Item No. 5.
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
OFFICE OF THE CITY MANAGER
BY:
JASON CHACON, DIRECTOR OF PARKS & RECREATION
DATE:
AUGUST 11, 2026
APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH MIG CONSULTING SUBJECT:
FOR THE PREPARATION OF THE PARKS AND OPEN SPACE 10 YEAR MASTER PLAN
EXECUTIVE SUMMARY
The City Council will consider approving a Professional Services Agreement with Moore lacofano Goltsman, Inc. (MIG) Consulting in an amount not to exceed $220,258 to prepare an updated Parks and Open Space 10-year Master Plan. The updated Parks and Open Space Master Plan will provide a comprehensive 10-year road map for future parks and recreation improvements, programming, capital improvement investment, and it will replace the City's prior Master Plan adopted in 2016. Staff recommends Moore lacofano Goltsman, Inc. Consulting due to the firm's extensive experience with the City's ongoing General Plan Update, dating back to 2020.
RECOMMENDATION
That the City Council:
1. Approve a Professional Services Agreement with Moore lacofano Goltsman, Inc. Consulting to develop a Parks and Open Space Master Plan; and,
2. Authorize the Mayor, or her designee, to execute the Professional Services Agreement with MIG Consulting in the amount of $220,258, including any non substantive extensions, change orders, purchase orders, and amendments up to the authorized amount of $220,258.
BACKGROUND
The Parks and Open Space Master Plan ("Master Plan"), adopted in 2016, has served as a policy guide for identifying park and recreation needs, prioritizing capital improvement projects, and supporting grant funding opportunities. The 2016 Master Plan identified the need to improve overall conditions of parks, facilities, and walking trails. In addition to the the enhancement of existing amenities, the previous Master Plan also determined the need improve/update sports and fitness facilities. As a result of the Master Plan findings, the City has completed projects that enhanced and or added, walking trails and lighting at Wilderness Park, Furman Park, Golden Park, and Apollo Park. Updates to Indoor facilities at Wilderness Park, and Dennis The Menace Park were improved with new features; including updates to HVAC systems, flooring, and indoor paint. New restrooms, new park shelters, and or restroom and park shelter enhancements, were also completed at various parks such as Wilderness Park, Dennis The Menace Park, Apollo Park, Golden Park, and Furman Park. Sports and fitness facilities such as the Discovery Sports Complex, Apollo Park, and Independence Park have seen improvements with the addition of turf soccer/football fields, and futsal courts. Most recently, in July of 2022, the City opened the Rancho Los Amigos Sports Center, featuring three synthetic turf fields multi -sport fields primarily used for soccer and football. The facility was identified in the 2016 Master Plan to partner with Los Angeles County to focus on the goal of expanding sports and fitness programming, for youth and adults, and to continue to meet the needs of the community. The development and implementation of the Master Plan was crucial in providing the city with the guidance and community engagement needed to address the evolving needs of the city and its residents.
To ensure the City develops an updated and comprehensive vision for its park system for the next 10 years, staff recommends completing an updated Parks and Open Space Master Plan with Moore lacofano Goltsman, Inc. (MIG) Consulting. The updated plan will evaluate existing parks and recreation facilities, asses current and future community needs through community engagement, identify opportunities, establish priorities for future improvements, and provide an implementation strategy to guide capital improvement projects, programs, and initiatives, over the next 10 years. Specifically, the Master Plan will focus on ways in which to accomplish the following objectives, ensuring that City parks are well utilized, preserved, and any related issues and concerns are properly addressed:
• Assessment of aging park infrastructure and facility conditions; • Evolving of park functionality and level of service;
• Identification of emerging trends, new opportunities; • Recommendations for parks, facilities, trails, programs and open space; • A 10-year Capital Improvement Program identifying short term (0-5 years), mid term (6-10 years), long term (11+ years) projects
ANALYSIS
The timing of this effort aligns with the City's ongoing comprehensive General Plan Update, which is currently being prepared by MIG Consulting, Inc. Since 2020, MIG has partnered with the City through multiple phases of the General Plan process, beginning with the Housing Element Update, followed by implementation of the Housing Element Programs, and most recently the preparation of the comprehensive General Plan Update. Through these efforts, MIG has developed extensive knowledge of the City's existing conditions, planning policies, community priorities, and long term vision. This familiarity provides a strong foundation for developing a Parks and Open Space Master Plan that is fully integrated with the General Plan. Given MIG's background with community engagement efforts and the City's ongoing General Plan phases, there was a cost savings for MIG already having community demographics and past expertise of Downey specific related information that had been gathered previously. Staff also researched other recent Parks and Open Space Master Plan bids for some surrounding agencies to ensure the bid was within an appropriate range. The MIG team, consists of several highly qualified professionals, including specialized subconsultants, who have experience in all aspects of Planning and Environmental Review including, the preparation of General Plans, Economic Development, Historic Preservation, and Parks and Open Space Master Plans.
K4IG has submitted a proposal to prepare auompn*heneive Parks and Open Space Master Plan for the Chy. The proposed Master Plan will provide u long term vision to guide future investments in parka and recreation facilities.
Updating the Master Plan concurrently with the General Plan will ensure consistency between the City's long-range planning documents while creating efficiencies in project management, public outreach, and technical analysis. The Master Plan will also position the City to compete for future grant funding, by identifying prioritized Capital Improvement Projects and implementation strategies.
The proposed scope of work indudes, but is not limited to, engaging the community through a variety of outreach methods to gather public input and ensure inclusive participation throughout the planning process. The work also includes developing recommendations for new park and open space development, as well as evaluating existing parks open spaces, faci|ides, amenities, and recreational programs to identify opportunities for improvement and provide recommendations that enhance community needs and overall quality of life.
