, with the City's Project Manager. Lochner will provide the City's Project Manager with a utility response list and maps/data received when all utility companies have responded. Lochner will compile all as-builts received from the utility agencies and develop a utility base map that will be referenced in the project plans.
TASK 2.5 - FIELD DATA COLLECTIOIN
TASK 2.5.1 — TOPOGRAPHIC SURVEY
KDM Meridian, Inc. (KDM) will provide a topographic survey within the project limits. KDM's scope includes:
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the 0nuth nOWnpw gafa Rniitpc to Srhnnl Prnii rt Phacp II
SECTIONi` OF •
Research of Record Information - Obtain record maps and record information from the Los Angeles County Surveyor's office and City of Downey. This will include record subdivision maps, records of survey, tie -sheets, corner records and benchmarks.
Control Survey - Recover and survey existing centerline and property monuments adequate to orient record data for each area.
Topographic Mapping - Street topography will be collected from the centerline to right-of-way, and an additional 10-feet past driveways, to aid in design. In areas where no sidewalk exists, an additional 5-feet behind right- of-way will be collected. Cross sections will be collected at a 25-foot interval. Detailed surveys of existing handicap ramps or curb returns at either ends of sidewalk gaps will be collected to either ECR or BCR.
TASK 2.5.2 — BASE PLAN PREPARATION
Upon completion of our field review (Task 2.1) we will prepare accurate base plans. The base plan will show existing centerlines, curb, gutter, right-of-way, curb ramps, driveways, pavement delineations, markings, roadside signs, traffic signal equipment, pull boxes, conduit, utility man holeslvaIves, and all other information that was documented during our field review.
Note. Existing topography will be shown only in areas where proposed improvements are planned.
TASK 2.6 - CONFLICT IDENTIFICATION
Lochner will prepare a conflict identification plan for each project location. Conflicts generally include private improvements in the public right-of-way, potential utility manholes in the proposed sidewalk, proposed driveways that may required concrete replacement on private property, etc. The plans will be prepared at 1"=20'scale and will include base mapping, existing utilities, and site photographs. We have assumed one submittal of the conflict identification plans.
TASK2.7 - TRANSIT RESEARCH
As part of Lochner's data needs review, we will document existing and planned transit lines and facilities in the vicinity of the project area, focusing primarily on Metro and Downey LINK transit lines.
TASK 2.8 - SCHOOL TRAVEL TALLIES
The Lochner team will work with City staff to coordinate with principals at each school to distribute hard copy or digital surveys to parents. Lochner staff will provide these surveys in English, Spanish and other languages as appropriate. These surveys will ask parents about their comfort level with their children walking or bicycling to school, and about the issues and barriers they face walking or bicycling to school. The goal would be to obtain a strong understanding of why more parents don't let their children walk or bicycle. The Lochner team understands that it is important for the team to make this effort relatively simple for the principals and parents to conduct so that we get a high response rate.
Lochner will also coordinate with principals at each school to distribute travel tallies/surveys to students.
These surveys will ask students about their travel mode to school, and about the issues and barriers they face walking or bicycling to school. The team needs to gain a strong understanding of why more students do not walk or bicycle. Like with the parent surveys, it will also be important for the Lochner team to make this effort relatively simple for the principals and teachers to conduct so that we get a high response rate.
FP No. 25-5 Professional Design, Public Outreach and Safety Education Services for the Rm ith nn%A1nak1 RAfP Rni,tpc to Rrhnnl Prnsart Phaca 11
TASK 2.9 - SCHOOL SITE AUDITS
Lochner staff will lead and facilitate school -site walk audits at each school. In the last five years, Lochner has led hundreds of pedestrian and bicycle audits throughout Southern California, so the City of Downey can rest assured that an experienced team will lead this effort.
The pedestrian and bicycle audits will consist of a workshop and walk audits at each school. These will be performed at a time that is most likely to generate the most student and parental participation. Lochner has found in its past and current SRTS projects that the best times for parents are typically after the morning school drop-off or before the afternoon school pick-up times, rather than the peak walking times before and after school.
From Lochner's experience, middle schools tend to have less participation on the part of the parents, thus the audit focus may be more student focused. This means that outreach will be conducted directly with school clubs and societies, math, science, engineering, or geography teachers and classes in order to gain participation from students already learning or interested in topics relating to safety and the built environment; if the focus is more with students, the pedestrian and bicycle audits may happen during school hours.
The audits will consist of:
1. Walkability and Bikeability Checklists - The Pedestrian audit at each school will begin with a brief introduction to participants regarding format and goals. The Lochner team will work with school officials to provide a classroomflibrary room to hold an introduction and debrief. After the brief introduction, participants will take a walk with the key stakeholders including parents, students, school principals/vice principals, crossing guards, school facilities personnel, police, city staff, and other interested parties around the vicinity of each school to discuss and document the safety issues and other barriers to walking and bicycling to that school.
Participants will be provided with a clipboard to hold a map showing the school grounds with its pedestrian entrance(s), surrounding streets, and school attendance boundary map and a marker pen for jotting notes during both the workshop and the walk audit. Consultant staff will be split among the participants based on preferred language and areas of expertise. Some of the issues to be discussed: Missing or poorly maintained sidewalks, Missing curb ramps, Intersections that are difficult to cross, Common unsafe behaviors of motorists, pedestrians and bicyclists, Speeding, Double Parking, Lack of signs, Lack of bikeways, Stray dogs, Crime, Hot Spots.
2. In -Class Debrief - Upon return to the classroom/library, Lochner staff will conduct a debrief session with participants regarding what they saw, any other issues to address, and provide a general forum for discussion.
The information summarized here will be utilized by the Lochner team to address key safety issues at each school.
TASK 2.10 -- POLICIES AND OBSERVATIONS
Lochner staff will observe traffic patterns and conditions around each of the seven schools during the morning drop-off and afternoon pick-up time periods. Lochner will note any general issues such as speeding, double parking, and any student/vehicle conflicts near the main walking paths to the school and at the gates.
As part of this task, Lochner will also review school transportation policies and/or regulations. These include, but are not limited to: existing safe route to school maps, education programming, pick- upldrop-off guidelines, student valets, crossing guard history, and any other pertinent information.
RFP No. 2-005 Professional Design, Public Outreach and Safety Education Services for the .qn33th nnutma r gnfa PniitAc to firhnnl Prnfart Phaca 11
cf— Lochner
TASK 2.11 - CONCEPTUAL DESIGN
Upon completion of the project base plans and identification plans, we will begin preparing the conceptual design plans for the proposed improvements. The plans will include the following for each corridor:
• Recommended sidewalk location and width • Recommended curb ramp locations • Recommended driveways to be reconstructed • Proposed crosswalks Lochner will also prepare a rough order of magnitude cost estimate for the proposed improvements. We have assumed one submittal of the conceptual plans and cost estimates and that any required revisions will be reflected on the 60% design plans.
TASK •
12 - CONCEPTUAL DESIGN MEETING
Lochner will attend one (1) meeting with City staff to present the conceptual design, conflict identifications, and cost estimates.
Task 2 Deliverables:
• Utility as -built records and agency response list. • Conceptual design plans and cost estimates. • Topographic survey. • Transit research.
• Field notes and site photos. • School surveys and travel tallies. • Base plans. • School site walk audits at seven (7) sites. • Conflict identification plans • School policies research and observations. °ASK. T.. PUBLIC
UB P ARTICPTON A N D OUTREACH
TASK 3.1 - STAKEHOLDER DATABASE
The Lochner team will build off the stakeholder list that was provided during the kick-off meeting and include entities such as, but not limited to: residents, school PTAs, community -based organizations, neighborhood councils, etc. Downey has very active community groups and the Lochner team will work with the City to identify those that should be incorporated onto the Project. Groups like the Downey Bicycle Coalition, the Downey Arts Coalition, Downey Seniors Club, and other groups that might have an interest in neighborhood pedestrian infrastructure improvements will be added to the stakeholder list.
The stakeholder database will be constantly updated and shared with the City's Project Manager and maintained throughout the life of the Project. During each outreach event (school site walk audit, community outreach meeting, etc.) the list will be updated as participants provide their contact information. Those participants will then be contacted when input is needed and other outreach events are taking place.
TASK •
2 - COLLATERAL MATERIALS
Lochner's bilingual staff and graphic designers will prepare a package of collateral materials that will serve as the basis for any project communication. A list of these materials will be maintained by Lochner. For this task, Lochner will produce the following:
1. Project Fact Sheet — this will include project details, any illustrations, maps and other contact information and will be provided at any outreach event and school walk audit.
2. Project information and graphics — these will be provided to the City so that they can be uploaded onto the project webpage and any other materials
I Meeting notices, sign -in sheets, comments cards, agendas, and presentations will be prepared for each event
Lochner will maintain an internal list of developed materials that will be updated and shared with the City.
RFP No. 25-05 Professional Design, Public Outreach and Safety Education Services for the qniith Driminav Safes Rniitac to qr-hnn1 Prniart Phaca 11
Lochner SECTION 4: SCOPE OF SERVICES 1 12
TASK 3.3 - COMMUNITY WORKSHOPS
Lochner will organize five (5) community workshops at each school neighborhood. The goal of the community workshops will be to educate the stakeholders on the importance and need for the project. Furthermore, it will provide an opportunity for the residents to voice their concerns with the Project, address any overall safety issues around the schools, and ultimately build overall consensus.
To ensure success, the Lochner team will do the following:
1. Work with the City to develop meeting parameters that will ensure a consistent message across all five meetings. A general format and list of display materials will also be agreed upon.
2. A master meeting schedule will be developed with the City. This will be largely contingent on the availability of meeting spaces. As such, Lochner will work with the City or schools to identify meeting areas (whether they are held at City -controlled facilities such as community rooms/centers or at the schools) and develop a meeting schedule.
3. Upon agreeing on meeting parameters, schedule, and venue availability, Lochner will conduct five community workshops. In the past, Lochner has provided a short presentation outlining the Project, its goals and, overall meeting goal. For these workshops, Lochner is proposing having them be more interactive. Examples of this can be incorporating a mapping exercise that allows participants to provide input at the meeting. This option will empower residents and meeting attendees and create an environment where a free flow of ideas can take shape.
4. A logistics outline will be developed by Lochner. This will include elements such as meeting timeline, materials needed, AV equipment, set-up, and clean-up procedures. Documentation (photos) and refreshments will also be provided by Lochner staff.
