|kam No. 11.
TO: HONORABLE MAYOR AND MEMBERS OFTHE CITY COUNCIL
FROM: OFFICE OFTHE CITY MANAGER
BY: ERIK RODFdG0EZ,MANAGEMENT ANALYST
PROFESSIONAL SERVICES AGREEMENT WITH THE D0WNEYCHAMBER KjF
SUBJECT-
COMMERCE
EXECUTIVE SUMMARY
The City Council will consider approvingthea1tacheUProfessionadSenvioesAgreementvviththeDovvneyChamUer of Commerce to promote civic and business services for Fiscal Year 2026'2027. Examples of services include pnnnnntin0 the local business community, hosting monthly networking events for civic and business |eadmrs, supporting business recruitment and retention efforts, providing business access to various resources, and coordinating annual Special Events.
RECOMMENDATION
That the City Council:
1. Approve the Professional Services Agreement with the Downey Chamber of Commerce to promote civic and business services for ntotal contract amount nf$35'O00.and;
2. Authorize the City Manager, or his d9SgO98, to execute the @g[eeDl8Ot with the Downey Chamber Of Commerce, including any non -substantive extensions and/or amendments.
BACKGROUND
On an annual basis since July 11. 2012, the City of Downey and the Chamber ofCommerce enter into a Professional Services Agreement (PSA), outlining performance expecta1ons, including promotion of businesses throughout the City for business attraction and retention, and the provision of informational and promotional services. City staff and the Chamber's Executive Director have developed an agreement for Fiscal Year 2026-2027 that includes specific deliverables, as detailed in Exhibit A of the attached PSA.
ANALYSIS
As further described in Exhibit A of the attached PSA, civic and business services for FiscalYnox2O26-2027 include, but are not limited to:
° Providing business resources and information tothe general public and business owners. ° Providing promotional, advertising, and marketing assistance to businesses in Downey. ° Hosting events and programming to welcome new businesses and provide networking opportunities. ° Coordinate community wide special events' such as the Street Faire' and Christmas Parade. ° Supporting business retention, expansion, and recruitment efforts. ° Referring businesses to appropriate resources such as workforce programs or capital access.
° Providing quarterly updates iothe City Council regarding Chamber activities. |naddition hofinancial compensation, and subject toseparate approval bvthe Downey City Council for each event, the City will also waive Special Event Street Closure fees for the annual Christmas Parade, Firecracker Festival, and Street Faire, as well as provide street closure services.
CITY COUNCIL PRIORITIES
Economic Vibrancy
FISCAL IMPACT
Approval of the veonnnnnondod action will result in an expenditure of$36.O0O from the General Fund budget 10-4- 1220-0700, to Economic Development and Housing, as proposed in the Fiscal Year 2026-2027 operating budget.
Attachments
Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44
CITY OF DOWNEY
PROFESSIONAL SERVICES AGREEMENT
WITH THE DOWNEY CHAMBER OF COMMERCE
FOR CIVIC AND BUSINESS SERVICES
1. PARTIES AND DATE.
This Agreement is made and entered into this July 28, 2026 by.and between the City of Downey, a California. municipal corporation and charter city With its principal place of business at 11111 Brookshire Avenue, Downey California 90241 ("City") and Downey Chamber of Commerce, a California. nonprofit corporation, with its principal place. of business at 11131 Brookshire Avenue Downey, CA 90241 ("Consultant). City and Consultant are somethes individually referred to as "Party' and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional Civic and Business Services required by City on the terms and conditions set forth in this Agreement. Consultant represents that it has demonstrated competence and experience in providing these services to public clients, is licensed in the "State of California, and is familiar with the plans of City.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises arid. agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to. fully and adequately supply the professional Civic and Business services necessary for the Project ("Services").. The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement,. the exhibits attached hereto and incorporated herein by reference, and. all applicable local, state and federal laws, rules and regulations. Extra Work may be authorized, as described below, and if authorized, said Extra Work will be compensated at.the rates and manner set.forth in this Agreement.
3.1.2 Term. The term of this Agreement shall be from July 28, 2026 to June 30, 2Q27, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement and shall meet any other established schedules. and deadlines. The term of this Agreement may be extended by written amendment to this Agreement signed by the City Manager and the. Consultant..
Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods. and details of performing the Services subject to. the requirements of this. Agreement. City retains Consultant on an independent contractor basis and not as an. employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant.shail also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in.connection with their Performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, Jncluding, but not limited to: social. security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
In. the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is. determined by a court of competent jurisdiction or the California Public Employees Retirement System (CaIPERS). to be eligible for enrollment in CaIPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for CaIPERS benefits on behalf of Consultant or its employees,. agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
3.2.2 Schedule of Services. Consultant'shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "A" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed. schedule of anticipated performance to meet the Schedule of Services. The parties acknowledge that the Schedule of Services may be amended by mutual agreement due. to. changes in circumstances, including changes in the performance schedules of other third parties performing work for the City on the Project, which affect the timing of Consultant's performance of the Services.
3.2.3 Conformance to Applicable_Requirements. All work prepared by Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant: has represented to City that certain key personnel will. perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City 2 Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44 and Consultant cannot agree as. to the. substitution of key personnel, City shall. be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform. the Services in a manner acceptable to the City., or who are determined by the. City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of.persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.
3.2.5 City's Representative. The City hereby designates the Director of Economic Development, or his or her designee, to act as. its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the powerto act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction. or orders from any. person other than the City's Representative or his or her designee.
3.2.6 Consultant's Representative. Consultant hereby designates the.
Executive ❑irector, or his. or her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes .under this Agreement. The Consultant's Representative shall supervise and direct the Services; using his best skill and attention; and shall be responsible for all means, methods, techniques, sequences. and procedures and for the satisfactory coordination of all portions. of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance. of Services. and. shall be available to City's staff, consultants and other staff at all reasonable: times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement. in a skillful and competent mariner, consistent with the. standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the. Services. Consultant warrants that all employees and 'subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have. all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a. City Business License., and that such licenses and approvals.shall be maintained: throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the Gity, any services necessary to. correct. errors or omissions which are caused by the. Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub -consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the. Services in a ;manner consistent with the standard of care set forth herein, shall be promptly removed from the Project by the. 3 Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44 Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all applicable local, state and federal laws, rules.and regulations in force at the time the Services are performed by Consultant and in any manner affecting the performance of the Project or the Services, including all applicable. Ca11OSH.A requirements, and shall give all notices required by law. Consultant.shall be liable for all violations of.such laws and regulations in connection with Services: If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the. City, Consultant shall be solely responsible for all costsarising therefrom.. Consultant shall defend, indemnify and hold City, its officials., directors, officers, employees and agents free and harmless, pursuant to the applicable indemnification provisions of this Agreement, from.. any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations: Consultant's violation of such laws, rules and regulations shall also constitute a material breach of this Agreement:
3.2.1 a Insurance.
8.2.10.1. Time for Compllanc. Consultant shall not commence the Services or the Project under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall. not allow any subcontractor to.commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience with insurer, coverage or other special circumstances.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims far injuries to persons or.damages to property which may arise from or in connection with the performance of the Agreement, the Services or the Project by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and. maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A} Minimum Scope of Insurance.. (1) Commercial General Liability (CGQ: Insurance Services Office Form CG 90 01 covering CGL on an "occurrence." basis including products and completed operations, property damage, bodily injury and. personal and advertising injury; (2) Automobile Liability: Insurance Services Office Form Number CA 8001 covering Code 1 (any auto) or if Consultant owns no autos, Code 8 .(hired) and 9 (non -owned);. and (3) Workers' Compensation Workers' Compensation insurance as required by the State of California with Statutory Limits;. and (4) Employer's Liability Insurance.
4 Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44 (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (f) Commercial General Liability (CGQ: No less than $2,000,000 per occurrence for products and completed operations, bodily injury, property damage.and personal and advertising injury. If Commercial General Liability insurance or other form with general aggregate limit applies, either the genera [:aggregate limit.shall apply separately to this Agreementllocation (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability. No less than $2,000,000 per accident for bodily injury and property damage; and (3) .Workers' Compensation: Workers' Compensation limits as required by the Labor Code of the State of California with Statutory Limits; (4) Employer's Liability: Employer's. Liability limits of no less than $2,000,000 . per
accident for bodily injury or disease. Employer's Liability coverage. may be waived by the City if City receives written verification that Consultant has no employees.