The proposed project schedule includes the following phases and key milestones:
° Review mfExisting Recreation resources including (August 2D2G-November 2O2G) » Park condition assessments
» Project coordination and management
o Development ofucommunity engagement plan
» Key leader interviews with the Mayor and City Council ° Needs and Opportunities Assessment (November 2O2G'March 2O27) » Community engagement (workshops, focus groups, and pop-up events including bi-lingual offerings) ^ Identifying demographics and trends
» Recreation Facilities and Programs Analysis
» Joint Commission meeting including the Recreation and Community Services Commission and the Youth Commission
° Recommendations and Implementation (April 2D27-July 2O27) » System wide recommendations
» Site Specific recommendations
» Outline of5'ymarAodonPlan
» Partnership and Funding strategies
° Plan Development and Adoption (July 2O27'November 2O27) » Plan and Outline Administrative Draft Master Plan
^ Public Draft Master Plan + Executive Summary
» Online Draft Plan Review Materials
The Master Plan will identify park and open space improvement prVjmcta, estimate implementation oosts, and establish evaluation criteria to prioritize projects for future Capital Improvement Projects. Upon completion, the Master Plan will be presented to City Council for adoption. The Master Plan is anticipated to be completed in November2027.
CITY COUNCIL PRIORITIES
Quality ofLife, Infrastructure
Public Engagement
FISCAL IMPACT
Approval of the recommended actions will result in an expenditure of $220,258 in General Plan Fund Account No. 10-44305{}700aopreviously approved inthe Fiscal Year 2020-2027operating budget.
Attachments
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B
CITY OF DOWNEY
PROFESSIONAL SERVICES AGREEMENT
WITH MIG CONSULTING
FOR THE PREPARATION OF THE PARKS AND OPEN SPACE MASTER PLAN 1' _ _ ► • BYra
This Agreement is made and entered into this 11th day of August, 2026 by and between the City of Downey, a California municipal corporation and charter city with its principal place of business at 11111 Brookshire Avenue, Downey California 90241 ("City") and Moore lacofano Goltsman, Inc. (MIG) Consulting, a California corporation, with its principal place of business at 21 Miller Alley, Suite 210, Pasadena, Ca 91105 ("Consultant") City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional planning and engineering services required by City on the terms and conditions set forth in this Agreement. Consultant represents that it has demonstrated competence and experience in providing professional planning and engineering services to public clients, is licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the Parks and Open Space Master Plan ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional planning and engineering necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
ATTACHMENT A
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3.1.2 Term. The term of this Agreement shall be from August 11, 2026 to November 30, 2027, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The term of this Agreement may be extended by written amendment to this Agreement signed by the City Manager and the Consultant.
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (CaIPERS) to be eligible for enrollment in CaIPERS as an employee of City, Consultant shall indemnify, defend, and hold harmless CITY for the payment of any employee and/or employer contributions for CaIPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. The parties acknowledge that the Schedule of Services may be amended by mutual agreement due to changes in circumstances, including changes in the performance schedules of other third parties performing work for the City on the Project, which affect the timing of Consultant's performance of the Services.
2 Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.
3.2.5 City's Representative. The City hereby designates Jason Chacon, Director of Parks and Recreation, or his designee, to act as its representative for the performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City's Representative or his or her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Daniel lacofano, CEO/President, or her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub -consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner consistent with the standard of care set forth herein, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all applicable local, state and federal laws, rules and regulations in force at the time the Services are performed by Consultant and in any manner affecting the performance of the Project or the Services, including all applicable Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the applicable indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. Consultant's violation of such laws, rules and regulations shall also constitute a material breach of this Agreement.
3.2.10 Insurance.
3.2.10.1 Time for ComDliance. Consultant shall not commence the Services or the Project under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience with insurer, coverage or other special circumstances.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement, the Services or the Project by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. (1) Commercial General
Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" 4 Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B basis including products and completed operations, property damage, bodily injury and personal and advertising injury; (2) Automobile Liability: Insurance Services Office Form Number CA 0001 covering Code 1 (any auto) or if Consultant owns no autos, Code 8 (hired) and 9 (non -owned); and (3) Workers' Compensation: Workers' Compensation insurance as required by the State of California with Statutory Limits; and (4) Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) Commercial General Liability (CGL): No less than $2,000,000 per occurrence for products and completed operations, bodily injury, property damage and personal and advertising injury. If Commercial General Liability Insurance or other form with general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: No less than $2,000,000 per accident for bodily injury and property damage; and (3) Workers' Compensation: Workers' Compensation limits as required by the Labor Code of the State of California with Statutory Limits; (4) Employer's Liability: Employer's Liability limits of no less than $2,000,000 per accident for bodily injury or disease. Employer's Liability coverage may be waived by the City if City receives written verification that Consultant has no employees.
If the Consultant maintains broader coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.2, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
3.2.10.3 Professional LiabilitV(Errors & Omissions). Consultant shall procure and maintain, and require its sub -consultants to procure and maintain, for a period of five (5) years following completion of the Services or the Project, errors and omissions liability insurance appropriate to its profession. Such insurance shall be in an amount not less than $2,000,000 per occurrence or claim and $2,000,000 in the aggregate, and shall be endorsed to include contractual liability. If the Consultant maintains broader coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.3, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.]
3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B (A) Additional Insured Status. The Commercial General
Liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to liability arising from the work, Services, Project or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work, Services. Project or operations; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage. Commercial General Liability insurance coverage may be provided in the form of an endorsement to the Consultant's insurance (at lease as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33 or CG 20 38; and CG 20 37 forms if later revisions are used).
(B) Waiver of Subrogation. Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under said insurance policies set forth herein. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (C) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except with written notice by certified mail, return receipt requested to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.5 Primary Coverage. For any claims related to this Agreement, the Consultant's insurance coverage shall be primary insurance and primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its directors, officials, officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it in any way.
3.2.10.6 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions.