5. Meeting materials and notices will be prepared by Lochner and distributed in coordination with the City.
Lochner will work with the City on agreeing on the best method for meeting marketing. For example, meeting notices can be included in the City's website, a weekly e-blast, and social media channels.
Flyers will be distributed at public venues such as libraries, recreational facilities, and schools.
TASK •
4 - FOLLOW UP MEETINGS
Following the workshops, Lochner staff will meet with residents that would be most affected by sidewalk construction. Such residents include those who have landscaping features or utilize space that will be used for new sidewalk facilities as part of this Project. Lochner will reach out to those residents and work towards a consensus to ensure project completion.
Task 3 Deliverables:
• Stakeholder database.
• Collateral material development.
• Five (5) community workshops/meetings and associated logistics/documentation. • Follow up meetings with the most affected residents.
TASK 4 - PREPARE 60% [DESIGN PLANS
TASK 4.1 - DESIGN PLANS
After the conceptual design plans have been
approved by the City, we will move forward
in preparing the 60% submittal package. The
submittal package will include:
RFP No. 25-005 Professional design, Public Outreach and Safety Education Services for the Rni ith nrnnmav glfp Poi stPc to grhr)nl Pmiart PhnQp I I
Lochner will prepare street improvement plans to accommodate the proposed improvements within the project limits identified in Figures 2A-2E of the RFP (sidewalks, curb ramps, driveways, and crosswalks). Our plans will be prepared at 1 "=20' scale (or 1 "=30' scale if preferred by the City to reduce number of sheets) and will include a detailed horizontal layout showing existing roadway improvements, existing/proposed signing and striping, right-of-way, centerline, utility man holeslvaIves/boxes, underground utilities, proposed sidewalks, curb ramps, driveways and crosswalks, typical roadway cross sections, construction notes, and applicable construction details. Proposed curb ramps will be designed specifying SPPWC Case/Type only.
TASK 4.2 - COST ESTIMATES
Lochner will prepare and submit a cost estimate with each plan submittal to the Client. Lochner will apply market construction costs for each bid item to the quantities measured using a combination of available sources including Caltrans/LA County published data, recent bid prices from other local projects, and any other data provided for our use. We will update the cost estimates based on the refinement of the quantities throughout the project.
TASK • —
SECOND UTILITY NOTICES
Lochner will follow up with any unresponsive utility companies and send out a second utility notice. We will maintain the utility response log and update our utility base map with any responses received.
Note: Based on our previous experience working on similar projects, including in the City of Downey, we have assumed that any utility relocations will be minor in nature (adjust to grade) and no relocation coordination will be required.
Task 4 Deliverables:
• 60% plans and cost estimate (printed on bond paper and PDF) • Utility notices and updated utility response list.
TASK 5 - 100% PLAINS, TECHNICAL SPECIFICATIONS ANO
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TASK 5.1 - DESIGN PLANS
Lochner will review the City's 60% design plan comments and coordinate any arising issues with the City. We will revise the PS&E package accordingly and submit the 100% design plans to the City for review.
TASK 5.2 - SPECIFICATIONS
Lochner will prepare the technical specifications using the City boilerplate and the Standard Specifications for Public Works Construction (SSPWC) and Caltrans Standard Specifications.
TASK -
3 - COST ESTIMATE
Lochner will review the City's 60% comments and revise the cost estimates accordingly. The cost estimates will also be updated based on the revised design plans.
Task 5 Deliverables:
• 100% plans, specifications, and cost estimate (printed on bond paper and PDF) RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the Sni ith FWAmaor .^Safes Pni Jmq tr, grhnnl Prniprt Phaca 11
Note: We have included all post design phase services, including bidding phase support in Task 8 — Construction Support Services.
TASK •
5 - FINAL UTILITY NOTICES
Lochner will follow up with any unresponsive utility companies and send out a final utility notice. We will maintain the utility response log and update our utility base map with any responses received.
Note: Based on our previous experience working on similar projects, including in the City of Downey, we have assumed that any utility relocations will be minor in nature (adjust to grade) and no relocation coordination will be required.
Task 6 Deliverables:
• Final plans, specifications, and cost estimate (printed on bond paper and PDF) • Utility notices and updated utility response list.
TASK
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ET SAFETY EDUCATION
PROGRAM
TASK 7.1 - PEDESTRIAN SAFETY EDUCATION PROGRAM DESIGN
Safe Moves will meticulously design a pedestrian safety program based on comprehensive surveys and observations of traffic patterns, as well as the behaviors of students and parents around each school. This data -driven approach is crucial as it allows us to identify specific safety concerns and areas for improvement, ensuring that our interventions are targeted and effective. By understanding the unique dynamics of each school's environment, we can implement tailored strategies that enhance pedestrian safety, ultimately fostering a safer journey for all children and families.
Safe Moves will work closely the school administration at the seven (7) schools so we can ensure that our safety measures align with existing policies. School officials can provide valuable insights into traffic challenges and the behaviors of parents and children. By addressing the individual challenges of each school, we can foster strong partnerships can increase awareness of pedestrian safety issues, ultimately leading to a safer environment for students and parents.
TASK 7.2 - PEDESTRIAN SAFETY EDUCATION EVENTS
Safe Moves will meticulously design a pedestrian safety program based on comprehensive surveys and observations of traffic patterns, as well as the behaviors of students and parents around each school. This data -driven approach is crucial as it allows us to identify specific safety concerns and areas for improvement, ensuring that our interventions are targeted and effective. By understanding the unique dynamics of each school's environment, we can implement tailored strategies that enhance pedestrian safety, ultimately fostering a safer journey for all children and families.
There are plenty of great reasons for youth in Downey to walk— less traffic, safer streets, increased physical activity, and cleaner air — but we know from the parents of school -aged children that distance to and from school, traffic danger and fear of crime in the neighborhood continue to be barriers for allowing their children to walk and ride. Some of their concerns are legitimate. Safe Moves will work to change this perception and motivate parents to support and encourage their children to walk to school.
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the Rni ith nn%A/nQ%t ..0i.qfA Pne ptpq fin grhnnl PrniPrt Phacw 11
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9ECTION 4: SCOPE
WORKSHOPS
Part 1: Grades K — 3
Students in grades K-3 participate in a workshop program called °Play2BSafe, Healthy and Wise" These workshops involve students participating in an interactive exercise about walking to school. Elements of traffic safety, improving air duality and getting exercise are all part of the workshop. This program component combines creativity, improvisation, student participation and humor to help students learn about walking as a fun, safe and effective way to get to and from school.
Part 2: Grades 4 — 8
Students in grades 4-8 participate in a workshop program conducted in a game show format called "Traffic Jam" with the instructor as the game show host. This program component engages the students in active learning by challenging their critical thinking skills that are age and grade appropriate. "Traffic Jam" covers safety, health, environment and consequences of traffic congestion and air pollution. Workshops include interactive exhibits to demonstrate traffic situations.
Deliverables: Twenty -One (21) Workshops
SAFE MOVES CITY PEDESTRIAN RODEOS Safe Moves will schedule, promote and conduct interactive hands- on pedestrian safety rodeo skill courses allowing students to experience traffic situations as pedestrians in a traffic simulation course called "Safe Moves City." "Safe Moves City" is a miniature city featuring:
• Sidewalks
• Parking lots
• Streets
• Business district with stores
• Intersections
• Cars
• Houses with garages
• Truck
• Schools
• Bus
• Alleyways
• Train
Students walk through "Safe Moves City" as pedestrians and are taught in a developmentally appropriate method through lesson plans that are age -appropriate and administered by Safe Moves safety instructors.
Lesson plans and traffic situations become more challenging for the upper grades so as to accommodate their "real life traffic challenges." The goal of the program is to not only make students aware of ways to stay safe but to help them develop the knowledge into an automatic behavioral response.
To promote walking as effective choices for commuting, Safe Moves sets up treadmills for students to walk on.
The goal is to show how far they can walk in a few minutes. Our experience in using treadmills has resulted in students being "amazed" how far they can walk in a few minutes with minimal effort. This lesson serves to debunk the myth that it takes too long to walk anywhere.
The lesson plans include:
• Safe places to walk
• Unsafe places to walk
• Explanation of traffic signs and signals
• Rights and responsibilities of pedestrians
• Recognition and avoidance of common pedestrian collisions • Explanation and demonstration of the role of crossing guards • Explanation/simulation of traffic environment (infrastructure) • Understanding of driver behaviors
• School transportation/traffic policies (pick-up and drop-off procedures) • Explanation of the school routelneighborhood maps
• Importance of walking for physical fitness
• Effects of walking for a cleaner environment
• Explanation & promotion of Walking School Buses and Walk to School Days • Identification & avoidance of hot spots (crime, bullies, hazards, corners & crosswalks, truck traffic) Deliverables: Seven (7) Rodeos
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the .qni ith nnUmov gafa Poi itac to Rrhnnl Prniort Phnca II
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SECTION 4: SCOPE OF SERVICES 1 16
WALKING SCHOOL BUS
Safe Moves will be responsible for organizing, promoting and evaluating Walking School Buses at the seven (7) schools) with the goal of establishing walking school buses on a regular basis. We will present each school with a customized plan with enough adaptability to accommodate the specific needs of each school, their academic calendar and preferred communication style.
Safe Moves will be responsible for promoting the Walking School Bus with the following:
a. School newsletter articles
b. Posters at schools
c. Announcements through the PTA
d. School e-mails or websites
e. Neighborhood association meetings and communications f. Announcement in Student Workshops, Rodeos and Parent Workshops Walking School Buses will be structured and highly organized to address the concerns of school officials and parents. Safe Moves will be responsible for coordinating the recruitment of volunteers and confirming all volunteers have gone through the Live Scan process with the Downey Police Department. Safe Moves, with input from the City, Downey Police Department and the Downey Unified School District, will design suggested routes for schools. These routes will be posted on each school website as well as featured in the school newsletters and flyers.
Deliverables: Seven (7) Walking School Buses
"WALK TO SCHOOL DAY" EVENTS
When students walk to school, they improve their health, gain independence and confidence, and arrive at school ready to learn. Safe Moves will implement Walk to School Day events that promote these goals and be a simple starting place for getting elementary school students safely walking to school, and introducing schools, families, and community groups to Safe Routes to School.