If the Consultant maintains broader coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.2, the City requires and: shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified. minimum limits of insurance and coverage shall be availabl.e.to the City.
3.2.10.3 Professional Liability (Errors & Omissions). Consultant shall procure and `m.aintain, and require its sub -consultants to procure and maintain,.for a period of five (5) years following completion of the Services or the Project, errors and omissions liability insurance appropriate to its.profession. Such insurance shall he in an amount:not less than $2,400,000 per occurrence or claim and $2,000,000 in the aggregate, and shall be endorsed to include contractual liability. If the Consultant maintains broader coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.3, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.10.4 Insurance Endorsements. The.insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
�A) Additional Insured Status, The Commercial General
Liability policy sha11 be endorsed to state that: (1) the City; its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to liability arising from the work, Services, Project or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection. with such work, Services. Project or operations; and .(2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Commercial General Liability insurance .coverage may be provided in the form of an endorsemenfto the Consultant's insurance (at lease as broad as ISO Form GG 20.10 11 85 or. both CG 20 10., CG 20 25, CG 20 33 or CG 20 38; and CG 20.37 forms if later revisions are used).
5 Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44 (B) Waiver of Subrogation. Consultant hereby grants to City a waiver of an right to subrogation which any insurer of said Consultant may acquire against. the City by virtue of the payment of any loss under said insurance policies set forth herein. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (C) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state. that: (A) coverage shall not be suspended, voided, reduced or canceled except with written notice by certified mail, return receipt requested to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided.to the City, its directors, officials, officers, employees, agents and volunteers.
3.110.5 Primary Coverage. For any claims related to this Agreement, the Consultant's insurance coverage shall be primary insurance and primary coverage at least as .broad as ISO CG 20 0104 13 with respect.to the City, its directors, officials, Officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in anyway..
3.2.10.6 Separation of insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. in addition., such insurance shall not.contain any special limitations on the scope of protection afforded to the City,. its directors officials, officers, employees, agents and volunteers.
3.2.10.7 Deductibles and Self-insurance Retentions. Any deductibles or self. -insured retentions. must be declared to and approved by the City. City may require Consultant to provide proof of ability to pay losses and related investigations, claim .administration and defense expenses and costs within the retention. The policy.language shall provide or be endorsed to provide that the self -insured retention may be satisfied by either the .named insured or City.
3.2:1.0.8 Acceptability of Insurers. insurance is to. be placed with insurers with a current A.M. Best's rating no less than AN11, authorized to do. business in California, and satisfactory to the City.
3.2:1.0.9 Verification of Coverage. Consultant shall furnish City with original certificates of insurance, including all required amendatory endorsements .(or copies of the applicable policy language effective coverage required by this provision) and. a copy of the Declarations and. Endorsement Page of the Commercial General Liability policy listing all. policy endorsements to the City before the commencement of work under this Agreement..
However, failure to obtain the required documents prior to the commencement of work under 6 Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44 this Agreement shall not waive the Consultant's obligation to provide thern to the City. The City reserves the right to require complete, certified copies of all required insurance policies; including endorsements, of any time.
3.2.10.10 Claims -Made Policies. If arly.of the policies. provide coverage. on a claims -made basis:
(A) The retroactive date must be shown and must bebefore the date of this Agreement or the elate work commences. under this. Agreement, whichever is earliest; (B) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Services provided under this Agreement;
(C) If coverage is canceled, .non renewed, and not replaced with another claims -made policy form with a retroactive. date prior to the effective date of this Agreement or the date work commences under -this Agreement, whichever is earliest; the Consultant must purchase extended reporting coverage for a. minimum. of frve (5) years after completion of the Services under this Agreement.
3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage. to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees. appropriate to the nature of the work and the conditions under which the work. is to be performed. Safety precautions as applicable shall include, but shall not be. limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors; such as. safe walkways, scaffolds, fall protection ladders, bridges; gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures..