In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors officials, officers, employees, agents and volunteers.
3.2.10.7 Deductibles and Self -Insurance Retentions. Any deductibles or self -insured retentions must be declared to and approved by the City. City may require Consultant to provide proof of ability to pay losses and related investigations, claim administration and defense expenses and costs within the retention. The policy language
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B shall provide or be endorsed to provide that the self -insured retention may be satisfied by either the named insured or City.
3.2.10.8 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VI1, authorized to do business in California, and satisfactory to the City.
3.2.10.9 Verification of Coverage. Consultant shall furnish City with original certificates of insurance, including all required amendatory endorsements (or copies of the applicable policy language effective coverage required by this provision) and a copy of the Declarations and Endorsement Page of the Commercial General Liability policy listing all policy endorsements to the City before the commencement of work under this Agreement.
However, failure to obtain the required documents prior to the commencement of work under this Agreement shall not waive the Consultant's obligation to provide them to the City. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, at any time.
3.2.10.10 Claims -Made Policies. If any of the policies provide coverage on a claims -made basis:
(A) The retroactive date must be shown and must be before the date of this Agreement or the date work commences under this Agreement, whichever is earliest; (B) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Services provided under this Agreement;
(C) If coverage is canceled, non -renewed, and not replaced with another claims -made policy form with a retroactive date prior to the effective date of this Agreement or the date work commences under this Agreement, whichever is earliest, the Consultant must purchase extended reporting coverage for a minimum of five (5) years after completion of the Services under this Agreement.
3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
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3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Two Hundred Twenty Thousand Two Hundred Fifty -Eight Dollars ($220,258) without written approval of the City. Extra Work may be authorized, as described below, and if authorized, said Extra Work will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within thirty (30) days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City Manager.
[3.3.5 Reserved]
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Aareement.
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3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time either for cause or for the City's convenience and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Consultant may only terminate this Agreement for cause upon giving the City not less than seven (7) calendar days' written notice.
Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. The City shall within fifteen (15) calendar days following termination pay the Consultant for all services adequately rendered and all reimbursable costs incurred by Consultant up to the date of termination, in accordance with the payment provisions of this Agreement.
The following reasons shall constitute "cause" for which either party may terminate this Agreement as provided herein:
• Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party; • Assignment of this Agreement or transfer of the Project by either party to any other entity without the prior written consent of the other party; • Suspension of the Project or the Consultant's Services by the City for more than ninety (90) calendar days, consecutive or in the aggregate, without good cause; • Material changes in the conditions under which this Agreement was entered into, the Scope of Services or the nature of the Project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such Documents and Data and other information within fifteen (15) days of the City's request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B Consultant:
City:
MIG Consulting
21 Miller Alley Suite 210
Pasadena, Ca 91105
Phone: (626) 744-9872
Attn: Daniel lacofano, CEO/President
City of Downey
11111 Brookshire Avenue
Downey, California 90241
Phone: (562) 904-7286
Attn: City Manager
With a courtesy copy to:
City of Downey
City Attorney's Office
11111 Brookshire Avenue
Downey, California 90241
Such notice shall be deemed made when personally delivered or when mailed, forty- eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 10 Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential.
Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees. In the event of any litigation, whether in a court of law, administrative hearing, arbitration, or otherwise, arising from or related to this Agreement of the services provided under this Agreement, the prevailing party shall be entitled to recover from the non -prevailing party all reasonable costs incurred, including staff time, court costs, attorneys' fees and all other related expenses in such litigation.
3.5.6 Indemnification.
3.5.6.1 General Indemnification. Except as provided in subdivision
3.5.6.2 below which is applicable to "design professionals" only, Consultant shall defend (with counsel acceptable to City), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged negligent acts, errors, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses. The Consultant's duty to indemnify shall extend to any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity that Consultant and/or its personnel are employees of the City, have been misclassified as an independent contractors, or failed to pay any or all necessary state or federal withholdings and/or taxes. Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials, officers, employees, 11 Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, and agents or volunteers. Consultant shall not be obligated to defend, indemnify or hold the City harmless in any manner whatsoever for any claims or liability arising solely out of the City's own negligent acts, errors or omissions or willful misconduct.
3.5.6.2 Design Professionals. The provisions of this subdivision
3.5.6.2 shall apply only in the event that Consultant is a "design professional" within the meaning of California Civil Code section 2782.8(c). If Consultant is a "design professional" within the meaning of Section 2782.8(c), then, notwithstanding subdivision 3.5.6.1 above, to the fullest extent permitted by law (including, without limitation, Civil Code sections 2782 and 2782.6), Consultant shall defend (with legal counsel reasonably acceptable to City), indemnify and hold harmless City and City's officers, officials, employees, volunteers and agents from and against any Claim that arises out of, pertains to, or relates to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant, subcontractor or any other person directly or indirectly employed by them, or any person that any of them control, arising out of Consultant's performance of any task or service for or on behalf of City under this Agreement. The Consultant's duty to indemnify shall extend to any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity that Consultant and/or its personnel are employees of the City, have been misclassified as an independent contractors, or failed to pay any or all necessary state or federal withholdings and/or taxes. Such obligations to defend, hold harmless and indemnify City or any City officers, officials, employees or volunteers shall not apply to the extent that such Claims are caused in part by the sole active negligence or willful misconduct of City or such City officers, officials, employees, volunteers and agents. Consultant's cost to defend City and/or City's officers, officials, employees or volunteers against any such Claim shall not exceed Consultant's proportionate percentage of fault with respect to that Claim; however, pursuant to Civil Code section 2782.8(a), in the event that one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with City (and, if applicable, other parties) regarding any unpaid defense costs. To the extent Consultant has a duty to indemnify City or any City officers, officials, employees, volunteers and/or agents under this subdivision 3.5.6.2, Consultant shall be responsible for all incidental and consequential damages resulting directly or indirectly, in whole or in part, from Consultant's negligence, recklessness or willful misconduct.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be the courts in Los Angeles County. 12 Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B
3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.12 Assignment or Transfer. Neither party shall assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the other party. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement.