To engage middle school students, Safe Moves will promote walking with "Anything But a Car Days." Middle School students will be encouraged to reduce their "carbon footprint" by getting to school any way other than a car.
The events will include parents and other stakeholders who will welcome students to school on "Walk to School Day" with music, refreshments and a photo wall where students can be photographed with their friends (with prior parental approval). Each student who participates in Walk to School Day" will receive a raffle ticket to be entered into a drawing to win one (1) bicycle and one (1) helmet. Each school will have a bicycle and helmet prize. All bicycles and helmet will be provided without cost to the City.
Research shows that schools with flourishing and sustainable SRTS programs have attributed their success in part to program champions who have enthusiasm and time to provide leadership for the group and keep things moving. Safe Moves will work to identify parents, school staff and qualified community volunteers who will continue organizing "Walk to School Days" with the goal of a sustainable program that will continue after the grant has concluded.
When permitted and approved by the City and the school district, with proper student release forms, Safe Moves will solicit print and electronic media coverage of events.
Safe Moves believes, by changing behaviors, whether it be safe choices in traffic or the decision to walk to school, students and parents must be motivated and committed to making these changes. Simply giving students, parents and the schools the information is not enough. In addition to "Walk to School Day", a successful on -going encouragement program needs to incorporate on -going events such as "Walkin Wednesdays" to change student and parent choices of travel to and from school.
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the Rni ith no mnav SafA Pni itac to Srhnnl Prniart Phaea II
SECTION 4: SCOPE OF SERVICES 1 97
cf— Lochner
Safe Moves uses the S.M.A.R.T. (Specific, Measurable, Achievable, Realistic, Timely) principle for encouragement programs. Example: "i will walk to school every Wednesday for the next 4 weeks and pay attention to traffic and make safe choices." The goal is specific, measurable, and achievable using a map or counting steps), realistic, and timely (deadline for the goal — 4 weeks). The goal is this is eventually expanded to a weekly routine with the ultimate goal of a daily routine.
Students and parents will face barriers to maintain their committed behavioral changes sooner or later.
Personal, social, and environmental barriers vary; however, Safe Moves will address the common barriers and identify solutions for effectively overcoming these barriers. After students have set their goals and expected outcomes, teachers can introduce a self- monitoring system in which students can evaluate their own progress weekly or monthly.
Safe Moves will develop an encouragement plan that will be offered at all schools, with enough adaptability to be customized for each school's needs around their academic calendar and preferred communication style.
We will present each school principal with a clear request for his or her approval and clarify what staff can expect. We will focus encouragement activities so that they provide multiple opportunities to participate and result in the long-term commitment of active transportation choices to and from school. The encouragement activities will include: Walkin' Wednesday, Bikin' Fridays, Golden Sneaker Contest and poster contests.
Safe Moves recognizes that walking to school may be more challenging for some families than others for geographic reasons. Safe Moves will identify and promote park -and -walk sites.
Deliverables: Seven (7) Walk to School Days
PRINTED MATERIAL
Safe Moves will develop print and web -hosted safety and educational materials to be distributed at schools and posted on school and SRTS websites. The material will include information about walking to school, crossing guards, school and district policies, tips and rules for safe behaviors and program benefits. Materials will be produced in all necessary languages and reflect the diverse communities of Downey.
In addition, Safe Moves will provide:
a. introductory Letters - Letters via email will be sent to all school administrators, PTA organizations and regional school cluster coordinators outlining the Program. The letters will include program information and scheduling procedures.
b. Educational Program Flyers - Flyers will be produced to promote the programs and be distributed to students and parents. To address the diverse parent population, flyers will be printed in English and Spanish.
We will create and distribute permission forms/photo & video releases along with the flyers to obtain the signature of a parent or legal guardian.
c. Handouts - Safe Moves will create and distribute printed material to educate children and parents on the SRTS program and pedestrian safety.
d. Student Quizzes - Quizzes will be printed in English and Spanish and will be distributed to program participants. The quizzes will be age appropriate. All quizzes will be collected and graded. Results will be included in the Month End Reports.
e. Evaluation/Certification Forms - Each school principal or school contact will be given the forms to verify programs conducted at their school. The form will include the following information:
• Date
• Time duration (start & end time of each program
RFP No. 25-05 Professional Design, Public Outreach and Safety Education Services for the Rni eth nn%AMPNr Rafn Rni itac to Rrhnn1 Prniart Phaca II
SECTION 4: SCOPE F SERVICES 1 fg
cf— Lochner
• School Name & Address
• School Official (name & title)
• School Telephone Number
• School Official Signature
• Number of students with corresponding grade levels/participants • Number of Workshops and Rodeo Sessions
• Number of classes who participate in the Programs
The survey portion of the form will include, but not be limited to, the following evaluation questions:
• How did the students benefit from the presentation?
• Was the subject matter covered in the presentation appropriate for the age group of students and/or participants?
• Did the instructor convey the information to the students in a concise and adequate manner? • Were the visual aids an effective tool in conveying this program to the students? If no, what would you recommend?
• What is your overall opinion of the effectiveness of the program? f. Downey Program Banner - A banner featuring program name and logo will be produced and displayed at each activity. Artwork will be approved by City Staff.
TASK •
3 MATERIALS
A banner Safe Moves will prepare and distribute all education materials for workshops and events, including, but not limited to: maps, presentations, flyers, and other materials.
Task 7 Deliverables:
• Design pedestrian safety education program.
• Conduct safety education events (Walk to School Day, Walking School Buses, Safe Moves City, SRTS Encouragement Days, Play 2B Safe, Healthy and Wise).
• Material development and distribution.
TASK 8 - CONSTRUCTION SUPPORT SERVICES
Lochner will provide construction support services following the submittal of the final plans, specifications, and cost estimates. Our services include, but are not limited to:
• Attendance at pre -bid meeting, responding to bidders' questions, and preparing addenda as necessary. • Attendance at pre -construction meeting, job -site meetings, and field visits during construction. • Review of shop drawings, submittals, and change orders. • Response to Requests for Information (RFI).
• Minor design changes during construction.
After construction has been completed, Lochner will prepare record drawings based on redlines provided by the Contractor and/or the Client's Construction Manager. As-builts will be submitted on mylars as requested by the Client. Field verification of proposed improvements is excluded from our scope of work.
Note: Budget is limited to what is shown in the fee schedule.
Task 8 Deliverables:
• RFI & submittal log matrix and responses.
• Applicable design revisions.
• Record drawings.
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the Roi 3th n0%AinPv Rnfz Rni itac to Rrhonl Prniart Phnca I I
cf- Lochner
SECTION 5: RELEVANT EXPERIENCE 19
Relevant Projects
City of Downey
Safe Routes to
CLIENT
City of Downey
COMPLETION DATE
Original: NIA
Final: 05/2022
TOTAL PROJECT
COSTS
$312,823 (Lochner Fee)
PROJECT TEAM
Carlos Velasquez
Giuseppe Canzonieri
Lydia Rivera
Lochner assisted the City of Downey to prepare a Safe Routes to School study and engineering plans for five schools located in the southern part of the City. The project also involved conducting safety education programming at each school. This involved student -oriented safety workshops, parent workshops, and promoting a culture of safety around these schools. Lochner conducted engagement, field review, walk audits, and developed safety infrastructure improvements for each school. Lochner also developed full construction plans for sidewalk and curb ramp improvements around each school.
REFERENCE: Amaka Udeoji, Assistant Civil Engineer, (562) 904-7110, audeoji@ downeyca.org
Lochner conducted community engagement and developed specific bicycle and pedestrian countermeasures to improve safety around 41 of the Top 50 schools with the most collisions within the Los Angeles Unified School District (LAUSD). Lochner worked with LADOT, StreetsLA, LAUSD, and school staff to coordinate walking safety assessment events with parents and students to identify safety problems and assess solutions to improve conditions. The public engagement process has been recognized in the industry at conferences such as National Association City Transportation Officials (NACTO) and the American Planning Association (APA). The input received was used to develop engineering improvements, plans, and cost estimates for 41 schools — in accordance with all MUTCD and LADOT standards and guidelines. Lochner planned, coordinated, and implemented three multi -day pop-up demonstrations showcasing the recommended treatments. Lochner also assisted the City in developing grant applications for the ATP Cycle 4 funding round in 2018, and ATP Cycle 5 in 20.2 which resulted in the City resulting in approximately $50 million in construction funding. Awards: • American Society of Civil Engineers (ASCE) Los Angeles - 2019 Outstanding Small Project of the Year Award • American Society of Civil Engineers (ASCE) Metropolitan Los Angeles Branch - 2020 Outstanding Community Involvement Project • American Planning Association (APA) Los Angeles - 2022 Neighborhood Planning —Award of Excellence REFERENCE: Margot Ocanas (Formerly LADOT), Senior Transportation Planner, (707) 565-5374, [email protected]
LADOT Safe
Routes to School
Top 50 Plans
CLIENT
LADOT
COMPLETION DATE
Original: NIA
Final: 06/2022
TOTAL PROJECT
COSTS
$956,000 (Lochner Fee)
$1,560,029 (Project Cost)
PROJECT TEAM
Carlos Velasquez
Giuseppe Canzonieri
Anthony Wong
Nicolette Seargeant
Joseph Bernal
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the qni ith n01A1nav 4afa Pm itac to Srhnnl PrniPrt Phaca 11
3 SECTION 5: RELEVANT EXPERIENCE 20
Relevant Projects
CLIENT
City of South Gate
COMPLETION DATE
Original: NIA
Expected: 06/2025
TOTAL PROJECT
COSTS
$704,505 (Lochner Fee)
PROJECT TEAM
Carlos Velasquez
Giuseppe Canzonieri
Anthony Wong
Nicolette Seargeant
Lochner is providing civil and traffic engineering services to the City of South Gate for the Tweedy Mile Complete Streets Project. The project is located on Tweedy Boulevard between Dearborn Avenue and Dorothy Avenue (1.1 miles). The overall project includes several pedestrian improvements including 22 proposed curb extensions, 4 proposed mid -block parklet curb extensions, 82 curb ramps, rehabilitation of 34 existing parklets to include new decorative sidewalk, benches, trash receptacles, and bike racks, 12 new bus shelters, street furniture, new pedestrian heads and pedestrian push buttons at 9 signalized intersections, and pavement rehabilitation along the Tweedy Boulevard corridor. The project scope of work consists of civil and traffic engineering (PS&E), community outreach support, funding administration support with Caltrans Local Assistance, and construction support. The project is funded by an Active Transportation Program (ATP) Cycle 4 Grant, Proposition C, SB1, Measure R and local funds.
