Item No.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
BY: MATTHEW BAUMGARDNER, DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
DATE: SEPTEMBER 9, 2025
SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR THE ALLEYS
PAVEMENT REHABILITATION PROJECT, CAPITAL IMPROVEMENT
PROJECT (CIP) NO. 24-03
EXECUTIVE SUMMARY
The City Council will consider approving a contract (Attachment A) with Toro Enterprises, Inc. in the amount of $2,429,222 for the construction of the Alleys Pavement Rehabilitation Project, Capital Improvement Program (CIP) No. 24-03. The alleys within this area are recommended for improvement based on the City’s approved Pavement Management Program. The project will take place between October 2025 and January 2026 and will include the rehabilitation of approximately 3.3 miles of alleys.
RECOMMENDATION
That the City Council:
1. Award a contract to the lowest responsive and responsible bidder, Toro Enterprises, Inc. in the amount of $2,429,222 for the Alleys Pavement Rehabilitation Project, Capital Improvement Program (CIP) No. 24-03; and
2. Authorize the City Manager, or his designee, to execute the Construction Contract with Toro Enterprises, Inc. in the amount of $2,429,222, including any non- substantive extensions, change orders, purchase orders, and amendments up to the authorized budget amount of $3,264,941.
BACKGROUND
The City of Downey surveyed the current pavement condition of all of the existing alleys in the City. The existing asphalt pavement on the 38 alley segments, as shown on the Location Map on Attachment A have Pavement Condition Index's (PCI) ranging from 15 to 70. Alleys having a PCI's ranging from 15 to 40 indicate pavement is in very poor condition with extensive surface cracking and structural deterioration. Alleys having PCI's ranging from 40 to 70 indicate pavement is in a poor to fair condition; while still functional, such alleys show moderate distress, and are at risk of further deterioration.
AWARD OF CONSTRUCTION CONTRACT FOR THE ALLEYS PAVEMENT REHABILITATION PROJECT, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 24-03
SEPTEMBER 9, 2025
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On January 23, 2024, the City Council approved Resolution No. 24-8226 authorizing the City Manager to execute agreements with the State Department of Transportation (Caltrans) related to the Clean California Local Grant Program (CCLGP) funding award in the amount of $2,517,000 for the City of Downey Alley Beautification Project. The Clean California Local Grant Program (CCLGP), administered by Caltrans, provides funding to beautify and improve streets and roads, tribal lands, parks, pathways, and transit centers.
Its ultimate goal is to restore pride in California's public spaces.
On October 8, 2024, the City Council approved a professional services agreement with Kreuzer Consulting Group to design improvements for the Alleys Pavement Rehabilitation Project, CIP No. 24-03 (Project).
ANALYSIS
On February 11, 2025, the City Council approved plans and specifications and granted authority to advertise the subject Project for bids (Attachment B). A copy of the Project specifications is available in the Public Works Department for public review. The proposed work consists of the removal of existing asphalt or concrete pavement, placement of asphalt or concrete pavement, construction of concrete gutters to facilitate drainage, adjustment of various utility manhole and valve box covers to grade, and informational signs displaying information regarding graffiti removal and bulky item pickup. In addition, uplifted, damaged, or non-standard curb, gutter, cross gutters, sidewalk, driveway approaches, and curb access ramps will be replaced in order to comply with the latest Americans with Disabilities Act (ADA) requirements.
The Project was published in various trade publications. On August 14, 2025, the City Clerk received and publicly opened 9 bids ranging from $2,429,222 to $6,108,805. The bid results were as follows:
CONTRACTOR LOCATION BASE BID
AMOUNT
Toro Enterprises Inc.. Oxnard $2,429,222
Palp Inc. dba Excel Paving Company Long Beach $3,253,845 Onyx Paving Company, Inc. Yorba Linda $3,369,000
Sequel Contractors, Inc. Santa Fe Springs $3,425,794
Bedrock Group, Inc. La Canada $3,679,338
LCR Earthwork & Engineering, Corp. Jurupa Valley $3,954,877 Hardy & Harper, Inc Lake Forest $4,200,000
Gentry Brothers, Inc. Irwindale $5,230,943
Paveco, Inc Baldwin Park $6,108,805
The lowest responsive and responsible bidder is Toro Enterprises, Inc., with a Base Bid amount of $2,429,222 (Attachment D). Staff reviewed the bid proposal and references
AWARD OF CONSTRUCTION CONTRACT FOR THE ALLEYS PAVEMENT REHABILITATION PROJECT, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 24-03
SEPTEMBER 9, 2025
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provided by Toro Enterprises, Inc. and found that Toro Enterprises, Inc. has satisfactorily completed projects for the Cities of Glendale, Santa Paula, Ventura County, and others.
Toro Enterprises, Inc.’s state contractor's license is "current and active," and this contractor is registered with the California Department of Industrial Relations (DIR) for Labor Compliance. Staff recommends that the City Council award a contract to Toro Enterprises, Inc for the construction of the Alleys Pavement Rehabilitation Project, Capital Improvement Program (CIP) No. 24-03.
Construction is anticipated to begin in October 2025 and be completed by January 2026.
This Project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15301(c), Existing Facilities.
CITY COUNCIL PRIORITIES
Fiscal Responsibility
Quality of Life, Safety & Infrastructure
FISCAL IMPACT
Approval of the recommended actions will result in an estimated expenditure of $3,264,941 as shown in the following table:
Description Amount
Design $205,880
Construction Contract $2,429,222
Construction Contract Contingencies (10%) $242,922
Construction Inspection $62,134
Soils and Materials Testing $27,971
Construction Engineering and Contract Administration $296,812 Total Estimated Project Cost: $3,264,941
There are sufficient fund balances for the recommended actions as shown in the following table:
Account
No. Funding Source Amount
38-1-6904 Fund 38 (Vehicle Impact Fee) $1,480,000
26-1-6904 Fund 26 (Clean California Grant) $2,517,000
32-1-6882 SB1 Local Return Fund $550,748
Total Project Funding: $4,547,748
AWARD OF CONSTRUCTION CONTRACT FOR THE ALLEYS PAVEMENT REHABILITATION PROJECT, CAPITAL IMPROVEMENT PROJECT (CIP) NO. 24-03
SEPTEMBER 9, 2025
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ATTACHMENTS
Attachment A: Construction Contract
Attachment B: Project Location Map
Attachment C: Plans
Attachment D: Bid Summary
ATTACHMENT A
ATTACHMENT B
Bid Summary
ATTACHMENT C