All references to City include its elected officials, officers, employees, agents and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it 13 Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of any City Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be executed in counterparts, each of which shall constitute one and the same instrument.
3.5.23 Effect of Conflict.
In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, any of its exhibits, attachments, purchase order, or notice to proceed, the provisions of this Agreement will govern and control.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements set forth in this Agreement. Consultant shall ensure that City is an additional insured as required in Section 3.2.10.4. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 14 Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B CITY:
CITY OF DOWNEY,
a California municipal corporation
and charter city
-2
Attest:
Claudia M. Frometa
Mayor
Maria Alicia Duarte
City Clerk
Approved as to Form:
ESigned by:
John M. Funk
City Attorney
0119.123859
Attest:
CONSULTANT:
MIG Consulting, Inc.
a California corporation
By: EDocuSigned by:
WAkt (Wra"
7F3FC3E3791347Q...
Daniel lacofano
Its: CEO/President
Secretary
Approved as to Form:
Legal Counsel
M
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B EXHIBIT "A"
SCOPE OF SERVICES
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B City of Downy
Parks
Date: tlpriL 21, 2026, Revised May 88„ 2026
The City of Downey is updating its 2016 Parks and Open Space Master Plan to identify an investment strategy for capital projects, programs, and initiatives over the next 10 years.
Given challenges such as aging infrastructure and limited park acreage, the City seeks a community -driven plan to reimagine the future park system, identify and evaluate potential new park and recreation opportunities, and prioritize recommended capital projects and programs.
The highly graphic, visual Master Plan will include or address the following:
• Comprehensive community engagement
• Aging infrastructure assessment (condition and functionality) • Evolving trends, new opportunities, and unique solutions • (systemwide recommendations)
• Recommendations for parks, facilities, traits, programs, and open space • Site concept for Furman Park
• 10-year CIP (with projects phased 0-5 years, 6-10 years, and 11+ years) • Prioritized action plan (with capital and operations costs) • Funding and partnership strategy
Project advisory groups will include the following:
Project Leadership Team (PLT): The PST will consist of the City's Project Manager and 1 to 3 other Department staff, along with MIG's Principal and Project Manager, who will meet in biweekly videoconferences to share information, proactively address questions as they arise, and keep the project on schedule.
Recreation and Community Services Commission (RCSC) and Youth Commission (YC): The RCSC and YC together will receive updates in joint meetings and provide input at three key milestones: needs and opportunities; prioritization/action planning; and Draft Plan review.
City Council: The City Council will be interviewed in Phase 1 to understand their goals and objectives for the planning process. MIG will meet with them in two additional in -person meetings to review the proposed Action Plan/Costs and Public Draft Master Plan.
While the scope of work outlined above reflects the agreed -upon tasks for this engagement, the MIG Team is available to provide additional task descriptions and fee estimates for supplemental services that may arise during the planning process. These could include, but are not limited to, communications and social media support, language owiney Packs and Open Space ester Plan Proposal Page 1
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B translation and interpretation, additional analysis or more in-depth research, design services, expanded community outreach and engagement, additional park site concepts, and CEQA documentation. The City may request supplemental services at any point during the project and the MIG Team will respond promptly with a proposed scope and fee for consideration.
1.1 Project Initiation Meeting Videoconference
MIG will host a 1.5-hour Zoom vdeoconference with the City's Project Leadership Team (PLT) to formally initiate the project. The meeting will focus on identifying project goals; clarifying expectations and desired outcomes; requesting background materials; establishing communication protocols and engagement strategies; and confirming the project schedule and key milestones. MIG will prepare a meeting agenda in advance and provide a written summary documenting agreed -upon goals, roles, and next steps.
1.2 Background Information Request
MIG will prepare a comprehensive background information request letter with Egnyte upload links at the outset of the project to identify and obtain relevant plans, policies, technical studies, GIS data, operational information, funding data, demographics, and prior community input that will inform the Master Plan update. MIG will briefly review materials to identify gaps in information and inform subsequent tasks.
1.3 Community Engagement Plan
MIG will prepare a concise Community Engagement Plan that outlines an integrated, phased approach for engagingthe community throughout the Master Plan process, including key engagement activities, communication methods, general timing, and roles and responsibilities for the MIG Team and City staff. Additionally, this deliverable will include a strategy for the City -led promotion of outreach activities, information sharing, and recruitment of participants. The draft Engagement Strategy will be provided to City staff for one round of review and consolidated comments prior to finalization.
1.4 Project Branding and Templates
(Banner, Process Graphic, Social Media and Document Template, Webpage Directions) To assist City staff in outreach promotion and information -sharing, MIG will develop standardized Master Plan document templates to be used throughout the project to create consistency in format and branding. This includes an identifiable project banner that can be incorporated into all deliverables and outreach materials, a Word document template for reports and technical memoranda, a PowerPoint template for presentations, a social media template to use in posting information about the project, and a planning process graphic. All materials will incorporate agreed -upon branding elements such as colors, styles, and conventions. In addition, MIG will provide draft web text to guide City staff in establishing a project webpage.
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1.5 Parks and Facility Inventory and GIS Base Map (draft and final) The MIG Team will review and refine inventory data provided by the City and integrate it with GIS parks data to develop and Excel -based inventory spreadsheet of parkland, facilities, major facilities, and trails. Building on General Plan mapping and data, MIG will prepare a draft existing systems map illustrating City parks, major recreation facilities, schools, and other relevant assets. The draft inventories and the existing systems map will be provided to City staff for one round of review and consolidated comments prior to finalization.
