06. CIP Nos. 23-17, 24-10, & CIP No. 25-06-Accept Work for Parking Lot Imprvs at BJR, South Alley-Wilderness Park Parking Lot & City Parking Lot

Item No. 6.

TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:OFFICE OF THE CITY MANAGER
BY:MATTHEW BAUMGARDNER, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DATE:MAY 12, 2026
SUBJECT:

ACCEPTANCE OF WORK FOR (1) BARBARA J. RILEY COMMUNITY CENTER PARKING LOT IMPROVEMENTS, CAPITAL IMPROVEMENT PROJECT NO. 23-17; (2) SOUTH

ALLEY / PARKING LOT REHABILITATION AT WILDERNESS PARK, CAPITAL IMPROVEMENT PROJECT NO. 24-10; AND (3) CITY PARKING LOT IMPROVEMENTS, CAPITAL IMPROVEMENT PROJECT NO. 25-06

EXECUTIVE SUMMARY

The City Council will consider accepting the work for the Barbara J. Riley Community Center, Capital Improvement Project (CIP) No. 23-17, South Alley / Wilderness Park, CIP No. 24-10, and City Parking Lot Improvements, CIP No. 25-06 Project as shown in the attached Project Location Map (Attachment A). Further, the Council will consider approving Pavewest, LLC’s final construction contract amount and authorizing the Director of Public Works/City Engineer to file a Notice of Completion with the Los Angeles County Recorder’s office. Barbara J. Riley Community Center, Capital Improvement Project (CIP) No. 23-17, South Alley / Wilderness Park, CIP No. 24-10, and City Parking Lot Improvements, CIP No. 25-06 Project has been completed in accordance with the approved plans and specifications, and staff recommends that the City Council accept the project as complete.

RECOMMENDATION

That the City Council:

1. Accept the work for the Barbara J. Riley Community Center, Capital Improvement Project (CIP) No. 23-17, South Alley / Wilderness Park, CIP No. 24-10, and City Parking Lot Improvements, CIP No. 25-06 Project;

2. Approve Pavewest, LLC’s final construction contract amount of $763,258; and,

3. Authorize the Director of Public Works/City Engineer to file a Notice of Completion for indicating the work is complete and has been accepted by the City.

BACKGROUND

On May 13, 2025, the City Council approved plans and specifications for the Barbara J. Riley Community Center, Capital Improvement Project (CIP) No. 23-17, South Alley / Wilderness Park, CIP No. 24-10, and City Parking Lot Improvements, CIP No. 25-06, and granted authority to advertise for construction bids. On July 8, 2025, the City Council awarded a construction contract in the amount of $ 733,847.66 to Pavewest, LLC. On August 14, 2025, work commenced and was completed in December 2025.

ANALYSIS

The Project rehabilitated various City-owned parking lots that serve the downtown area, parks, and City facilities.

These locations include: four (4) parking lots adjacent to Barbara J. Riley Community Center, two (2) parking lots at Wilderness Park, Treasure Island parking lot, a parking lot adjacent to the post office at 8111 Firestone Blvd, and a portion of the alley east of Downey Avenue between 2nd Street and 3rd Street.

The parking lot improvements included installation of Type II slurry seal, cold milling of asphalt pavement, construction of speed bumps, and asphalt concrete (AC) base course. Work also included adjustments of manhole and utility valve covers to the new grade, pavement markings and signing; traffic control and all appurtenant work.

CITY COUNCIL PRIORITIES

Quality of Life, Safety & Infrastructure

FISCAL IMPACT
The final cost of the construction contract, including the original contract amount and change orders is $763,258.

The total project cost is $817,890, broken down as follows:

Item Amount
Original Construction Contract $ 733,847.66
Change Orders $ 85,996
Credits for reduced scope and change in quantities ($ 56,586) Final Construction Cost $ 763,258
Construction Inspection and Materials Testing $ 27,478
Construction Engineering and Administration $ 27,154
Total Project Cost $ 817,890
The following table shows that there are sufficient funds available for this CIP Project appropriated in the Fiscal Year 2025/2026 Capital Budget.

Account No.Funding Source Amount
40-1-6890 Fund 40 (General Fund)$45,000
40-1-6911 Fund 40 (General Fund)$135,000

38-1-6924 Fund 38 (Vehicle Impact Fee)$550,000
38-1-6938 Fund 38 (Vehicle Impact Fee)$155,000
Total Project Funding:$885,000

Savings in the amount of $67,110 will be available for reprogramming for future CIP Projects.

Attachments
Attachment A - Location Map
Attachment B - CIP 23-17 Plan set

SITE PLAN
CIP NO. 24-10

WILDERNESS PARK PARKING LOT PAVING IMPROVEMENTSMATTH E W B AUM G
A

RDNERWILDERNESS PARK PAVING IMPROVEMENTS