Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATT BAUMGARDNER, P.E., DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: AUGUST 26, 2025
SUBJECT: APPROVAL OF THE PURCHASE OF WATER METER BOXES FOR PUBLIC
WORKS UTILITIES OPERATIONS
EXECUTIVE SUMMARY
The City Council will consider approving the purchase of water meter boxes for use by the Department of Public Works Utilities Division. The City's stock of water meter boxes is running low and needs replenishment to meet the division's operational needs. The purchase of such meter boxes will ensure continued compatibility with the City's existing water meters and associated water meter reading equipment.
RECOMMENDATION
That the City Council:
Approve a purchase order with Hubbell Lenoir City, Inc. for water meter boxes for a total not to exceed amount of $77,334.
BACKGROUND
The City has approximately 24,000 water meters in its distribution system. To increase operational efficiency, the City began conversion of the meters to remote read capabilities that electronically collect and transmit water usage data to a City-owned antenna approximately ten years ago.
During this conversion process, Armorcast water meter boxes were field-tested with other water meter boxes and chosen and used by the City due to their reliability and compatibility with the City’s water meters and associated water meter reading equipment. Hubbell Lenoir City, Inc. is the manufacturer of Armorcast water meter box products. Armorcast water meter boxes are necessary to ensure standardization of the City’s water meter box inventory, associated box dimensions, and their continued compatibility with the City's advanced water meter system that transmits water usage data remotely increasing the efficiency of this data collection for both billing and water conservation compliance purposes.
PURCHASE OF WATER METER BOXES FOR PUBLIC WORKS UTILITIES OPERATIONS AUGUST 26, 2025
PAGE 2
ANALYSIS
The City typically replaces approximately 600 to 800 water meters and boxes on an annual basis. The City’s stock of meter boxes and lids is running at a month’s supply and must be replenished to meet the operational needs of the Utilities Division. To ensure continued standardization of the City’s water meter box inventory, associated box dimensions, and their continued compatibility with the City's advanced water meter system, a quote (Attachment A) was obtained from Hubbell Lenoir City, Inc. for the purchase of several hundred various-size Armorcast water meter boxes and lids to cover the City’s supply needs.
Staff recommends that the City Council approve the sole source purchase order with Hubbell Lenoir City, Inc. for the purchase of the water meter boxes necessary to meet the operational needs of the Utilities Division and continue to maintain compatibility with the City’s current infrastructure.
CITY COUNCIL PRIORITIES
Efficiency and Adaptability
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
Approval of the recommended actions will result in an expenditure of $77,334 from the Water Fund, Customer Service Operating Account No. 51-4-3530-0260, as provided in the table below and as approved in the Fiscal Year 2025-2026 operating budget.
Account No. Funding Source Amount
51-4-3530-0260
Approved FY 2025-26 Water Fund Customer
Service Operating Budget $400,000
Total Available Funding: $400,000
ATTACHMENTS
Attachment A: Hubbell Lenoir City, Inc. Quote
SOLD TO: 331256
CITY OF DOWNEY
PO Box 7016
DOWNEY CA 90241-7016
USA
SALES ORDER ACKNOWLEDGEMENT 123314459
REVISED Page 1
SHIP TO:331256
CITY OF DOWNEY
9252 STEWART AND GRAY RD
DOWNEY CA 90241-5329
USA
Currency:USD
BILL TO:331256
CITY OF DOWNEY
PO Box 7016
DOWNEY CA 90241-7016
USA
Hubbell Lenoir City, Inc.
210 North Allen Street
Centralia, MO 65240
DOCUMENT INFO:
Order Number/Date:123314459 / 05/28/2025
PO Number/Date:33-11538 /03/26/2025
Requested Ship Date:05/28/2025
Order Rep:GARY KHANJIAN
Hubb Cont:Aleah Allen
Quote Number:33253113
Quote Date:01/23/2025 PROJECT/JOB INFO:
Payment Terms: Net 30 days
SHIPPING INFO:
Delivery Terms: PREPAID
Point of Delivery: SHIPPING POINT
(562) 904-2163
Special Markings/Instructions:
Item
Material Number / Catalog Number
Description/ Additional Information Brand Plant
Qty
Ordered UM
Scheduled
Date Price
Price
UM Value
10 AN1118B102 BOX RTC PED OB 11X18X12 3X6 MH ARMC 6414 144 EA 06/30/2025 84.05 EA 12,103.20 BOX RTC PED OB 11X18X12 3X6 MHS
Cust Matl: P6000485-02
20 AG1118WP0S050 CVR PC PED 11X18X1.75-WATER ARMC 6414 50 EA 06/30/2025 70.16 EA 3,508.00 Cust Matl: A6000484-02
30 AG1118WW0S050 CVR PC 20K 11X18X1 3/4-WATER ARMC 6414 50 EA 06/30/2025 80.80 EA 4,040.00 Cust Matl: A6000484T-01
40 AG1118WP0S050H07 CVR PC PED 11X18X1.75 H07-WATE ARMC 6414 100 EA 06/30/2025 77.93 EA 7,793.00 CVR PC PED 11X18X1.75 H07-WATERATTACHMENT A
SALES ORDER ACKNOWLEDGEMENT 123314459
REVISED Page 2
Hubbell Lenoir City, Inc.