1.6 Park Tour
Three MIG staff will spend 6-8 hours touring representative parks and major facilities with City staff to discuss system strengths and weaknesses, functionality, as well as any planned projects or initiatives underway. MIG requests that City staff identify the tour route, transportation in a shared van, and other logistics so that MIG can document key details about sites visited through notes and photos. MIG will file, name, and share all photos with City, summarizing key findings in the Existing Park and Recreation System Summary.
1.7 Park Condition Assessment App and Data Summary
MIG will develop a customized ArcGIS Field Maps app for City staff to use in conducting mobile site assessments of park assets, as well as an ArcGIS Dashboard to visualize assessment data and results. The app will use a standardized rating system to evaluate significant outdoor recreation assets, such as playgrounds, sports courts, sports fields, and picnic shelters, excluding park furniture, trash receptacles, lighting, and buildings.
Prior to the assessment, MIG will prepare an Asset Condition Assessment Methodology memorandum to document the evaluation process and provide guidance to City staff on its use. City park staff, who already conduct the County's annual facility condition assessment, will carry out the field assessment using the MIG-developed app. Using the field results collected by City staff, MIG will summarize findings by park and by facility type in a simplified summary report appended to the Existing Park and Recreation System Summary. Upon completion, MIG will transfer the full Esri-based app and dashboard to the City for ongoing use.
1.8 Furman Park Site Assessment
Two or three MIG staff will spend 2-3 hours visiting Furman Park with City staff to take a more detailed took at its existing landscaping, development, and infrastructure, including the indoor facilities. The site review wilt consider general site access, pedestrian and vehicular circulation, ADA accessibility, functionality for intended recreation uses, facility condition, site characteristics, and adjacencies. MIG will document this information in a site map(data overlays on site aerials) and a short, consolidated summary memo. The findings will be documented in an appendix to the Existing Park and Recreation System Summary.
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1.9 Baseline Funding Analysis
Using City budget data, MIG will document the Parks & Recreation Department's current resources, revenues, and expenditures for programs, services, maintenance and capital projects to understand existing resources available for operating and sustaining the park and recreation system. Rather than a detailed analysis of individual programs and maintenance services, this wilt be a higher -level review of Department funds — examining the types of funding available and how resources are allocated across various services, including programs, maintenance, and capital projects. Highlights of these findings will be documented in the Existing Park and Recreation System Summary.
1.10 Key Leader Interview Videoconferences (6)
MIG will conduct six individual videoconference interviews, anticipated to last half an hour, with the Mayor and City Council members to gather insights into their goals and objectives for the project, as well as to discuss preliminary funding priorities and community needs.
MIG will prepare a series of questions in advance for City review and, after the interviews, summarize consolidated key findings in a memorandum. MIG will coordinate with City staff to schedule interviews, and staff will assist with scheduling and meeting logistics.
1.11 Existing Park and Recreation System Summary (draft and final) MIG will summarize Phase 1 findings in a short, easy -to -read memo, providing an overview of the City's parks, facilities, recreation programs and events, maintenance and operational services. The Summary will present the asset inventory, describe the existing conditions of parks, and document services provided to support the park and recreation system. To ensure this foundational data is accurate before starting the Phase 2 analysis, MIG will provide a draft document (pdf or Word file), revising this into final form based on one round of consolidated City comments.
1.12 Project Coordination and Management
MIG will provide overall project leadership, schedule and budget management, invoicing, and project administration. The team wilt facilitate regular coordination videoconferences with the PST (anticipated to be a half hour biweekly) to track progress, share materials, discuss project directions, and actively address issues before these arise. Following these meetings, MIG wilt provide a short action -item email summarizing next steps. " NVA I r; V a - • # • �.
2.1 Bilingual Parks, Recreation, & OS Questionnaire (Online) MIG will develop and administer a Parks, Recreation, & Open Space Questionnaire to gather feedback from the community on park and facility needs, including park use, program participation, desired improvements, and funding priorities. Available in English and Spanish, the questionnaire wilt be designed for a digital platform and will be tablet, computer, and smartphone friendly. MIG will draft the questionnaire, revise it based on round of consolidated City comments, and program the questionnaire online in English and f owiney Parks and Opera Space Master Ran Proposet Page 4
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B Spanish. MIG will host the questionnaire for four or five (4-5) weeks, providing a link and QR code to the City for web posting and distribution. The City will be responsible for posting the questionnaire link on its website and promoting it via social media platforms, press releases, e-blasts, newsletters, and other communications channels. At its completion, MIG will summarize all results collectively, providing a pdf of key findings, data tables, and open-ended comments.
2.2 Bilingual Pop -Up Events (2)
MIG will design a set of 3 to 4 display boards and, with City staff, one (1) MIG staff will host and facilitate two (2) interactive "pop-up events" to collect feedback at existing community festivals and events, at recreation facilities, and in high -traffic locations to involve community members who otherwise participate in the planning process. The display boards will be graphically oriented, easy to read, and designed in Spanish and English. The boards will include the online questionnaire link and QR code to encourage participants to fill out the online questionnaire as well. MIG will print materials, host two events over the course of one day, and tabulate results. MIG will also provide display board pdfs and an online data -reporting form if the City would like to host additional events, tabulate results, and upload the data to capture a greater variety of input at different locations and types of events. Note that any work associated with additional events beyond those identified in this scope, including event facilitation, summary write-ups or tabulations, and preparation of new materials, is considered an additional service and is not included in the current budget. Following the events, MIG will summarize findings together in one consolidated memo (pdf).
2.3 Community Workshop (English)
MIG will conduct one community workshop with up to two members of the MIG Team to engage residents and gather input on community needs. The workshop will be interactive, featuring presentations, large or small group discussions, and opportunities for participants to provide feedback. Workshops will be held in person, with MIG responsible for developing an agenda and materials, facilitating the discussion and activities, and summarizing findings in a pdf. Workshop attendance of up to four (4) hours is assumed in the scope and budget. City staff will be responsible for promoting the workshops, recruiting participants, arranging the meeting space, and providing refreshments.