REFERENCE: Jose Loera, City Traffic Engineer, (323) 563-9578, [email protected] Lochner provided engineering services for the City of Downey for the Bike Master Plan Phase 1 Downtown/Transit Class II Implementation Project. The project consisted of 11 project corridors and 13.3 miles of roadway. Lochner prepared a feasibility study to assess the effects of installing Class II bike lanes through road diets on traffic operations. Lochner prepared pavement rehabilitation and signing and striping plans as well as project specifications, and cost estimates.
REFERENCE: Edwin Norris, PE, Deputy Director of Public Works, (562) 904-7110, [email protected]
City of Downey
Bike Master Plan
Phase 1
CLIENT
City of Downey
COMPLETION DATE
Original: N/A
Final: 12/2024
TOTAL PROJECT
COSTS
$645,017 (Project Cost)
PROJECT TEAM
Carlos Velasquez
Giuseppe Canzonieri
Anthony Wong
Nicolette Seargeant
Raquel Jimenez
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the Sni pth r)n%AtnP%t .5�afa Pn: Atac to grhnn1 Pmrart PhacP 11
cf— Lochner
SECTION 5: RELEVANT EXPERIENCE 21
Relevant Projects
City of Lynwood
Safe Routes to
School (SRTS)
Plan
CLIENT
KTU+A (KTUA)
COMPLETION DATE
Original: NIA
Final: 08/2024
TOTAL PROJECT
COSTS
$142,460 (Lochner Fee)
PROJECT TEAM
Carlos Velasquez
David Mariscal
Eunju Jung
Raquel Jimenez
Morgan Hunlen
Lochner led the preparation of a Safe Routes to School (SRTS) Plan for the City of Lynwood. Through a series of community engagement efforts, outreach strategies, and walking assessments, the SRTS Plan identified incomplete pedestrian network paths, inadequate crossing facilities, and deficiencies in bicycle facilities adjacent to 18 schools in the Lynwood Unified School District. A set of projects and programs were identified as part of the Plan to improve walking and biking to and from Lynwood schools. Lochner also assisted KTUA in the development of the Banning Active Transportation Plan (ATP). While KTUA led in the development of the ATP, Lochner provided assistance on project tasks. This included assistance on conducting the collision analysis and public engagement facilitation.
REFERENCE: Joe Punsalan, Principal, (619) 294-4477, [email protected] Lochner is providing civil and traffic engineering services for the proposed Florence Neighborhood Mobility Project. The project includes the design of roadway rehabilitation, curb extensions, curb ramps, bike boulevard, continental crosswalks, traffic signal modifications, and street lighting upgrades. The engineering services include the preparation of plans, specifications, and cost estimates.
REFERENCE: Abu Yusuf, Civil Engineer, (626) 458-3940, [email protected] FlorenceLACDPW
Neighborhood
Mobility
CLIENT
Los Angeles County Public
Works
COMPLETION DATE
Original: NIA
Final:
TOTAL PROJECT COSTS
$495,383 (Lochner Fee)
PROJECT TEAM
Giuseppe Canzonieri
Anthony Wong
Nicolette Seargeant
Lydia Rivera
Joseph Bernal
FP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the .,ni ith nnWnav Safes Rni itpc fn 5�rhnr l Prnlprt Phaca 11
�'- Lochner
QUALITY ASSURANCE / QUALITY CONTROL PROCEDURES
In summary, our QAIQC involves having plans go through a minimum of two stages of internal review before allowing plans to be submitted to an agency for plan review and approval. The first stage of internal review involves a peer review by an experienced design engineer. The second stage of internal review involves another round of reviews by one or more senior -level registered engineers. Each reviewer confirms that plans reflect the appropriate improvements and conform to the approving agency's design standards and plan format. The reviewers also verify that all plan check comments have been properly addressed on any plan revisions we prepare.
Prior to completion of the 100% PS&E, we will perform a constructability review, which entails going out to the project site with the plans and having a detailed walkthrough of anticipated construction activities. The goal of this exercise is to view the project from the contractor's perspective and identify potential construction change orders. We will then make necessary adjustments to the plans to limit any issues during construction.
For design plans, we utilize Bluebeam Revu Software for all QAIQC activities. This software allows for paperless review, simultaneous commenting, cloud -based record keeping, and clean response to comments.
We have found this tool to be very helpful and streamline review, response, and submittals.
This QAIQC approach has led to a high level of quality in our engineering plans, and we believe our firm has established a strong reputation with a number of agencies for producing high quality work products. A QAIQC Manager will be assigned to the project, will take the lead to ensure Lochner's QAIQC process is followed, and the City is receiving high quality submittals.
RFP No, 25-005 Professional Design, Public Outreach and Safety Education Services for the Sni ith nnimnav gnfA Rni itAc to q(-hnnl PrniArt PhncA I I
SECTION 7: KEY PERSONNEL 23
Resumes
FIRM
Lochner
EDUCATION
MA, City and Regional
Planning, University of
California, Berkeley, CA
BA, Geography/Environmental
Studies and History, University
of California, Los Angeles, CA
CERTIFICATION
American Institute of
Certified Planners (AICP)
#025845
Project Manager 118 Years of Experience
Carlos Velasquez brings over 18 years of experience working and leading numerous mobility projects throughout Southern California. He has worked on circulation elements, wayfinding inventory and signage plans, bicycle and pedestrian plans, safe routes to school countermeasure design and implementation projects, non -motorized facility design, and active transportation grant application development. At Lochner, Carlos has managed projects totaling over $5 million. He recently concluded a multi -year, million -dollar Safe Routes to School project with LADOT, which required extensive bilingual engagement, bikeway and pedestrian facility concept design and feasibility analysis, and grant application preparation —these efforts led to funding and implementation.
Most recently, Carlos managed three projects that have had several proposed treatments go into implementation. For example, in the City of Burbank, he managed a Safe Routes to School project that resulted in the construction of curb extensions at two school sites --the treatments were completed within 18 months of Lochner starting the project. Other rapid -implementation projects include five quick -build projects that were implemented in the last year. These projects were implemented in diverse settings with unique stakeholders.
Relevant Experience
• City of Downey Safe Routes to School and PS&E
• City of Los Angeles LADOT Safe Routes to School Plans for Top • 50 Schools with Most Need
• City of South Gate Tweedy Mile Phase I
• City of Downey Bicycle Master Plan Design
• City of Lynwood Safe Routes to School
• LADOT Safe Routes to School PS&E — Orchard Avenue
• City of Duarte Safe Routes to School
• Los Angeles County Community Traffic Safety Plan
• City of Los Angeles TOS CC-002 Safe Routes to School (SRTS) Shatto Place Redesign Quick Build Project
• City of Los Angeles SCAG/LADOT Wilshire Center/Koreatown Network Visioning & Quick -Build Implementation
• SCAG Local Demonstration Initiative
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the Rni eth nnumpv Rafe Pni itPc to Rrhnnl Prn3Qrt Phaca I!
'- Lochner
SECTION 7: KEY PERSONNEL 24
Resumes
FIRM
Lochner
EDUCATION
BS, Civil Engineering,
California State Polytechnic
University, Pomona, CA
REGISTRATION/
CERTIFICATION
Professional Engineer (Civil),
CA #79006
FIRM
Lochner
EDUCATION
BS, Civil Engineering,
California State University, Los
Angeles, CA
REGISTRATION/
CERTIFICATION
Engineer -In -Training, #176726
Envision Sustainability
Professional (ENV SP),
#55280
Giuseppei "I , PE
Principal -In -Charge I Design Plans, PS&E, & BID Document Task Lead 118 Years of Experience
Giuseppe Canzonieri has performed numerous projects for both public and private developments throughout Southern California. He has considerable experience working with roadway design, traffic signal design, signing & striping design, traffic control design, construction specifications and cost estimates. Giuseppe has served as principal - in -charge, project manager and project engineer on several civil and traffic engineering design projects for several Cities throughout Southern California. He is also known for his quality control capabilities and providing clients with high quality construction documents.
Relevant Experience
• City of Downey Safe Routes to School and PS&E
• City of South Gate Tweedy Mile Complete Streets Project • Los Angeles County Florence Avenue Neighborhood Mobility Improvements
• City of Downey Bike Master Plan Implementation Phase 1 — Downtown /Transit Class Il Project
• City of Culver City 2022 Pavement Rehabilitation Project • City of Montebello Plaza Drive Pavement Rehabilitation • City of Compton Wilmington Avenue Rehabilitation
• Los Angeles County Mines Boulevard Et Al Pavement Rehabilitation • Los Angeles County Saleroso Drive, Et Al. Street Improvement Project Claudia S , -r ENV SP
Site Analysis, Planning, & Conceptual Design - Task Lead 18 Years of Experience
Claudia Sifuentes is a dynamic Project Manager for Lochner and has worked on civil engineering projects throughout Southern California.
In this role, she is responsible for coordinating client deliverables; managing project logistics; organizing production staff and ensuring quality work for all stakeholders. She has served as project manager on various transportation projects and has experience producing project plans, specifications and estimates. Claudia has successfully worked with various public agencies to implement strategies towards improving infrastructure and quality of life for all users. She is committed to growth and teamwork, which is demonstrated through her positive attitude and dedication to learning industry standards.
Relevant Experience
• City of Montebello Plaza Drive Pavement Rehabilitation • Los Angeles County Florence Neighborhood Mobility (AHSC) • Los Angeles County Westmont/WestAthens Pedestrian Improvements • City of Montebello Whittier Boulevard and 6th Street Traffic Signal • City of South Gate Tweedy Mile Complete Streets - Phase II • Los Angeles County Mines Boulevard Et Al Pavement Rehabilitation • City of South Gate Highway Safety Improvement Program Cycle 10 California and Southern Traffic Improvement
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the Rni ith FWAinav Rafa Rni itac to Sr hnnl Prnoarf Phases I I
SECTION 7: KEY PERSONNEL 25
Resumes
FIRM
Lochner
EDUCATION
MURP, California State
Polytechnic University,
Pomona, CA
BS, Public Health California
State University, Los Angeles,
CA
FIRM
Lochner
Monica Paderanga
Public Participation & Outreach Task Lead 15 Years of Experience Monica Paderanga is a Planner with extensive knowledge of public outreach. She has been involved on a variety of transportation -related projects where she directly worked with clients to engage with a diverse range of stakeholders. Monica has experience in website content development, social media notification, event coordination, grassroots outreach, database management, and map creation. Before joining Lochner, she was a Project Coordinator for Arellano Associates. Her extensive skill set has helped maximize community engagement and fulfilled outreach objectives.