210 North Allen Street
Centralia, MO 65240
Item
Material Number / Catalog Number
Description/ Additional Information Brand Plant
Qty
Ordered UM
Scheduled
Date Price
Price
UM Value
Cust Matl: A6000484-H7-01
50 AG1118WW0S050H07 CVR PC 20K 11X18X1 3/4-H07-WAT ARMC 6414 50 EA 06/30/2025 89.75 EA 4,487.50 CVR PC 20K 11X18X1 3/4-H07-WATER
Cust Matl: A6000484T-H7-01
60 AD1118B100 BOX PC OB NBD 11X18X12 3X6 MHS ARMC 6414 54 EA 06/30/2025 114.10 EA 6,161.40 Cust Matl: A6000485SA-02
70 AG1015W120050H07 CVR PC 20K 10X15X1 3/4- H07 WA ARMC 6414 50 EA 06/30/2025 74.17 EA 3,708.50 CVR PC 20K 10X15X1 3/4- H07 WATER
Cust Matl: A6001922SM-H7
80 AG1015W108050 CVR PC PED 10 X 15 X 1 3/4-WAT ARMC 6414 50 EA 06/30/2025 66.77 EA 3,338.50 CVR PC PED 10 X 15 X 1 3/4-WATER
Cust Matl: A6001922SM
90 AG1015W102050 CVR PC 20K 10X15X1 3/4-WATER ARMC 6414 50 EA 06/30/2025 77.41 EA 3,870.50 Cust Matl: A6001922SMT
100 AC0914WW0S050H07 CVR PC 20K 9X14 W/TR-WATER ARMC 6414 50 EA 06/30/2025 43.17 EA 2,158.50 Cust Matl: A6000482T-H7
110 AC0914WP0S050H07 CVR PC PED 09X14X1 1/8-H07-WAT ARMC 6414 50 EA 06/30/2025 39.23 EA 1,961.50 CVR PC PED 09X14X1 1/8-H07-WATER
Cust Matl: A6000482-H7
120 AN1730B105 BOX RTC PED OB 17X30X12 3X6 MH ARMC 6414 24 EA 06/30/2025 191.07 EA 4,585.68 BOX RTC PED OB 17X30X12 3X6 MHS
Cust Matl: P6001534X12
130 AG1730W114009H07 CVR PC 10K 17X30X2-H07-W/ THRT ARMC 6414 30 EA 06/30/2025 140.48 EA 4,214.40 CVR PC 10K 17X30X2-H07-W/ THRT-BLANK
SALES ORDER ACKNOWLEDGEMENT 123314459
REVISED Page 3
Hubbell Lenoir City, Inc.
210 North Allen Street
Centralia, MO 65240
Item
Material Number / Catalog Number
Description/ Additional Information Brand Plant
Qty
Ordered UM
Scheduled
Date Price
Price
UM Value
Cust Matl: A6001643DZ-H7
140 AC0914WP0S050 CVR PC PED 09X14X1 1/8-WATER ARMC 6414 75 EA 06/30/2025 35.31 EA 2,648.25 Cust Matl: A6000482
150 AG3024WV0X050H07 CVR PC 10K 30X24X3-H07-WATER ARMC 6414 5 EA 06/30/2025 358.98 EA 1,794.90 Cust Matl: A6001470-H7
160 AG3024WV0V050 CVR PC 10K 30X24X3-WATER ARMC 6414 5 EA 06/30/2025 323.11 EA 1,615.55 Cust Matl: A6001470
170 AG3048BA48J BOX PC OB 30X48X48 1/2-13 SS I ARMC 6414 1 EA 06/30/2025 1,996.54 EA 1,996.54 BOX PC OB 30X48X48 1/2-13 SS INSERTS
Cust Matl: A6001430PCX48
Merchandise Value 69,985.92
Sales Tax 7,348.52
Order Total 77,334.44
Unless this acknowledgment ("Acknowledgment") is being issued pursuant to a purchase order issued against an Agreement previously executed by Seller and Buyer and that is still in effect, this Acknowledgement confirms and Buyer agrees to the following: (i) Buyer assents that a purchase order issued in response to Seller's previously issued quote is solely governed by Seller's terms and conditions of sale located at www.hubbell.com/hubbell/en/terms/hus ("Terms"), which are hereby incorporated by reference as if set forth in full herein; (ii) Buyer has reviewed the Terms and agreed to be bound by those Terms; and (iii) Buyer's issuance of the purchase order for products or work set forth in the quote constitutes Buyer's irrevocable acceptance of these the Terms with the intent to create a binding agreement between Seller and Buyer with the same legal effect, validity, and enforceability of a handwritten signature on a paper. ANY ADDITIONAL OR INCONSISTENT TERMS INCLUDED OR REFERENCED IN A PURCHASE ORDER ISSUED AGAINST THIS QUOTE ARE HEREBY REJECTED UNLESS SPECIFICALLY AGREED TO IN WRITING BY SELLER AND BUYER.