2.4 Focus Groups (3)
MIG will host up to three (3) virtual focus groups with 10-12 recruited participants to discuss in detail their specific and unique needs. Scope assumes focus groups will each be one hour in duration and that all three will be scheduled within a single day.
Preliminarily, these may include a Spanish -language focus group, and/or meetings with Senior Center visitors, sports league representatives, or Legacy Groups and partners (such as Kiwanis, Rotary, Conservancy, Schools, County, CalTrans, and YMCA).
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2.5 Design Charette (1)
MIG will facilitate one (1) design charette with recruited stakeholders and/or neighbors near Furman Park to discuss site opportunities, constraints, and needs. This meeting is by invitation only and is anticipated to include 10-15 participants, along with key City staff who are responsible for the maintenance and programming of these sites. The goal is to identify potential site improvements and enhancements that would address park, facility, and community needs. Led by two MIG staff, this 2-hour charette may be held in person or virtually. MIG will develop the agenda and materials, facilitate the discussion and design activity, and summarize findings in a pdf.
2.6 Demographics and Trends
Building on the General Plan's demographics and housing analysis, MIG will summarize existing and forecasted demographic, recreation, and social trends impacting Downey's park and recreation system. The analysis will address changing demographics that affect park needs as well as provide insights into how evolving trends influence site and programming needs and opportunities for the community's future. MIG will summarize findings and incorporate them into the Needs and Opportunities Summary.
2.7 Access, Distribution, and Gap Analysis (3 Maps)
Building on the General Plan analysis, MIG will map and evaluate access to and distribution of parks and major recreation facilities (such as swimming pools or community centers) using ArcGIS Network AnalystT" to illustrate service areas and identify gaps. The analysis will consider resident travel modes, including walking, cycling, driving, and transit, and account for physical barriers that may limit access. Findings will be compared with demographic and population density data to identify underserved areas and any unique park or indoor facility needs. In addition, MIG will map existing, planned and potential off- street trail connections across Downey in relation to key destinations such as parks and schools to identify needs for trail -based recreation, active transportation, and enhance park access for pedestrians and cyclists. Three maps will be produced to illustrate service areas, and vacant lands or other greenspace and recreation opportunities will be highlighted in underserved locations. Following City staff review, findings will be incorporated into the Needs and Opportunities Summary.
2.8 Recreation Facilities and Programs Analysis
MIG will document the City's core services and support services for recreation programs and events by category, examining service levels as well as the availability, capacity, and Level of Service of major recreation facilities (such as senior centers, recreation and community centers, and aquatics facilities) to support community programming needs.
The analysis will identify deficiencies and/or opportunities for major facilities and programs to be enhanced to support desired categories of events, programs and activities. Findings will be incorporated into the Needs and Opportunities Summary. f rwiney Parks and Opera Spare Master Pl,a s Proposal Page 6
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2.9 Transformative Projects
Based on a scan of the city using publicly available data, MIG will identify potential park innovations, opportunities, and partnership to expand greenspace and recreation opportunities in built -out areas —with a special focus on unserved areas. These may be paired with short case studies of potential transformative projects, such as pop-up parks, parking lot conversions, parking garage rooftop parks; splashpad in shared public spaces, public -private and public -public partnerships to illustrate opportunities to transform Downey's downtown and park system. MIG will identify and summarize at least 4-5 unique opportunities, incorporating findings into the Needs and Opportunities Summary.
2.10 Needs and Opportunities Summary (Draft and Final)
MIG will prepare a concise, visually engaging summary of Phase 2 findings, integrating results from technical analyses and community engagement. The summary is anticipated to identify needs for parks, recreation facilities, trails and programs; highlight key themes from outreach with residents; summarize existing service levels; and identify service gaps and discuss unique opportunities to meet needs. MIG will provide a draft report (PDF or Word) and revise it into final form based on one round of consolidated comments from City staff.
2.11 Joint Recreation and Community Services Commission Meeting MIG will lead an in -person or virtual presentation to the Recreation and Community Services Commission and Youth Commission in a joint meeting to provide an orientation and update on the planning process, share outreach findings, and present key findings from the Needs and Opportunities Summary. MIG will provide an agenda -item outline and PowerPoint presentation to share findings in a meeting anticipated to require up to 1.5 hours of MIG's time. Scope assumes the Commission meeting will be one hour in duration.
Budget assumes one (1) MIG staff member in attendance if held in person; a virtual meeting would allow for broader team participation at no additional cost. Format, in - person or virtual, can be determined closer to the meeting date.
2.12 Project Coordination and Management
MIG will provide overall project leadership, schedule and budget management, invoicing, and project administration. The team will facilitate regular coordination videoconferences with the PST (anticipated to be a half hour biweekly) to track progress, share materials, discuss project directions, and actively address issues before these arise. Following these meetings, MIG will provide a short action -item email summarizing next steps.
3.1 Systemwide Recommendations
Building on the General Plan's vision, values, goals and strategies, MIG will describe any policy recommendations related to the systemwide enhancement, maintenance, programming, and management of the park and recreation system. These f cwiney Parks and Open Space Master Ran Proposal Page 7
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B recommendations will be provided to City staff for one round of review and consolidated comments, with edits carried forward into next tasks.
3.2 Site -Specific Recommendations and Map (Parks, Facilities, and Trails) MIG will develop recommendations for existing and proposed City parks.
Recommendations will address any new acquisitions, innovations, park development, renovations, facility improvements, added elements, and potential partnerships. Any capacity enhancement project will be noted. Proposed site recommendations will be summarized in a matrix and illustrated on an 11"x 17" base map to clearly depict the Location of each project or programmatic change within the park system. The draft matrix and map will be provided to City staff for one round of review and consolidated comments, with edits carried forward into next tasks.