Relevant Experience
• SCAG Duarte Safe Routes to School (SRTS) Plan
• SCAG Buena Park Comprehensive Active Transportation Plan (ATP) • Town of Apple Valley Highway 18 Access Plan
• Town of Apple Valley SR-18 Corridor Enhancement Plan Phase II • City of Coachella SGC Community Resilience Center Grant Application • City of Long Beach USDOT 2023 Safe Streets and Roads For All Program
• RCTC Regional Early Action Planning Grants (REAP) 2.0 Anthony Wong
Design Plans, PS&E, & BID Document - Plans, Specification, and Estimates (PS&E) 111 Years of Experience
Anthony Wong is a Designer at Lochner specializing in street improvements, traffic signals, temporary traffic control, signing, and striping. In this role, he is responsible for preparing design plans, estimates, mentoring junior staff in their professional growth and enhancing their skills. He has served as senior associate engineer on numerous civil and traffic engineering design project for public and private developments throughout Southern California. Anthony has successfully worked with the Los Angeles Department of Transportation in the Safe Routes to School project to design the city's first raised crosswalk.
Relevant Experience
EDUCATION • City of South Gate Tweedy Mile Complete Streets Project BS, Civil Engineering, • City of Los Angeles Ramirez Street Street Signing and Striping California State Polytechnic • City of Carson Raised Median Modification PS&E University, Pomona, CA • City of Compton Wilmington Avenue Rehabilitation • City of La Habra Ailey Areas 4, 5, 6, and 7 Rehabilitation Projects • SCAG Pasadena and Azusa Pedestrian Plans
• Los Angeles County Saleroso Drive, Et Al. Street Improvement Project • City of South Pasadena Fiscal Year 18- 19 Street Improvements Project RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the Smith F)MAMPW Safes Rniitwc fin grhnnl Prniart Phaca 11
SECTION 7; KEY PERSONNEL 26
Resumes
FIRM
KDM Meridian (KDM)
EDUCATION
Various Coursework, Civil
Engineering, California State
University, Fullerton, CA
RichardO
Site Analysis, Planning, & Conceptual Design - Topographical Survey 120 Years of Experience
Richard C. Maher is a Professional Land Surveyor (PLS) registered in both California and South Dakota. As the President and founding member of KDM Meridian, a leading Land Survey & Mapping firm established in 2000, Richard has spearheaded the company's growth and innovation in GPS, LiDAR scanning, conventional land surveying, and map checking. With a career spanning over three decades in the land surveying and civil engineering industry, Richard has amassed extensive experience working with more than one hundred local, county, and state agencies, as well as utility districts. His expertise encompasses right-of-way engineering, annexations, construction staking (both heavy and light), design topographic surveys, aerial control networks, legal descriptions, boundary surveys, records of survey, and parcel and tract map preparation and checking.
Relevant Experience
• City of South Gate Tweedy Mile Complete Streets
REGISTRATION/ • City of Buena Park Regio Avenue Rehab Project CERTIFICATION - City of Oceanside Citywide Ramp and Sidewalk Improvements Project Professional Land Surveyor • City of Los Angeles Topographic Survey of Intersection Foothill Blvd & (PLS), CA #7564 W Tujunga Valley Street
• City of Los Angeles Topographic Survey for Street Design, Ramirez Street
FIRM
Safe Moves
EDUCATION
BS, Pre-Med/Mass
Communications University
of Miami Medical School
HinesPat
Safety Education Program Task Lead 142 Years of Experience As founder of Safe Moves, Pat has served as the executive director from 1983 to present. Pat has experience in managing resources, controlling the scope, and ensuring that the work is completed within the project timeframe. She is able to understand the vision the project and the ability to articulate it, and has clear communication about goals, responsibility, performance, expectations and feedback as well as the ability to effectively negotiate to ensure the success of the team and project.
Through effective communication, Pat is able achieve the project goals by creating explicit guidelines for accomplishing results.
As an effective Project Manager, she has excellent problem -solving skills with a "fresh, creative response to here -and -now opportunities.
Relevant Experience
• LADOT Safe Routes to School
• City of Costa Mesa Safe Routes to School
• City of Stockton Safe Routes to School
• City of El Monte Safe Routes to School
• City of Fremont Safe Routes to School
• Alameda County Transportation Safe Routes to School
RFP No. 2-005 Professional Design, Public Outreach and Safety Education Services for the Cni dfh fin%AmPv Cafes Rni ifac to Crhnnl Prniart Phacp 11
SECTION 7- KEY PERSONNEL - Organization Chart 27
cf- Lochner SECTION 8: PROPOSER'S CURRENT WORK COMMITMENTS
ORGANIZATION CHART
' Bilingual (Spanish)
% Personnel's Availability 13 CityofDowney
Task Lead
Claudia Sifuentes, EIT, ENV SP'
(30%)
Field Review & Utilities
Research
Joseph Bernal (30%)
Walk Audits & School Transit/
Traffic Observations
David Mariscal` (35%)
Travel Tallies
Raquel Jimenez' (35%)
Topographical Survey
Richard Maher, PLS (40%)
Patrick Earl, PLS (40%)—
Keith Klagge, PLS (40%) —M,
Task Lead
Monica Paderanga (306,) a
Workshop Coordination
Jared Wright (35%)
Stakeholder Management
Morgan Hunlen (35%)
Traffic Signal Design Collateral
Material Development/E-Blasts
Eunju Jung (35%)
apbconsultants
(KDM) KDM Meridian I ;'aW (SAFE) Safe Moves
Task Lead Task Lead
Giuseppe Canzonieri, PE (30%) Pat Hines (40%)
Plans, Specification, and
Safety Education Support
Estimates (PS&E)
Marni Spencer -Devlin (30%) ,AFL;
Anthony Wong (30%)o,
Pam Nye (30%) °-11F",
Lydia Rivera* (30%)
Quinn Danz (30%)
Nicolette Seargeant, EIT (30%)
Bill Howard (30%) —
Safety Education Coordination
David Mariscal" (35%)
Key Personne€
Noto Ail sfaffato Lcchnerunhcss olhorwigo noted
Firm Key Personnel
Position
°!o Devoted to this
�
project
Lochner Carlos Velasquez, AICP
_. _.._ _....._ �. _._---
Project Manager
_....___ ..._....... _
45%
Lochner 1 Giuseppe Canzonieri, PE
Prinicipal-In-Charge i Design
30%
Plans, PS&E, & Bid Document
Task Lead (Primary Contact)
Lochner , Claudia Sifuentes, EIT, ENV SP
Site Analysis, Planning, &
35%
Lochner Monica Paderanga
Conceptual Design Task Lead
Public Participation & Outreach
35%
— _
Lochner Anthony Wong
Plans, Specifications, and
_. _.
35%
...... _ —
Estimates (PS&E) _� _
..
I KDM Richard Maher, PLS
Topographical Survey
40%
Safe Moves Pat Hines
Safety Education Program
40%
SECTION 8 - PROPOSER'S CURRENT WORK COMMITMENTS
Our firm is currently involved in several active projects. However, these commitments will not impact our ability to complete the services outlined in this proposal. We have a dedicated team of consultants and support staff in place, and we have allocated the necessary resources to ensure the work is completed on time and to a high standard. A benefit of the Lochner team is having completed Phase I for the City, we have a process in place that will allow us to meet the City's aggressive schedule. Our design team is also wrapping up major projects leaving us fully available to focus on this project.
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the qni pth nnWnrzsi fiafP Rnf itpc to Srhnnl Prniart Phacp 11
SECTIONS 9 - 16 1 28
SECTION PLAN/SCHEDULE
SECTION 1 - FEE PROPOSAL
As instructed in the RFP, the fee proposal is submitted in a separate, sealed envelope
SECTION11 _ CERTIFICATIONS
Lochner meets the licensure requirements as
outlined in Section III, M of the RFP. The Non -
Collusion Affidavit, Non -Lobbying Certification, Non - Discrimination Certification, and Debarment and
Suspension Certification are included in pages 30-34.
SECTION 12 .INSURANCE
If awarded the contract, Lochner is prepared to meet
the insurance requirements outlined in the Sample
Professional Services Agreement.
REQUESTSF 1 ,
CLAIMSPROPOSED CHANGES, &
Lochner has a proven process for quickly responding
to RFls and proposed change orders, ensuring clear
communication and timely coordination with City
staff. Our approach includes designating a task lead
responsible for tracking and triaging all requests,
coordinating with subject matter experts as needed, and providing responses within 3-5 business days, or sooner if the request is urgent. For disputes and claims, Lochner supports the City by providing thorough documentation,
technical analysis, and recommendations grounded
in contract terms and industry standards. We prioritize early issue resolution through open communication,
collaborative problem -solving, and proactive engagement with all parties involved.
SECTION1 - FAILURE
Lochner has not failed or refused to complete any
contracts. We have a strong track record of delivering
projects on time and in accordance with contract
requirements. There are no claims, disputes, or issues
with any contract completions.
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y LulDd]SA' t1Y R@VleN
SECTION ISCLAIMS
-
The chart below outlines our litigation history for the past five (5) years. There are no ongoing litigations in the Southern California region.
SECTION- ADDITIONAL E
INFORMATION
Lochner Federal Employer I.D. Number: 36-
2338811
Duns Number: 02-520-8133
Authorized Representative: Giuseppe Canzonieri,
PE 11100 Corporate Center Drive, Suite 201,
Monterey Park, CA 91754 1 (323) 260-4703
[email protected]
Giuseppe Canzonieri will be the primary contact for
receiving notices related to this proposal and the
resulting contract. He is authorized to make decisions
and represent the company in matters related to this
project.
