Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, P.E., DIRECTOR OF PUBLIC
WORKS/CITY ENGINEER
DATE: SEPTEMBER 9, 2025
SUBJECT: ACCEPTANCE OF WORK FOR WELL NO. 9 REHABILITATION, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 23-30
EXECUTIVE SUMMARY
The City Council will consider accepting the work for the Well No. 9 Rehabilitation, CIP No. 23-30; approving General Pump Company, Inc.’s final contract amount of $264,900; and authorizing the Public Works Director/City Engineer to file a Notice of Completion with the Los Angeles County Register-Recorder’s Office. The Well No. 9 Rehabilitation project has been completed in accordance with the approved specifications, and staff recommends that the City Council accept the project as complete.
RECOMMENDATION
That the City Council:
1. Accept the work for Well No. 9 Rehabilitation, CIP No. 23-30;
2. Approve the final contract amount of $264,900; and,
3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion.
BACKGROUND
On April 23, 2024, the City Council approved specifications for Well No. 9 Rehabilitation and granted authority to advertise for bids. On May 28, 2024, the City Council awarded a contract in the amount of $290,472 to Legend Pump & Well Service, Inc. Work commenced on August 19, 2024, and was completed on July 18, 2025. During the course of the project, Legend Pump & Well Service, Inc. was purchased by General Pump Company, Inc.
ACCEPTANCE OF WORK FOR WELL NO. 9 REHABILITATION, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 23-30
SEPTEMBER 9, 2025
PAGE 2
ANALYSIS
The project included: mechanical cleaning; chemical cleaning; test pump installation; redevelopment by pumping and surging; and ultimately abandonment of the well due to deterioration and failure of the well casing.
During the course of the project, two change orders resulting in $101,070 of additional costs were approved for added test pump and motor installation and removal, rental of storage tanks, downhole video survey, and well destruction/abandonment.
The Well No. 9 Rehabilitation project has been completed in accordance with the approved specifications, and staff recommends that the City Council accept the project as complete and authorize the Director of Public Works/City Engineer to file the Notice of Completion with the Los Angeles County Register-Recorder’s Office.
CITY COUNCIL PRIORITIES
Efficiency & Adaptability
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
The final cost of the contract, including the original contract amount, net decrease in contract quantities, and two change orders, is $264,900. The total project cost is $303,946, broken down as follows:
Item Amount
Construction Contract $290,472
Net Decrease in Contract Quantities
Change Orders $101,070
Final Construction Cost $264,900
Consultant Services – Hydrogeologic and Analytical Laboratory $37,343 Contract Administration $1,703
Total Final Project Cost: $303,946
The following table shows that sufficient water CIP funds are available to cover the total project cost.
Account
No. Funding Source Amount
51-1-8642 Water Well Refurbishment CIP Account $750,000 Total Project Funding: $750,000
ACCEPTANCE OF WORK FOR WELL NO. 9 REHABILITATION, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 23-30
SEPTEMBER 9, 2025
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ATTACHMENTS
None.