3.3 Park Site Concept (draft and final)
Incorporating findings from the site assessment, design charette, outreach findings, and needs and opportunities assessment, MIG will draft a preliminary site concept for the redevelopment or enhancement of Furman Park. The conceptual design option will be a graphic illustrative over an aerial or map base that show general proposed types of improvements, considering site character, circulation, and access. MIG will create a draft "bubble diagram," and based on one round of consolidate City comments, refine it into a final park site concept.
3.4 CIP/Capital and Operations Costs (draft and final)
MIG will develop a Capital Improvement Plan (CIP) that provides a 10-year capital project List and identifies planning -Level capital costs and maintenance costs for each existing and proposed site. A draft CIP, including initial cost estimates, will be provided to City staff for one round of review and consolidated comments prior to finalization.
3.5 Online Prioritization Activity & Criteria
MIG will identify clear and understandable criteria to help the City make transparent decisions about which projects and services to prioritize for funding. The criteria will consider plan goals and project sequencing realities to define a checklist to use for project prioritization. MIG will also develop an online prioritization activity in English and Spanish, inviting participants to help identify project priorities by making hypothetical investment choices in various park projects, programming, and different types of improvements. The data collected will help identify the right investment level and priority projects. MIG will develop and program the activity online, refine it based on one round of City comments, host it for two (2) weeks, and summarize results. City staff will be responsible for promoting the online activity.
3.6 Joint Commission Meeting
MIG will lead an in -person or virtual presentation to the Recreation and Community Services Commission and Youth Commission to discuss priority projects. MIG will provide an agenda -item outline and PowerPoint presentation to share findings in a meeting owiney Parks and Open Space Master Ran Proposal Page 8
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B anticipated to require up to 1.5 hours of MIG's time. Budget assumes one (1) MIG staff member in attendance if held in person; a virtual meeting would allow for broader team participation at no additional cost. Format, in -person or virtual, can be determined closer to the meeting date.
3.7 5-Year Action Plan
Based on community, Commission, and Council feedback, MIG will organize projects into phased implementation timelines to guide short- (0-5 years), mid- (6-10 years) and Long- term (11 + years) investment decisions. Short-term priorities will be documented in a 5-Year Action Plan and implementation strategy. MIG will incorporate this into the Administrative Draft Plan for City review.
3.8 Partnership and Funding Strategies
Based on the mix of projects and associated maintenance costs in the 5-Year Action Plan, MIG will describe potential funding sources, including special assessment funds, impact fees, bond measures, grants, partnerships, fee programs, and other revenue sources.
These strategies will be incorporated into the Administrative Draft Plan for City review.
3.9 Project Coordination and Management
MIG will provide overall project leadership, schedule and budget management, invoicing, and project administration. The team will facilitate regular coordination videoconferences with the PST (anticipated to be a half hour biweekly) to track progress, share materials, discuss project directions, and actively address issues before these arise. Following these meetings, MIG will provide a short action -item email summarizing next steps.
4.1 Plan Outline and Administrative Draft Master Plan
MIG will outline and prepare a full Administrative Draft of the Master Plan for City staff internal review. Prepared as a Word document, this internal draft will integrate technical analyses, community engagement findings, and all data and maps for the Master Plan for City staff to confirm content accuracy and readability.
4.2 Public Draft Master Plan + Executive Summary (Accessible Formatting) Based on one round of consolidated City comments on the Administrative Draft, MIG will prepare a Public Draft Master Plan. This version will include an Executive Summary and be designed in a highly graphic, visually engaging, and easy -to -read layout, with headings, fonts, and captioning provided to support document accessibility. MIG will provide a web - ready PDF for posting or distribution to the community, Commissions, and Council for review and feedback.
4.3 Online Draft Plan Review Materials
fpcwiney Packs and Open Space Master Ran Proposal Page 9
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B MIG will create an online public comment tool to facilitate the community's review of and comment on the Public Draft Plan. We will provide all itemized comments to City staff to use in identifying desired plan edits and summarize key comments in a short list suitable for inclusion in a Commission and Council staff report.
4.4 Joint Commission Meeting
MIG will lead an in -person or virtual presentation to the Recreation and Community Services Commission and Youth Commission in a joint meeting to present the Public Draft Plan for review. MIG will provide an agenda -item outline and PowerPoint presentation to share the plan in a meeting anticipated to require up to 1.5 hours of MIG's time. Budget assumes one (1) MIG staff member in attendance if held in person; a virtual meeting would allow for broader team participation at no additional cost. Format, in -person or virtual, can be determined closer to the meeting date.
4.5 City Council Meeting
MIG will develop a PowerPoint, attend, and present the Public Draft Plan at an existing Council Meeting, Work Session or videoconference. This is an important opportunity to identify desired final document edits and to gauge Council's support for adoption. This task assumes a 2-hour meeting.
4.6 Final Master Plan + Executive Summary
Based on feedback gathered on the Public Draft Plan and direction provided by City staff, MIG will develop the Final Master Plan. The Executive Summary and main document will be shared as a fully accessible, remediated pdf.
4.7 Project Coordination, Management, and Close -Out
MIG will provide overall project leadership, schedule and budget management, invoicing, and project administration. The team will facilitate regular coordination videoconferences with the PLT (anticipated to be a half hour biweekly) to track progress, share materials, discuss project directions, and actively address issues before these arise. Following these meetings, MIG will provide a short action -item email summarizing next steps. This task also includes the transmittal of all plan deliverables and GIS data, final maps, and source data files to the City.
f r winey Packs and Open Space Master Ran Preposat Page 10
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B • The Project Management budget is based on a 14- to 16-month project duration and includes up to four hours of project management time per month. If the project schedule extends more than two months beyond this duration, additional project management budget will be requested. • The City will provide requested background information, including documents and GIS data where available, using MIG's Egnyte portal and links for the transmission of materials.