RFP No. 25-05 Professional Design, Public Outreach and Safety Education Services for the Rni rth nC%%Aina`r gafm Rns itae to grhnn1 Prniart Phaca 11
SECTION 11: CERTIFICATIONS 29
Non -Collusion Affidavit
NON -COLLUSION AFFIDAVIT
CITY OF DOWNEY
REQUEST FOR PROFESSIONAL DESIGN, PUBLIC OUTREACH AND SAFETY EDUCATION
SERVICES FOR THE SOUTH DOWNEY SAFE ROUTES TO SCHOOL PROJECT RFP NO.: 25-005
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF DO"EY DEPARTMENT OF PUBLIC WORKS
In accordance with 'Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of,. or on behalf of.. any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham,, that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain front bidding. that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with an}one to fix the bid price of the BIDDER or any BIDDER, or to [ix any overhead, profit, or cost clement of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true. and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof. or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository. or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part ofthe Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS are cautioned that making a false certification may subject the (,gAifier to criminal prosecution.
Signed
State ofCal ifornia
County of jqL8DqEjLS
Subscribed and sworn to (or atErmed) before nie on this )1� day of Moy, , 202M. by 9U e e oyzomeri proved to me on the basis of satisfactory evidence to be the person(s)'Mio appeared before me.
LILY VLOtiG
400ry Public • CA�.Ifor".
Loss"geles County
$ Commission Jr2353999
Comm. XV-es MAY 26, 2OZ5
x.:.'kA
� 'Catar pitlic Signature Notary Public Sea]
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the .qnl Ith nntninav Safes Rni afar to grhe)n1 PrniArt Phnca 11
SECTION 11: CERTIFICATIONS 30
Non -Lobbying Certification
NON -LOBBYING CERTIFICATION
CITY OF DOWNEY
REQUEST FOR PROFESSIONAL DESIGN, PUBLIC OUTREACH AND SAFETY EDUCATION
SERVICES FOR THE SOUTH DOWNEY SAFE ROUTES TO SCHOOL PHASE II PROJECT RFP NO.: 25-005
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
I . No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the snaking of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section l 352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly.
Firm H.W. Lochner, Inc.
Signed and Printed Name: Gsusc Canionx,rs P1~
Title
Date 051,1425
RFP No. 2-05 Professional Design, Public Outreach and Safety Education Services for the Snsith nnurnper Safp Rn+itpc fn gr^hnr)l Prniprt Phacp 11
SECTION 11: CERTIFICATIONS 31
cf— LochnerNon-Discrimination Certification
NON-DISCRIMINATION CERTIFICATION
CITY OF DOWNEY
REQUEST FOR PROFESSIONAL DESIGN, PUBLIC OUTREACH AND SAFETY EDUCATION
SERVICES FOR THE SOUTH DOWNEY SAFE ROUTES TO SCHOOL PHASE II PROJECT RFP NO.: 25-005
The undersigned contractor or corporate officer, during the perfonnanec of this contract, certifies as follows:
The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees arc treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workersrepresentatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Contractor shall fumish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, temlinated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretaryof Labor, or as otherwise provided by law.
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the .qniith nnminpv .rafa Rnii#ac to grhnnl Prnimrt Phaca II
SECTION 11: CERTIFICATIONS 32
LochnerNon-Discrimination Certification
7. The Contractor shall include the portion of the sentence immediately preceding paraggaph (1) and the provisions of paragraphs (I) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States.
S. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended.
No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. r
Signed:
Title: Principal
Firm: H.W. Lochner, Inc.
Date: 05/ 14/25
RFP No. 25- 05 Professional Design, Public Outreach and Safety Education Services for the .qni ith nnvimpv Rnfp Rni rtpc to Rrhnnt Prniort PhAc,p I I
SECTION 11: CERTIFICATIONS 33
Cf- Lochner Debarment and Suspension Certification
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
• Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
• Has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
• Does not have a proposed debannent pending; and
• Has not been indicted, convicted, or had a civil judgment rendered against it by a court of compctcnt jurisdiction in any matter involving fraud or official misconduct within the past 3 years. if there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions.
The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.
Giuseppe Canzonieri, PE
Principal
05,' 14,25
FED-1 11
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the 4ni ith DnIAmpv c;afm Pni Apc to grhnnl Prniprt Phacp 11
X#25217
SUBMITTED BY
Lochner
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
Contact: Carlos Velasquez, AICP 1323.260.4703
EXHIBIT "B"
SCHEDULE OF SERVICES
PLAN/SCHEDULESECTION 9 - PROJECT
SECTiON- FEE PROPOSAL
As instructed in the RFP, the fee proposal is submitted in a separate, sealed envelope
SECTION CERTIFICATIONS
Lochner meets the licensure requirements as
outlined in Section III, M of the RFP. The Non -
Collusion Affidavit, Non -Lobbying Certification, Non - Discrimination Certification, and Debarment and
Suspension Certification are included in pages 30-34.
SECTION INSURANCE
If awarded the contract, Lochner is prepared to meet
the insurance requirements outlined in the Sample
Professional Services Agreement.
SECTIONf INFORMATION,
PROPOSED CHANGES, & CLAIMS
Lochner has a proven process for quickly responding
to RFis and proposed change orders, ensuring clear
communication and timely coordination with City
staff. Our approach includes designating a task lead
responsible for tracking and triaging all requests,
coordinating with subject matter experts as needed, and providing responses within 3-5 business days, or sooner if the request is urgent. For disputes and claims, Lochner supports the City by providing thorough documentation,
technical analysis, and recommendations grounded
in contract terms and industry standards. We prioritize early issue resolution through open communication,
collaborative problem -solving, and proactive engagement with all parties involved.
SECTION
Lochner has not failed or refused to complete any
contracts. We have a strong track record of delivering
projects on time and in accordance with contract
requirements. There are no claims, disputes, or issues
with any contract completions.
SECTIONI - CLAIMS
The chart below outlines our litigation history for the past five (5) years. There are no ongoing litigations in the Southern California region.
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i w' .
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SECTIONf - ADDITIONAL
INFORMATION
Lochner Federal Employer I.D. Number: 36-
2338811
Duns Number: 02-520-8133
Authorized Representative: Giuseppe Canzonieri,
PE 11100 Corporate Center Drive, Suite 201,
Monterey Park, CA 91754 1 (323) 260-4703 J
[email protected]
Giuseppe Canzonieri will be the primary contact for
receiving notices related to this proposal and the
resulting contract. He is authorized to make decisions
and represent the company in matters related to this
project.
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the
EXHIBIT "C"
FEE SCHEDULE
City of Downey I June 3, 2025 cf- Lochner
Fee Proposal
■ No. 10Design,
CityofDowney Public Outreach and Safety Education
�1
DowneyServices for the South
Routes to School Project
n_
O
Cf- Lochner
EXHIBIT 10-H1 1 2
Prime - Lochner
L ocal Assistance Procedures ]lanuul
Exhibit 10-ilI Cost Proposal Pagc 1 of 3
Cost -Plus -Fixed Fee or lump sum or Firm Fixed Priec Contracts 1L)c,itpr Fnymcennand 1 n{ ironmu{tal Smdmaf
Nate, N,o $lured [a Prime Consultant ;'I SubcomulLdnt ad Tier SubeonlLil cnt C'onsullant HW Lochner
Project No CIP 24.06 C'entwo No Date 5l1412025
C[assificatiunlTitle
Name
Hours
Actual Hourly Rate
'Fetal
Principal I (PM)
Carlos Velasquez
174
$ 93.75
$ 16 312,50
Principal I (PIC)
auseppaCanzon:o❑
79 $ 102.31
$ 8082,49
Project Manager Mask Lead
Claudia Sifuentes
48 $ 64.38
$ 3,090,24
Designer II
Various
110
$ 54.76
$ 6,023,60
Engineer Associate II
Various
185
$ 46.28
$ 8,561,80
Engineer Associate
Various
385
$ 38.94
$ 14,991,90
Planner 1117ask Lead
Monica Paderanga
84 $ 50.40
$ 4,233,60
Planner II
Various
430
$ 43.38
$ 18,653,40
Planner I
Various
204
$ 3710
$ 7,568.40
Project Services Coordinator
Desinae Davis
12 $ 33.20
$ 398,40
$
LABOR COSTS
fai SubiotA Direct Labor (',w,
$ 87,916,33
tb) Anlieipztcd Salary Inrrea,es
(see page'_ lur calculuhon)
$ 659, 37
icy Total Direct Labor Costs:;Wa th)] $
88,575.70
INDIRECT COSTS
(d) Fringe Hcnetil, Rmo
63.30%
tei Fringe Hcnd€it, (ici x idil
$ 56,068,42
{ri 0wrlicad Rate , (;& v
106.06!