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement set forth in Exhibit "A" attached hereto and incorporated herein by reference. The total compensation shall trot exceed THIRTY-FIVE THOU..SAND DOLLARS AND 0 011as ($35,0.00) without written approval of the City. Extra Work. may be authorized, as described below, and if authorized, said Extra Work will be compensated at the rates and manner set forth in this .Agreement. In addition to financial compensation, and subject to separate approval by the Downey City Council for each, the City will also waive Special Event Street Closure fees for the annual Christmas Parade, Firecracker Festival, and Street Faire, as wep as provide street closure services.
7 Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44
3.3.2. Payment of Compensation. Consultant shall submit to City a single invoice for the total compensation amount, City shall make a single lump sum payment within thirty (3.4) days of receipt.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4. Extra Work: At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work. which is determined by City to. be. necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at. the execution of this Agreement. Consultant shall not perform, nor be .compensated for, Extra Work without written authorization from the: City Manager.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant. shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for period of three (3) years from the date of final payment under this Agreement..
3.5 General Provisions.
3.5.1 Termination of Agreement.
345.1:1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time either for cause or for the City's convenience and without cause by giving written notice to Consultant of such termination., and specifying the effective..date thereof, at least seven (7) days before the effective date of such termination. Consultant may only terminate this Agreement for cause upon giving the City not less than seven (7) calendar days' written notice.
Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. The City shall within fifteen (15) calendar days following termination pay the Consultant for all services adequately rendered and all reimbursable costs incurred by Consultant up to the date of termination, in accordance with the payment provisions of this Agreement.
The: following reasons shall constitute "cause" for which either party may terminate this Agreement as provided herein:
Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44 • Substantial failure by the other party to perform in.. accordance with the terms of this Agreement and through no fault of the terminating party; Assignment of this Agreement or transfer of the .Project by either party to any other entity without the prior written consent of the other party; • Suspension of the Project or the Consultant's. Services by the City for more than ninety (90) calendar days,. consecutive or in the aggregate, without good cause; • Material changes in the conditions under which this.Agreement was entered into, the Scope of Services. or the nature:of the Project, and the failure of the parties to reach .agreement on the compensation and schedule adjustments necessitated by such changes.
3:5.1.2 Effect of Termination. if this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services .under this Agreement. Consultant shall be required to provide such Documents and Data and other information within fifteen (15) days of the City's. request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such germs and in such manner as it.may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required. under this.
Agreement shall. be given to the respective parties at the following address, yr at such other address as the respective parties may provide in writing%for this purpose:
Consultant:
City:
The Downey Chamber of Commerce.
11.131 Brookshire Avenue
Downey, CA 90241
Phone:.(552) 923-2191
Attn: Executive Director
City of Downey
11111 Brookshire Avenue.
Downey, California 90241
Phone: (562) 904-7286
Attn: Economic Development
With a courtesy copy to:
Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44 City of Downey
City Attorney's Office
11111. Brookshire: Avenue
Downey, California 90241.
Such. notice. shall be deemed made when personally delivered or when mailed, forty- eight (48) hours after deposit in the U.S.. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice .occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5:3.1 Documents & Data; Licensing of Intellectual Property.. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings; estimates, and other documents or works. of authorship fixed in any tangible medium of expression, including. but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes., which are prepared or.caused to 13e prepared. by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data. at any time, provid ed. that. any such use not within the:purposes intended by this Agreement shall he at City's sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings,. descriptions, computer program data, input record data, written information, and other Documents and Data. either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance. of the Services. Nor shall such materials be disclosed to any.person or entity not connected with the performance of the Services orthe Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential.
Consultant shall not use City's name or insignia, photographs of the: Project, or any publicity pertaining to the Services or the Project in.any magazine, trade paper, newspaper; television or radio production or other similar medium without the. prior written consent of City..
3.54 Cooperation; Further Acts, The Parties shall fully cooperate with one another, and shall take any additional acts or sign any.additional documents as may be necessary, appropriate. or convenient to attain the purposes of this Agreement. 10 Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44
3.5.5 Attorney's Fees. In the event of any litigation, whether in a court of law, administrative hearing, arbitration., or otherwise; arising from..or related to this Agreement of the services provided under this Agreement, the prevailing party shall be entitled to recover from the n.on-prevailing party all reasonable costs incurred, including staff time, court costs, attorneys' fees and all other related expenses in such litigation.