• To maximize cost efficiencies, MIG will attend in -person and videoconference meetings as noted in the scope and budget. All in -person work occurs in identified meeting windows, which assumes field work and meetings are held on the same day or consecutive days.
• Commission and Council meetings are scoped as 1.5-hour meetings with one MIG Team member attending, unless otherwise noted. City staff will schedule and host Commission and Council Meetings and provide meeting minutes or summaries.
• MIG's Project Manager and Principal -in -Charge is anticipated to meet with the City's Project Leadership Team in a 1.5-hour Project Initiation Videoconference followed by half-hour biweekly video meetings (or one -hour monthly meetings) to proactively address project questions and keep the project on schedule.
These coordination meetings may be cancelled if no coordination is needed at that point in the process.
• The City will arrange, advertise, promote, host, recruit participants, schedule, and identify locations for public meetings and outreach activities. • The City will be responsible for all website updates, posts to social media, press releases, communications, and promotion of engagement activities and public meetings.
• MIG will provide digital/electronic files (pdfs) of all project reports, master plans, and PowerPoint presentations.
• Draft and final plans will be formatted as easy -to -read, attractive documents with graphics and visuals for public posting. All other documents are anticipated to be shorter memos or white papers for internal review. City edits and comments will be incorporated into subsequent tasks and deliverables unless otherwise noted in the scope.
• The City is responsible for all the remediation and captioning of any public documents and materials for ADA accessibility unless otherwise noted in the scope.
• For each round of revisions, City staff will provide a single, consolidated set of comments in track changes (for Word files) or pdf comments. • If the primary client contact or Project Manager changes during the course of the project and necessitates more than an hour of MIG staff time to reinitiate the project, this will be considered extra services.
f owiney Packs and Open Space Master Ran Proposal Page 11
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B • If the MIG Project Manager changes during the project, MIG will provide a thorough briefing and update, limiting any additional time required by the client to reinitiate the project to one hour.
• If desired, the City may add a contingency fund to the project to cover unexpected costs, or optional tasks such as the additional presentations to Land use authorities. MIG will not use these contingency funds unless approved by the City's Project Manager.
• Project Webpage
• Outreach Promotion and Social Media
• Adoption Hearing
■ Principal -in -Charge: Cindy Mendoza
■ Project Manager: Diana Gonzalez
■ Project Director: Genevieve Sharrow
■ Lead Landscape Architect: Oscar Johnson
■ GIS/GP Coordinator: Jose Rodriguez
■ Support staff
f rwiney Packs and Open Space Master Ran Proposat Page 1
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B EXHIBIT "B"
SCHEDULE OF SERVICES
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B City of Downey I PARKS AND OPEN SPACE MASTER PLAN
s c h e d u l e
May 28, 2025
1.1 Project Initiation Meeting Videoconference
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Early August2026
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1.2 Background Information Request
August 2026
1.3 Community Engagement Plan
August 2026
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1.4 Project Branding and Templates
August 2026
1.5 Parks and Facility Inventory and CIS Base Map
September 2026
1.6 Park Tour
September 2026
1.7 Park Condition Assessment App and Data Summary
September -October 2026
1.8 Furman Park Site Assessment
September -October 2026
1.9 Baseline Funding Analysis
September- October 2026
1.10 Key Leader Interview Videoconferences(6)
October2026
1.11 Existing Parkand Recreation System Summary
October -November 2026
1.12 Project Coordination and Management
August -November 2026
2.1 a • � � n
Bilingual Parks, Recreation, & OS Questionnaire (Online) October-December2026
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2.2 Bilingual Pop -Up Events (2)
November 2026
2.3 Community Workshop (English)
November2026
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2.4 Focus Groups(3)
December2026
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2.5 Design Charette (1)
December2026
2.6 Demographics and Trends
December2026
2.7 Access, Distribution and Gap Analysis (3)
December 2026 -January 2027
2.8 Recreation Facilities and Programs Analysis
February 2027
2.9 Transformative Projects
February 2027
2.10 Needs and Opportunities Summary (draft and final)
February 2027
2.11 Joint Commission Meeting
March 2027
2.12 Project Coordination and Management
November 2026 - March 2027
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Apri12027
3.3 Park Site Concept(1)
April - May 2027
3.4 CIP/Capital and Operations Costs
May2027
3.5 Online Prioritization Activity & Criteria
May -June 2027
3.6 Joint Commission Meeting
June 2027
3.7 5-YearAction Plan
July2027
3.8 Partnership and Funding Strategies
July 2027
3.9 4.1
Project Coordination and Management
a v a e e e a
Plan Outline and Administrative Draft Master Plan
April -July 2027
April -July 2027
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Public Draft Master Plan + Executive S um ma ry
August 2027
4.3 Online Draft Plan Review Materials
August 2027
4.4 Joint Commission Meeting
September 2027
4.5 City Council Meeting
October 2027
4.6 Final Master Plan + Executive Summary
November 2027
4.7 Project Coordination, Management, and Close -Out
August - November 2027(ongoing)
LEGEND:
Deliverable
* I Outreach / Meeting
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B EXHIBIT "C"
COMPENSATION
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B City of Downey I PARKS AND OPEN SPACE MASTER PLAN
e s t i m a t e d D r o i e c t c o s t
May 28, 2025
MIG, Inc. City of Downey - Parks and Open Space Master Plan I Fee Proposal
Docusign Envelope ID: E0652DB3-0083-8CB2-834E-B4B6FC38855B City of Downey I PARKS AND OPEN SPACE MASTER PLAN
e s t i m a t e d p r o j e c t c o s t
May 28, 2025
aline and Administrative Draft Master Plan
Draft Master Plan + Executive Summary
Draft Plan Rev m Materials
MIG, Inc. City of Downey - Parks and Open Space Master Plan I Fee Proposal