(g) 0Acthcad Itc) x 0)1
$ 93,943.39
{io G,nrr d & Adrim Ralc
0.00%
j o Gen & Admin ulc) x Oil
$ -
q) Total Indirect Costs [tet' Sgl°lilj $
150,011.81
FIXED FEE
W Total Fled Fee [{O
° (j it x fired tee 1.2% ] $
28,630.50
Description of Item
quarifily
Unit
Unit Cost
total
MeelingslMdeage
1 $325.00
$ 325.00
Utility Notices
i
S 900.00
$ 900.00
Travel TaliieslWalk AuditslMeettrgs
1 $ 1.850.00
$ 1,850-OD
$
i l i otai umer wrccr s. oso, a
SUBCONSULTANTS' COSTS (Add additional pages if necessary) Subcomultanr I KDM Meridian $ 43.716.06
Subcousultant 2: Safe Moves $ 90,752 36
Subconsultant 3-
Suhcon;tiltant 4
Subconsultanl'
Subs m,ultdnt h;
Subconsultant 7:
!md Tolul Subconsultants' Costs $ 134,468,36
n I Total Other Direct Costs including Subconsullants ((I i yrnll $ 137,543.36 1-01-ki COST ptc, , tp - 1L) Oil $ 404,761.37
Noll4
t k -p er unn,.1 [h, .,ori,rc„..,,: ar. n„cn kt ,ddzn,pkl 1110 n. .uhtau to p,e, ads, gx ayes romrns, nv.nt b,-.rr;cd„ gh ,.,,y s.tvrr,k,r"r Vl,.oa, mud.onpie n i,[, ¢m I &i k .,- Ill s l l pus , , rheu ,—,, ,,t p--q,— 1, Lld-" .0 t 1-11- 1"111" ,yu[sir9, ,v ,au en,u 9 E, i,, u, P's'M1j .v,J "t 1,1 ,11d I!, ., I.PP 17-111
EXHIBIT l0-111
Cast Prupasal
Page I of 1
Aomori 2DIS
FP No. 25- 05 Professional Design„ Public Outreach and Safety Education Services for the
EXHIBIT 10-H°I 1 3
Lochner Prime - Lochner
Local Assistance Procedures Manual EXHIBIT 10-HI
Cost Proposal
Exhibit 10-HI Cost Proposal Page 2 of 3
Cost -Plus -Fixed Fee or lump sum or Firm Fixed Price Contracts (CALCULATIONS FOR ANTICIPAThl) SALARY INCREASES)
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal per Total flours per Cost Avv. I lourly Contract Cost Proposal Proposal Rate Duration
$97,916.33 1711 551.38 Year 1 Avg Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate
Proposed Escalation
Year 1 $51.38
5.000
$53.95
Year 2 Avg Hourly Rate
Year 2 $53.95
5.0°0
$56.65
Year 3 Avg Hourly Rate
Year 3
S.OD'0
$0.00
Year 4 Avg I lourly Rate
Year
5M1`6
$0.00
Year 5 Avg Hourly Rate
3. Calculate estimated hours per year (;Multiply estimate % each year by total hours) Estimated ° o Completed
Total Hours per
Total ]lours Per
Each Year
Cost Proposal
Year
Year t
85.090 *
1711
1454.35
Esimated Flours Year l
Year 2
15.0% *
1711
256,65
Esimated Flours Year 2
Year 3
- 0
Esimated Hours Year 3
Year 4
s,0
Esimated Hours Ycar 4
Year 5
0 Esimated Hours Year 5
Total
100.00'0
Total
1711
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Av. Ilourly Rate (calculated
Estimated Hours (calculated
Cost per Year
above)
above)
Year I
551.38
* 1454.35
574.728.88
Estimated Hour} Year l
Year 2
553.95
* 256.65 -
513,846.82
Estimated Hours Year 2
Year 3
$56.65
0 50.00
Estimated Hours Year 3
Year 4
S0.00
* 0
50.00 Fstimated I ]ours Year 4
Year 5
S0.00
0 =
SO,00
I'stimated hours Year 5
Total Direct Labor Cost with Escalation A 588,575.70
Direct Labor Subtotal before Escalation 587,916.33
Estimated Total of Direct Labor Salary Increase = $659.37 NOTES.
B this is nut the only a ay TO CS11MATC ;,tldry inoea_.es. fJthrr m4tho& tcdl be jccepted it they clearly indicate the ° u fncrea;e.. the e or tears of the undi act..md a hreakdowl of the labor w he pert ruled each vcar.
_' 1n cshmaliun Ehat io ha>ed on du'ect labor nmlltplted by 5aku) anu'cast ":fr,mulGplied by the a utyemt5 is nut accepGthlr (9.e $250.000 r 2'. e 5 yn - S25.000 is not au acceptable methodalop )
1. This ti, nrte5 that one year it ill he a orked at the rate on the cost propeial before adlary 1fii:fCahCsare gram cJ
UP 17-01 January 2018
R P No. 25-005 Professional Design, Public Outreach and Safety Education Services for the
EXHIBIT 10-H1 1 4
Lochner Prime - Lochner
Local Assistance Procedures Manual EXHIBIT 10-111
Cost Proposal
Exhibit 10-H] Cost Proposal Page 3 of 3
Actual Cost -Plus -Fixed Fee or lump so (Firm Fixed Price) contracts (Design. Frigincering and Environmental Studies)
Certification of Direct Costs:
h the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposals) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
1, Generally Accepted Accounting Principles (GAAP)
Terms and conditions of the contract
3. Title 23 United States Code Section 112 - Leuing of Contracts
4. 48 Code of Federal regulations Part 31 - Contract Cost Principles and Procedures
5. 23 Cade of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
G. 48 Code of Fe erai Regulation% Part 9904 - Cost Accounting Standards Board (when applicable) All costs must he applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project tiles and be in compliance with applicable federal and stale requirements. Costs that are noncompliant with the ledcral and state requirements are not eligible for reintbursemenl.
Local governments are responsible for applying only cognizant agency approved or C'altrans accepted Indirect Cost Rate(s).
Prime Consultant or Subconsultant Certifvin :
Namc:
Signature:
Email:
Address:
Giuseppe Canzonieri Title:' Principal I Southern CA Design Lead Certification Date: 5/1412025
gcanzonieriCnihwlochner.co Phone: (323) 260-4703
1100 Corporate Center Drive Suite 201, Monterey Park, CA 91723 "An individual executive or financtal officer of the consultant's or subconsultant's organization at a let.el no lower than a Vice President or a Chief 1-inancial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
List services the consultant is pro%Wing under the proposea contract Project Management, Public Engagentent, Material Development, Walk Audits, Conceptual Engineering Design, 100" Engineering
I.PP I'_01 Januan 2018
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the t .. L 6_ r _ ,.... fI „ f _ _ _ L _ _ L _ e1 _ 1_ — — 1 — .. _ ° _ — a r 1 _ — — _ 11
cf- Lochner
EXHIBIT 10-H1 1 5
Subconsultant - KDM Meridian
Loral Assistance Procedures Manual
Nate: Mark -Lips are Nut Allowcd
Consultant KDM Meridian
Project No. RFP #25-005
11r11 Cf T Aano
Exhibit 10-HI Cost Proposal Page i of 3
Cost -Plus -Fined Fee or lumn sum or Firm Fixed Price Contracls (Design, Engineering and Environmental Studtee)
j _ . Prime Consultant [,] Subconsultant �_ 4 Tier Subconsultant Contract No.
Date 51712025
ClassifrcationlTitle
Name
Hours
Actual Hourly Rate
Total
Project Surveyor
23 $ 58A4
$ 1.337,22
Senior Survey Technicican
44 $ 36,75
$ 1,617.00
Clerical
4 $ 40.53
$ 162.12
Field Surveyor- Chief of Party
_
80 $ 64.01
$ 5,120.80
Field Surveyor - Rodman
80 $ 56,78
$ 4,542.40
LABOR COSTS
(a) Subtotal Direct Labor Costs $ 12,779.54
1b) Anticipated Salary Increases (see page 2 tar calculation) $ - (e) Total Direct Lahnr Costs [I a) + ib)] $ 12,779.54
INDIRECT COSTS
Id) Fringe Benefits Rate 42.15% (c) Fringe Benefits [(e) x (d)] $ 5,386.58 it) Overhead Rate O&A 0.00% (g) (hcrheadt(c) x (f)] $ - (h)Gcucra! & Adnim Rate 168.83% Sit Ciun & Admin I(e) a (h)I $ . 21.575.70 (1)Total IndirectCosts [(cF+(g)-(0j $ 26,962.27
FIXED FEE (k)Total Fixed Fee [(c) , U)] x fixed fee 10% ] $ 3,974.18 Asa ."sa:.:......r ." :r.",...,...... s
"Description of Item
Quantity
Cnit
Cnit Cost
Total
$
(1) 1 otal Uther threct Costs y
SUSCONSULTANTS' COSTS (Add additional pages if necessary) Subconsultant L'
Subconsultant2'
Subconsultant 3:
Subconsultant4.
Subconsultant 5:
Subconsultant 6
Subconsultant.'
(nil Total Subconsultants' Costs $
nl Total Other Direct Costs including Subconsultants [i l) _ 4m)] $ _ TOTAL COST t(ci3O)`(k)'(n)] $ 43,715.99
%olts
I Kcs pononmi must t,, .narkod it, .m c,tcrnk I"1 and cmplorie, that am :ubluct to pr,eadmg wage requ. anent, nui,l he .nark..•d wnh toAll o. mu,t ;amply w.th the Federal coot prns.pla, 5ulxouatlt.uv<will Prur.dc this uan cue[ Pa+pu,ar,. 2 T[u ant pmp-1 tormar sh,rll out he emended Inducer zest ra.cs,9oall he updated on en enuualb.u.,in—urdanceuuh thewmuhant's annv..Lxzoumin^.. penal and e,wbh,hcd h} ,. eognv.nn,i ,c ar e,ctPWd by C'aE[ruu
EXHIBIT 10-111
Cost Proposal
Pale I of3
LPP 17-01 January 2018
RFP No. 25- 05 Professional Design, Public Outreach and Safety Education Services for the n_...cI- ra ........_, r_r_ "_ -- a_. r,_®___t n-_.__x—rw__.- rt
EXHIBIT 1-Hl 1 6
Subconsultant - KDM Meridian
Local Assistance Procedures Manual EXHIBIT I0-Hl
Cost Proposal
Exhibit 10-H1 Cost Proposal Page 2 of 3
Cost -Plus -Fixed Fee or lump sum or Firm Fixed Price Contracts (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
1. Calculate Average Hourly Rate for I st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal per Total Hours per Cost Contract Cost Proposal Proposal Avg Hourly Rate Duration
$12,779.54 231 - $55.32 Year 1 Avg Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation % Avg Hourly Rate
Proposed Escalation
Year I $55.32
5.0°'0
$58.09
Year 2 Avg hourly Rate
Year 2 S58.09
5.0°0 -
S60.99
Year 3 Avg Hourly Rate
Year 3
5.0%
S0.00
Year 4 Avg Hourly Rate
Year 4
+ 5.0%
$0.00
Year 5 Avg Hourly Rate
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Completed
Total flours per
Total Hours Per
Each Year
Cost Proposal
Year
Year 1
100.0% *
231
231
Esimated Hours Year 1
Year 2
*
0 Esimated Hours Year 2
Year 3
*
- 0
Esimated Hours Year 3
Year 4
*
- 0
Esimated Hours Year 4
Year 5
*
- 0
Esimated Hours Year 5
Total
100.0%
Total
231
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate (calculated
Estimated Hours (calculated
Cast per Year
above)
above)
Year 1
$55.32
* 231
S 12,779.54
Estimated I [ours Year I
Year 2
$58.09
0 S0.00
Estimated Hours Year 2
Year 3
$60.99
* 0
$0.00
Estimated Hours Year 3
Year 4
S0.00
* 0
S0.00
Estimates! Hours Year 4
Year 5
S0.00
* 0 -
50.00 Estimated Hours Year 5
Total Direct Labor Cost with Escalation - S 12,779.54
Direct Labor Subtotal before Escalation - S 12,779.54
Estimated Total of Direct Labor Salary Increase = $0.00 NOTES:
1. This is not the unh %%3y to estimate salary increases- Other nsethods "ill tk accepted if they clearly Indicate the "_, increase, the €a of years of the contract, and a breAdoln n of the labor to be perfomted each Near.