3.5.6 Indemnification.
3.5.6.1 General Indemnification. Except: as provided .in subdivision.
3.5.6.2 below which is applicable to "design professionals" only, Consultant shall defend (with counsel acceptable to City), indemnify and hold the City, its officials, .officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity,. to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, errors,. omissions or willful misconduct of Consultant, its officials, officers,. employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the. payment of all consequential damages and attorneys' fees and other related costs and expenses. The Consultant's duty to indemnify .shall extend to .any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity that Consultant and/or its personnel are employees of the City, have been misclassified as a independent contractors, or failed to pay any or all necessary state or federal withholdings and/or taxes. Consultant shall defend, at. Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind; that may be brought or instituted against City, its directors, officials, officers, employees., agents or volunteers. Consultant shall pay and. satisfy any judgment, award or decree that may be rendered against. City or its directors, officials, officers; employees, agents or volunteers, in any such suit,. action or other legal proceeding. Consultant shall reimburse. City and.. its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials; officers, employees, and agents or volunteers. Consultant shall not be obligated to defend, indemnify or hold the City harmless in any manner whatsoever for any claims or liability arising solely out of the City's own negligent acts, errors or omissions or willful misconduct.
3:5.6.2 Design Professionals. The provisions of this subdivision
3.5.6.2 shall apply only in the. event that Consultant is a "design professional" within. the meaning of California Civil Code section 2782.8(c). If Consultant is a "design professional" within the meaning of Section 2782.8(c), then, notwithstanding subdivision 3.5.6.1 above, to the fullest extent permitted by law (including; without limitation, Civil Code sections 2782 and 2782.6), Consultant shall defend. (with legal counsel reasonably acceptable to City), indemnify and hold harmless City and City's officers, officials, employees, volunteers and agents from and against any Claim that arises out of, pertains to, or relates to, directly or
11. Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44 indirectly, in whole or in part, the negligence, recklessness., or willful misconduct of Consultant, any subconsultant, subcontractor or any other person directly or indirectly employed by them, or any person that any of them control, arising out of Consultant's performance of any task or service for or on behalf of City under this Agreement. The Consultant's duty to indemnify shall extend to any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity that Consultant andlor.its. personnel. are employees of the City, have been misclassified as an independent contractors, or failed to pay any or all necessary state or federal withholdings. and/or taxes. Such obligations to defend, hold harmless and indemnify City or any City officers, officials, employees or volunteers shall not.apply to the extent that such Claims are caused in part by the sole active negligence or willful misconduct of City or such City officers, officials, employees, volunteers and agents. Consultant's cost to defend City acid/or City's officers, officials, employees or volunteers against any such Claim shall not exceed Consultant's proportionate perce ntag e. of fault with respect to that Claim; however, pursuant to Civil. Code section 278.2.8(a), in the event that one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant. shall meet and confer with City (and, if applicable, other parties) regarding any unpaid defense costs. To the extent Consultant has a duty to Indemnify City or any City officers, officials, employees, volunteers and/or agents under this subdivision 3.5.6.2, Consultant shall be responsible for all inc€dental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant's negligence, recklessness or willful misconduct.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.
3.5.8 Governing Law. This Agreement shall be governed key the laws of the State of California. Venue. shall be the courts in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence: for each and every provision of this Agreement.
3.5.10 City's Right to Employ Other Consultants. City reserves right to employ Other consultants in connection with this. Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5,12.Assignment or Transfer. Neither party shall assign, hypothecate, or transfer,. either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the other parry. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
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3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed.. simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant. include all personnel., employees, agents', and subcontractors of Consultant, except as otherwise specified in this Agreement.
All references to City include its elected officials, officers, employees, agents and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit; augment, or describe the scope, content, or intent of this Agreement.
3.5,14.Amendment; Modification, No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3,5.15 Waiver. No waiver of any default shall constitute a waiver of any other default.or breach, whether of the same or other covenant or condition. No. waiver, benefit, privilege, or service voluntarily given or performed by a Party shall. give the other Party any contractual rights by custom, estoppel, or otherwise.
3.5.15 No Third Party Beneficiaries.. There are no intended third -party beneficiaries of any right or obligation assumed by the Parties.
3.5.17 I_nyal dity; Seyerahility. If any portion of this Agreement is declared invalid,. illegal, or otherwise unenforceable by a. court of. co m petent jurisdiction, the remaining provisions shall continue in full force and effect..
3.5. 18 Prohibited Interests. Consultant maintains and warrants that it has not employed.nor retained any company or person, other than a bona fide employee working. solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide .employee working solely for Consultant, any fee., commission,. percentage, brokerage fee, gift or other consideration. contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of th is. Agreement, no member; officer or employee of City, during the term of his or her service with City, .shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant.for employment because of race., religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading; demotion, transfer, recruitment or recruitment advertising,. layoff or termination. Consultant shall also comply with all relevant provisions of any City 13 Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44 Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder; Consultant certifies that it is aware. of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and. agrees to comply with such provisions before commencing the performance of the Services. 3,5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the .individuals who have signed this Agreement have the legal power, right, and authority to make this:Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be executed. in. counterparts, each of which shall constitute one and the same instrument.
3.5.23 Effect of Conflict.
In the event of any conflict, inconsistency, or incongruity. between any provision of this Agreement., any of its exhibits, attachments, purchase order, or notice to proceed., the provisions of this Agreement`will govern and control..
1.6 Subcontracting.
3.5.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required .by this Agreement, except as expressly stated herein, without prior written approval of City. Consultant shall require and verify that all subcontractors maintain .insurance meeting all of the requirements set forth in this Agreement. Consultant shall ensure. that City is an additional insured as required in Section 3.2.10.4. Subcontracts., if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 14 Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44
CITY OF DOWNEY,
a California municipal corporation
and charter city
By: By:
.Roger Bradley, City Manager
Its:
A Rest:
Maria Alicia Duarte, CMC.
City Clerk
Approved as to Farm:
Signed by:
E�4 % f
2113120E28854FB...
Jahn M. Funk
City Attorney
Downey Chamber of Commerce,
a California nonprofit corporation
Michael Calvert
Executive ❑irec
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EXHIBIT A
SCOPE of SERVICES
The Chamber shall provide the following services to the City:
Public Relations
A. Maintain regular office hours for members of the public and businesses.
R. Provide accurate and timely information and market the City and business areas to residents and business people who walk-in, phone, write, e-mail or fax the Chamber.
C. Promote the City of Downey and the business community, provide promotion, advertising and marketing assistance, and provide networking opportunities for. the local business community.
0. Provide. publicity for the business community through traditional and new media outlets.
E. Welcome new businesses to the City by a letter of.welcome, as well as a personal. contact.
F. Prepare and maintain an online monthly community .calendar of civic and business group events.
G. Provide Chamber functions (Business Mixers, Breakfasts and Luncheons) that bring civic leaders and City staff together with business people and citizens monthly.
H. Continue to provide a digital communication platform.
I. Maintain the Downey Chamber of Commerce website with current information.
J. Maintain an electronic database of all Chamber memberships and allow the City access to that information on an "as needed" basis.
II. Business Development
A: Coordinate and host the annual Street Faire, Firecracker Festival, and Christmas Parade ("Special. Events"). For each event, Consultant must submit a complete Special Event Permit application, obtain all permits, and comply With all Cond.ition.s of Approyal:
16 Docusign Envelope ID: 072A781 D-4A13-82F5-83C0-643AB21 E5C44 B. Assist the City during emergencies, by providing liaison at Emergency Operations Center.
C. Provide ambassadors to existing and new businesses throughout the year to monitor concerns,: assist in resolving pro blems.with the Chamber or the City, meet other Downey businesses (e.g. monthly networking — orientation — breakfasts).
D. Work actively on.business recruitment, expansion and retention efforts throughput the City, e.g., business CEO — Chamber -City official meetings.
E. Provide access: to business building programs for businesses, from trade shows to seminars or other training.
F. Give references to. Workforce Investment One -Stop shops for starting a business or workforce needs.
G. Review and recommend proposed business legislation and concerns to the. City..
III. Reporting.
A. P.rovide annual report to the Director of Economic Development regarding :Chamber activities.
The funding provided herein shall not be used to pay for the cost of the Chamber's newsletters or newspapers.
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