2. An csionation that is based un direct labor multiplied by salary increase °o multiplied by the tf of years is not acceptable. (I.e. s250,000 r 2*0 � 5 yn — S25,000 is not an acceptable methodology) This assumes that oric year a itl be corked at the rate on the cost proposal berorc salary increases are granted.
LPP 17-01 January 2018
FP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the ! - .li_ r ®... „— el_-'r- 1--e-. a.. - —, f+_1--..I n__"._ _t r11_..._ _ 11
EXHIBIT 10-H1 1 7
cf— Lochner Subconsultant - KDM Meridian
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Exhibit 10-H1 Cost Proposal Page 3 of 3
Actual Cost -Plus -Fixed Fee or lump sum (Firm Fixed Price) contracts (Design, Engineering and Environmental Studies)
Certification of Direct Costs:
1, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposals) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
I. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 1'nfted :hates Code Section 112 - Letting of Contracts
4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures
5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project tiles and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Prime Consultant or Subconsultant Certifying:
Name: Richard C. Maher
Tide:* President
Signature: `����� � Certification Date: 5/7/2025
Email: Phone: (949)768-0731
Address: 1340 Reynolds Ave, Suite 110, Irvine, CA 92614 *An individual executive or financial officer of the consultant's or subconsultant's organization at a level no lower than a Vice President or a Chief Financial officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
List services the consultant is providing unaer the proposea contract:
Professional Land Surveying
LPP 17-01
January 2018
RFP Net. 25-005 Professional Design, Public Outreach and Safety Education Services for the P i 1 _ T - - f^a _ I - — - . _ - R. „ 11 _ .- - - t T --— t f .- - ` ._ 11
EXHIBIT 19- 1 1 8
cf— Lochner Subconsultant - Safe Moves
Local Assistance Procedures hlunuxl
Vxhibit 10-II1 Cost Proposal Page 1 of 3
Cost -Plus -Fired Fee or lump sum or Firm Fixed Price Contracts $IJe}iyn. Fltgmctrmg and Fn�nomncntal Stadiesi
NtEW4 aRk-up, are A* O Vk,t Ned Prone Comullant Q Sn11tt1115altant TJ1 Tier SI111eu1littltaot Cbnsuttant Safe Moves
Project No Contract No, Date 511212025
n1D Cr�TT ADl D
Classiticationrl'itle
.Name
Hours
.Actual Hourly Rate
Total
Project Manager
Pat Hines
355
$ 82.45
$ 29,269.75
Project Coordinator
Pamela Nye Pedersen
212
$ 30.00
$ 6,360.00
Project Scheduler
Mami Spencer -Devlin
247
$ 22.00
$ 5,434.00
Instructor
William Howard
319
$ 28.00
$ 8,932.00
Instructor
Quinn Danz
319
$ 25.00
$ 7,975.00
$
$
LABOR COSTS
{a) Snblutal Direct Labor Costs
$ 57,970.75
(b) Anticipated Saiary Increases (,ce patio
2 for calculation)
$ -
tc) Total Direct Labor Costs ((al ' Ih}] $
57,970,75
INDIRECT COSTS
(d) Fringe Bcnatit% Rate 6-58%
fc) Fringe Benefit, [(e) x (d)l
$ 3,814.48
(1)ONenccadkite ' O&A 28.68%
lalOkerhead[(cixt0)
$ 16,626.01
(h) Geacnal & Admit, Rite 0.00°(n
li) Gen & Admin jm x 00t
$ -
01Total Indirect Costs [(c)-(e!+(1)j $
20,440.49
FIXED FEE
fk) Total Fixed Fee,,(c)+tj}]
l-- rl1Y - 1-r %:ti'/C
x fixed Fee 10% $
l A AA ...i.f:F:...,.,1 .. a W r, nnneen n,rl
7,841.12
Description of Item
Quantity
Unit
Unit Cost
Total
Printed Material
1 $3.500.00
$ 3,500.00
Mileage/Travel
1 $ 1.000.00
$ 1,000.00
( i i l otat lltner oirect tests 2 4,BVV.Vu
SUBCONSULTANfS' COSTS (Add additional pages if necessary) Subconsultant I:
Subconsultant -'
Subconsultant 3:
S tncconsultant 4:
slibcunsultunt s
Subconsultant 6
Subconsultant 7:
(m) Total Sobconsultants' Costs $
n) Total Other Direct Cost% including Subconsultank 1(il ° I;ni;j $ 4,500.00 TOT-U. COST [tcl ' 4j) s (k) ^ (nil $ 90,752.36
Moll
i k t 4r n,:k a=t k' n..A'-d th , agdrr k , and wapin�c..•. ova¢ arr,uh Ij ¢a Ism hll u•I{;,c r�xluurcvaly, ",,W he ¢v .¢rkrd —A, o<<, e�tGnAi,�!"°7 \9! a.o.n asarnt ,nlnph t[4[i1 Cfi�"t�'d�r�li ;¢ni riiunl+Ic, tia:��i,ti+19it311rtil Ill�lI,�il(it: tlit'�[Aik1 o5 �,vkf lrv[,�Im,�,.�i, ' rn:.n.t rmp,r•ai hn�nar+ir.dtant tsa.unrnd.r.l hatlrscl ],4 ha updstrrt,man annusLha,i+in aseoxvian,t el ul1 Oa^awn+uL.,nl +annuale��uumns }ear and .ansl .�asl )vwri hR a.�o I, va.Atil+I"i hi t'altlan.
EXHIBIT 10-HI
Cost Proposal
Page t or 1
I.PP [,-Ill .fanuari 2018
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the ^ _ ..11_ r'% _.:..... - _ rl -.c a r _ A _ _. A'.:.,: r .. 1- - - I !-1 e - '. _ ._ L ^ 1- ., - _ 1 Y
EXHIBIT 10-H1 1 9
cf- Lochner Subconsultant - Safe Moves
Local Assistance Procedures Manual EXHIBIT 10-H 1
Cost Proposal
Exhibit 10-H1 Cost Proposal Page 2 of 3
Cost -Plus -Fixed Fee or lump sum or Firm Fixed Price Contracts (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Direct Labor Subtotal per Total 1 lours per Cost Avg I lourly Contract Cost Proposal Proposal Rate Duration
557,970.75 1452 $39.92 Year 1 Avg Hourly Rate
2. Calculate hourly rate for all years (increase the Average Hourly Rate for a year by proposed escalation %) Avg Hourly Rate
Proposed Escalation
Year l 539,92
— 5.000
$41.92
Year 2 Avg Hourly Rate
Year 2 $41.92
— 5.0°0
$44.02
Year 3 Avg I lourly Rate
Year 3
5.0"-u'
$0.00
Year 4 Avg Hourly Rate
Year 4
5.000
50,00
Year 5 Avg Hourly Rate
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Completed Total flours per
Total i [ours Per
Each Year Cost Proposal
Year
Year 1
t
- 0
Esimated Hours Year i
Year 2
- 0
Esimated Hours Year 2
Year 3
*
0 Esimated Hours Year 3
Year 4
*
D
Esimated Hours Year 4
Year 5
0 Esimated Hours Year 5
Total
D.0"o Total
0 4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate (calculated
Estimated Hours (calculated
Cost per Year
above)
a
above)
Year I
Sat) 92
0 S0.00
Estimated Flours Year
Year 2
$41.92
0 —
50.00 Estimated Hours Year 2
Year 3
$44.02 *
0 50.00
Estimated Hours Year 3
Year 4
S0.00
0 S0,00
Fstimated f lours Year 4
Year 5
$0.00
0 =
50.00 Estimated flours Year 5
Total Direct Labor frost with Escalation 50.00
Direct Labor Subtotal before Escalation $57,970.75
Estimated Total of Direct Labor Salary Increase =-$57,970.7.5 NOTES:
1 Tins is not the only % aV to c,lmtatc ,alsrl pie, eayc,. Other methods ertll he weepled it they clearly Indicate the ", mcrcase. the+ or years utdie c,,nttaer. and a hreakduticn nt the lahnr to be P1 r176 rricd each year
2. %n cstunatwn That t, hayed on direct I IINlr mulLplied by eul.u} mcrea,c ",:P mnlhphed by Ibe 9 uryears w "Ilk accePtable. (ix, 5250.011i) t 20o e 5 yr; S2i,000 is not an acceptable melhodology 1 i Thi; ...++umei that one Sear ,ill he t%orked at the rate on the cost Proposal bclisre �atary inerease; are granted Page I of I
LPP 17-01 January 2018
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the
EXHIBIT 10-H1 1 10
Lochner Subconsultant - Safe Moves
Local Assistance Procedures Manual EXHIBIT 10-111
Cost Proposal
Exhibit 10-Hl Cost Proposal Page 3 of 3
Actual Cost -Plus -Fixed Fee or lump sum (Firm Fixed Price) contracts {Design, F rigincering and Environmental Studies)
Certification of Direct Costs:
1, the undersigned, certify to the: best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
1. Generally Accepted Accounting Principles (GAAP)
2, Terms and conditions of the contract
3. Title 23 United States Code Section 1( 2 - Letting of Contracts
4. 48 Code of Federal Regulations Part 31 - Conlract Cost Principles and Procedures
5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related ScrN ice
6. 48 Code of Federal Regulations Part 994 - Cost Accounting Standards Board (when applicable) All costs must he applied consistently and fairly to all contracts. All documentation of compliance must he retained in the project files and be in compliance with applicable federal and state requirements. Cools that arc noncompliant with the federal and stale requirements are not eligible fur reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(sl.
Prime Consultant or Subconsultant Ceriifilin-2
Name: tan Kroop Title:' CPA
Signature: 7" zrao
Certification Date: 511412025
Email: [email protected] Phone: 818-606-8551
Address: 17453 Septo Street, Northridge CA 91325
*An individual executive or financial ollicer of the consultant's or subconsullanl's organization at a level no lower than a Vice President or a Chief financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
List services the consultant is provrurng unner me
Pedestrian Traffic Safety Education
I.PP 17-01
.Januar% 2018
RFP No. 25-005 Professional Design, Public Outreach and Safety Education Services for the P-_..xi- r -... ....__., el-Ir. n I 1._._ A_ P- -f-----.__.._—f0_-_. ._ 11